Agenda of Waitematā Local Board

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Waitematā Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 21 March 2017 as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

7.1 Petition: Grey Lynn Primary School - Bring Back Monkey Bars

Purpose

1. Ila Patel and Jaya Patel will be in attendance to present the petition on bringing back the monkey bars to Grey Lynn Park playground on behalf of the students of Grey Lynn Primary School.

Executive summary

2. Ila Patel and Jaya Patel will present the board with a petition with 210 signatures, to get the monkey bars and more challenging equipment installed in the Grey Lynn Park playground on behalf of the students of Grey Lynn Primary School.

Recommendation/s

That the Waitematā Local Board:

a) receive the petition regarding bringing back the monkey bars to Grey Lynn Park playground and thank Ila Patel and Jaya Patel of Grey Lynn Primary School for their attendance.

Attachments

a Supporting letter................................................................................... 217

b Petition - Bring back monkey bars....................................................... 219

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitematā Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation: Chris Bailey and Keith Maddison - 254 Ponsonby Road

Executive summary

1. Chris Bailey and Keith Maddison will be in attendance to speak about 254 Ponsonby Road.

Recommendation/s

That the Waitematā Local Board:

a) thank Chris Bailey and Keith Maddison for their attendance and presentation about 254 Ponsonby Road.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum: Claudia Maran - Future Urban Planning

Executive summary

1. Claudia Maran will be in attendance to speak to the board about public spaces in Auckland Central in future urban planning.

Recommendation/s

That the Waitematā Local Board:

a) thank Claudia Maran for her attendance and presentation about public spaces in Auckland Central in future urban planning.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

At the close of the agenda no requests for notices of motion had been received.

Waitematā Local Board

11 April 2017

Auckland Transport Update - April 2017

File No.: CP2017/05270

Purpose

1. The purpose of this report is to respond to resolutions and requests on transport-related matters, provide an update on the current status of Local Board Transport Capital Fund (LBTCF), provide a summary of consultation material sent to the Board and, provide transport related information on matters of specific application and interest to the Waitematā Local Board and its community.

Executive summary

2. This report provides information on:

a) the Local Board Transport Capital Fund

b) Updates on Auckland Transport activities

c) Responses from Auckland Transport to consultation feedback

d) a summary of requests for comment from Auckland Transport

e) a summary of items sent to the Board for their information

f) an summary of workshops by Auckland Transport to the Waitematā Local Board

g) general information items from Auckland Transport relevant to Waitematā Local Board

Recommendation/s

That the Waitematā Local Board:

a) receive the report Auckland Transport Update - April 2017.

Comments

The Local Board Transport Capital Fund (LBTCF)

3. As of the new electoral term The Local Board has $1,605,522 available in their Local Board Transport Capital Fund

4. From this sum the Board has approved up to $221,000 as additional funds for the Ponsonby Road pedestrian improvement project.

Updates on Auckland Transport Activities

Pt Chevalier to Westmere cycling improvements – have your say

5. Consultation is now open for community feedback to develop the detailed plan for cycling and walking facilities in the area around Pt Chevalier and Westmere.

6. The scope of the project will see improvements to cycling facilities for Pt Chevalier Road, Meola Road and Garnet Road. This includes proposed layout changes to key intersections to improve safety and better manage traffic. A new pedestrian crossing and improvements to an existing crossing are also being proposed.

7. The improvements will be funded by Auckland Transport, the NZ Transport Agency, and the NZ Government’s Urban Cycleways Fund.

8. This follows consultation last year in which 865 people fedback their views about the broader area. That information has informed the current proposal.

9. The consultation is open at at.govt.nz/haveyoursay until 23 April and there will be two open days.

· Saturday 8 April, 10am – 2.30pm at Point Chevalier Library, 1221 Great North Road, Point Chevalier

· Wednesday 12 April, 5 – 8pm at Nomad Restaurant & Bar, 5 Point Chevalier Road, Point Chevalier

10. A copy of the consultation material is Attachment A to this report.

11. Following the results of public consultation Auckland Transport will bring the information to the Board to provide an opportunity for their feedback.

Hobson Street Bus Priority Measures

12. Auckland Transport is installing the next phase of the bus priority measures on Hobson Street. Currently there is a 24 hour bus lane along Hobson Street between Victoria and Wellesley Streets, however this is to be changed as follows:

· Extend the 24hr/7day a week bus lane on Hobson Street, up to the Cook St intersection.

· Extend the clearway hours on the eastern side of Hobson Street between Cook Street and Pitt Street from 4:00-6:30pm to 2:30-7:00pm.

· The installation of a 14.0m long recessed P5 parking bay (24/7) outside 136 Hobson Street.

13. A letter and maps explaining the proposal were delivered by mail or in person to the following:

· All residents (residential, retail and commercial) along the affected stretch of road. For the larger apartment buildings the building manager or the body corporate.

· Non- resident owners.

· The corner sites of Radio NZ, NZ Police, the Albion and Sky City, as well as Intercity buses, that are based out of Sky City.

· Tenants and owners on the east side of Hobson Street between Cook Street and Pitt Street.

14. Approximately 300 letters were delivered and three responses were received. Nine were received in the previous phase of the project. The feedback was as follows:

· Bike Auckland – Neutral toward the project.

· City Mission – Seeking greater detail about the parking bay, which has now been provided. Provision of a parking bay as part of this project was an outcome of the consultation from the previous phase of the project. AT will meet with the representatives of the Mission to co-ordinate works.

· Robert Ming Yew of Wah Lee Limited – noting that AT was constructing a parking bay outside 136 Hobson, however Wah Lee’s previous request for a bay outside 220 Hobson was declined.

Waitematā Safe Routes

15. To maintain the accelerated programmes, the Project has been progressed in two packages as follows:

· Package 1 – Greenways Route

· Package 2 – Richmond Rd and Surrey Cres to Garnet Rd

Package 1 – Greenways Route

16. Physical works on the Greenways Contract resumed in February 2017 and are anticipated to be completed May 2017. The works predominantly involve traffic calming measures (speed humps, speed tables, tightened kerblines) and a couple of signalised midblock crossings. No resource consents were required for these works.

17. Milestones completed: Westmoreland shared path/footpath widening.

18. Key focus areas:

· Work near the trees on Richmond Rd - We have been working closely with Auckland Council’s arborists and have hand excavated around the tree roots. Some of the tree’s overhanging branches will also require some pruning for safety/visibility reasons and this is being coordinated by Auckland Council’s tree maintenance contractor.

· Local Resident & Business engagement – We have engaged with and met several local resident groups within the project area both pre and post construction to mitigate concerns within both the design and construction methodology.

Package 2 – Richmond Rd and Surrey Cres to Garnet Rd

19. This is comprised of two routes with a mix of on-road and off-road cycleways which are proposed (1) from Surrey Crescent, along Old Mill Road and Garnet Road to William Denny Avenue, and (2) from Surrey Crescent along Richmond Road to Parawai Crescent. Resource consents are required for tree replacement and for earthworks. The trees that require replacement will be replaced with new trees in the same general location. It is anticipated that there will be a net gain of trees. We are working very closely with Auckland Council arborists around this and the replanting species.

20. Milestones completed: Safety audit and design reviews. Currently, the final design is being updated with actions from the safety audit and other reviewer’s feedback, the updated design will then be submitted along with the consent application (a joint application covering both alignments) lodged by the end of March.

