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Whau Local
Board
26 April 2017
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1 Welcome
Chairperson
Mulholland opened the meeting and welcomed everyone present.
2 Apologies
3 Declaration
of Interest
Members
are reminded of the need to be vigilant to stand aside from decision making
when a conflict arises between their role as a member and any private or other
external interest they might have.
Specifically
members are asked to identify any new interests they have not previously
disclosed, an interest that might be considered as a conflict of interest with
a matter on the agenda.
The
following are declared interests of the Whau Local Board.
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Board Member
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Organisation /
Position
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Tracy Mulholland
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·
New Lynn Business Association – Business
Associate
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Susan Zhu
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Chinese Oral History Foundation – Committee
member
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The Chinese Garden Steering Committee of Auckland
– Board Member
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Derek Battersby
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Whau Coastal Walkway Environmental Trust –Trustee
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New Lynn Tennis Club – Patron
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West Lynn Gardens – Patron
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Tag Out Trust – Chairman
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Catherine Farmer
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Avondale-Waterview Historical Society – Member
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Blockhouse Bay Historical Society – Member
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Portage Licensing Trust – Trustee
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Blockhouse Bay Bowls – Patron
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Avondale RSA Associate - Member
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Duncan Macdonald
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Avondale Business Association – Chairman
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Avondale Community Society – Chairman
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Avondale RSA – Committee Member
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Avondale-Waterview Historical Society -
Member
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Avondale Jockey Club – Member
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Te’eva
Matafai
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Pacific Events and Entertainment Trust - Co-Founder
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Miss Samoa NZ - Director
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Miss World Samoa - Director
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Malu Measina Samoan Dance Group - Director/Founder
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Pasifika Festival ATEED - Samoa Village Coordinator
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Aspire Events - Director
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David Whitley
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Rosebank Business Association - Member
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Pathways to the future - Past trustee
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REINZ - Member
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Don Oliver Youth Sports Foundation - Past trustee
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Chamber of Trade - Mentor
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Lopdell House - Trustee
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There was no change
to the declaration of interest register.
4 Confirmation
of Minutes
5 Leave of
Absence
There were no
leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Ward Councillor’s Update
An apology from
Cr Clow for absence was noted.
8 Deputations
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8.1
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Deputation - Glenavon Trust and request for funding support
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Sharon
Jefferies, Paul Jefferies, Ross Peeters, Frances Peeters, Tepano Tauia and
Ana Kolomatangi from Glenavon Trust made a presentation requesting for
funding support from the board for their 2017/18 Trust activities.
A copy of
presentation has been placed on file copy of minutes
and can be viewed on Auckland Council website.
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Resolution number WH/2017/28
MOVED
by Member D Macdonald, seconded by Deputy Chairperson S Zhu:
That the Whau Local
Board:
a) receive
the deputation from Sharon Jefferies, Paul Jefferies,
Ross Peeters, Frances Peeters, Tepano Tauia and Ana Kolomatangi of
Glenavon Trust and thank them for their presentation.
b) request
staff investigate opportunities for support and bring back that information
to a future board workshop.
CARRIED
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Attachments
a Presentation
- Glenavon Trust
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8.2
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Deputation - New Zealand Product Stewardship Council, Sandra
Murray
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Sandra Murray
from New Zealand Product Stewardship Council (NZPSC) made a presentation to
the board requesting for board’s support towards their activities.
A copy of
presentation has been placed on file copy of minutes
and can be viewed on Auckland Council website.
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Resolution number WH/2017/29
MOVED
by Member D Macdonald, seconded by Member D Whitley:
That the Whau Local
Board:
a) receive
the deputation from Sandra Murray of New Zealand
Product Stewardship Council and thank her for
the presentation.
CARRIED
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Attachments
a Presentation
- New Zealand Product Stewardship Council
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9 Public Forum
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Shoichi
Isogai - Board member of Waitakere Japanese Supplementary School (WJSS)
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thanked the board for their funding support for
their New Year event.
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Lisa Truttman – Avondale-Waterview Historical Society
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requested that the wording in the draft local
board plan “heritage group” should reflect that they are incorporated
societies.
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Resolution
number WH/2017/30
MOVED
by Deputy Chairperson S Zhu, seconded by Member D Whitley:
That the Whau Local
Board:
a) receive
the public forum submission from Shoichi Isogai and Lisa Truttman and thank them for attending the board
meeting.
CARRIED
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10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
There were no
notices of motion.
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12
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Approval of the draft Whau Local Board Plan 2017
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Whau Local Board Plan Summary (Attachment
B) was tabled at the meeting. A copy of the document has been placed on file
copy of minutes and can be viewed on Auckland Council website.
