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Upper Harbour
Local Board
06 April 2017
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Northern
Corridor Improvement project intention to notify community leases
File No.: CP2017/05413
Purpose
1. To
update the Upper Harbour Local Board on progress in the New Zealand Transport
Agency (NZTA) Northern Corridor Project (NCI), including agreements reached
with the affected community groups.
2. To
seek approval to publicly notify and consult with iwi, Auckland Council’s
intention to grant new community leases and the associated physical works and
new structures within these lease areas to:
· Harbour Hockey
Charitable Trust for Pt Allot 133 Parish of Paremoremo, Pt Allot 653 Parish of
Paremoremo and Pt Sect 4 SO 444 7999, Rosedale Park, Albany;
· North Harbour
BMX Association Incorporated for Pt Lot 2 DP 24754 and Pt Lot 1 DP 198079,
Hooton Reserve, Oteha Valley Road, Albany;
· the Tennis
Charitable Trust for Pt Lot 2 DP 24754, Oteha Valley Road, Albany; and
· a new legal
entity or entities to be formed to occupy Pt Allot 18 Parish of Paremoremo, Pt
Lot 3 Deeds 34, Pt Lot DP 53735, Pt Lots 4, 5, and 6 DP 10508, Wainoni Park,
Greenhithe for the purposes of equestrian activities.
3. To
seek landowner approval in principal for the proposed physical works and
changes to Wainoni Park, Hooton Reserve, and Rosedale Park to allow the
formation of new sports facilities conditional upon
agreement between all user groups, any resource consents required being
granted, and the public notification of all proposed leases to the affected
community organisations.
Executive
summary
4. NZTA
are developing the NCI project. The proposed road corridor alignment cuts
through a portion of Rosedale Park South and Constellation Reserve. As a
consequence, Auckland Council is required to relocate the Harbour Hockey
Charitable Trust.
5. A
project group consisting of Auckland Council, NZTA, Harbour Hockey Charitable
Trust, Watercare and Auckland Transport have been working together to look at
various options available to provide a solution to mitigate the effects of the
NCI project on council open space and the Harbour Hockey Charitable Trust
facility.
6. Regular
updates have been provided to the Upper Harbour Local Board via workshops and
formal reporting.
7. The
preferred option identified by the project group requires the relocation of
Harbour Hockey Charitable Trust from its current site to Rosedale Park West.
This was presented to the local board at a workshop on 3 August 2016.
8. Rosedale
Pony Club and the North Harbour BMX Association currently hold leases at
Rosedale Park West and will be impacted by the proposed relocation of the
Harbour Hockey Charitable Trust facility.
9. The
project group has identified Wainoni Park and land at Oteha Valley Road that
includes part of Hooton Reserve and part of the site occupied by the Tennis
Charitable Trust as alternative locations for Rosedale Pony Club and North
Harbour BMX respectively.
10. A report was
considered by the local board at its business meeting on 23 August 2016. The
local board resolved:
· resolution
number (a) UH/2016/159 a):
requested
that staff work with affected lessees to find a suitable solution to the
impacts and revert to the local board at the earliest opportunity with the
outcomes of the discussions.
11. Staff
continues to engage with the affected sports organisations to understand the
full impact of the project and to identify and progress potential mitigation
options.
12. To facilitate
the redevelopment of the site at Rosedale Park, the Harbour Hockey Charitable
Trust requires landowner approval to remove the existing BMX and Rosedale Pony
Club facilities and to construct new hockey fields, car parks and associated
buildings as shown on drawing number 250310-2415-B (Attachment A). This
approval is in principal and subject to resource consent being granted, the
public notification of the proposed lease agreements, and the establishment of
formal agreements between the user groups that will occupy the land, NZTA and
council as landowner.
13. To facilitate
the redevelopment of the site at Hooton Reserve and part of the area currently
leased to the Tennis Charitable Trust to accommodate the relocated BMX
facility, NZTA require landowner approval to remove the existing carpark and
construct a new BMX track, carpark and ancillary buildings as shown on drawing
number 250310-2511-A (Attachment B). This is dependent on the Tennis
Charitable Trust relinquishing part of its current leased area and a new lease
for the remaining portion of the site occupied by its improvements being
approved. This approval is in principal and subject to resource consent being
granted, the public notification of the proposed lease agreements, and the
establishment of formal agreements between the user groups that will occupy the
land, NZTA and council as land owner.
