Agenda of Upper Harbour Local Board

I hereby give notice that an ordinary meeting of the Upper Harbour Local Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Thursday, 20 April 2017

9.30am

Upper Harbour Local Board Office
30 Kell Drive
Albany

Upper Harbour Local Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Lisa Whyte
Deputy Chairperson	Margaret Miles, JP
Members	Uzra Casuri Balouch, JP
	Nicholas Mayne
	John McLean
	Brian Neeson, JP

(Quorum 3 members)

Cindy Lynch

Democracy Advisor

12 April 2017

Contact Telephone: (09) 486 8593

Email: Cindy.Lynch@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Upper Harbour Local Board

20 April 2017

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Netball Northern 5

9 Public Forum 6

10 Extraordinary Business 6

11 Notices of Motion 6

12 Minutes Upper Harbour Local Board ordinary meeting, Thursday 16 March 2017, and extraordinary meeting, Thursday 6 April 2017 7

13 Business Improvement District (BID) Programme Annual Report to Upper Harbour Local Board 25

14 Upper Harbour Quick Response, Round Three 2016/2017 grant applications 35

15 Upper Harbour Local Board Community Grants Programme 2017/2018 109

16 Auckland Transport monthly report - April 2017 115

17 St Mark’s Chapel Memorial Garden, Hobsonville Point 119

18 Approval of the draft Upper Harbour Local Board Plan 2017 129

19 Allocation of Upper Harbour Local Board Parks Response Fund 169

20 Local Government New Zealand Conference and Annual General Meeting 2017 181

21 Approval of a new road name for the subdivision at 25 Don McKinnon Drive, Albany 185

22 Approval of a new road name for the subdivision at 57 Glendhu Road, Bayview 191

23 Record of the Upper Harbour Local Board workshops held on Thursday 9, 23, 30 March, and 6 April 2017 197

24 Board Members' Reports 207

25 Consideration of Extraordinary Items

1 Welcome

2 Apologies

An apology from Member B Neeson for absence has been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Upper Harbour Local Board confirm the ordinary minutes of its meeting, held on Thursday, 16 March 2017 and the extraordinary minutes of its meeting, held on Thursday, 6 April 2017, including the confidential attachments, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Upper Harbour Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Netball Northern

Purpose

1. The purpose of this deputation is to provide an update to the Upper Harbour Local Board on the Northern Corridor Netball Facility Scoping Plan.

Executive summary

2. Julie Paterson of Netball Northern will be in attendance to give an update on the Northern Corridor Netball Facility Scoping Plan, commissioned by Netball Northern Zone Facility Working Group.

Recommendation/s

That the Upper Harbour Local Board:

a) receive the deputation from Julie Paterson of Netball Northern and thank her for her attendance and presentation.

Attachments

a Netball Northern Facility Investigation Report..................................... 211

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Upper Harbour Local Board

20 April 2017

Business Improvement District (BID) Programme Annual Report to Upper Harbour Local Board

File No.: CP2017/04387

Purpose

1. This report provides information to the Upper Harbour Local Board regarding accountability for the Business Improvement District (BID) programme targeted rate grant funding for the business association operating a BID programme in the board’s area.

2. The report is a requirement of the Auckland Council BID Policy (2016), which came into effect on 1 July 2016.

Executive summary

3. The 2016 Auckland Council BID Policy was developed to encourage improved governance of BID committees and management, which will improve financial methods, programme delivery, and transparency to their members.

4. This report indicates the business association’s compliance with the BID Policy. Information presented is based on documents submitted by the business association to council’s BID team to date. The report recommends the local board should recommend to the governing body to strike the targeted rate for the BID programme in their area in the coming financial year, based on their compliance with the policy.

5. The BID covered by this report is operated by the Business North Harbour Association.

Recommendation/s

That the Upper Harbour Local Board:

a) recommend to the governing body to strike the targeted rate for the North Harbour Business Improvement District programme for the 2017/18 financial year and include this amount in the 2017-2018 Annual Plan.

Comments

6. Auckland Council’s Business Improvement District (BID) Policy 2016 outlines the principles behind council’s BID programme, and establishes the process for establishing, expanding, and terminating BIDs, as well as prescribing standards and guidelines for operating BIDs. Accountability requirements are a key part of these standards. Refer to Attachment A for a description of key elements of the BID programme.

Local board allocated decision-making

7. Local boards are allocated a number of governance and decision-making responsibilities. One of these is annually recommending BID programme targeted rates to the governing body, which allows collection of targeted rate revenue for business associations that operate BID programmes. This action ensures the local board and their BIDs are in alignment on their goals for town centre development in their respective areas.

8. Approval of specific dollar amounts of BID targeted rates for each BID rests with the governing body as part of its approval of the 2017-2018 Annual Plan.

9. A number of local boards provide additional funding to local BIDs, but accountability for that funding is additional to the requirements under the BID Policy. If a local board makes an additional grant to a BID, the accountability requirements pertaining to that grant should be agreed as part of that grant process, and are not included in this report.

Compliance with BID Policy

10. The Auckland Council BID Policy 2016 is the means for council to ensure accountability for targeted rate funding by requiring regular reporting. Specifically, BIDs are required to provide council the following documents as approved at their annual general meeting (AGM):

· a current strategic plan – this shows that the BID has carefully considered medium to long term opportunities and has allocated resources to accomplished priorities;

· signed audited accounts for the most recently completed fiscal year (required only every two years for smaller BIDs) – this provides assurance that the BID is managing its members’ targeted rates funds responsibly;

· a report on the year just completed – this provides evidence that their programmes address priorities in the strategic plan and benefits ratepayers;

· a business plan for the coming year – this enables forward planning, based on the strategic plan, and sets one-year goals;

· an indicative budget for the following year – council’s Annual Plan requires targeted rates be identified a year in advance to coincide with the Annual Plan process, which sets all rates; and

· programme agreement between each BID and council – this embodies basic parameters of the council/ BID relationship. It is renewed every three years, or a term mutually acceptable to council and the BID.

11. The Business North Harbour Association is in compliance with the BID Policy for the year 2015-2016 for the purpose of striking the BID targeted rate in the Annual Plan for 2017-2018. The level of compliance by this business association is shown in Attachment B.

12. Some BIDs are planning an increase in their targeted rates revenue this year. For a comparison of BID targeted rates, please see Attachment C.

Consideration

Local board views and implications

13. Should the governing body strike the targeted rate for the BID in the Upper Harbour Local Board area, the BID programme will continue to raise funds from targeted rates on ratepayers in its district, and provide services in accordance with its member’s priorities as stated in their strategic plan.