21. Key focus areas:

· Consent Application - As the alignments are located entirely within the road corridor we don’t see any major hurdles from a Resource Management perspective. The key issues/reasons for consent are as follows:

§ Street Tree Replacement/Tree Works - The design detail is being considered carefully to minimise the works on trees. This is still being developed and further details will be sent to the Board when available.

§ Disturbance of Contaminated Material – coal tar and elevated levels of polycyclic aromatic hydrocarbon were found within some of the berm areas where the proposed path is going and consent is required to ensure that the handling and disposal of this material is handled appropriately.

· Local Resident & Business engagement – there were design tweaks to some of the bus stop layouts in response to the safety audit and reviewer feedback, another round of targeted letters was circulated to those residents that reside nearby those bus stops. We are currently in the process of closing these out.

A new transport link for Parnell

22. There is a new transport link to Parnell and the universities with the official opening of Parnell Train Station. The station on Cheshire Street provides access to Parnell and will later link to the Auckland Domain, the University of Auckland and AUT.

23. Auckland Transport chairman Dr Lester Levy says the new $12 million station will become a vital link for students and local residents.

24. To begin with the station is servicing all Southern Line trains and on the weekends and off-peak it will service Western Line trains. The station currently has platforms, shelters, ticket and AT HOP card readers and an underpass to link the platforms.

25. When stage one is completed later this year the station will be equipped with electronic gates, CCTV, improved access, mobility parking, and upgraded connections to Cheshire St and to Nicholls Lane. Refurbishment of the exterior of the heritage former Newmarket Station building will also be completed by KiwiRail.

26. When the station is completed and receiving full services up to 2,000 passengers a day are expected to get off the train every morning.

Responses from Auckland Transport to consultation feedback

Wynyard Quarter and Viaduct Harbour

27. Auckland Transport recently asked for feedback on a proposal to implement changes to the speed limit in Wynyard Quarter, the parking layout on Brigham Street and the flush median on Hamer Street.

28. The proposed speed limit change received mostly positive feedback from the community, while the new parking layout and flush median received concerns from local businesses.

29. After reviewing this feedback and all other supporting evidence, the proposed parking layout and flush median will not be implemented. This also means that the 30 km/hr speed limit will not be introduced on Hamer Street and Brigham Street. The local businesses were in support of these changes. The 30km/hr speed limit will proceed as proposed on the rest of the roads in the Wynyard Quarter.

30. Auckland Transport expects to change the speed limit and install new road signs by June 2017, subject to legalisation of the new speed limit.

No Stopping at All Times Restriction on New Street, Ponsonby

31. Auckland Transport recently asked for feedback on a proposal to install No Stopping At All Times restrictions on New Street, Ponsonby. The proposal received positive feedback with some concerns raised by respondents. After reviewing this feedback and all other supporting evidence, the proposal will proceed without changes to the next stage of detailed planning.

32. We expect to introduce this work by June 2017, subject to any further changes in design or funding issues. Contractors will issue 48-hour notice to all affected residents prior to construction work.

No Stopping at All Times Restrictions on Nelson Street, Auckland City

33. Auckland Transport recently asked for feedback on a proposal to install No Stopping At All Times restrictions on Nelson Street. The proposal received mixed feedback with some concerns raised by respondents. After reviewing this feedback and all other supporting evidence, the proposal will proceed with changes to the next stage of detailed planning.

34. The changes to the proposal are:

· Existing parking north of the exit of 72 Nelson Street will not be removed.

· No Stopping at All Times Restrictions will be installed across the exit of 72 Nelson Street to reinforce where vehicles should and should not be parking

· Motorbike only parking will be installed south of the exit of 72 Nelson Street.

35. We expect to introduce this work by June 2017, subject to any further changes in design or funding issues. Contractors will issue 48-hour notice to all affected residents prior to construction work.

Summary of requests for comment from Auckland Transport

36. Items sent to the Board for comment:

· Proposed No Stopping at All Times Restriction on New Street, Ponsonby

· Restrictions on Nelson Street, Auckland City

· New road Marking on Curran Street - Herne Bay

· Crossing on Upper Queen Street

· Proposed parking restrictions on Halsey Street outside the ASB Waterfront Theatre

· Parking restriction change - Nuffield Street, Newmarket.

Summary of other items provided for the Boards information

37. For the Board’s information:

· NZ Post delivery vehicles

· Parnell Parking Plan

· Pt Chev to Westmere public consultation documents

Summary of workshops by Auckland Transport to the Waitematā Local Board

38. Auckland Transport attended three workshops on the 7^th of March on the following subjects:

· discussion of the Local Board Transport Capital Fund,

· the final design for Franklin Road, and

· an update on planning for transport in the Learning Quarter.

General information items from Auckland Transport relevant to Waitematā Local Board

Agreement on next steps for Auckland mass transit

39. The New Zealand Transport Agency and Auckland Transport boards have come to an important agreement on the next steps for mass transit in Auckland.

40. Both boards have agreed that there will be a staged, integrated transition from bus to light rail transit from the airport to the city centre, based on future demand and capacity, and to commence route protection for this important gateway corridor between two of Auckland’s key growing employment areas.

41. Further work will be done to assess key operational elements, required trade-offs, flow on effects, transition impacts and network resilience issues.

42. The New Zealand Transport Agency and Auckland Transport will work together with Auckland Council to determine an integrated approach that enables a progression from the current bus services and bus lanes, to improved bus services in the short-term. This will potentially be followed by higher-capacity buses and a dedicated bus-mass-transit right-of-way, before a transition to light rail transit could occur. The timing for this transition will be based on demand, capacity and funding.

43. The most recent Advanced Bus Solution study commissioned by the NZ Transport Agency is a useful input into existing data and builds on previous studies such as the Central Access Plan, the South-Western Multi-modal Airport Rapid Transit Study, and the Auckland Transport Alignment Project, with Auckland Council.

44. In parallel, work will be undertaken to progress route protection of the south-eastern connection from the Airport to Manukau City Centre and east to Botany to ensure good connections to the airport and its surrounding employment zones.

45. The New Zealand Transport Agency and Auckland Transport will also continue to work with Auckland Council and Auckland International Airport Limited to jointly develop and implement a package of short term access improvements to the airport.

Free bike skills and maintenance sessions on offer

46. Auckland Transport is making it easy for Aucklanders to get cycling by offering free bike skills and maintenance sessions around the city. The sessions, which are relaxed and practical, are entirely off the road and provide plenty of opportunity to learn and practice the basics.

47. At each session there will be separate ‘learn to ride’ instruction for anybody who has never ridden a bike, while other participants will practice changing gears, braking, and bike control. A mechanic will also be there for anybody wanting to learn about maintenance.

48. No booking is needed but bikes are available on a first-come, first-served basis. Sessions coming up in Waitematā Local Board area: Central Auckland - Adjacent to the Viaduct Events Centre, Halsey Street. Wednesday 5 April, 5.30pm to 7.30pm

Attachments

No.	Title	Page
a ⇩	Pt Chevalier to Westmere Improvements Consultation Brochure	19

Signatories

Author

Ben Halliwell – Elected Member Relationship Manager , Auckland Transport

Authoriser

Jonathan Anyon – Manager Elected Member Relationship Unit

Kathryn Martin - Relationship Manager/Senior Advisor

Waitematā Local Board

11 April 2017

Landowner approval for temporary use of Ayr Reserve for construction vehicle parking

File No.: CP2017/05103

Purpose

1. To seek approval from the Waitematā Local Board to undertake public notification and iwi consultation for temporary use of Ayr Reserve at 30-32 Ayr Street, Parnell, Auckland 1052, legally described as ALT16,PT11 SEC4 AKSUBS LTS1,2 DP26703 PTLT2 DRO143 LTS2-9 DP36450 LOT 1-4 DP 36, for construction vehicle parking by way of a license to occupy.