14. The Tennis
Charitable Trust has provided agreement in principle to voluntarily surrender
part of its lease (outlined in red on drawing number 250310-2511-A in Attachment
C). This is subject to a number of conditions regarding input into
design, a new lease being negotiated and a partnership with council for the
long-term sustainable development of the site and facilities.
15. To facilitate
redevelopment of the site at Wainoni Park to accommodate a new equestrian
facility, NZTA require landowner approval to allow for construction of
buildings and new structures as shown on drawing number 250310-0266-B (Attachment
D). This approval is in principal and subject to resource consent being
granted, the public notification of the proposed lease agreements, and the
establishment of formal agreements between the user groups that will occupy the
land, NZTA and council as land owner.
16. Auckland
Council must publicly notify and consult with iwi of its intention to grant new
community leases to the affected community organisations. This public
notification is in accordance with the requirements of the Reserves Act 1977,
the Conservation Act 1987 and the Local Government Act 2002.
17. This report
recommends that the Upper Harbour Local Board approve the public notification
of Auckland Council’s intention to grant new community leases and the
associated physical works and new structures within the lease areas to Harbour
Hockey Charitable Trust, North Harbour BMX Association Incorporated, the Tennis
Charitable Trust, and the new legal entity or entities formed to occupy the
equestrian facilities at Wainoni Park.
18. The proposed
leases would be for a period of 10 years, with one 10 year right of renewal.
This is the recommended term relating to ground leases in the Auckland Council
Community Occupancy Guidelines July 2012. The term reflects the lessee’s
obligations in terms of capital expenditure, ongoing maintenance and renewal of
the developed improvements on the sites. The local board may consider
alternative terms up to a period of 33 years in total should it wish to do
so.
19. The local
board has options as to how any hearing to consider submissions in respect of
the community leases may be managed. It may:
· appoint
a panel of independent commissioners;
· appoint
an independent commissioner to act as chair to work with the local board
members; and
· hear
and consider any submissions received following the public notification of the
proposed leases itself.
20. It is
recommended that, in this instance, an independent commissioner be appointed as
chair.
21. The benefits
of this approach are:
· that
the independent chair will have considerable experience in the requirements and
application of the Reserves Act;
· the
chair will be able to write the decision report for the board;
· the
independent chair will free the board members to concentrate on hearing and
considering their constituents’ concerns without having to worry about
running the hearing;
· the
local knowledge and expertise of the local board members will be retained;
· the
public will have confidence that submissions are considered by those who will
not only understand the process and the legislative requirements, but also the
impacts on the communities most impacted; and
· the
perception of bias or conflict of interest is dealt with by having an independent
chair that has no direct link to any of the community organisations involved.
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Recommendation/s
That the Upper Harbour Local
Board:
a) approve
entry into an agreement or agreements with New Zealand Transport Agency with
regard to the works to be carried out or paid for by New Zealand Transport
Agency at Constellation Reserve, Rosedale Park, Wainoni Park, Hooton Reserve
and Oteha Valley Reserve subject to the conclusion and recommendations of the
public notification process.
b) approve
the relocation of the Harbour Hockey Charitable Trust from its current
location to Rosedale Park West, subject to formal signed agreements being
established between Auckland Council, New Zealand Transport Agency and
affected parties.
c) note
that before any agreements are formalised for Harbour Hockey Charitable
Trust, a further report will be submitted to the Upper Harbour Local Board
seeking approval.
d) grant
land owner approval in principal to Harbour Hockey Charitable Trust to enable
the removal of the Rosedale Pony Club and BMX facilities at Rosedale Park to
allow the construction of hockey fields, car parks, associated infrastructure
and buildings, including changes outside the proposed lease areas. This is
conditional upon the resource consent being granted and the public
notification of the proposed leases being undertaken and the establishment of
formal agreements between the user groups.