Māori impact statement

14. This decision will have no adverse effects on, or particular benefits to, the Māori population.

Implementation

15. If the Upper Harbour Local Board accepts the recommendations of this report, it will recommend to the governing body that the targeted rate for the North Harbour BID be struck as stated in the 2017-2018 Annual Plan. The governing body will approve specific dollar amounts for each BID as part of its approval of the Annual Plan.

Attachments

No.	Title	Page
a ⇩	Key elements of the BID programme	29
b ⇩	North Harbour BID compliance table	31
c ⇩	BID targeted rates comparison table	33

Signatories

Authors

Steven Branca - BID Partnership Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Eric Perry - Relationship Manager

Upper Harbour Local Board

20 April 2017

Upper Harbour Quick Response, Round Three 2016/2017 grant applications

File No.: CP2017/00011

Purpose

1. To present applications received for the Upper Harbour Local Board Quick Response Round Three 2016/2017 and Multi-board Round Two 2016/2017. The local board is required to fund, part-fund or decline these applications.

Executive summary

2. The Upper Harbour Local Board has set a total community grants budget of $118,000 for the 2016/2017 financial year.

3. A total of $59,300 has been allocated through previous grants rounds, leaving a balance of $58,700 for the remainder of the 2016/2017 financial year. A further quick response round remains to be allocated before the end of the financial year.

4. Fourteen applications were received in the Quick Response Round Three 2016/2017, requesting a total of $50,636.

5. A further four applications were received in the Local Grant Multi-board Round Two 2016/2017, requesting a total of $10,000.

Recommendation/s

That the Upper Harbour Local Board:

a) consider the Quick Response Round Three applications listed in the table below, and agree to fund, part-fund or decline each application in this round:

Application	Organisation Name	Project	Total requested
QR1717-301	Newcomers Network	Towards purchase of sound system and weekly venue hire of Albany House and Oteha Valley School Hall from 1 May to 30 January 2017	$8,111
QR1717-302	Hearing Dogs for Deaf People NZ	Towards five months’ rent for the Auckland Support Office based in Albany from 1 May to 30 September 2017	$4,887
QR1717-303	The Parenting Place - Attitude Youth Division	Towards costs of delivering 'Attitude life skills training presentations' and printed material for four high schools in the Upper Harbour area from 1 May 2017 to 30 April 2018	$1,500
QR1717-308	Hobsonville Hall Society Inc	Towards cost of Hobsonville Hall floor restoration	$4,347
QR1717-313	Graeme Dingle Foundation	Towards annual insurance expenses, covering building, contents and car for period 1 June 2017 to 31 May 2018	$5,381
QR1717-314	Bays Youth Community Trust	Towards costs of 12 months internet and website expenses from 1 June 2017 to 31 May 2018	$1,000
QR1717-315	PHAB Association Incorporated	Towards costs of venue hire, volunteer expenses and client-led activity supplies	$1,000
QR1717-310	Sustainable Paremoremo Group Incorporated	Towards subsidising private property owner purchase of Goodnature A24 kill traps for rats and stoats. The Pare-dise project will offer priority property owners adjoining public reserves a 40% subsidy towards purchase of these traps	$2,000
QR1717-304	Badminton North Harbour	Towards the purchase of shuttle cocks for Badminton North Harbour domestic ladder competitions	$2,000
QR1717-306	Harbour Sport	Towards wages for walk leader, outdoor leadership course instructor, interpreter and promoter to train and run guided walking groups from 1 May 2017 and 30 April 2018 and towards catering for end of year event	$9,410
QR1717-307	Baseball New Zealand	Towards venue hire of Rosedale Park for 'National 13U Ripken Baseball Tournament' held from 6 - 9 April 2017	$2,000
QR1717-309	Tennis Northern Region Incorporated.	Towards cost of renewing tennis nets, rackets, bag and balls at Albany Tennis Park	$2,000
QR1717-311	North Harbour BMX Association Incorporated	Towards cost of St Johns ambulance and portable toilets for annual 'North Harbour 1000 race meet' event held on 26 March 2017	$2,000
QR1717-316	North Shore Events Centre Trust	Towards the purchase of one scoreboard for sporting events at North Shore Events Centre	$5,000
		Total Requested	$50,636

b) consider the Multi-board Round Two applications listed in the table below, and agree to fund, part-fund or decline each application in this round:

Application	Organisation Name	Project	Total requested
LG1708-201	North Shore Centre of Mutual Aid (CMA)	Towards operational costs, excluding salaries or wages, for eight centres including Albany CMA for period 1 July 2017 to 31 December 2017	$1,000
LG1708-208	Neighbourhood Support North Shore Incorporated	Towards a contribution to wages of a part-time employee from 1 June 2017 to 31 May 2018	$5,000
LG1713-227	Discovery Foundation	Towards providing scholarships for youth between the ages of 14 to 18 years and their families to attend “Discovery for Teens”, a seven day residential life skills programme	$2,000
LG1720-207	Dress for Success Incorporated	Towards service delivery: rent, salary and general operating costs	$2,000
		Total Requested	$10,000

Comments

6. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme (refer to Attachment A).

7. The local board grants programme sets out:

· local board priorities;

· lower priorities for funding;

· exclusions;

· grant types, the number of grant rounds and when these will open and close; and

· any additional accountability requirements.

8. The Upper Harbour Local Board will operate one local grants round and three quick response rounds for this financial year. Quick Response Round Three closed on 28 February 2017.

9. The community grants programme has been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

10. For the 2016/2017 financial year, the Upper Harbour Local Board set a total community grants budget of $118,000. It is recommended that the local board consider allocating up to 25 per cent of its budget for this grant round.

11. A total of $59,300 has been allocated for previous grants; $47,500 was allocated for Local Grant Round One, $8,800 was allocated for Quick Response Round One, and $3,000 was allocated to a discretionary grant. The remaining balance is $58,700 for the 2016/2017 financial year.

12. Fourteen applications were received in the Quick Response Round Three 2016/2017 requesting a total of $50,636.

13. A further four applications were received in the Multi-board Round Two 2016/2017 requesting a total of $10,000.

Consideration

Local board views and implications

14. Local boards are responsible for the decision-making and allocation of local board community grants. The Upper Harbour Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

15. The board is requested to note that Section 50 of the Community Grants Policy states that council “will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

16. A summary of each application is attached (see Attachments B and C).

Māori impact statement

17. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, and activities that benefit a wider range of individuals and groups, including Māori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Māori. There are no individuals applying in this round that have identified as Maori and three organisations have indicated their project targets Māori or Māori outcomes.

Implementation

18. The allocation of grants to community groups is within the adopted Long-term Plan 2015-2025 and local board agreements.

19. Following the Upper Harbour Local Board allocating funding for Quick Response Round Three, and Multi-board Round 2016/2017, commercial and finance staff will notify the applicant of the local board decision.

