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Waitākere
Ranges Local Board
27 April 2017
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1 Welcome
The Chairperson
opened the meeting and welcomed those present.
2 Apologies
3 Declaration
of Interest
Members
were reminded of the need to be vigilant to stand aside from decision making
when a conflict arises between their role as a member and any private or other
external interest they might have.
Specifically
members are asked to identify any new interests they have not previously
disclosed, an interest that might be considered as a conflict of interest with
a matter on the agenda.
The following are declared interests of the Waitakere Ranges Local
Board.
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Board Member
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Organisation / Position
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Sandra Coney
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·
Waitemata District Health Board
– Elected Member
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Women’s Health Action
Trust – Patron
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New Zealand Society of
Genealogists – Member
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New Zealand Military Defence
Society – Member
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Cartwright Collective – Member
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Titirangi RSA – Member
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Portage Trust – Member
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West Auckland Trust Services -
Director
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Neil Henderson
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Portage Trust – Elected
Member
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West Auckland Trust Services
(WATS) Board – Trustee/Director
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Whau River Catchment Trust -
Employee
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Greg Presland
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·
Lopdell House Development Trust
– Trustee
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Titirangi Residents &
Ratepayers Group – Committee Member
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Whau Coastal Walkway
Environmental Trust – Trustee
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Combined Youth Services Trust
– Trustee
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Glen Eden Bid - Member
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Steve Tollestrup
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Waitakere Licensing Trust
– Elected Member
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Waitakere Task force on Family
Violence – Appointee
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Saffron Toms
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NIL
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Denise Yates
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Friends of Arataki Incorporated
– Committee member
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EcoMatters Environment Trust
– Trustee
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Member appointments
Board
members are appointed to the following bodies. In these appointments the board
members represent Auckland Council.
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Board Member
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Organisation / Position
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Sandra Coney
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Friends of Arataki Incorporated – Trustee
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Neil Henderson
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Friends of Arataki Incorporated – Trustee
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Rural Advisory Panel - Member
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Steve Tollestrup
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Glen Eden Business Improvement District
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Greg Presland
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Glen Eden Business Improvement District (alternate)
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Saffron Toms
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Ark in the Park
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4 Confirmation
of Minutes
5 Leave of
Absence
There were no
leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Ward Councillors update
Councillors Penny
Hulse and Linda Cooper provided the members with matters being addressed by
Governing Boyd including:
·
Annual Plan
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Oratia / Titirangi issues
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Submissions on the clean water consultation
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Regional Park in the WRLB area
8 Deputations
There were no
deputations.
9 Public Forum
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9.1
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Emi Bruce
was in attendance and spoke about:
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introducing WJSS
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acknowledge the Waitakere Ranges Local Board for
the support in 2016
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sharing the video clip sports day
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Resolution number WTK/2017/41
MOVED by Chairperson G Presland, seconded by Member S Tollestrup:
That the
Waitākere Ranges Local Board:
a) receive the
public forum submissions from Emi Bruce and thank her for attending the
Waitakere Ranges Local Board meeting.
CARRIED
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10 Extraordinary Business
There was no
extraordinary business.
11 Notices of Motion
Under Standing
Order 2.5.1 (LBS 3.11.1) or Standing Order 1.9.1 (LBS 3.10.17) (revoke or alter
a previous resolution) a Notice of Motion has been received from Member Sandra
Coney for consideration under item 12.
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12
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Notice of Motion on Events
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Resolution number WTK/2017/42
MOVED
by Member S Coney, seconded by Deputy Chairperson S Toms:
a) For events on Local Parks and Beaches governed by the Waitakere
Ranges Local Board:
i. All events involving 100 or more
participants, will be brought to the Events and Parks portfolio holders of
the Local Board for consideration. This will not apply to weddings, picnics or
bbqs.
ii. Note that participants includes organisers,
supporters (eg family and friends) and audience.
iii. All commercial marketing activities will be
brought to the Events and Parks portfolio holders of the Local Board for
consideration, independent of the number of participants.
iv. Any proposals which in the opinion of officers or
Events and Portfolio holders are contentious, will be brought to the whole
board for consideration.
v. Note that regularly occurring organised
programmes of club training or club sports events associated with local clubs
eg cricket, surfing, Nippers, need not be brought to the portfolio holders.