e) grant
land owner approval to New Zealand Transport Agency to enable the closure of
the carpark at Hooton Reserve and carry out works on an area of land
currently leased to Tennis Charitable Trust on Oteha Valley Road. This is to
allow for the construction of the new BMX track, car park and ancillary
buildings. This is conditional upon the resource consent being granted and
the public notification of the proposed leases being concluded, and the
establishment of formal agreements between parties.
f) grant
land owner approval to New Zealand Transport Agency for work at Wainoni
Reserve to allow for the construction of buildings and new structures,
including changes outside the proposed lease areas. This is conditional upon
the resource consent being granted and the public notification of the
proposed leases being concluded, and the establishment of formal agreements
between parties.
g) approve
the public notification of Auckland Council’s intention to grant
community leases, the associated physical works and new structures within
these leased areas, to:
i. the
Harbour Hockey Charitable Trust to occupy Pt Allot 133 Parish of Paremoremo,
Part Allot 653 Parish of Paremoremo and Pt Section 4 SO 444 7999 on Rosedale
Park, Bush Road, Albany:
a. proposed
term: 10 years commencing from the date of the final approval by the Minister
of Conservation (or her delegate).
b. rent:
$1.00 plus GST per annum if requested.
c. provision
in the head lease document to enter into a sub-lease with North Harbour
Hockey Association Incorporated that will continue to manage the facility.
ii. North
Harbour BMX Association Incorporated to occupy Pt Lot 2 DP 24754 and Pt Lot 1
DP 198079, Hooton Reserve, Oteha Valley Road, Albany:
a. proposed
term: 10 years commencing from the date of the final approval by the Minister
of Conservation (or her delegate).
b. rent:
$1.00 plus GST per annum if requested.
iii. the
Tennis Charitable Trust to occupy Pt Lot 2 DP 24754, Oteha Valley Road,
Albany:
a. proposed
term: 10 years commencing from the date of the final approval.
b. rent:
$1.00 plus GST per annum if requested.
c. provision
in the head lease document to enter into a sub-lease with Tennis Northern
Region Incorporated that will continue to manage the facility and further
subletting or sublicensing arrangements required to manage and document the
activities at the site. All sub-lease / licence arrangements will require the
approval of the Upper Harbour Local Board and accord with the terms of the
head lease.
iv. the
entity or entities to be formed that will occupy and use the equestrian
facilities at Wainoni Park described as Pt Allot 18 Parish of Paremoremo, Pt
Lot 3 Deeds 34, Pt Lot 1 DP 53735, Pt Lots 4, 5 and 6 DP 10508 Wainoni Park,
Greenhithe:
a. proposed
term: 10 years commencing from the date of the final approval by the Minister
of Conservation (or her delegate).
b. rent:
$1.00 plus GST per annum if requested.
h) note
that all other terms and conditions in each of the proposed leases will be in
accordance with any objectives of the operative reserve management plan, the
Reserves Act 1977, the Local Government Act 2002, and the Auckland Council
Community Occupancy Guidelines 2012.
i) appoint
an Independent Commissioner as Chairperson to work together with the full
Upper Harbour Local Board to consider any submissions received, and to make
the decision on the grant of the proposed community leases following full
consideration of any submissions received.
j) approve
in principle working with Tennis Charitable Trust and Tennis Northern to
formulate a development plan for the tennis facility and site to secure the
long-term viability of the site, subject to full partnership agreement being
developed for approval by the Upper Harbour Local Board.
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Comments
22. NZTA, in
collaboration with Auckland Council, has finalised a recommended option for
consideration for the Northern Corridor Improvement Project.
23. The project
involves the creation of a motorway interchange that would encroach onto
Constellation Reserve and the leased area where Harbour Hockey Charitable Trust
is currently located.
24. The NCI
project will directly affect one of the existing hockey turfs and a football
field that was planned to become a fourth hockey turf in 2018-19 as part of a
proposed national hockey centre development.
25. The
interchange will also impact on land at the eastern end of Constellation
Reserve which has been earmarked as a site for future sports field
development.