Attachments

No.	Title	Page
a ⇩	Upper Harbour Grants Programme	39
b ⇩	Quick Response Round Three applications	43
c ⇩	Multi-board applications	93

Signatories

Authors

Caroline Teh - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Eric Perry - Relationship Manager

Upper Harbour Local Board

20 April 2017

PDF Creator

Upper Harbour Local Board

20 April 2017

Upper Harbour Local Board Community Grants Programme 2017/2018

File No.: CP2017/03670

Purpose

1. The purpose of the report is to present the Upper Harbour Local Board Community Grants Programme 2017/2018 to the Upper Harbour Local Board for adoption.

Executive Summary

2. The Auckland Council Community Grants Policy was implemented on 1 July 2015. The policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

3. The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year.

4. This report presents the Upper Harbour Local Board Community Grants Programme 2017/2018 for adoption (see Attachment A).

Recommendation/s

That the Upper Harbour Local Board:

a) adopt the Upper Harbour Local Board Community Grants Programme 2017/2018 as presented in Attachment A to the agenda report.

Comments

5. The Auckland Council Community Grants Policy was implemented on 1 July 2015. The policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.

6. The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year. The local board grants programme guides community groups and individuals when making applications to the local board.

7. The local board community grants programme includes:

· outcomes as identified in the local board plan;

· specific local board grant priorities;

· which grant types will operate, the number of grant rounds, and opening and closing dates;

· any additional criteria or exclusions that will apply; and

· other factors the local board consider to be significant to their decision-making.

8. Once the local board community grants programme for the 2017/2018 financial year has been adopted, the types of grants, grant rounds, criteria and eligibility will be advertised through an integrated communication and marketing approach, which includes utilising the local board channels.

Consideration

Local board views and implications

9. The Community Grants Programme has been developed by the local board to set the direction of their grants programme. This programme is reviewed on an annual basis.

Māori impact statement

10. All grant programmes should respond to Auckland Council’s commitment to improving Māori wellbeing, by providing grants to organisations delivering positive outcomes for Māori. The application form requires the applicant to outline how their project aims to increase Māori outcomes.

Implementation

11. An implementation plan is underway and the local board grants programme will be locally advertised through the local board and council channels. Targeted advertising and promotion will be developed for target populations, including migrant and refugee groups, disability groups, Māori and iwi organisations.

Attachments

No.	Title	Page
a ⇩	Upper Harbour Local Board Community Grants Programme 2017/2018	111

Signatories

Authors

Marion Davies - Community Grants Operations Manager

Authorisers

Jennifer Rose - Operations Support Manager

Eric Perry - Relationship Manager

Upper Harbour Local Board

20 April 2017

Auckland Transport monthly report - April 2017

File No.: CP2017/06025

Purpose

1. The purpose of this report is to:

· respond to resolutions and requests on transport-related matters;

· provide an update on the current status of the Local Board Transport Capital Fund (LBTCF);

· request approval for new LBTCF projects;

· provide a summary of consultation material sent to the board; and

· provide transport-related information on matters of specific application and interest to the Upper Harbour Local Board and its community.

Executive summary

2. In particular, this report covers:

· progress report on the board’s advocacy initiatives;

· progress report on the board’s LBTCF projects;

· consultation documents on proposed safety improvements; and

· local board requests on transport-related matters.

Recommendation

That the Upper Harbour Local Board:

a) receive the Auckland Transport update for April 2017.

Comments

Strategic alignment

3. The Upper Harbour Local Board has outlined, through its 2014-17 local board plan, that it has a strong interest in the role of transport and how it helps to create well-connected and easily accessible public transport networks, improve the road network, access to walkways and cycleways, and to connect Westgate to the North Shore.

4. The Upper Harbour Local Board Plan 2014-17 (pages 34-35) has a specific transport outcome in which Auckland Transport (AT) has a key role – ‘A Well-Connected and Accessible Upper Harbour’. This states:

We (the Upper Harbour Local Board) have a well-designed road network with connected bus services, walkways and cycleways across the North Shore. We are well connected to Westgate in the west and our central city, giving us choices as to where we work, study and play.

Local Board Transport Capital Fund (LBTCF) update

5. The Upper Harbour Local Board’s funding allocation under the LBTCF is currently $355,167 per annum, but will have an adjustment for inflation added in future years. The following tables note previous decisions, progress on current projects since the last update, budgets, and financial commitments:

Project	Description	Current status
Gills Road pedestrian bridge	To construct a gravel footpath with a structural timber boardwalk in locations where the berm is too narrow, to construct a footpath and a footbridge adjacent to the road bridge.	AT (with funding contribution from the Upper Harbour Local Board), is proceeding with the consenting of the new pedestrian facilities and bridge on Gills Road.

Upcoming projects and activities

Traffic Control Committee (TCC) Report

6. Decisions of the TCC over the months of February and March 2017 affecting the Upper Harbour Local Board area are shown below:

Meadowood Drive / Caribbean Drive / Barbados Drive	Unsworth Heights	No stopping at all times (NSAAT), bus stop, bus shelter, traffic islands, edge lines, give-way controlled roundabout, give-way control
Tamiro Road	Whenuapai	NSAAT / traffic island
Mapou Road / Nugget Avenue / Hobsonville Point Road / Sidney Wallingford Way / Squadron Drive / Eyton Kay Road / unnamed roads	Hobsonville	Lane restrictions, traffic island, flush median, road humps, give-way control
Elliot Rose Avenue / Kaipihi Lane / unnamed road / Cornerstone Drive	Albany	NSAAT, special vehicle lane - bus lane, special vehicle lane - ambulance, special vehicle lane - cycle lane, bus parking, flush median, traffic island, give-way control, give-way controlled roundabout, traffic signal control, pedestrian crossing, traffic signal control, pedestrian crossing
Isobel Road / Outlook Road	Greenhithe	NSAAT, edge lines, give-way control
Tarndale Grove / Bush Road / Tarndale Grove Slip Lane	Rosedale	NSAAT, lane restrictions, flush median, traffic island, give-way control

Greenhithe Road - proposed footpath widening

7. AT has undertaken a site meeting with the local board about this request. AT will be widening the footpath on Greenhithe Road. No timeline has been given as yet, however the local board will be updated on progress in due course.

Upper Harbour Drive and Albany Highway intersection traffic congestion

8. The Greenhithe Residents and Ratepayers group have expressed major concerns about traffic congestion on Upper Harbour Drive, since the cycle lane was introduced. The local board, along with the ward councillors, requested AT investigates options to reduce congestion on Upper Harbour Drive.