Executive summary

2. The applicant seeks a license to occupy for the closure of 400m² of Ayr Reserve at: 30-32 Ayr Street, Parnell, Auckland 1052, legally described as ALT16,PT11 SEC4 AKSUBS LTS1,2 DP26703 PTLT2 DRO143 LTS2-9 DP36450 LOT 1-4 DP 36, for construction vehicle parking by way of a license to occupy. They propose to occupy for 19 months, from May 2017 until December 2018, to establish a construction vehicle parking area.

3. The proposal needs to be publically notified under the Local Government Act 2002, which needs approval from the Local Board.

4. If the local board approve the notification then a 30 days notification period will be undertaken. If any submissions are received then the Local Board will need to hear the submissions either through a hearing panel or the Local Board’s monthly business meeting, and then make a decision.

Recommendation/s

That the Waitematā Local Board:

a) approve the public notification and consultation with iwi for the temporary occupation of Ayr Reserve at 30-32 Ayr Street, Parnell, Auckland, 1052 regarding council’s intention to grant a License to Occupy for construction vehicle parking in the area shown in the plan at attachment A to the report, for 19 months, under section 138(2) of the Local Government Act 2002.

b) nominate the full Local Board to, following the public notification process for the proposed License to Occupy for the temporary occupation of Ayr Reserve, consider and decide on any submissions or objections received either through a hearings process or the Local Board’s monthly business meeting.

c) delegate the approval to sign off the license back to the Manager of Land Advisory Services, Stakeholder and Land Advisory, Community Facilities, Auckland Council should no submissions or objections be received.

Comments

5. The applicant is undertaking a $7 million dollar apartment build at 17 Laurie Avenue in Parnell. Laurie Avenue is a narrow street that is very busy and there is inadequate public on-street parking available for the required construction vehicles. The applicant requests forming a car park in Ayr Reserve at the end of the street to accommodate construction vehicles and avoid problems for the neighbours.

6. Up to 20 trade vehicles may need parking at any given time.

7. The applicant has proposed to lay metal, install temporary fences, locked gates, pay a rental and then reinstate the grass/ ground at the end of the project.

8. The location of the proposed compound will be in land legally described as Allotment 16, Section 4 Suburbs of Auckland comprising 1.0661 hectares and contained in Part NA977/57, (Part-Cancelled). Allotment 16 is currently held in fee simple by Auckland Council and subject to the Local Government Act 2002 (refer to attachment A).

9. Section 138(2) of the Local Government Act includes the granting of a lease for more than six months that has the effect of excluding or substantially interfering with the public’s access to the park. As the proposal is for 19 months, public notification is required in accordance with section 82.

10. The parking area will only be approximately 400m² of a park that is approximately 62,000m² in area.

11. The park is used for walking and passive recreation and is not a sports field, as the park is too steep. The public will still be able to walk through the area and enjoy the park and there will still be lots of open grass sloped areas that are still available to the public.

12. The proposed parking area will be clear of any park trees or tree roots.

13. The proposed parking area will be laid with metal and securely fenced off for health and safety; it will only be used for parking vehicles and not for storage of building materials or a work site.

14. The proposed parking area will be located next to number 44 Laurie Avenue and clear of the park entrance. This will avoid conflict with council vehicles entering and exiting the reserve.

15. The small inconvenience of using part of the reserve will avoid parking problems for the residents otherwise created by construction vehicles blocking the street.

16. The site is noted as a closed landfill, but no excavations are proposed so this will not be affected.

17. There is no reserve management plan for Ayr Reserve.

18. Due to housing intensification in the Auckland area, provided for by the Unitary Plan, there is a need to consider providing offsite parking / site compounds because the sites are being completely built on. Nearby parks and car parks can provide a suitable options if it does not interfere with their operation.

19. Should this request be publically notified and the neighbours allowed to have input then a license to occupy could be granted with a bond and monthly rental taken. The bond can ensure the grass and ground is correctly reinstated once the parking area is removed.

20. If submissions are received as a result of the consultation then a local board will need to hear the submissions through a hearing or through the monthly business meeting and make a decision.

Consideration

Local board views and implications

21. The Local Board have not expressed any views on the proposal.

22. A report was presented to the Waitematā Local Board business meeting on 21 March 2017. The plan included as part of this report was the proposal from the applicant, which had the proposed carpark at the entrance of the park. In the report staff recommended that the applicant should move the car park away from the park entrance. It was determined that a revised plan showing the officer supported preferred location should be provided for any public notification. The applicant was requested by the officer to provide an updated plan showing the proposed carpark in the revised location (Attachment A).

Māori impact statement

23. No iwi consultation has been undertaken by the applicant. Should the board approve the public notification then iwi consultation will be undertaken as part of this process.

Implementation

24. Should the board approve, then a 30 day public notification process will be undertaken with an advert in the local newspaper and the Auckland Herald, along with a letter drop to all the residents of Laurie Avenue. Iwi consultation will also be undertaken at the same time.

25. Should any submissions be received then a local board hearing will need to be held to hear the submissions and make a decision.

Attachments

No.	Title	Page
a ⇩	Site plan and photographs of proposed carpark in Ayr Reserve	41

Signatories

Authors

Simon Roche – Senior Land Use Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Remy De La Peza - Manager Land Advisory Services
Community Facilities

Kathryn Martin - Relationship Manager/Senior Advisor

Waitematā Local Board

11 April 2017

Business Improvement District (BID) programme annual report to the Waitematā Local Board

File No.: CP2017/03414

Purpose

1. This report provides information to the Waitematā Local Board regarding accountability for the Business Improvement District programme targeted rate grant funding for the six business associations operating BID programmes in the board’s area.

2. The report is a requirement of the Auckland Council BID Policy (2016), which came into effect on 1 July 2016.

Executive summary

3. The 2016 Auckland Council BID policy was developed to encourage improved governance of BID committees and management, which will improve financial methods, programme delivery and transparency to their members.

4. This report indicates business associations’ compliance with the BID policy. Information presented is based on documents submitted by BID programmes to council’s BID team to date. The report recommends that the local board should recommend to the governing body to strike the targeted rate for BID programmes in their area in the coming financial year, based on their compliance with the policy.

5. The BIDs covered by this report are operated by:

· The Heart of the City Business Association

· The Karangahape Road Business Association

· The Newmarket Business Association

· The Parnell Business Association

· The Ponsonby Business Association

· The Uptown Business Association

Recommendations

That the Waitematā Local Board:

a) recommend to the governing body to strike the targeted rate for the Heart of the City BID programme for the 2017/2018 financial year and include this amount in the 2017-2018 Annual Plan.

b) recommend to the governing body to strike the targeted rate for the Karangahape Road BID programme for the 2017/2018 financial year and include this amount in the 2017-2018 Annual Plan.

c) recommend to the governing body to strike the targeted rate for the Newmarket BID programme for the 2017/2018 financial year and include this amount in the 2017-2018 Annual Plan.

d) recommend to the governing body to strike the targeted rate for the Parnell BID programme for the 2017/2018 financial year and include this amount in the 2017-2018 Annual Plan.

e) recommend to the governing body to strike the targeted rate for the Ponsonby BID programme for the 2017/2018 financial year and include this amount in the 2017-2018 Annual Plan.

f) recommend to the governing body to strike the targeted rate for the Uptown BID programme for the 2017/2018 financial year and include this amount in the 2017-2018 Annual Plan.