26. A project
group comprising of key members from Auckland Council, Harbour Hockey
Charitable Trust, Hockey New Zealand, Watercare, Auckland Transport and NZTA
have been meeting regularly to facilitate and find a solution for the impact on
Harbour Hockey Charitable Trust.
27. The
recommended option arises following the completion of a multi-criteria analysis
(MCA) of nine sites; six of these were discounted during this process due to
having fatal flaws such as significant planning or operational
constraints.
28. The MCA and
preferred option was presented as a NZTA Northern Corridor Improvements project
options report to the Upper Harbour Local Board at a formal business meeting on
23 August 2016.
29. The preferred
option, based on the MCA, is to relocate Harbour Hockey Charitable Trust to
Rosedale Park West. This is an area of Rosedale Park currently leased to North
Harbour BMX Association Incorporated and the Rosedale Pony Club.
30. Upper Harbour
Local Board resolved that staff consult with affected parties to find an
appropriate solution and report back to the board at the earliest convenience.
Previous report: NZTA Northern Corridor Improvements project options report summary
31. The local
board resolved (resolution UH/2016/159):
That the Upper Harbour Local Board:
a) request that
staff work with affected lessees to find a suitable solution to the impacts of
the New Zealand Transport Agency Northern Corridor Improvements Project, and
revert to the local board at the earliest opportunity with the outcomes of the
discussions.
Response to resolution number
UH/2016/159
32. A summary of
the lease holders, including current and proposed lease terms and membership
information, is provided in Attachment E.
Pony Clubs and Riding for the
Disabled
33. Discussions
with Rosedale Pony Club, Greenhithe Pony Club, Greenhithe Riding for the
Disabled and Whenuapai Pony Club have been ongoing since August 2016.
34. A working
group consisting of staff from Auckland Council and NZTA was set up to work
through two work streams (operational and design) to address the different
elements of the proposed equestrian hub at Wainoni Park.
35. A concept
design was developed with representatives from each club, then presented to
members from all clubs at a meeting on 19 January 2017 at the Harbour Sport
offices.
36. Each
pony club was provided with a letter of intent that supports ‘in
principal’ the proposed relocation and lease notification. Signed copies
of these letters, reflecting agreement from all stakeholders,
can be found in Attachment F of this report.
North Shore Dog Club
37. Discussions
with North Shore Dog Club have taken place to understand the operational
elements of the club and to provide regular updates on the development of the
concept plan for the project at Wainoni Park.
38. A meeting was
held with club representatives on 10 March 2017 to gauge the club’s
interest in relocating to a new site and to being included as a stakeholder in
the proposed lease notification process.
39. The club
confirmed that it would like to look at what options may be available if it
were to vacate its existing site on Wainoni Park. The club assumes any
relocation would include the provision of:
· clubrooms;
· lights;
· field
and drainage improvements; and
· fencing.
40. A formal
response outlining the intent to work with council staff, club membership
details, and operational requirements and details is provided in Attachment
G
North Harbour BMX Association
41. The proposed
relocation of Harbour Hockey to Rosedale Park West will require the relocation
of North Harbour BMX Association.
42. Discussions
have been ongoing since June 2016 with the association. An area of unused land
currently leased to the Tennis Charitable Trust along with a car park utilised
by Regional Facilities Auckland (RFA) in Hooton Reserve has been identified as
a suitable site to relocate the association.
43. Auckland
Council Parks, Sport and Recreation Manager has informed RFA of council’s
intention to utilise the car park (Attachment H).
44. A concept
design has been developed with North Harbour BMX Association. It has provided a
signed letter of intent to support, in principal, the proposed relocation and
agrees to the lease notification requirements. A signed copy of this letter is
shown in Attachment I of this report.
North Shore Gun Club
45. North Shore
Gun Club uses an area on Wainoni Park to practice shooting at a specially
constructed range. The club has no lease or formal agreement to occupy this
land.
46. The club
members are aware of the proposed changes to the site. Council staff will
engage with members of the club to determine requirements and explore options.