Update

9. AT is meeting with the local board in early May to talk through its findings.

The proposed connection between Gills Road and Oteha Valley Road around Living Streams Road

Update

10. AT presented the project to AT’s Project Control Committee (PCG) on 25 October 2016 to seek approval to proceed from investigation phase to detailed design phase.

11. The project’s scope was partially approved by the PCG. However, the scope requires more investigation and AT staff are working on this.

12. AT will provide a further update in May.

Consideration

Local board views and implications

13. The Upper Harbour Local Board’s views will be incorporated during consultation on any proposed schemes.

Māori impact statement

14. No specific issues with regard to impacts on Māori are triggered by this report and any engagement with Māori will be carried out on an individual project basis.

Implementation

15. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

There are no attachments for this report.

Signatories

Author

Owena Schuster – Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon – Manager Elected Member Relationship Unit, Auckland Transport

Eric Perry - Relationship Manager

Upper Harbour Local Board

20 April 2017

St Mark’s Chapel Memorial Garden, Hobsonville Point

File No.: CP2017/05868

Purpose

1. To approve the plans and budget to establish and maintain a memorial garden on the site which previously marked the location of St Mark’s Chapel at Hobsonville Point.

Executive summary

2. St Mark’s Chapel was relocated to the Papakura Military Camp in 2005. A rose garden and plaque were erected on the former chapel site. Over time, the garden and plaque have fallen into disrepair.

3. A group of local residents are eager to work with Auckland Council’s parks volunteer programme to establish and maintain a new garden. The group have developed a proposal for a new garden, included as Attachment A. An irrigation system has been included in the overall design to keep the garden appropriately watered over the drier months of the year.

4. Hobsonville Land Company (HLC) has indicated a willingness to contribute half the cost for establishing a new memorial garden. With this contribution from HLC, the cost to the local board of installing the garden would be $4,305.58, funded from the asset based services (ABS) budget and $1,920 from the locally driven initiatives (LDI) parks volunteers budget.

5. If the local board approve the garden’s installation, the garden could be installed for an October 2017 opening ceremony.

Recommendation/s

That the Upper Harbour Local Board:

a) approve the proposed plans and timeline for establishing the St Mark’s Chapel Memorial Garden, which will be actioned as follows:

Time frames	Action
March - June	Local board approval process: · inform Royal New Zealand Airforce and other stakeholders · seek funding contribution from Royal New Zealand Airforce
July - September	· Preparation of garden site, installation of irrigation system, plant-out of garden · Installation of plaque and park bench
October	Opening ceremony and acknowledgments

b) approve $4,305.58 for installing the garden from its asset based services budget.

c) approve a budget of $1,920 from the locally driven initiatives parks volunteers budget for annual maintenance of the memorial garden.

Comments

Background

6. St Mark’s Chapel was built in 1942 to accommodate church services at the Hobsonville Airforce Base. In 2005, there was a successful application to enable relocation of the chapel to the Papakura Military Camp.

7. A rose garden and plaque were erected on the former chapel site, in commemoration of the important place the chapel held in the base community. Over time, the garden and plaque have fallen into disrepair.

Proposal for a new garden

8. The local community has proposed a new memorial garden. A group of local residents are eager to work with Auckland Council’s parks volunteer programme to establish and maintain the proposed new garden.

9. This proposed garden would border the new Hobsonville Point walkway on Buckley Ave, and has been designed to be in the shape of a cross, depicted by two main plant varieties as shown in the plans tabled at the Upper Harbour Community Forum of 2 March 2017 (refer Attachment A).

10. A raised plaque would be sited at the foot of the cross and, to one side of the garden, a park bench would be installed. The proposed design for the bench is in keeping with a design that is used elsewhere in the Hobsonville Point development. An irrigation system has been included in the overall design to keep the garden appropriately watered over the drier months of the year.

Funding for the new garden

11. The total cost of installing the garden would be $8,611.16 and maintenance fees would be $1,920 per annum. The following table shows the costs associated with installing the garden:

Item	Budget
120 Agapanthus Finn or Agapanthus Pavlova	$1,152.00
110 Carex Testacea	395.40
Soil/compost – 3m3 and 4m3, plus delivery	777.39
Removal of three shrubs and grass reinstatement	512.57
Installation cost - labour	1,027.80
Concrete border	2,046.00
Plaque	800.00
Park bench	1,900.00
Monthly maintenance for year	1,920.00
TOTAL	$10,531.16

12. Hobsonville Land Company is willing to contribute half the cost to re-establish a memorial garden, in the sum of $4,305.58.

Alignment with local board priorities

13. The Upper Harbour Local Board Plan 2014-17 states the board’s commitment to create ‘well-developed neighbourhoods that are connected to education facilities, transport networks, business parks and quality community and sports amenities’. Establishing the garden will help to realise this commitment.

14. The Upper Harbour Local Board also endorses the Empowered Communities Approach. The approach aims for:

· communities to be supported to have greater control and influence over things they care about;

· local initiatives to be designed and delivered locally;

· voluntary and community groups to have increased capacity and capability; and

· council and communities to work together in joined up ways for better outcomes.

15. Because this project was proposed by the community, and local people are offering to volunteer their time to develop, install, and maintain the garden, staff advise that the project aligns well with the Empowered Communities Approach.

Alternatives to installing the proposed garden

16. The local board could choose to retain the funds that would be used on the garden for another community project. However, staff advise that currently no similar projects exist; nor are any anticipated in the remainder of this current financial year.

17. Approval of the proposed memorial garden, plaque, and bench evidences the local board’s support for locally driven initiatives and a commitment to reduce barriers and enable community to complete projects in a timely manner.

18. The local board could also opt to approve a lesser amount to re-establish the garden by declining to support funding for some of the requested items. However, this action is likely to hinder development of the garden, delay final completion, and impact negatively on the volunteers’ ability to carry out the on-going maintenance.

19. Staff note the local community gardening group have been endeavouring to establish a community garden at Hobsonville Point for more than four years. Funding the project is a way to build the council/community collaboration, which the Empowered Communities Approach recommends. Conversely, not funding the project could risk losing the opportunity to work and build capacity with committed members of the local community.

Consideration

Local board views and implications

20. The contents of this report were presented to and received by the Upper Harbour Local Board at a community forum on 2 March 2017, at which stage the board requested to formally consider the proposal.

21. At this community forum, a deputation was made by Kathleen Waldock, from Hobsonville Land Company, on behalf of local residents and volunteers from the Hobsonville Point Garden Club; Maureen Reid, Annie Johnson, and Lynn Hilton, who were also in attendance.

22. The Upper Harbour Local Board supports the principles of the Empowered Communities Approach: ‘Treaty partnership, Social Inclusion and Equity, and Collaboration’.