Comments

6. The Council Business Improvement District (BID) Policy 2016 outlines the principles behind the council BID programme and establishes the process for establishing, expanding, and terminating BIDs, as well prescribing standards and guidelines for operating BIDs. Accountability requirements are a key part of these standards. Please see Attachment A for a description of key elements of the BID programme.

Local board allocated decision-making

7. Local boards are allocated a number of governance and decision-making responsibilities. One of these is annually recommending BID programme targeted rates to the governing body to allow collection of targeted rate revenue for business associations that operate BID programmes. This action assures that the local board and their BIDs are in alignment on their goals for town centre development in their respective areas.

8. Approval of specific dollar amounts of BID targeted rates for each BID rests with the governing body as part of its approval of the 2017-2018 Annual Plan.

9. A number of local boards provide additional funding to local BIDs but accountability for that funding is additional to the requirements under the BID policy. If a local board makes an additional grant to a BID, the accountability requirements pertaining to that grant should be agreed as part of that grant process, and are not included in this report.

Compliance with BID Policy

10. The Auckland Council BID Policy (2016) is the means for council to ensure accountability for targeted rate funding by requiring regular reporting. Specifically, BIDs are required to provide council the following documents as approved at their annual AGM:

· A current strategic plan – This shows that the BID has carefully considered medium to long term opportunities and has allocated resources to accomplished priorities.

· Signed audited accounts for the most recently completed fiscal year (required only every two years for smaller BIDs) - Provide assurance that the BID is managing its members’ targeted rates funds responsibly.

· A report on the year just completed. – Evidence that their programmes address priorities of the strategic plan and benefit ratepayers.

· A business plan for the coming year – Forward planning, based on the strategic plan, sets one-year goals.

· An indicative budget for the following year - The Council Annual Plan requires targeted rates be identified a year in advance to coincide with the Annual Plan process which sets all rates.

· Programme Agreement between each BID and council – This embodies basic parameters of the council/ BID relationship. It is renewed every three years, or a term mutually acceptable to council and the BID.

11. All of the above BIDs are in compliance with the BID policy for the year 2015-2016 for the purpose of striking the BID targeted rate in the Annual Plan for 2017-2018. The level of compliance by the six Waitematā Local Board area businesses associations is indicated by Attachments B - G.

12. Some BIDs are planning an increase in their targeted rates revenue this year. For a comparison of BID targeted rates please see Attachment H.

Consideration

Local board views and implications

13. Recommending that the governing body strike the targeted rate for BIDs in the Waitematā local board area means that those BID programmes will continue to raise funds from targeted rates on ratepayers in their districts, and provide services in accordance with their members’ priorities as stated in their Strategic Plans.

Māori impact statement

14. This decision will have no adverse effects on, or particular benefits to, the Maori population.

Implementation

15. If the local board accepts the recommendations of this report, it will recommend to the governing body that the targeted rates for each BID be struck as stated in the 2017-2018 Annual Plan. The governing body will approve specific dollar amounts for each BID as part of its approval of the Annual Plan.

Attachments

No.	Title	Page
a ⇩	Key Elements of a BID	49
b ⇩	Heart of the City BID Compliance Table	51
c ⇩	Karangahape Road BID Compliance Table	53
d ⇩	Newmarket BID Compliance Table	55
e ⇩	Parnell BID Compliance Table	57
f ⇩	Ponsonby BID Compliance Table	59
g ⇩	Uptown BID Compliance Table	61
h ⇩	BID Targeted Rates Comparison Table	63

Signatories

Authors

Steven Branca - BID Partnership Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Kathryn Martin - Relationship Manager/Senior Advisor

Waitematā Local Board

11 April 2017

Panuku Development Auckland local board six-monthly update 1 September 2016 to 28 February 2017

File No.: CP2017/00030

Purpose

1. To give the Waitematā Local Board an overview of Panuku Development Auckland. The report also notes any major issues, projects and activities within the Local Board area for the six months 1 September 2016 to 28 February 2017.

Background

2. Panuku Development Auckland was established in September 2015 as a result of the merger of two Council Controlled Organisations (CCOs) – Waterfront Auckland and Auckland Council Property Limited (ACPL).

3. Panuku helps to rejuvenate parts of Auckland – from small projects that refresh a site or building, to major transformations of town centres or neighbourhoods.

4. Comprised of six Directorates, Panuku manages around $1.5 billion of council’s property portfolio, which we continuously review to find smart ways to generate income for the region, grow the portfolio or release land or property that can be better used by others.

5. Panuku works with government, iwi, not-for-profit and private organisations. We use our skills, knowledge and connections to bring land and resources together to create the best outcome for Aucklanders.

Recommendation/s

That the Waitematā Local Board:

a) receive the Panuku Development Auckland Local Board Update 1 September 2016 to 28 February 2017.

Local Activities

Portfolio Management

6. Panuku manages “non-service” property owned by the council and AT that are not currently needed for service or infrastructure purposes. These are properties that are not immediately required for delivery of a council service or infrastructure development but are being held for use in a planned future project such as road construction, the expansion of parks or development of future town centres.

7. The property portfolio comprises 1437 properties containing 1119 leases as at 28 February 2017. The current portfolio includes vacant land, industrial buildings, warehouses, retail shops, cafes, offices, medical centres and a large portfolio of residential rental homes.

8. The return on the property portfolio for the period ending 31 December 2016 was above budget with a net surplus to the Auckland Council (AC) and Auckland Transport (AT) shareholders of $3.9 million ahead of budget.

9. The average monthly tenantable occupancy rate for the 6 month period is more than 98% which is above the SOI target of 95%.

Properties managed in the Waitematā Local Board area

10. Panuku Development Auckland currently manages 94 commercial and residential properties within the Waitematā Local Board area.

Commercial Properties	79
Residential Properties	15
Total Properties Managed	94

Business Interests

11. Panuku also optimises the commercial return from business interests it manages on council’s behalf. This comprises two forestry enterprises, two landfills and four quarries.

12. There are currently no managed business interests in the Waitematā Local Board area.

Urban Regeneration

13. Panuku is contributing commercial input into approximately 50 region wide council-driven renewal and housing supply initiatives.

14. Panuku works with partners and stakeholders over the life of projects. It also champions best practise project delivery to achieve best value outcomes within defined cost, time and quality parameters.

15. Panuku continues the role of Waterfront Auckland, and Sea + City before them down at the waterfront. Panuku plays a major role in ensuring the area is developed in an environmentally sustainable way with high quality public spaces designed with people at the heart. As part of this ongoing role in regenerating this key part of the Auckland Landscape Panuku has started a ‘refresh’ of the planning for the waterfront, with a specific focus on the Wynyard Point/Headland, and for Central Wharves.

16. The plan refresh will frame future development within the CBD waterfront area. This refresh is aligned to the preparation of the Long Term Plan and will help to inform funding requirements as well identifying capital receipts associated with development sites in Wynyard Quarter. Planning processes are being undertaken in conjunction with Auckland Council, Auckland Transport and other CCOs.