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Resolution number WH/2017/31
MOVED
by Member D Whitley, seconded by Member D Macdonald:
That the Whau Local Board:
a) approve
the draft Whau Local Board Plan 2017 for public consultation using the
Special Consultative Procedure.
b) approve
the Whau Local Board Plan summary (as tabled at the meeting).
c) delegate the Chairperson to work with staff, as a matter of
urgency, in the event that minor edits are required to the draft local board
plan or summary document.
d) approve
a final schedule of Have Your Say (HYS) engagement events as below:
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Event
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Location
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Date
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Time
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Blockhouse Bay HYS meeting
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Blockhouse Bay Community
Centre
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Thursday, 15 June 2017
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6-8pm
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Avondale HYS meeting
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St Ninian's Hall
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Tuesday, 30 May 2017
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6-8pm
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New Lynn HYS meeting
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Whau Local Board office
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Wednesday, 14 June 2017
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6-8pm
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New Windsor HYS drop-in event
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Allan Wood Reserve
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Saturday, 27 May 2017
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10am - 12pm
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Kelston HYS meeting
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Kelston Community Hub
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Tuesday, 20 June 2017
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6-8pm
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Green Bay HYS meeting
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Green Bay Community House
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Friday, 23 June 2017
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6-8pm
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e) schedule
a hearing for SCP submitters on 2 August 2017 at 10.00am to be held at Whau
Local Board Office, 31 Totara Ave, New Lynn.
CARRIED
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Attachments
a Tabled -
Whau Local Board Plan Summary
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14
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Local Government New Zealand conference and Annual General Meeting
2017
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Resolution number WH/2017/33
MOVED
by Deputy Chairperson S Zhu, seconded by Member D Whitley:
That the Whau Local
Board:
a) nominate members David Whitley and Duncan Macdonald to attend the
Local Government New Zealand 2017 Conference and Annual General Meeting from
Sunday 23 July to Tuesday 25 July 2017.
b) confirm that conference attendance including travel and
accommodation will be paid for in accordance with the current Auckland
Council Elected Member Expense Policy.
c) note that any members who wish to attend the AGM must provide
their names to the Kura Kāwana project team as soon as possible to
ensure that they are registered with LGNZ.
CARRIED
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15
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Reinstatement of the Manukau Harbour Forum
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Resolution number WH/2017/34
MOVED
by Member D Whitley, seconded by Deputy Chairperson S Zhu:
That the Whau Local
Board:
a) agree
to re-constitute the Manukau Harbour Forum joint committee with the Franklin,
Mangere-Otahuhu, Manurewa, Otara-Papatoetoe, Papakura, Puketapapa, Whau, and
Waitakere Ranges Local Boards for the 2016/19 electoral term.
b) appoint
Chairperson Tracy Mulholland as named and member David Whitley as named
alternate member to the Manukau Harbour Forum.
c) confirm
that the chairperson and deputy chairperson of the Manukau Harbour Forum will
be elected by a majority of members at the first meeting of each electoral
term.
d) confirm
the Terms of Reference for the Manukau Harbour Forum as outlined in
Attachment A.
e) delegate
authority to the Manukau Harbour Forum to make decisions within its terms of
reference, noting that any significant or controversial decisions will only
be made by the forum with the confirmation by resolution of all the member
boards that would be affected by the decision and that the local board will
reserve the right to hold and promote a different view to that of the forum
on any issue that may impact the local board area.
f) confirm
that any changes to the forum’s terms of reference will be agreed first
by the forum then recommended to the nine member boards for their approval,
noting that resolutions must be identical.
g) note that in order for the requirements of this agreement for the
Manukau Harbour Forum to be reached, the resolutions of each of the nine
member boards made in respect of recommendations a) (b)-(f) above (with the
exception of (b) where appointees are to be named) must be identical and that
in the absence of identical resolutions by all member boards the Forum will
not meet the requirements under clause 30a of Schedule 7 to the Local
Government Act 2002.
CARRIED
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16
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Additional board meetings in May and June 2017
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Resolution number WH/2017/35
MOVED
by Member D Macdonald, seconded by Member D Whitley:
That the Whau Local
Board:
a) approve
the following additional meeting dates for May and June 2017.
· Wednesday, 3 May 2017 at 12.30pm to be held in the Whau Local
Board office, 31 Totara Ave, New Lynn
· Wednesday,
7 June 2017 at 10.00am to be held in the Whau Local Board office, 31
Totara Ave, New Lynn
CARRIED
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17
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2016 Elections - Highlights and Issues
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Resolution number WH/2017/36
MOVED
by Deputy Chairperson S Zhu, seconded by Member D Whitley:
That the Whau Local
Board:
a) delegate the provision of feedback to the Chair and deputy chair to be reported back to the Governing Body by end
May 2017 for inclusion in the Auckland Council’s submission to the
Justice and Electoral Select Committee’s “Inquiry into the 2016
local authority elections”.
CARRIED
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19
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Auckland Council’s Quarterly Performance Report: Whau Local
Board
For Quarter Three, 1 January to 31 March 2017
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Copies of updated attachments A and B
were tabled, these have been placed on file copy of minutes and can be viewed
on Auckland Council website.
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Resolution number WH/2017/38
MOVED
by Member D Macdonald, seconded by Member D Whitley:
That the Whau Local
Board:
a) receive
the Auckland Council’s Quarterly Performance Report: Whau Local Board
for Quarter Three, 1 January–31 March 2017.
CARRIED
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Attachments
a Tabled -
Updated attachment A
b Tabled -
Updated attachments B
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22 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
6.49pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Whau Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