Approval is delegated to officers of the Council.
vi. This policy does not apply to activities within
areas of parks leased by clubs.
vii. The Board will not approve events that are associated
with alcohol on beaches, and generally, does not support provision of
alcohol on parks, but will consider alcohol on parks other than beaches on a
case by case basis.
viii. Where food or drinks are provided at events, the Board
expects that healthy choices are provided. The Board does not support the
provision of sugary drinks or foods that contribute to obesity.
ix. All park areas,
including leased areas, are smokefree. Accordingly, events are smokefree.
x. Where there
are park management plans, these policies will be adhered to.
xi. Within the
Waitakere Ranges Heritage Area events should be consistent with the
objectives of the Act and, in particular, in high use areas, particular
consideration will be given to the impacts on local communities.
CARRIED
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Councillors Penny Hulse and Linda Cooper
left the meeting at 6.41pm
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13
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Auckland Transport update - April 2017
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Resolution number WTK/2017/43
MOVED
by Member D Yates, seconded by Member S Coney:
That the Waitākere
Ranges Local Board:
a) receive
the Auckland Transport update April 2017 report.
b) approve $300,000 from its Local
Board Transport Capital Fund to complete the construction phase for the Sunnyvale
Station to Oratia Stage 1, Raised Zebra Crossing across West
Coast Road subject to finalisation around linking to existing pedestrian path
in Parrs Park, and noting the local boards preferred direction for future
shared paths to be when exiting from Parrs Park to the right.
c) that
Transport and Parks portfolio leads be delegated authority to approve final
design.
d) The
board wishes to have further discussion with Auckland Transport regarding
Stage 2 of the project.
CARRIED
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14
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Waitakere Ranges Local Board Quick Response, Round Three 2016-2017
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Resolution number WTK/2017/44
MOVED
by Member S Tollestrup, seconded by Member D Yates:
That the Waitākere
Ranges Local Board:
a)
approves the applications listed in
Table One and agree to fund, part-fund or decline each application in this
round.
b)
Notes that the application from
Connected Media Charitable Trust was received well before the date of the
event but because of Council process the application was not able to be
formally considered until today.
Table One:
Waitakere Ranges Quick Response Grants: Round Three Applications
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Applicant
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Project
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Allocated Amount
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Jazmine Phillips
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Towards the cost of materials,
exhibition venue and promotional material at the Arts Depot.
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$0
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Connected Media Charitable Trust
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Towards venue hire cost and catering
for the ‘Film Making Workshop Facilitators Hui’ event.
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$900
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Piha Ratepayers and Residents
Association
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Towards the cost of the Piha
Community Library building insurance
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$1,373
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Waitakere Japanese Supplementary
School (WJSS) after-school programme
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Towards WJSS after-school programme for
term three 2017 for venue hire cost at Glen Eden Intermediate School
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$1,150
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Glen Eden Baptist Church
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Towards Glen Eden Baptist Church for
the cost of a snow trip in 2017, including clothing, ski hire, lift and
passes.
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$1,500
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Forest Ridge Community Group
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Towards the cost of a contractor to
maintain bait stations on 24 residential properties.
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$1,485
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Maddy Gibson
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Towards expedition costs, including
travel and accommodation in Peru for research on climate change.
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$0
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Glen Eden Baptist Church
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Towards Glen Eden Baptist Church for
the cost of large inflatable obstacle course for the Light Party 2017.
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$1,500
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Huia Cornwallis Ratepayers and
Residents Assn
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Towards Huia Cornwallis Ratepayers
and Residents Assn. for the cost of printing and installation of welcome
signs at the entries to Cornwallis and Huia.
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$1,460
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Total:
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$9,368
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CARRIED
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15
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Business Improvement District (BID) Programme Annual Report to
Waitakere Ranges Local Board
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Chair Greg
Presland declared an interest in this item and took no part in voting
or
discussion matter.
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The chairperson vacated the chair and Deputy Chairperson
Saffron Toms assumed the chair at 7.05pm
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Resolution number WTK/2017/45
MOVED
by Member S Tollestrup, seconded by Member S Coney:
That the Waitākere
Ranges Local Board:
a) recommend to the governing body to strike the targeted rate for
the Glen Eden BID programme for the 2017-18 financial year, and include this
amount in the 2017-2018 Annual Plan.
CARRIED
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Deputy Chairperson Saffron Toms vacated the chair.
