Minutes of Waiheke Local Board

1 Welcome

Chairperson Paul Walden opened the meeting and welcomed everyone present. Deputy

Chairperson Cath Handley led the meeting with a karakia.

2 Apologies

Resolution number WHK/2017/37

MOVED by Chairperson P Walden, seconded by Deputy Chairperson C Handley:

That the Waiheke Local Board:

a) accept the apology from member S Brown for absence.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Confirmation of Minutes

Resolution number WHK/2017/38

MOVED by Chairperson P Walden, seconded by Member B Upchurch:

That the Waiheke Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 23 March 2017, including the confidential section, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1	Essentially Waiheke / UNESCO Biosphere Reserve - Colin Beardon
	Resolution number WHK/2017/39 MOVED by Chairperson P Walden, seconded by Member J Meeuwsen: That the Waiheke Local Board: a) note the tabled document and attach it to the minutes. b) thank Colin Beardon for his attendance and presentation. c) request Officers to provide a report on the process to enable Waiheke to become a UNESCO Biosphere Reserve and the feasibility thereof. CARRIED
	A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
	Attachments a 9.1 UNESCO Biosphere Reserve - Colin Beardon

9.2

Waiheke Recycle Initiative - Andrew Walters

Resolution number WHK/2017/40

MOVED by Chairperson P Walden, seconded by Member B Upchurch:

That the Waiheke Local Board:

a) thank Andrew Walters for his attendance and presentation.

CARRIED

9.3	Moth Plant on Rangihoua Hill – the Ticking Time Bomb - Julian Watts
	Resolution number WHK/2017/41 MOVED by Chairperson P Walden, seconded by Deputy Chairperson C Handley: That the Waiheke Local Board: a) note the tabled document and attach it to the minutes. b) thank Julian Watts for his attendance and presentation. CARRIED
	A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
	Attachments a 9.3 PowerPoint Moth Plant on Rangihoua Hill - Julian Watts

9.4	The Home Grown Waiheke Trust - Lynda Jeffs
	Resolution number WHK/2017/42 MOVED by Chairperson P Walden, seconded by Member B Upchurch: That the Waiheke Local Board: a) note the tabled document and attach it to the minutes. b) thank Lynda Jeffs for her attendance and presentation. CARRIED
	A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
	Attachments a 9.4 PowerPoint The Waiheke Home Grown Trust - Lynda Jeffs

9.5	Stormwater Forum - Denis Powell
	Resolution number WHK/2017/43 MOVED by Chairperson P Walden, seconded by Deputy Chairperson C Handley: That the Waiheke Local Board: a) note the tabled document and attach it to the minutes. b) thank Denis Powell for his attendance and presentation. CARRIED
	A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
	Attachments a 9.5 Stormwater forum submission - Denis Powell

9.6	Waiheke Community Pool - Ann Brown
	Resolution number WHK/2017/44 MOVED by Member B Upchurch, seconded by Member J Meeuwsen: That the Waiheke Local Board: a) note the tabled document and attach it to the minutes. b) thank Ann Brown for her attendance and presentation. CARRIED
	A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
	Attachments a 9.6 Waiheke Community Pool Society Letter - Ann Brown

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Councillor's Update

This item was withdrawn

Reallocation of 2016/2017 Swimming pool budget

Resolution number WHK/2017/45

MOVED by Chairperson P Walden, seconded by Member J Meeuwsen:

That the Waiheke Local Board:

a) note this funding was approved by the Governing Body in FY16 to enable up to $1m debt funded towards development of a swimming pool, based on investigative works at the Waiheke Recreation Centre.

b) note that any alternative proposals, including the Community Swimming Pool Society proposal, will require a clear project scope and costings agreed by all stakeholders, including the schools, Local Board, Governing Body and the Society.

c) approve the reallocation of $100,000 budget from the 2016/2017 LDI Swimming pool budget to the 2016/2017 LDI Community Response budget to enable allocation to alternative local priorities.

CARRIED

Waiheke Recycle Initiative

Resolution number WHK/2017/46

MOVED by Member J Meeuwsen, seconded by Member B Upchurch:

That the Waiheke Local Board:

a) approve funding of $10,000 from the 2016/2017 Community economic development and social enterprise LDI budget to Greater Action Plan Oceania to assist with establishing the Waiheke Recycle Initiative.

CARRIED

15	Approval of the draft Waiheke Local Board Plan 2017
	Resolution number WHK/2017/47 MOVED by Chairperson P Walden, seconded by Member B Upchurch: That the Waiheke Local Board: a) approve the tabled draft Waiheke Local Board Plan 2017 for public consultation using the Special Consultative Procedure and attach it to the minutes. b) approve the tabled Waiheke Local Board Plan summary and attach it to the minutes. c) delegate to the Chair, or other delegate, to work with staff as a matter of urgency in the event that minor edits are required to the draft local board plan or summary. d) approve the scheduled formal engagement events, as follows: Drop in Sessions o Waiheke Library, Tuesday 30 May, 10am o Ostend Market, Saturday 3 June, 10am o Matiatia Ferry Terminal, Friday 2 June, all day o Onetangi Sports Park, Saturday 10 June, 10am Have Your Say event o Local Board Office – Wednesday 14 June, 5.00pm-7.00pm Formal hearing o Local Board Office - between 31 July and 11 August 2017 CARRIED
	A copy of the tabled document has been placed on the file copy of the minutes and can be viewed on Auckland Council’s website.
	Attachments a Waiheke Draft Local Board Plan business meeting 27 April 2017 b LBP Household Summary Waiheke business meeting 27 April 2017

Report back on Waiheke Coastal Bird Survey

Resolution number WHK/2017/48

MOVED by Deputy Chairperson C Handley, seconded by Chairperson P Walden:

That the Waiheke Local Board:

a) note that the results of the coastal bird survey will inform the Waiheke local dog access review.

b) will have further discussions with Officers with a view to calling a meeting with environmental groups and dog-walking advocates on Waiheke to consider the recommendations of the Waiheke Coastal Bird Survey with a view to balancing the protection of native coastal birds with the request to create more coastal off-leash dog walking opportunities.