Māori impact statement

23. The St Mark’s Chapel Memorial Garden is being reinstated as a community amenity, with access and use by all local residents and members of the public. Installing the new garden does not directly impact the local iwi of Te Kawera a Maki and Ngāti Whātua Ōrākei.

Attachments

No.	Title	Page
a ⇩	St Mark's Memorial Garden plan	123

Signatories

Author

Lisa Howard-Smith – Strategic Broker

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Eric Perry - Relationship Manager

Upper Harbour Local Board

20 April 2017

Approval of the draft Upper Harbour Local Board Plan 2017

File No.: CP2017/04545

Purpose

1. To approve:

· the draft Upper Harbour Local Board Plan 2017 and the Upper Harbour Local Board Plan summary for public consultation; and

· key engagement events to be held as part of the consultation.

Executive summary

2. The Local Government (Auckland Council) Act 2009 requires that each local board complete a local board plan for adoption by 31 October 2017.

3. The draft plan and summary are attached to this report for the local board to approve for public consultation.

4. Consultation, using the Special Consultative Procedure (SCP), will take place from 22 May to 30 June 2017.

5. The board will conduct formal engagement events as follows:

· Have Your Say, Thursday 22 June 2017, 12:30pm-4:30pm, Albany Local Board Office (30 Kell Drive, Albany);

· Drop-in Session 1, Saturday 27 May 2017, 9:00am-1:00pm, Hobsonville Point Farmers Market (The Landing, Hobsonville);

· Drop-in Session 2, Sunday 11 June 2017, 9:00am-1:00pm, Hobsonville Point Farmers Market (The Landing, Hobsonville); and

· Drop-in Session 3, Thursday 15 June 2017, 3:00pm-7:00pm, Westfield Albany Mall outside K-mart (219 Don McKinnon Drive, Albany).

Recommendation/s

That the Upper Harbour Local Board:

a) approve the draft Upper Harbour Local Board Plan 2017 for public consultation using the Special Consultative Procedure.

b) approve the Upper Harbour Local Board Plan summary.

c) delegate to the Chair or other delegate to work with staff as a matter of urgency, in the event that minor edits are required to the draft local board plan or summary.

d) approve the scheduled formal engagement events, as follows:

i. Have Your Say event, Thursday 22 June 2017, 12:30pm-4:30pm, Albany Local Board office (30 Kell Drive, Albany);

ii. drop-in session 1, Saturday 27 May 2017, 9:00am-1:00pm, Hobsonville Point Farmers Market (The Landing, Hobsonville);

iii. drop-in session 2, Sunday 11 June 2017, 9:00am-1:00pm, Hobsonville Point Farmers Market (The Landing, Hobsonville); and

iv. drop-in session 3, Thursday 15 June 2017, 3:00pm-7:00pm, Westfield Albany Mall outside K-mart (219 Don McKinnon Drive, Albany).

Comments

6. Local board plans are strategic plans for the following three years and beyond. The plans reflect the priorities and preferences of the community and guide how the local board:

· make decisions on local activities and projects; and

· provide input into regional strategies and policies.

7. The plans inform the development of council’s 10-year budget. They also form the basis for development of the annual local board agreement for the following three financial years and subsequent work programmes.

8. The local board is required to use the SCP to consult on the draft local board plan. The period for the SCP is from 22 May to 30 June 2017.

9. As part of meeting these SCP requirements, a full draft of the local board plan and summary will be made available on the Shape Auckland website, at local libraries, council service centres, and the local board office. The summary will also be delivered to all households in the local board area, and engagement events will be scheduled during the SCP period of 22 May to 30 June 2017. These will be advertised on the Shape Auckland website, through local and regional publications, online and through social media.

Consideration

10. The draft plan has been developed by considering:

· previous community engagement;

· regional strategies and policies, including the Auckland Plan, Auckland Unitary Plan, I Am Auckland, Community Facilities Network Plan, Low Carbon Auckland, Parks and Open Spaces Strategic Action Plan, and the Sports and Recreation Strategic Action Plan;

· subject matter expert advice from Parks, Sport and Recreation; Infrastructure and Environmental Services; Community Facilities; Arts, Community and Events; Libraries and Information; Auckland Tourism, Events and Economic Development (ATEED); Auckland Transport (AT); Regional Facilities Auckland (RFA); Watercare; and Panuku Development Auckland; and

· mana whenua feedback.

Local board views and implications

11. The local board’s views have driven the development of the draft plan attached to this report.

Māori impact statement

12. As part of pre-engagement on the draft plan, the board have:

· engaged with mana whenua at a sub-regional governance level hui, held on 6 March; and

· considered pre-existing feedback from Māori.

13. During the development of the final plan, the board also intend to:

· send a copy of the draft plan and summary to mana whenua and mataawaka for formal submission during the SCP; and

· send communications on the results of the engagement process to close the loop.

Implementation

14. Formal consultation for the draft local board plan will take place from 22 May to 30 June 2017.

15. Amendments will be made to the final plan during August and September.

16. The local board will adopt the final plan in September.

Attachments

No.	Title	Page
a ⇩	Draft Upper Harbour Local Board Plan	133
b ⇩	Upper Harbour Local Board Plan summary	163

Signatories

Authors

Dana Danilova - Upper Harbour Advisor

Authorisers

Karen Lyons - General Manager Local Board Services

Eric Perry - Relationship Manager

Upper Harbour Local Board

20 April 2017

Allocation of Upper Harbour Local Board Parks Response Fund

File No.: CP2017/06054

Purpose

1. To enable the Upper Harbour Local Board to make funding allocations on the remainder of the 2016/2017 financial year Upper Harbour Local Board Parks Response Fund.

Executive summary

2. The Upper Harbour Local Board has $94,179 of discretionary operational funds in the parks response fund at its disposal to allocate towards projects during the 2016/2017 financial year.

3. Community Facilities have provided a number of options for the expenditure of the funding. These include projects in Albany, Greenhithe, Unsworth Heights, Rosedale, Schnapper Rock and Hobsonville, which total $88,742.66.

4. This report provides the local board with the opportunity to consider and allocate funding to local projects to ensure that the local board parks response fund is expended prior to the end of the financial year in June 2017.