17. The initial thinking was workshopped with the Planning Committee and Waitematā Local Board members on 10 March 2017. Engagement with key decision makers and stakeholders will increase throughout 2017.

18. A high level update on current development and other activities in the Waitematā Local Board area is outlined in points below.

19. Wynyard Central – There are currently four private development projects within the Wynyard Quarter that have commenced and are running to programme. These consist of two Willis Bond residential apartment developments and two office projects by Precinct Properties. Construction is close to completion on two of these sites. The Park Hyatt Hotel development also commenced in June 2016.

There are a multitude of other live projects including the rebuild of streets by Panuku and by Auckland Transport in the area, as well as delivery of a waste water new pump station by Watercare and a number of private developments closer to Fanshawe Street.

With the large amount of construction activity and the increasing popularity of Wynyard Quarter as a public destination, extensive effort is being placed on managing pedestrian safety and accessibility within the quarter.

20. Sustainable design (in Wynyard Quarter) – In line with our requirements of developers, our private sector development partners have reported on their progress against the Wynyard Quarter Sustainability Standards. We have received ESD (environmentally sustainable design) updates from Fu Wah, Precinct Properties and Willis Bond & Co. All commercial and residential developments are on track to perform as required in terms of energy and water efficiency, and overall environmental impact.

21. Wynyard Quarter Smart – We continue to work with partners to expand the range of data reported in real-time, through the Wynyard Quarter Smart platform.

22. Civic Administration Building – Panuku has now entered into a development agreement with Civic Lane Limited in respect of the scheme to refurbish the Civic Administration Building for residential use, and to construct other new buildings for mixed uses with retail on the ground floor level and residential and offices above. The timetable to proceed to construction is dependent on progress with statutory approvals, pre-sales, construction pricing and funding. The conservative programme assumes an early 2018 construction start.

Panuku, council and RFA staff are working with Civic Lane Limited on the form of a possible low rise building along the southern edge of Aotea Square that offers cultural, performance and exhibition space on the ground floor.

23. Westhaven Marine Centre – Land use consent was granted in November 2013 for the construction and establishment of a new Westhaven Marine Centre, which was to be comprised of three buildings containing a mix of marine related industry, office and retail, supported by food and beverage activities and associated car parking and landscaped areas. In 2015 a variation to the existing consent held was sought to change the layout of the Marine Centre from three separate buildings to two separate buildings. The new layout of the Marine Centre covered largely the same area as the original design and is comprised of the same mix of marine related industry, office and retail, food and beverage activities and associated car parking and landscaped areas. The variation was lodged in December 2015 and granted in January 2016.

Panuku has since received construction costings for the revised design from a preferred supplier which is within the budgeted feasibility. The feasibility has been updated to reflect the currently construction costs and lease rates sought.

Concept leasing designs are currently being prepared for presentation to prospective business operators/tenants.

24. Britomart Precinct – Negotiations are underway with Britomart Group related to various matters arising from the original Britomart Development Agreement in 2004. Panuku has established a Board Committee to consider the details of any transactions. An outcome from the negotiations may assist the central site to be redeveloped with a large office and retail building in accordance with the original Development Deed requirements and plan of works.

25. Downtown Shopping Centre & QE2 Square – The Council and AT entered into a Development Agreement with Precinct Properties in February 2015 to enable the CRL tunnels under the Downtown Shopping Centre to be built at the same time as Precinct construct a new shopping centre and office tower. The plan change and road stopping process have been confirmed. The sale of Queen Elizabeth Square is now unconditional. The funds from the sale of the square are to be applied to the construction of new public amenity space on the seaward side of Quay Street.

26. South Town Hall – No action to progress the development of this site is currently underway by Panuku. Any future development proposals should ideally balance the opportunity to restore and better utilise the council owned heritage Queen Street buildings as well as develop the car park in a way that integrates and compliments the current performing arts uses that surround the site. RFA have an interest in any such work. This may be an opportunity best explored once the Civic Administration site is completed.

Marina Development & Management

27. ‘Harbour Bridge’ park – Planning work has commenced for the park re-design on Curran St. The initial layout includes provisions for Skypath, a marina repairs shed, and a cycle way along the sea wall, including lighting for the area. Key stakeholders will continue to be engaged through the planning process.

28. Westhaven Sales Pier – The Westhaven Sales pier is fully tenanted.

29. Westhaven Marina Open Day – This was held on Sunday 19 March. The day was well attended and contributes positively to desired outcomes for a vibrant and active Marina. Activities included car boot sales, information booths on the marina projects including the promenade stage 2, children activities, learn to sail, kayaking, boat trips, the PCC open to the public, brokerages, the maritime police boat, musical bands, and sausage sizzles.

30. St Marys Bay Water Quality Project – This is a project looking to improve water quality in St Marys Bay at Westhaven Marina. The project is on track to have a functional design, consenting strategy, procurement strategy and plan completed in July, with possibility to lodge for all necessary consents this year. Panuku and Healthy Waters are actively seeking input from stakeholders, with the aim of identifying and addressing concerns.

31. Hobson Wharf remediation project – This is a remediation project involving essential repairs for the concrete beams and piles lying underneath Hobson Wharf. The project is currently paused for the peak summer season. It is expected that works will recommence in March. Volume evaluations for the repairs have been revised, meaning there is a short fall of Budget. Panukus CFO discussed additional funding for this project at the CFO forum, and there are two options for Panuku:

· carry the additional spend as a budget overrun and report this through to Council, or

· seek approval to Council for some additional funding to cover the additional works to the Panuku wharf. Additionally a variation to the project has been agreed to, being additional works to repair and maintain the Te Wero wharf.

32. Promenade stage 2 (Westhaven Marina Southern edge) – The second stage of the promenade will complete the waterfront route from Sails Restaurant to St Mary’s Bay. Designs are now being commenced for layout and connections for existing infrastructure, parking upgrades investigations for the southern Marina car parks, rain gardens for storm water runoff, new pier head gates and ramps and new services.

Queens Wharf

33. Panuku manages a number of commercial operations on Queens Wharf; as such we were involved in some of the successes of this location over the reporting period as noted below.

34. Cruise – another successful cruise season with over 100 cruise ships visiting over the summer, as well as commercial and community events and an active public space. The Queens Wharf Village is trading well and we are a fortnight away from its planned removal prior to the World Master Games. The Village will be reinstated in time for TRENZ tourism tradeshow in May.

35. Major events – Last quarter major events include World Master Games Entertainment Hub, TRENZ 2017 and the Lions Tour Fanzone.

36. Public Art - The installation of Michael Parekowhai’s Lighthouse on the northern apron of Queens Wharf is now complete and the public have been visiting throughout the day and night.

37. Kiosk Operations – The Karanga and Queens Wharf Kiosks have had a busy summer greeting all cruise ship arrival at Karanga Plaza, Princess Wharf and Queens Wharf. Both kiosks continue to play an important role in public engagement and providing a warm welcome to Auckland and the Waterfront. The year round kiosk operations is managed by managers and two assistant managers with 30 volunteers.

Portfolio Strategy

Optimisation

38. The 2015-2025 Long-Term Plan reflects a desire of council to materially reduce or slow down expenditure and unlock value from assets no longer required or which are sub-optimal for service purposes. In response to this and prior to the establishment of Panuku, ACPL developed a new method of dealing with service property, called optimisation.