The Tennis Charitable Trust
47. Formal
discussions with Tennis Charitable Trust and Tennis Northern commenced in
December 2016 to look at the feasibility of relinquishing the eastern part of
their current leased area which is currently undeveloped.
48. Tennis
Charitable Trust and Tennis Northern have been working on plans to develop the
tennis site into a multi-sport development under the concept of the
“Community Sport Village”.
49. This project
proceeded to feasibility stage but was identified as too costly and in 2016,
the local board agreed that $240,000 could be allocated to re-scope the project
for the investigation of further multi-sport options, to increase utilisation
of the tennis site with a focus on sustainability.
50. The site of
the proposed BMX facility has previously been considered as car parking to
service the proposed multi-sport development of the tennis site.
51. Tennis
Charitable Trust has agreed to relinquish part of its leased area subject to
the following three conditions shown in Attachment J:
· input
into the design of the BMX facility, particularly as it relates to the tennis
facility;
· timely
resolution of long-standing lease issues to provide for current and potential
future sub-tenancies, which provide revenue to support sustainable operations.
The new lease would need to be resolved before construction commences; and
· a
commitment from council in terms of an agreement/partnership to develop a
concept/development plan for the site, with specified outcomes and timelines.
52. Tennis
Charitable Trust has suggested the $240,000 earmarked for the multi-sport
planning be granted to the trust to resource the implementation of these
conditions.
53. There is
provision in the existing lease to Tennis Charitable Trust that the undeveloped
site may revert to council to control, on the provision of six months formal
written notice to the lessee. The local board may invoke this clause at any
time.
Auckland
Council Sports and Recreation strategic context
54. The Auckland
Sport and Recreation Strategic Action Plan (2014) includes an action to provide
a quality network of fit-for-purpose sport and recreation facilities at
regional, sub‑regional and local levels.
55. It is vital
to ensure sport and recreation facilities are efficient, sustainable and
utilisation is maximised.
56. For some
codes, this can be achieved by maximising the utilisation within the code
(through a hub model) but for other facilities, partnerships between clubs or
codes are required to achieve the desired sustainability.
57. The Auckland
Equestrian Facility Plan (October 2014) identifies facilities needed for sport
horse competition and training and seeks to guide investment in facility
development for the next 10 years.
58. Whilst the
plan does not focus on Riding for the Disabled (RDA) activities, it references
their activities as integral and complementary partners to the delivery of
equestrian activities.
59. Participation
trends indicate riding membership has remained relatively steady over the last
three to four years, creating little demand for new facilities.
60. Participation
in events and training and the ability to run more events is constrained by the
limited access to and poor quality of some facilities and competition surfaces,
making addressing these a priority.
61. The biggest
challenge for equestrian groups is to modify their grazing, programming and
delivery model to unlock the potential of Wainoni Park as a shared equestrian
hub.
62. This can be
difficult for groups who have delivered their activities in the same way for
many years, or have a limited volunteer resource base or capability to make
operational changes. However the challenge for all sports is to make the best
possible use of the land available in the face of Auckland’s population
growth.
63. In this case
a key benefit to the equestrian users is to secure the long-term use of Wainoni
Park. Harbour Sport have offered their support to the groups with strategic
planning, volunteer management, programming and other aspects of club
governance and operations.
64. Work is
ongoing and will likely extend beyond the facility development phases.
65. The proposed
BMX relocation has the potential to activate a previously undeveloped portion
of tennis lease area. The BMX activity is complementary to the recent Boroughs
basketball development at Hooton Reserve.
66. Whilst there
are limited partnership synergies between BMX and tennis, there are
opportunities in terms of shared parking, toilets and event management.
67. The Bike
Facility Plan for Auckland (September 2013) highlights that the North Shore BMX
club is one of only six in Auckland and the only one on the North Shore.
68. The Bike
Facility Plan for Auckland indicates no additional BMX tracks are required
within the next 10 years, but given the limited number of facilities (and
associated travel time for participants) each facility should operate at a
local and regional level, but designed to a specification that could also host
a national level event.