Recommendation/s

That the Upper Harbour Local Board:

a) consider approval of funding from the parks response fund for the following projects:

Area	Project	Funding requested
Unsworth Heights	Unsworth Drive, at the intersection with Upper Harbour Drive. Removal of Agapanthus and replacement with Coprosma, including the mulching of entire bed.	$6,382.78
	Unsworth Drive, at the intersection with Bluebird Crescent. Infill planting and mulching of the round-about flower bed.	$1,309.17
	Caribbean Drive, at the intersection with Sunset Road. Infill planting and mulching of the round-about flower bed.	$3,954.07
Rosedale	Apollo Drive, at the intersection with Antares Place. Replant and mulch entire empty bed on round-about.	$3,317.70
	Apollo Drive, at the intersection with Arrenway Drive. Replant and mulch entire empty bed on round-about.	$1,850.72
	Apollo Drive Reserve. 80-92 Apollo Drive. Infill planting to match current species and mulching of beds.	$5,887.86
Schnapper Rock	Albany Highway, at the intersection with Schnapper Rock Road. Infill planting and mulching of all beds on the Schnapper Rock Road side of the intersection.	$1,921.01
	Schnapper Rock Road, at the intersection with Oakway Drive. Infill planting and mulching of the round-about flower bed.	$1,251.52
	Oakway Drive, at the intersection with Pin Oak Drive. Infill planting and mulching of the round-about flower bed.	$720.96
	Oakway Drive, at the intersection with Laurel Oak Drive. Infill planting and mulching of the round-about flower bed.	$1,186.80
Hobsonville	Marina View Reserve. Infill planting and mulching of beds.	$4,501.76
Greenhithe	Tauhinu Road, at the intersection with Upper Harbour Drive. Infill planting of the round-about flower bed.	$570.10
Albany	Dairy Flat Highway, median gardens in the Albany Village. Replace existing species and mulching of all four median beds.	$20,040.79
	Oteha Valley Road, median garden infill and mulching of bed. Adjacent to 287 Oteha Valley Road.	$10,574.70
	Oteha Valley Road, median garden infill and mulching of bed. Adjacent to 321 Oteha Valley Road.	$12,187.45
	Oteha Valley Road, median garden infill and mulching of bed. Adjacent to 131 – 135 Oteha Valley Road.	$13,085.27

Comments

5. The Upper Harbour Local Board has $94,179 of discretionary operational funds in the parks response fund at its disposal to allocate towards projects during the 2016/2017 financial year.

6. The Community Facilities team have identified a number of projects within the local board area that require funding. The projects amount to $88,742.66 and are listed below:

Area	Project	Funding implications
Unsworth Heights	Unsworth Drive, at the intersection with Upper Harbour Drive. Removal of Agapanthus and replacement with Coprosma, including mulching of the entire bed.	$6,382.78
	Unsworth Drive, at the intersection with Bluebird Crescent. Infill planting and mulching of the round-about flower bed.	$1,309.17
	Caribbean Drive, at the intersection with Sunset Road. Infill planting and mulching of the round-about flower bed.	$3,954.07

Rosedale	Apollo Drive, at the intersection with Antares Place. Replant and mulch entire empty bed on round-about.	$3,317.70
	Apollo Drive, at the intersection with Arrenway Drive. Replant and mulch entire empty bed on round-about.	$1,850.72
	Apollo Drive Reserve. 80-92 Apollo Drive. Infill planting to match current species and mulching of beds.	$5,887.86
Schnapper Rock	Albany Highway, at the intersection with Schnapper Rock Road. Infill planting and mulching of all beds on the Schnapper Rock Road side of the intersection.	$1,921.01
	Schnapper Rock Road, at the intersection with Oakway Drive. Infill planting and mulching of the round-about flower bed.	$1,251.52
	Oakway Drive, at the intersection with Pin Oak Drive. Infill planting and mulching of the round-about flower bed.	$720.96
	Oakway Drive, at the intersection with Laurel Oak Drive. Infill planting and mulching of the round-about flower bed.	$1,186.80
Hobsonville	Marina View Reserve. Infill planting and mulching of beds.	$4,501.76
Greenhithe	Tauhinu Road, at the intersection with Upper Harbour Drive. Infill planting of the round-about flower bed.	$570.10
Albany	Dairy Flat Highway, median gardens in the Albany Village. Replace existing species and mulching of all four median beds.	$20,040.79
	Oteha Valley Road, median garden infill and mulching of bed. Adjacent to 287 Oteha Valley Road.	$10,574.70
	Oteha Valley Road, median garden infill and mulching of bed. Adjacent to 321 Oteha Valley Road.	$12,187.45
	Oteha Valley Road, median garden infill and mulching of bed. Adjacent to 131 – 135 Oteha Valley Road.	$13,085.27

Consideration

Local board input and implications

7. This report gives the local board the opportunity to allocate the remainder of its operational parks response fund.

Maori impact statement

8. No particular impacts on Māori communities have been identified. The betterment of the gardens, medians and roundabouts are of benefit to all residents

Implementation

9. Decisions on funding are required at this meeting so that funding can be processed prior to the end of this financial year.

Attachments

No.	Title	Page
a ⇩	Upper Harbour Local Board area planting options	173

Signatories

Authors	Karen Marais - Senior Local Board Advisor Upper Harbour
Authorisers	Eric Perry - Relationship Manager

Upper Harbour Local Board

20 April 2017

Local Government New Zealand Conference and Annual General Meeting 2017

File No.: CP2017/04695

Purpose

1. To inform local boards about the Local Government New Zealand (LGNZ) Annual General Meeting (AGM) and conference in Auckland from Sunday 23 July to Tuesday 25 July 2017, and to invite local boards to nominate representatives to attend.

Executive Summary

2. The LGNZ annual conference and AGM takes place at SkyCity from 3pm on Sunday 23 July to 2:15pm on Tuesday 25 July 2017.

3. The AGM takes place on the last day of the conference. Auckland Council is entitled to four official delegates at the AGM, one of whom is the presiding (or voting) delegate. The Governing Body will consider this at its meeting on 23 March 2017. The four official delegates are likely to be the Mayor as a member of the LGNZ National Council (or his nominee), the Deputy Mayor as the Mayor’s alternate for this position, Cr Penny Hulse as the Chair of LGNZ Zone One and a member of LGNZ National Council, and the Chief Executive (or his nominee).

4. In addition to the official delegates, local board members are invited to attend. Historically, given the cost of elected member attendance at the conference, it was recommended that one member per local board attend. In 2017, due to the cost savings associated with the conference being held in Auckland, two members per local board can be funded from the elected member development programme budget.

Recommendation/s

That the Upper Harbour Local Board:

a) nominate two representatives to attend the Local Government New Zealand (LGNZ) 2017 Conference and Annual General Meeting from Sunday 23 July to Tuesday 25 July 2017.

b) confirm that conference attendance, including travel and accommodation, will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

c) note that any members who wish to attend the Annual General Meeting must provide their names to the Kura Kāwana project team as soon as possible to ensure they are registered with Local Government New Zealand (LGNZ).

Comments

5. The 2017 LGNZ Conference and AGM are being held in Auckland. The conference commences with a powhiri and opening ceremony on Sunday 23 July at 3pm and concludes with the LGNZ AGM at 11:15am on Tuesday 25 July (AGM concludes at 2:15pm).