39. Asset optimisation deals with “service property”. It is self-funding, it maximises efficiencies from service assets, and maintains levels of service whilst releasing property for sale or development. A key element of optimisation is that the sale proceeds are locally reinvested to advance approved projects and activities on a cost neutral basis. It does not include the Auckland Transport portfolio. Panuku continues to advance this programme of work. This includes the development of a cross-council project to coordinate and execute asset sales and optimisation.

Portfolio Review and Rationalisation

Overview

40. Panuku is required to undertake ongoing rationalisation of the council’s non-service assets. This includes identifying properties from within council’s portfolio that may be suitable for potential sale and development if appropriate. Panuku has a particular focus on achieving housing and urban regeneration outcomes. Identifying potential sale properties contributes to the Auckland Plan focus of accommodating the significant growth projected for the region over the coming decades, by providing the council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

Performance

July 2016 to June 2017 Target

UNIT	TARGET	ACHIEVED	COMMENTS
Portfolio Review	$75m disposal recommendations	$35.5 million as at 28 February 2017	These recommendations include $13.25 million of sites that are identified for development projects.

41. Panuku works closely with the council and AT to identify potentially surplus properties to help achieve disposal targets.

July 2017 to June 2018 Target

UNIT	TARGET	COMMENTS
Portfolio Review	To be determined as part of the statement of intent with Council.	The target will include disposal recommendations and sales for sites that are identified for housing development and urban regeneration projects

Process

42. Once identified as a potential sale candidate a property is taken through a multi-stage Rationalisation Process. The agreed process includes engagement with: the council, CCOs, local board and Mana Whenua. This is followed by Panuku Board approval, engagement with local ward Councillors and the Independent Māori Statutory Board and finally a governing body decision.

Under review

43. Properties currently under review in the Waitematā Local Board area are listed below. The list includes any properties that may have recently been approved for sale or development and sale by the governing body.

PROPERTY

DETAILS

41 Cheshire Street, Parnell

Informal open space that is residual land from a larger block originally acquired by the former Auckland City Council previously used for works depot and railway purposes.

Panuku are liaising with Council Parks regarding future opportunities to provide pedestrian access to the Auckland Domain as proposed in the Local Board’s greenways/pathways plan.

Acquisitions and Disposals

44. Panuku manages the acquisition and disposal of property on behalf of Auckland Council. We buy property for development, roads, infrastructure projects and other service needs. We manage the sale of properties that are surplus to Auckland Council requirements. These properties may be sold with or without contractual requirements for development.

Acquisitions

45. 12 properties have had purchase agreements signed this financial year for open space purposes around the region at a value of $19.1m, and three properties have been purchased for storm water purposes at a value of $16.2m.

46. No properties were purchased in the Waitematā Local Board area during the reporting period.

Disposals

47. For the eight months to February 2017 the Panuku disposals team has achieved $17.94m of unconditional net sales proceeds from the sale of 10 properties against the 2016/2017 disposals target of $20 million for the year. The disposals target is agreed with Auckland Council and is reviewed on an annual basis.

48. No properties were sold in the Waitematā Local Board area.

Housing for Older People

49. Council owns and operates 1412 units located in 62 villages across Auckland to provide rental housing to older people in Auckland. The Housing for Older People (HfOP) Project is a Council initiative that involves procuring a third party provider to partner with council in delivering the rental housing service.

50. Following the approval by the Panuku Board on 8 December 2015, the Auckland Development Committee noted that HfOP would be an Unlock project for Panuku and that Panuku would prepare a High Level Project Plan (HLPP) that provided the foundation for Panuku to develop and reposition the portfolio to better the needs of older people in Auckland.

51. The HLPP was approved by the Panuku Board in August 2016.

52. On 21 December 2015, Council announced that The Selwyn Foundation will be its preferred joint venture partner to manage the HfOP portfolio. Panuku has been negotiating a joint venture agreement with Selwyn. The Joint Venture Company (JVCo) will deliver the service and improve the housing portfolio.

53. Community Housing Provider (CHP) Application was submitted to Ministry of Business Innovation and Employment by the JVCo on 20 December 2016.

54. Auckland Council has delegated Panuku to lead the development programme. A HLPP is being prepared by Panuku to cover the multi-year redevelopment of the network of village sites.

55. There are no HfOP villages located within the Waitematā Local Board area.

Regional Activities

56. Good progress has been made in our priority development areas, with HLPPs being worked on for Onehunga, Papatoetoe, Avondale and Henderson. In Manukau and Northcote, leading on from the Council’s approval of the HLPP, Framework Plans (which are more detailed plans on the development of the locations, including reference plans for each development site) have been developed.

57. Often it is the smaller projects that can make a huge difference in a community over a relatively short period – the placemaking activities, the development of public space, or the optimisation of Council properties. Panuku is identifying these projects, and a key focus will be on delivering more of these projects within the locations that we work.

Highlights

58. The highlights for the last six months were:

a) Sir John Wells ended his term as Chair in November. Sir John has had a long association with the Council family, including being Chair of ACPL prior to its amalgamation into Panuku. Richard Aitken was appointed Chair to replace Sir John.

b) Roger MacDonald was appointed as the Chief Executive of Panuku, and he started in the role in November. Roger originates from the United Kingdom, and has delivered large scale urban redevelopment projects across the world, in Africa, the Middle East and in the UK.

c) The Panuku Board agreed that Barrowcliffe Place, Manukau is a “pilot project” to form a consortium comprising a CHP, with a Mana Whenua partner(s) and other suitable development and funding partner(s), to develop the site. The aim will be to deliver a mix of market and affordable housing where sustainable and accessible design components will be tested.

d) The first tenants have moved into the Mason Brothers building in the Wynyard Quarter. The building is part of stage one of Precinct Properties’ programme of developing the commercial sites in the Wynyard Quarter. The development of 12 Madden Street, which ATEED have taken the head lease for the establishment of Grid AKL, will be completed in July 2017.

e) Stage Two of the Hobsonville Airfields Development was tendered, and a preferred tenderer has been selected after a number of tenderers submitted strong bids. The due diligence process is underway. The 9.9ha site will see 500 homes of mixed typology constructed.

f) Lot 1, 187 Flat Bush Road was also tendered and a development agreement has been signed. 30 homes will be constructed on the 1.9 hectare site, with construction commencing within a year of the sale.

g) The ASB Waterfront Theatre was opened on 22 September 2016. Panuku (on behalf of Council) provided the site, contributed to the funding and provided design review and oversight for the project. The theatre is a key component of the activation of the Wynyard Quarter.

h) The Water Edge Symposium was held in November, with invited waterfront experts attending from the USA, Asia, Europe and the Pacific. As well as discussing international case studies, the symposium workshopped ideas about how to develop the Onehunga/Manukau harbour water edge, and this thinking is feeding into the planning for the Onehunga Transform project.

i) The Silo Park Summer Programme has seen thousands of people visit the waterfront over the summer period, to enjoy the night markets, catch movies at the Silo cinema, and enjoy the various forms of entertainment on offer, cementing the waterfront as the place to be in Auckland over summer.

j) After an audit of Panuku against ACC’s Workplace Safety Management Practices external accreditation, Panuku attained Tertiary standard, reflecting its commitment to continual improvement in health and safety.