69. Where a club
is to host a competition of this type, temporary event infrastructure would be
brought in.
70. A key benefit
to the BMX users is to secure the long-term use of Hooton Reserve within a
strategically located reserve with associated opportunities afforded.
71. The Auckland
Region Tennis Facility Plan (March 2015) identifies that no additional regional
or sub-regional facilities are required on the North Shore, and the priority is
maintaining the existing network of tennis facilities and ensuring long term
sustainability. The initiation of the NCI project has created an opportunity to
address the operational sustainability of the tennis facility.
72. The Auckland
Regional Hockey Facilities Report (June 2014) recognises that an additional
seven hockey turfs are required in the region to meet the current demand, and
based on the projected demand, an additional 15 turfs will be required by 2031.
73. An immediate
priority is the development of Rosedale Park as a Tier 1 venue and Hockey New
Zealand High Performance Centre.
74. The current
four turfs already provide for over 200 hours of community hockey each week,
with a fifth turf previously planned for the site.
75. The proposed
relocation project gives North Harbour Hockey the opportunity to add to NZTA
funded like-for-like replacement, to achieve an overall better facility
outcome.
Lease
notification process and timeframes
The
requirement to notify leases
76. The proposed
leases to the Harbour Hockey Charitable Trust and the new equestrian group(s)
are not contemplated in the operative reserve management plans for Rosedale
Park or Wainoni Reserve. There is no management plan for Hooton Reserve. The
leases at these sites must be publicly notified in accordance with sections 119
and 120 of the Reserves Act 1977 and Section 4 of the Conservation Act 1987.
77. The land that
is the subject of the proposed new lease to the Tennis Charitable Trust and the
part of the site required for the new BMX track is held in fee simple under the
terms of the Local Government Act 2002. As the proposed leases will be for a
term in excess of six months, they must be notified in accordance with Section
82(a) of the Local Government Act 2002 i.e. on terms similar to the leases
proposed above.
78. There is also
a requirement for an engagement plan or process to be in place that identifies
where and when the advertisement advising of the proposed leases will be placed
and how the public can engage in the process.
The hearing process
79. The
Upper Harbour Local Board has options in terms of how
submissions are heard and considered. It may:
· appoint
an independent panel comprising three commissioners. Schedule 7, clause 31 of
the Local Government Act allows the appointment of independent
commissioners that may bring ‘skills, attributes, or knowledge that
will assist the work of the committee’. Such commissioners have the
advantage of being familiar with the process and relevant legislation, and
formulating decisions including appropriate conditions and reports;
· appoint
an independent commissioner to act as chair who will work together with the
full local board to consider any submissions received following the public
notification of the proposed leases; and
· hear
any submission itself.
80. The benefits
and risks associated with each of these arrangements is shown on Attachment K.
81. It is
recommended that the local board appoint an independent commissioner to act as
chair when considering submissions for the following reasons:
· the
chair will have considerable experience in the interpretation and application
of the Reserves Act;
· the
chair will be able to write the decision report for the board;
· the
chair will free the board members to concentrate on hearing and considering
their constituents’ concerns and without having to worry about running
the hearing;
· the
local knowledge and expertise of the local board members will be retained;
· the
public may have confidence that submissions are considered by those who will,
not only understand the process and the legislative requirements, but also the
impacts on the communities most affected; and
· the
perception of bias or conflict of interest is dealt with by having an
independent chair that has no direct link to any of the community organisations
involved.
Timeframes for lease
notification
82. The process
and timeframes will generally be as follows:
· local
board confirms if leases are to be publicly notified and any special conditions
required;
· iwi
who have an identified interest in the area will be contacted seeking
engagement and comment on the proposed lease changes;
· a
public notice is published in the local newspaper(s) circulating in the area in
which the leases are situated;
· a
period of one calendar month will be given for submission or questions to be
received;
· council
staff will collate and prepare information for consideration of the local board
or parties hearing the submissions. It is expected this will take approximately
two to three weeks for this to be completed;
· the
date of any proposed hearing is confirmed and advertised, giving reasonable
opportunity to interested parties to attend;
· full
consideration be given to all objections and submissions through the board, a
committee; or person(s) as appointed by the board;
· either
the committee or person(s) make a recommendation back to the board for a decision;
or the committee or board make the final decision;
· the
decision is referred to the Minister of Conservation (or her delegate) for sign
off; and
· the lease
documents are finalised and executed.