6. The theme of this year’s conference is ‘Creating pathways to 2050: Liveable spaces and loveable places’. The programme includes:

· Rt Hon Dame Patsy Reddy (Governor-General of New Zealand) will give the opening keynote address on how involving communities in shaping their local places can build a strong sense of local pride, identity and connection.

· Dr David Warburton (Chief Executive, Auckland Transport) and Mayor Lianne Dalziel, (Christchurch City Council) will look at the role of technology in transport and how smart technology can be integrated into council’s future plans. Learn about the practical technology trials underway to understand why New Zealand is a world leader in the implementation of Smart City technology.

· Mayor Craig Little (Wairoa District Council), Mayor John Forbes (Opotiki District Council), and Chris Whelan (Chief Executive, Wellington Regional Economic Development Agency) will discuss attracting inward investment to boost local economy. These three councils will share best practice examples of how their approach has opened the door to investment, strengthening the resilience of their local economy.

· Sir Bob Harvey (Champion for Auckland, Auckland Council) Ludo Campbell-Reid (Design Champion and General Manager, Auckland Design Office, Auckland Council) and Viv Heslop (former Sustainability Lead, Panuku Development Auckland) will discuss bringing together policy, practice and research to inform council leaders on how they can champion change to create and sustain liveable spaces and loveable places.

· A panel discussion on managing community expectations and delivering the government's objectives for freshwater water quality, which is a challenge facing all of New Zealand. Mark Sainsbury will chair this session with Stuart Crosby (Bay of Plenty Regional Councillor), Rahui Papa (Te Arataura Chairman, Waikato Tainui and a representative of the Iwi Chairs Forum) and Ken Taylor (Director, National Science Challenge, Our Land and Water).

· Holly Ransom (futurist and global strategist) will give the closing keynote address, presenting views on how and why we must adapt and be future-ready in a period of unprecedented technological, environmental, and demographic change.

Annual General Meeting

7. The AGM takes place on the last day of the conference. Auckland Council is entitled to have four delegates at the AGM, one of whom is the presiding (or voting) delegate. The four official delegates are likely to be the Mayor (or his nominee), the Deputy Mayor, Councillor Cr Penny Hulse (as Chair of Zone One) and the Chief Executive (or his nominee).

8. The Mayor is a member of the LGNZ National Council, the Deputy Mayor is the Mayor’s alternate for this position and Auckland Council’s representative on the Regional Sector Group, Cr Penny Hulse is the Chair of LGNZ Zone One and a member of LGNZ National Council. The Governing Body will consider an item on AGM attendance at its meeting on 23 March 2017.

9. LGNZ requires prior notice of which local board members plan to attend the AGM. Members wishing to attend are asked to register their intention with the Kura Kāwana project as soon as possible so this information can be collated and provided to LGNZ.

Costs

10. Historically, given the cost of elected member attendance at the conference, it was recommended that one member per local board attend. In 2017, due to the cost savings associated with the conference being held in Auckland, two members per local board can be funded from the elected member development programme budget.

11. Conference registration includes attendance at all conference business sessions (Sunday - Tuesday), a satchel and contents, daily catering, the Simpson Grierson welcome reception and the Fulton Hogan conference dinner and EXCELLENCE Awards function.

12. The council hosted tours on Sunday 23 July 2017 are not included in the conference registration. Local board members are welcome to attend these at their own cost.

Consideration

Local Board views and implications

13. This is a report to the 21 local boards.

Māori impact statement

14. The Local Government New Zealand conference will better inform local boards and thereby support their decision making for their communities, including Māori.

Implementation

15. The Kura Kāwana programme will co-ordinate and book all conference registrations, as well as requests to attend the AGM.

Attachments

There are no attachments for this report.

Signatories

Authors

Helen Dodd - Local Board Strategic Advisor

Authorisers

Louise Lennane - Principal Advisor

Karen Lyons - General Manager Local Board Services

Eric Perry - Relationship Manager

Upper Harbour Local Board

20 April 2017

Approval of a new road name for the subdivision at 25 Don McKinnon Drive, Albany

File No.: CP2017/05777

Purpose

1. To seek approval from the Upper Harbour Local Board for a road name for the new public road being constructed to serve the subdivision and concurrent six level, 609 unit development, being undertaken by the applicant, New Zealand Rose Garden Development Limited, at 25 Don McKinnon Drive, Albany.

Executive summary

2. The applicant has submitted, in order of preference, the following names:

· Rose Garden Lane;

· Albany Lakes Lane; or

· Jinling (or Jin Ling) Lane.

3. The applicant has consulted with all local iwi groups and received three responses; one supporting the name ‘Rose Garden Lane’ and two other responses. All responses expressed a preference for a Māori name; however, no alternative names were suggested.

4. The names have been assessed against council’s road naming guidelines and meet the assessment criteria.

5. The names have also been assessed under New Zealand Post and Land Information New Zealand (LINZ) criteria for the avoidance of duplication within the wider Auckland region and were found to have met those criteria.

6. The guidelines suggest a short road type such as this can typically be referred to as a ‘Close’, ‘Court’, ‘Lane’, ‘Mews’, ‘Place’, ‘Rise’ or ‘Way’. The road type ‘Lane’ therefore meets the guidelines.

Recommendation/s

That the Upper Harbour Local Board:

a) approve one of the following proposed road names for the new public road being constructed within the subdivision being undertaken by the applicant, New Zealand Rose Garden Development Limited, at 25 Don McKinnon Drive, Albany, pursuant to section 319(1)(j) of the Local Government Act 1974:

i) Rose Garden Lane;

ii) Albany Lakes Lane; or

iii) Jinling (or Jin Ling) Lane.

Comments

7. The naming of private roads serving six or more lots or dwellings is a requirement of Land Information New Zealand (LINZ).

8. The applicant has submitted the following names, in order of preference, for the private road being constructed to service the subdivision and concurrent unit development:

Name	Criteria
Rose Garden Lane	Named after the development company
Albany Lakes Lane	Named due to the road’s immediate proximity to the Albany Lakes
Jinling (or Jin Ling) Lane	Named after the developer’s home city
Alternative names put forward by local iwi	None

9. Council’s road naming guidelines require that road names reflect either:

· a historical or ancestral linkage to an area;

· a particular landscape, environmental, or biodiversity feature; or

· an existing theme or introduction of a thematic identity in an area.

10. Names need to be easily identifiable, easy to pronounce and spell, and to minimise confusion, intuitively clear. The use of Māori names is encouraged where appropriate, and names should not be duplicated in the wider Auckland region for safety reasons.