CARRIED

Waiheke Local Board Community Grants Programme 2017/2018

Resolution number WHK/2017/49

MOVED by Member J Meeuwsen, seconded by Member B Upchurch:

That the Waiheke Local Board:

a) adopt the Waiheke Local Board Community Grants Programme 2017/2018.

CARRIED

Waiheke Quick Response, Round Three 2016/2017 grant applications

Resolution number WHK/2017/50

MOVED by Member B Upchurch, seconded by Deputy Chairperson C Handley:

That the Waiheke Local Board:

a) accept the late proposal from the Royal Forest & Bird Protection Society - Hauraki Island Branch.

b) consider the applications listed in Table One for Quick Response Round Three 2016/2017 and agree to fund, part fund or decline each application in this round.

Table one: Quick Response, Round Three 2016/2017

Application	Organisation Name	Project	Total requested	Total approved
QR1718-301	Waiheke Playgroup	Towards a mid-winter event	$ 1,109.00	$ - limited funding for lower priority projects (event promoting group)
QR1718-302	Waiheke Spiritual Cinema Circle	Towards venue hire of the Waiheke Island Community Cinema between May 2017 and April 2018	$ 1,050.00	$ - limited funding for lower priority projects (proceeds distributed to other charities)
QR1718-304	The Parenting Place - Attitude Youth Division	Towards the cost of delivering five mental health presentations to Waiheke High School students	$ 916.00	$ - limited funding for lower priority projects
QR1718-305	Waiheke Island Toy Library	Towards the expansion of the toy library collection	$ 2,111.00	$ 2,111.00
QR1718-306	Waiheke Bridge Club	Towards the purchase of a defibrillator (Automated External Defibrillator AED) for the Catherine Mitchell Arts Centre	$ 3,106.00	$ 3,106.00 On condition: - Defib remains located at the Catherine Mitchell Arts Centre, - Bridge Club maintain
QR1718-308	Waiheke Community Art Gallery	Towards marketing the Waiheke Winter Arts Festival.	$ 3,714.00	$ 3,714.00 Allocated from the LDI Events budget.
QR1718-315	Go Media Limited	Towards event costs for the Waiheke Football Festival	$ 4,000.00	$ - Discuss further as this is currently a commercial event.
QR1718-311	Hauraki Gulf Conservation Trust	Towards identifying and mapping existing pest control activity on Waiheke Island	$ 3,930.00	$ 3,930.00 In conjunction with Environmental Services dept
QR1718-314	Hauraki Gulf Conservation Trust	Towards survey, analysis and reporting predator control by large landowners	$ 3,960.00	$ - Review during FY18 in conjunction with Environmental Services dept
QR1718-316	Royal Forest & Bird Protection Society - Hauraki Island Branch	To replant the wetland riparian edges of the Esplanade Reserve adjoining the properties at 515 and 521 Orapiu Rd	$ 5,000.00	$ 3,060.00 Appropriate staff delegated to oversee and approve of planting plan and health & safety requirements.
			$23,896.00	$12,147.00

CARRIED

Local Government New Zealand conference and Annual General Meeting 2017

Resolution number WHK/2017/51

MOVED by Member B Upchurch, seconded by Member J Meeuwsen:

That the Waiheke Local Board:

a) nominate the Chair and Deputy Chair to attend the Local Government New Zealand 2017 Conference and Annual General Meeting from Sunday 23 July to Tuesday 25 July 2017

b) confirm that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy

c) note that any members who wish to attend the AGM must provide their names to the Kura Kāwana project team as soon as possible to ensure that they are registered with LGNZ.

CARRIED

Waiheke Local Board Workshop Record of Proceedings

Resolution number WHK/2017/52

MOVED by Deputy Chairperson C Handley, seconded by Member J Meeuwsen:

That the Waiheke Local Board

a) note the record of proceedings of the Waiheke Local Board workshops held on 22 March 2017, 29 March 2017 and 5 April 2017.

CARRIED

Governance Forward Work Programme

Resolution number WHK/2017/53

MOVED by Member J Meeuwsen, seconded by Member B Upchurch:

That the Waiheke Local Board:

a) note the Governance Forward Work Programme.

CARRIED

List of resource consents

Resolution number WHK/2017/54

MOVED by Deputy Chairperson C Handley, seconded by Member J Meeuwsen:

That the Waiheke Local Board:

a) note the lists of resource consents lodged related to Waiheke Island from 3 March to 10 March 2017, 11 March to 17 March 2017, 18 March to 24 March 2017 and 25 March to 31 March 2017.

CARRIED

23 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

The Deputy Chairperson closed the meeting with a karakia.

7.22 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waiheke Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Paul Walden
Deputy Chairperson	Cath Handley
Members	John Meeuwsen
	Bob Upchurch

Councillor	Mike Lee