Implications
of any delays
83. The relocation of both North Harbour BMX and Rosedale Pony Club is
required in order to relocate North Harbour Hockey from their current site at
Constellation Reserve. This part of the project is on the ‘critical
path’ for the implementation of the Northern Corridor Improvements (NCI);
consequently, each month of delay in decision making will delay the completion
of the NCI accordingly.
84. The
table below highlights the impact of a delayed project:
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Impact of a Delay in Decision Making
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· Delay in the relocation of North Harbour Hockey
resulting in a delay of the completion of the NCI.
· Each month of delay at the start of this process
results in one month delay in completing the NCI.
· Each month of delay at the start of this process results
in one month delay in the construction of NZTA funded community assets at
Wainoni Park and Hooton Reserve.
· Impact on securing funding opportunities for
affected community stakeholders.
· Impact of event planning for affected community
stakeholders.
· Impact on succession planning for affected community
stakeholders.
· Increased NZTA and council spend and resourcing
required to progress lease notification approvals.
· Increased NZTA and council spend and resourcing
required to work with affected community stakeholders.
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Additional note
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· A month/s delay could exacerbate in a non-linear
sense (i.e. three month delay at this end could result in a six month delay
for the NCI) if a summer construction works season is missed.
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Consideration
Local
board views and implications
85. The
Upper Harbour Local Board have been provided with regular project updates and
have facilitated various workshops with project members from Auckland Council,
NZTA, Watercare and Harbour Hockey.
Māori
impact statement
86. Mana whenua
have been kept updated on the NCI as part of NZTA’s iwi liaison.
87. Engagement
with iwi identified as having an interest in sites in the Upper Harbour Local
Board geographical area is required regarding the proposal to grant new
community leases. Council staff attended the Mana Whenua Forum held at Orewa on
7 December 2016, at which time the proposal was briefly presented to iwi
representatives present.
88. Council staff
will undertake further engagement with mana whenua regarding the proposed
leases. This will involve email contact containing detailed information of each
of the sites and the development proposed and inviting iwi representatives to a
hui and/or for a kaitiaki site visit to comment on any spiritual, cultural or
environmental impact with respect to the proposal.
Implementation
89. The
implementation issues associated to the NCI project are conditional on:
· the parties
signing formal agreements; and
· subject to the
Upper Harbour Local Boards consideration of all the submissions and any
objections to the proposed leases and whether to approve them or not.
90. On
completion of the notification of the lease areas and the hearing of any
submissions, two reports will be submitted to the local board at its business
meeting in July 2017 requesting consideration of the submissions and land owner
approval for detailed design. This will include recommendations on conditions
for the construction work, and final agreements on ownership and ongoing
maintenance of any new assets.
Attachments
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No.
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Title
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Page
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a⇩ 
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Harbour Hockey Charitable Trust - Proposed
Facility
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23
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b⇩
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North Harbour BMX Proposed Facility
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25
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c⇩ 
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Tennis Charitable Trust Current and Proposed lease
areas
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27
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d⇩
|
Wainoni Park Proposed Equestrian Hub
|
29
|
|
e⇩
|
Lease details
|
31
|
|
f⇩
|
Signed letters of intent from Equestrian Groups
|
33
|
|
g⇩
|
Letter of intent from Auckland Council to Regional
Facilties Auckland
|
37
|
|
h⇩
|
Signed letter of intent from North Harbour BMX
Association
|
39
|
|
i⇩
|
Signed letter of intent from Tennis Charitable Trust
|
41
|
|
j⇩
|
Hearings Process
|
45
|
Signatories
|
Authors
|
Maureen Buchanan - Lease Advisor
|
|
Authorisers
|
Mace Ward - General Manager Parks, Sports and Recreation
Eric Perry - Relationship Manager
|