11. The applicant considers the names appropriate in either recognising:

· the developer’s and owner’s investment in this development, along with other developments in the wider Albany area; and

· the road’s immediate proximity to the Albany Lakes.

12. The names are not duplicated within the wider Auckland area and meet New Zealand Post and Land Information New Zealand (LINZ) requirements.

13. The guidelines suggest the road type, as a short road, can typically be referred to as a ‘Close’, ‘Court’, ‘Lane’, ‘Mews’, ‘Place’, ‘Rise’ or ‘Way’. Therefore, ‘Lane’ meets these guidelines.

14. A map showing the location of the private road is attached (refer Attachment A).

15. Auckland Council, by way of the Auckland Council Long-term Plan 2012-2022, allocated the responsibility for the naming of new roads to local boards, pursuant to section 319(1)(j) of the Local Government Act 1974.

Consideration

Local board views and implications

16. The decision sought from the Upper Harbour Local Board does not trigger any significant policy and is not considered to have any immediate impact on the community.

17. The decision sought from the Upper Harbour Local Board is not considered to have any legal or legislative implications.

Māori impact statement

18. The applicant consulted with all local iwi groups and received the following responses:

· Ngati Te Ata advised they did not support the proposed names and expressed a preference for the use of a Māori name;

· Ngati Manuhiri supported the name ‘Rose Garden Lane’, but expressed a preference for the use of a Māori name; and

· Ngati Paoa acknowledged the consultation but have not offered any comment.

Implementation

19. The Northern Consenting Subdivision Team will ensure that appropriate road name signage will be installed by the applicant at their full cost, once an approval is obtained for the new road name.

20. The cost of processing the approval for the new road name and installation of any signage is recoverable from the applicant, in accordance with council’s administrative charging policies.

Attachments

No.	Title	Page
a ⇩	25 Don McKinnon Drive Road map	189

Signatories

Authors

John Benefield – Senior Subdivisions Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Eric Perry - Relationship Manager

Upper Harbour Local Board

20 April 2017

Approval of a new road name for the subdivision at 57 Glendhu Road, Bayview

File No.: CP2017/05791

Purpose

1. To seek approval from the Upper Harbour Local Board for a road name for the new private road being constructed to serve the nine lot subdivision, and concurrent nine unit development, being undertaken by the applicant, Wonderland Construction Group Limited, at 57 Glendhu Road, Bayview.

Executive summary

2. The applicant has submitted, in order of preference, the following names for board approval:

· Semporna Rise (or Way);

· Solomon Rise (or Way); or

· Santorini Rise (or Way).

3. The applicant consulted with all local iwi groups and received one response, suggesting the following alternative Māori names in the event the board are not in favour of the applicant’s preferred names:

· Nga Pona Toru A Peretu Rise (or Way); or

· Motuihe Rise (or Way).

4. The names have been assessed against council’s road naming guidelines and meet the assessment criteria.

5. The names have also been assessed under New Zealand Post and Land Information New Zealand (LINZ) criteria for the avoidance of duplication within the wider Auckland region, and meet those criteria.

6. The guidelines suggest that a short road such as this can typically be referred to as a ‘Close’, ‘Court’, ‘Lane’, ‘Mews’, ‘Place’, ‘Rise’ or ‘Way’. ‘Rise’ is considered appropriate as the road rises from Glendhu Road.

Recommendation/s

That the Upper Harbour Local Board:

a) approve one of the following proposed road names for the new private road being constructed within the subdivision being undertaken by the applicant, Wonderland Construction Group Limited, at 57 Glendhu Road, Bayview, pursuant to section 319(1)(j) of the Local Government Act 1974:

i) Semporna Rise (or Way);

ii) Solomon Rise (or Way); or

iii) Santorini Rise (or Way).

Comments

7. The naming of private roads serving six or more lots or dwellings is a requirement of Land Information New Zealand (LINZ).

8. The applicant has submitted the following names, in order of preference, for the private road being constructed to service the subdivision, and concurrent unit development:

Preferred names	Criteria
Semporna Rise (or Way)	All preferred names are of various islands around the world. These names are intended to reflect the distant sea view of the inner harbour from parts of the subdivision.
Solomon Rise (or Way)
Santorini Rise (or Way)
Alternate names	Criteria
Nga Ponu Toru A Peretu Rise (or Way)	Alternate names also reflect the distant sea view of the inner harbour from parts of the subdivision. However, they refer to Hauraki Gulf islands rather than overseas islands (Rangitoto Island is referred to by iwi as Nga Pona Toru A Peretu).
Motuihe Rise (or Way)

9. Council’s road naming guidelines require that road names reflect either:

· a historical or ancestral linkage to an area;

· a particular landscape, environmental, or biodiversity feature; or

· an existing theme or introduction of a thematic identity in an area.

10. Names need to be easily identifiable, easy to pronounce and spell, and, to minimise confusion, intuitively clear. The use of Māori names is encouraged where appropriate, and names should not be duplicated in the wider Auckland region for safety reasons.

11. The applicant considers these names reflect the site’s elevated location, enabling distant sea views from some areas of the subdivision to parts of the inner harbour, rather than the Hauraki Gulf. The use of island names is intended to invoke a relaxed ambience to the subdivision.

12. The names are not duplicated within the wider Auckland area and meet New Zealand Post and Land Information New Zealand (LINZ) requirements.

13. The guidelines suggest that a short road such as this can typically be referred to as a ‘Close’, ‘Court’, ‘Lane’, ‘Mews’, ‘Place’, ‘Rise’ or ‘Way’. ‘Rise’ is considered appropriate as the road rises from Glendhu Road.

14. A map showing the location of the private road is attached (refer Attachment A).

15. Auckland Council, by way of the Auckland Council Long-term Plan 2012-2022, allocated responsibility for the naming of new roads to local boards, pursuant to section 319(1)(j) of the Local Government Act 1974.

Consideration

Local board views and implications

16. The decision sought from the Upper Harbour Local Board does not trigger any significant policy and is not considered to have any immediate impact on the community.

17. The decision sought from the Upper Harbour Local Board is not considered to have any legal or legislative implications

Māori impact statement

18. The applicant consulted with all local iwi groups and received one response from Ngati Te Ata. They advised they did not support the proposed names and suggested the following alternate names, due to islands in the Hauraki Gulf having more relevance than islands from overseas:

· Nga Pona Toru A Peretu Rise (or Way); or

· Motuihe Rise (or Way).

Implementation

19. The Northern Consenting Subdivision Team will ensure that appropriate road name signage will be installed by the applicant at their full cost, once an approval is obtained for the new road name.

20. The cost of processing the approval for the new road name and installation of any signage is recoverable from the applicant, in accordance with council’s administrative charging policies.

Attachments