Chair Greg Presland returned to the meeting and resumed the chair at 7.08pm
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16
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Reinstatement of the Manukau Harbour Forum
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Resolution number WTK/2017/46
MOVED
by Member N Henderson, seconded by Deputy Chairperson S Toms:
That the Waitākere
Ranges Local Board:
a) agree
to re-constitute the Manukau Harbour Forum joint committee with the Franklin,
Mangere-Otahuhu, Manurewa, Otara-Papatoetoe, Papakura, Puketapapa, Whau, and Maungakiekie-Tamaki
Local Boards for the 2016/19 electoral term;
b) appoint
Deputy Chair Saffron Toms and alternates Members Neil Henderson, Denise Yates
and Steve Tollestrup to the Manukau Harbour Forum;
c) confirm
that the chairperson and deputy chairperson of the Manukau Harbour Forum will
be elected by a majority of members at the first meeting of each electoral
term;
d) confirm
the Terms of Reference for the Manukau Harbour Forum as outlined in
Attachment A;
e) delegate
authority to the Manukau Harbour Forum to make decisions within its terms of
reference, noting that any significant or controversial decisions will only
be made by the forum with the confirmation by resolution of all the member
boards that would be affected by the decision and that the local board will
reserve the right to hold and promote a different view to that of the forum
on any issue that may impact the local board area;
f) confirm
that any changes to the forum’s terms of reference will be agreed first
by the forum then recommended to the nine member boards for their approval,
noting that resolutions must be identical;
g) note that in order for the requirements of this agreement for the
Manukau Harbour Forum to be reached, the resolutions of each of the nine
member boards made in respect of recommendations a) (b)-(f) above (with the
exception of (b) where appointees are to be named) must be identical and that
in the absence of identical resolutions by all member boards the Forum will
not meet the requirements under clause 30a of Schedule 7 to the Local
Government Act 2002.
CARRIED
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17
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New Road Name Approval for the residential subdivision by The Neil
Group at 10 Crows Road, 12-14 Crows Road, 8 Crows Road, Swanson.
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Resolution number WTK/2017/47
MOVED
by Member S Coney, seconded by Member N Henderson:
That the
Waitākere Ranges Local Board
a) approves
pursuant to section 319(1)(j) of the Local Government Act 1974, the proposed
road names for the new roads constructed within the subdivision being
undertaken by The Neil Group at 10 Crows Road, 12-14 Crows Road, 8 Crows
Road, Swanson.
· Road 2 - Joseph Kokich Avenue
· Road 3 - Patrick Rice Drive
CARRIED
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18
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Approval of the draft Waitakere Ranges Local Board Plan 2017
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Secretarial note: Attachment B – Waitakere
Ranges Local Board Plan Summary was tabled at the meeting. A copy has
been placed on the official minutes and is available on the Auckland Council
website as a minutes attachment.
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Resolution
number WTK/2017/48
MOVED by Deputy Chairperson S Toms, seconded by
Member N Henderson:
That the
Waitakere Ranges Local Board:
a) approve
the draft Waitakere Ranges Local Board Plan 2017 for public consultation
using the Special Consultative Procedure
b) approve
the Waitakere Ranges Local Board Plan summary (attachment B).
c) in
the event that minor edits are required to the draft local board plan or
summary the board delegates to the Chair or other delegate to work with staff
as a matter of urgency.
d) Approves
the scheduled formal engagement events, as follows:
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Event
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Location
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Date
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Time
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Swanson Market (Pop-up Stall)
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Swanson Market
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Sunday, 4 June 2017
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9.00am -11.00am
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Local Board Meeting
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Waitakere Ranges Local Board Office,
39 Glenmall Place, Glen Eden
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Thursday, 8 June 2017
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6.00pm – 8.00pm
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Waitakere School Hall
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18 Bethells Road, Waitakere
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Tuesday, 13 June 2017
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6.30pm – 8.30pm
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Glen Eden Community House (GECH) - (Neighbourhood BBQ)
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13 Pisces Road, Glen Eden
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Saturday, 17 June 2017
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12.00pm – 2.00pm
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Laingholm Village Hall
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69 Victory Road,
Laingholm
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Wednesday, 21 June 2017
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6.30pm – 8.30pm
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Titirangi Village Market (Pop-up
Stall)
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Titirangi Village Market
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Sunday, 25 June 2017
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10.00am – 12.00pm
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e) Approves the Local Board Plan hearing for
SCP submitters on 3 August 2017 at 10.00am to be held at Waitakere Ranges
Local Board Office, 39 Glenmall Place, Glen Eden.
CARRIED
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24 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
7.44pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Waitākere Ranges Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