Future outlook

59. Over the next few months, Panuku will:

a) Formalise the joint venture between the Council and The Selwyn Foundation (JVCo) to manage the Housing for Older People portfolio and tenants with legal agreements being negotiated and Community Housing Provider registration being prepared. JVCo will take over the management of the Housing for Older People portfolio in July 2017.

b) The lease of the Panuku office accommodations expires in mid-2017. Options are being considered, and it is likely that it will be more cost effective for Panuku to move to a modest-quality building in the CBD rather than remaining in its current building.

c) Panuku has been reviewing how to improve the transparency of its Board meetings and interactions with the media. Panuku will hold as many of its monthly board meetings in the open as possible. A public-excluded session will be held at each meeting to discuss confidential matters. Agendas for each meeting will continue to be posted on the Panuku website (panuku.co.nz) prior to the meeting. Board papers (with confidential information redacted) will also be posted online. Members of the public will be invited (via the Panuku website) to present to the Board on issues relevant to Panuku.

All media enquiries will be responded to in a timely fashion and all information is shared with the media unless it is of a confidential nature. Major projects are outlined on our website and all key documents (such as our Annual Report and the project plans for our development locations) are available online.

Consideration

Local board views and implications

60. This report is for the Waitematā Local Board’s information.

61. Panuku requests that all feedback and/or queries you have relating to a property in your Local board area be directed in the first instance to localboard@developmentauckland.co.nz

Māori impact statement

62. Tāmaki Makaurau has the highest Māori population in the world with one in four Māori in Aotearoa living here.

63. Māori make up 12% of the region’s total population who mainly live in Manurewa, Henderson-Massey, Papakura, Ōtara-Papatoetoe, Māngere-Ōtahuhu and Franklin. Māori have a youthful demographic with 50% of Māori in Tāmaki Makaurau under the age of 25 years. 5% of the Māori population in the region are currently 65 years and over.

64. There are 19 Mana Whenua in the region, with 14 having indicated an interest in Panuku lead activities within the Waitematā Local Board area.

65. Māori make up 6% of the Waitematā Local Board population, and there are three marae located within the local board area.

66. Panuku work collaboratively with Mana Whenua on a range projects including potential property disposals, development sites in the area and commercial opportunities. Engagement can be on specific individual properties and projects at an operational level with kaitiaki representatives, or with the Panuku Mana Whenua Governance Forum who have a broader mandate.

67. Panuku will continue to partner with Māori on opportunities which enhance Māori social and economic wellbeing.

Implementation

68. There are no implementation issues.

Attachments

There are no attachments for this report.

Signatories

Authors

Sven Mol - Stakeholder Relations Coordinator - Panuku Development Auckland

Authorisers

Toni Giacon - Team Leader Stakeholder and Community Engagement

Kathryn Martin - Relationship Manager/Senior Advisor

Waitematā Local Board

11 April 2017

Local Government New Zealand conference and Annual General Meeting 2017

File No.: CP2017/05259

Purpose

1. To inform local boards about the Local Government New Zealand Annual General Meeting and conference in Auckland from Sunday 23 July to Tuesday 25 July 2017 and to invite local boards to nominate representatives to attend.

Executive summary

2. The Local Government New Zealand annual conference and AGM takes place at SkyCity from 3pm on Sunday 23 July to 2:15pm on Tuesday 25 July 2017.

3. The Annual General Meeting takes place on the last day of the conference. Auckland Council is entitled to four official delegates at the Annual General Meeting, one of whom is the presiding (or voting) delegate. The governing body will consider this at its meeting on 23 March 2017. The four official delegates are likely to be the Mayor as a member of the Local Government New Zealand National Council (or his nominee), the Deputy Mayor as the Mayor’s alternate for this position, Cr Penny Hulse as the Chair of Local Government New Zealand Zone One and a member of Local Government New Zealand National Council, and the Chief Executive (or his nominee).

4. In addition to the official delegates, local board members are invited to attend. Historically, given the cost of elected member attendance at the conference it was recommended that one member per local board attend. In 2017, due to the cost savings associated with the conference being held in Auckland, two members per local board can be funded from the elected member development programme budget.

Recommendation/s

That the Waitematā Local Board:

a) nominate two representatives to attend the Local Government New Zealand 2017 conference and Annual General Meeting from Sunday 23 July to Tuesday 25 July 2017

b) confirm that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy

c) note that any members who wish to attend the Annual General Meeting must provide their names to the Kura Kāwana project team as soon as possible to ensure that they are registered with Local Government New Zealand.

Comments

5. The 2017 Local Government New Zealand (LGNZ) conference and Annual General Meeting (AGM) are being held in Auckland. The conference commences with a powhiri and opening ceremony on Sunday 23 July at 3pm and concludes with the LGNZ AGM at 11:15am on Tuesday 25 July (AGM concludes at 2:15pm).

6. The theme of this year’s conference is “Creating pathways to 2050: Liveable spaces and loveable places”. The programme includes:

· Rt Hon Dame Patsy Reddy (Governor-General of New Zealand) will give the opening keynote address on how involving communities in shaping their local places can build a strong sense of local pride, identity and connection.

· Dr David Warburton (Chief Executive, Auckland Transport) and Mayor Lianne Dalziel, (Christchurch City Council) will look at the role of technology in transport and how smart technology can be integrated in councils future plans. Learn about the practical technology trials underway to understand why New Zealand is a world leader in the implementation of Smart City technology.

· Mayor Craig Little (Wairoa District Council) Mayor John Forbes (Opotiki District Council) and Chris Whelan (Chief Executive, Wellington Regional Economic Development Agency) will discuss attracting inward investment to boost local economy. These three councils will share best practice examples of how their approach has opened the door to investment, strengthening the resilience of their local economy.

· Sir Bob Harvey (Champion for Auckland, Auckland Council) Ludo Campbell-Reid (Design Champion and General Manager, Auckland Design Office, Auckland Council) and Viv Heslop (former Sustainability Lead, Panuku Development Auckland) on bringing together policy, practice and research to inform our council leaders on how they can champion change to create and sustain liveable spaces and loveable places.

· A panel discussion on managing community expectations and delivering the Government's objectives for freshwater water quality which is a challenge facing all of New Zealand. Mark Sainsbury will chair this session with Stuart Crosby (Bay of Plenty Regional Councillor) Rahui Papa (Te Arataura Chairman, Waikato Tainui and a representative of the Iwi Chairs Forum) and Ken Taylor (Director, National Science Challenge, Out Land and Water).

· Holly Ransom (futurist and global strategist) will give the closing keynote address presenting views on how and why we must adapt and be future-ready in a period of unprecedented technological, environmental, and demographic change.

Annual General Meeting

7. The AGM takes place on the last day of the conference. Auckland Council is entitled to have four delegates to the AGM, one of whom is the presiding (or voting) delegate. The four official delegates are likely to be the Mayor (or his nominee), the Deputy Mayor, Councillor Cr Penny Hulse (as Chair of Zone One) and the Chief Executive (or his nominee).

8. The Mayor is a member of the LGNZ National Council, the Deputy Mayor is the Mayor’s alternate for this position and Auckland Council’s representative on the Regional Sector Group, Cr Penny Hulse is the Chair of LGNZ Zone One and a member of LGNZ National Council. The governing body will consider an item on AGM attendance at its meeting on 23 March 2017.

