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Rodney Local
Board Parks and Recreation Committee
20 April 2017
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of
Interest 5
4 Confirmation
of Minutes 5
5 Leave
of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
8.1 Highfield Donkeys 5
8.2 Whangateau Residents and Ratepayers
Association - proposal for fitness trail 6
9 Public
Forum 6
10 Extraordinary Business 6
11 Notices of Motion 7
12 Consideration
of Extraordinary Items
PUBLIC EXCLUDED
13 Procedural
Motion to Exclude the Public 9
C1 Warkworth Swimming Pool -
Expressions of Interest 9
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation
of Minutes
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This is the first meeting of the Parks and Recreation
Committee. There are no previous minutes to confirm.
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5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
7 Petitions
At the close of the agenda no requests to present petitions had been
received.
8 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Rodney Local Board Parks and Recreation
Committee. This means that details relating to deputations can be included in
the published agenda. Total speaking time per deputation is ten minutes or as
resolved by the meeting.
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8.1 Highfield
Donkeys
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Purpose
1. Representatives
from Highfield Donkeys Incorporated will be in attendance to address the
local board on the activities associated with the donkeys on the park at
Highfield Garden Reserve in Algies Bay.
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Recommendation/s
That the Rodney Local Board
Parks and Recreation Committee:
a) thank
the representatives from Highfield Donkeys Incorporated for their
presentation on the activities associated with the donkeys on the park at
Highfield Garden Reserve, Algies Bay.
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8.2 Whangateau
Residents and Ratepayers Association - proposal for fitness trail
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Purpose
1. Representatives
from Whangateau Residents and Ratepayers Association will be in attendance to
outline a proposal for a fitness trail at Whangateau Reserve.
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Recommendation/s
That the Rodney Local Board
Parks and Recreation Committee:
a) thank
the representatives from Whangateau Residents and Ratepayers Association for
their presentation on a proposed fitness trail at Whangateau Reserve.
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9 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been
received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
11 Notices of Motion
At the close of the agenda no requests for notices of motion had
been received.
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Rodney Local
Board Parks and Recreation Committee
20 April 2017
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Exclusion of the Public: Local Government Official
Information and Meetings Act 1987
That the Rodney Local Board Parks and Recreation
Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the specific
grounds under section 48(1) of the Local Government Official Information and
Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Warkworth Swimming Pool -
Expressions of Interest
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Reason for passing this resolution in relation to each
matter
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Particular interest(s) protected (where applicable)
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Ground(s) under section 48(1) for the passing of this
resolution
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The public conduct of the part of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exists under section 7.
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s7(2)(b)(ii) - The withholding of the information is
necessary to protect information where the making available of the
information would be likely unreasonably to prejudice the commercial position
of the person who supplied or who is the subject of the information.
In particular, the report contains financial information
relating to third party organisations
s7(2)(i) - The withholding of the information is necessary
to enable the local authority to carry on, without prejudice or disadvantage,
negotiations (including commercial and industrial negotiations).
In particular, the report contains financial information
relating to third party organisations
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s48(1)(a)
The public conduct of the part of the meeting would be
likely to result in the disclosure of information for which good reason for
withholding exists under section 7.
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