9. LGNZ requires prior notice of which local board members plan to attend the AGM. Members wishing to attend are asked to register their intention with the Kura Kāwana project as soon as possible so that this information can be collated and provided to LGNZ.

Costs

10. Historically, given the cost of elected member attendance at the conference it was recommended that one member per local board attend. In 2017, due to the cost savings associated with the conference being held in Auckland, two members per local board can be funded from the elected member development programme budget.

11. Conference registration includes attendance at all conference business sessions (Sunday - Tuesday), a satchel and contents, daily catering, the Simpson Grierson welcome reception and the Fulton Hogan conference dinner and EXCELLENCE Awards function.

12. The council hosted tours on Sunday 23 July 2017 are not included in the conference registration. Local board members are welcome to attend these at their own cost.

Consideration

Local board views and implications

13. This is a report to the 21 local boards.

Māori impact statement

14. The Local Government NZ conference will better inform local boards and thereby support their decision making for their communities including Māori.

Implementation

15. The Kura Kāwana programme will co-ordinate and book all conference registrations, as well as requests to attend the AGM.

Attachments

There are no attachments for this report.

Signatories

Author

Helen Dodd, Kura Kāwana Programme Leader, Local Board Services

Authoriser

Lou Lennane, Business Improvements Manager, Local Board Services

Karen Lyons, General Manager, Local Board Services

Kathryn Martin - Relationship Manager/Senior Advisor

Waitematā Local Board

11 April 2017

Waitematā grant applications for Local Grants Round Two 2016/2017.

File No.: CP2017/03718

Purpose

1. To approve funding or part funding, or to decline applications submitted to the Waitematā local grants round two, for 2016/2017.

Executive summary

2. The Waitematā Local Board has set a total community grants budget of $125,000 for the 2016/2017 financial year. A total of $49,657 remains to be allocated for local grant round two and quick response round four 2016/2017.

3. Twenty six applications were received in this round, with a total requested of $160,439.

Recommendation/s

That the Waitematā Local Board:

a) agree to fund, part-fund or decline each application received in local grant round two listed in table one.

Table one: Waitematā local grant round two applications

ID and focus	Applicant	Project	Requested	Eligibility
LG1720-213 Arts and culture	Glory Days	Towards mannequins, dry cleaning and preserving the dresses, promotional items (photo shoot and collateral), and installation costs for the exhibition ‘Till Death Us Do Part: Vintage Wedding Style 1930-1970,’	$7,500	Eligible
LG1720-217 Arts and culture	Gay and Lesbian Singers (GALS)	Towards costs of the weekend residential rehearsal in September and final rehearsals in November for “GALS Present the Street” Requiem	$7,500	Eligible
LG1720-224 Arts and culture	Newmarket Arts Trust	Towards installation of public art in Teed Street, Newmarket	$7,500	Eligible
LG1720-228 Arts and culture	Q Theatre Limited	Towards security camera installation	$5,920
LG1720-230 Arts and culture	The Actors’ Program	Towards a scholarship fund.	$5,000	Eligible
LG1720-231 Arts and culture	Show Me Shorts Film Festival Trust	Towards print, design, programming and special events costs for the 12th Annual” Show Me Shorts” Film Festival	$7,462	Eligible
QR1720-304 Arts and culture	Margaret Lewis	Towards construction of the maze for the exhibition ‘Stuck in the maze / from housed to homeless’	$6,913	Eligible
LG1720-203 Community	The Auckland Asthma Society Incorporated	Towards salaries for asthma nurse educators (in home education and support, working alongside schools and preschools) for asthma education and awareness	$7,000	Eligible
LG1720-207 Community	Dress for Success Incorporated	Towards service delivery costs including rent, a salary and general operating costs for the employment dressing and job retention support service.	$5,000	Eligible
LG1720-210 Community	YMCA of Auckland	Towards office furniture for community space	$7,500	Eligible
LG1720-214 Community	New Zealand Fashion Museum Charitable Trust	Towards research and writing of profiles, project management, brochure design and print for ‘Walk the Walk’ a walking tour of fashion history in Auckland	$6,729	Eligible
LG1720-218 Community	Splice	Towards a one day pilot, subsequent reporting and partner communication, ahead of selecting delegates for the three day session of the Active Citizens Programme	$4,000	Eligible
LG1720-221 Community	Friends of Symonds Street Cemetery Incorporated (FSSC)	Towards a display banner, equipment for the members room, website support, community activities and tours, the Annual General Meeting and 175th Anniversary of Hobson's death.	$4,065	Eligible
LG1720-222 Community	Uptown Business Association	Towards website development for Uptown Innovation Hub	$7,500	Eligible
LG1720-223 Community	Herne Bay Play-centre	Towards costs of hiring a cleaner for Herne Bay Play-centre.	$4,845	Eligible
LG1720-225 Community	New Zealand AIDS Foundation (NZAF)	Towards print and design of ‘Ending HIV’ educational booklet	$4,155	Eligible
LG1720-227 Community	Dance Therapy New Zealand	Towards all therapist fees, assistants fees, programme delivery, administration and co-ordination costs for delivery of “Arts 4 Us Specialty” and drop-In groups	$6,144	Ineligible
LG1720-232 Community	Point Chevalier Social Enterprise Trust	Towards activating the space, wi-fi, sports and gym equipment, clean and paint kitchen and main hall, tidy up access points and exit for use as a garden at Maori Hall	$7,500	Eligible
LG1720-234 Community	Migrant Action Trust	Towards facilitator fees, car parking fees, workshop materials and part salary of the Start Right Coordinator for “Start Right in New Zealand, “ a job search seminar	$5,000	Eligible
LG1720-202 Events	The Documentary New Zealand Trust	Towards running costs of “Doc Edge 2017”	$7,500	Eligible
LG1720-219 Events	NZ Contemporary Art Trust	Towards project manager fee and wage for “Artweek Auckland”	$7,500	Eligible
LG1720-220 Events	Taiwanese Hwa Hsia Society of NZ	Towards venue hire for Taiwan Day 2017	$7,500	Eligible
LG1720-211 Environment	Andrea Reid	Towards building and planting materials, signage, contractor and project management for construction of the “Grey Lynn Pollinator Path”	$7,457	Eligible
LG1720-206 Historic Heritage	Mathew and Rosemarie Dunning	Towards painting of a heritage home	$7,500	Eligible
LG1720-208 Sport and recreation	Piha Surf Life Saving Club	Towards an administrative salary	$2,500	Eligible
LG1720-229 Sport and recreation	Auckland Indian Sports Club Incorporated	Towards mini storage Rent.	$3,240	Eligible
Total			$160,439

Comments

4. The implementation of the new Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2015/2016 and review their programme each financial year. The Waitematā Local Board adopted its 2016/2017 grants programme on 10 May 2016 (see Attachment A).

5. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

6. The Waitematā Local Board will operate two local grants and four quick response rounds for this financial year.

7. The community grants budget for the 2016/2017 financial year is $125,000. A total of $49,657 remains to be allocated for local grant round two and quick response round four in 2016/2017.

8. Twenty six applications were received in this round, with a total requested of $160,439. Four of these are multi-board applications which have also requested funds from other local boards.

Consideration

Local board views and implications

9. Local boards are responsible for the decision-making and allocation of local board community grants. The Waitematā Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

10. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

11. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.

Implementation

12. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

13. Following the Waitematā Local Board allocating funding for this round Commercial and Finance staff will notify the applicants of the local board decision.

Attachments