Minutes of Waitematā Local Board

Waitematā Local Board

11 April 2017

1 Welcome

2 Apologies

There were no apologies.

3 Declaration of Interest

Member Richard Northey declared an interest with respect to Item 14 because his daughter and her family live in Laurie Avenue near the area of Ayr Reserve concerned.

4 Confirmation of Minutes

Resolution number WTM/2017/38

MOVED by Chairperson P Coom, seconded by Member M Davey :

That the Waitematā Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 21 March 2017 as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

7.1

Petition: Grey Lynn Primary School - Bring Back Monkey Bars

Resolution number WTM/2017/39

MOVED by Member A Avendano Christie, seconded by Deputy Chairperson S Chambers:

That the Waitematā Local Board:

a) receive the petition regarding bringing back the monkey bars to Grey Lynn Park playground and thank Ila Patel and Jaya Patel of Grey Lynn Primary School for their attendance.

b) request that Parks, Sports and Recreation officers assess the feasibility and cost of installing monkey bars or other challenging equipment in the Grey Lynn park playground and report back to the board before the final 2017/2018 work programmes are adopted.

CARRIED

8 Deputations

8.1	Deputation: Chris Bailey and Keith Maddison - 254 Ponsonby Road
	A report 254 Ponsonby Road: Community Led Design Project regarding the chosen design by Land Lab for 254 Ponsonby road was tabled and is attached to the minutes.
	Resolution number WTM/2017/40 MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers: That the Waitematā Local Board: a) thank Chris Bailey, Keith Maddison and Jennifer Ward for their attendance and presentation about 254 Ponsonby Road. b) receive the tabled 254 Ponsonby Road: Community Led Design Project report. c) thank the 254 Ponsonby Road Facilitation Group for their contribution and work to achieve a community-led design outcome. d) refer the chosen design to Parks, Sports and Recreation officers and request that they progress a development design and report back to the board on costs and funding options for completion of the development. CARRIED
	Attachments a 254 Ponsonby Road chosen design by Land Lab report

9 Public Forum

9.1	Public Forum: Claudia Maran - Future Urban Planning
	A presentation by Claudia Maran regarding placemaking was tabled and is attached to the minutes.
	Resolution number WTM/2017/41 MOVED by Chairperson P Coom, seconded by Member A Avendano Christie: That the Waitematā Local Board: a) thank Claudia Maran for her attendance and presentation about public spaces in Auckland Central in future urban planning. CARRIED
	Attachments a Placemaking Presentation

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

12	Councillor's Report
	Waitematā and Gulf Ward Councillor, Mike Lee was not in attendance.

Auckland Transport Update - April 2017

Resolution number WTM/2017/42

MOVED by Chairperson P Coom, seconded by Member V Tava:

That the Waitematā Local Board:

a) receive the report Auckland Transport Update - April 2017.

CARRIED

Note: Items 19 and 20 were heard before item 14

Waitematā grant applications for Local Grants Round Two 2016/2017.

Resolution number WTM/2017/43

MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers:

That the Waitematā Local Board:

a) approve the following Local Grants Round Two as listed in the table below:

ID	Applicant	Focus	Project	Approved
LG1720-224	Newmarket Arts Trust	Arts and culture	Towards installation of public art in Teed Street, Newmarket	$7,500
LG1720-231	Show Me Shorts Film Festival Trust	Arts and culture	Towards print, design, programming and special events costs for the 12th Annual” Show Me Shorts” Film Festival	$5,000
QR1720-304	Margaret Lewis	Arts and culture	Towards construction of the maze for the exhibition ‘Stuck in the maze / from housed to homeless’	$3,000
LG1720-207	Dress for Success Incorporated	Community	Towards service delivery costs including rent, a salary and general operating costs for the employment dressing and job retention support service.	$2,000
LG1720-210	YMCA of Auckland	Community	Towards office furniture for community space	$4,500
LG1720-214	New Zealand Fashion Museum Charitable Trust	Community	Towards research and writing of profiles, project management, brochure design and print for ‘Walk the Walk’ a walking tour of fashion history in Auckland	$1,500
LG1720-218	Splice	Community	Towards a one day pilot, subsequent reporting and partner communication, ahead of selecting delegates for the three day session of the Active Citizens Programme	$4,000
LG1720-221	Friends of Symonds Street Cemetery Incorporated (FSSC)	Community	Towards a display banner, equipment for the members room, website support, community activities and tours, the Annual General Meeting and 175th Anniversary of Hobson's death.	$2,000
LG1720-232	Point Chevalier Social Enterprise Trust	Community	Towards activating the space, wi-fi, sports and gym equipment, clean and paint kitchen and main hall, tidy up access points and exit for use as a garden at Maori Hall	$6,000
LG1720-202	The Documentary New Zealand Trust	Events	Towards running costs of “Doc Edge 2017”	$3,000
Total				$38,500

b) decline the following Local Grants Round Two as listed in the table below:

ID	Applicant	Focus	Project	Requested	Comments
LG1720-213	Glory Days	Arts and culture	Towards mannequins, dry cleaning and preserving the dresses, promotional items (photo shoot and collateral), and installation costs for the exhibition ‘Till Death Us Do Part: Vintage Wedding Style 1930-1970,’	$7,500	Decline due to insufficient funds to support lower priority application
LG1720-217	Gay and Lesbian Singers (GALS)	Arts and culture	Towards costs of the weekend residential rehearsal in September and final rehearsals in November for “GALS Present the Street” Requiem	$7,500	Decline due to insufficient funds to support lower priority application
LG1720-228	Q Theatre Limited	Arts and culture	Towards security camera installation	$5,920	Decline due to insufficient community outcome being demonstrated
LG1720-230	The Actors’ Program	Arts and culture	Towards a scholarship fund.	$5,000	Decline due to insufficient community outcome being demonstrated
LG1720-203	The Auckland Asthma Society Incorporated	Community	Towards salaries for asthma nurse educators (in home education and support, working alongside schools and preschools) for asthma education and awareness	$7,000	Decline due to insufficient community outcome being demonstrated
LG1720-222	Uptown Business Association	Community	Towards website development for Uptown Innovation Hub	$7,500	Decline due to insufficient community outcome being demonstrated. Recommend applicant consider hosting via the business association website.
LG1720-223	Herne Bay Play-centre	Community	Towards costs of hiring a cleaner for Herne Bay Play-centre.	$4,845	Decline due to insufficient community outcome being demonstrated
LG1720-225	New Zealand AIDS Foundation (NZAF)	Community	Towards print and design of ‘Ending HIV’ educational booklet	$4,155	Decline due to being a core activity of a regional organisation
LG1720-227	Dance Therapy New Zealand	Community	Towards all therapist fees, assistants fees, programme delivery, administration and co-ordination costs for delivery of “Arts 4 Us Specialty” and drop-In groups	$6,144	The application was ineligible because the applicant applied for the same project in an earlier quick response round this financial year
LG1720-234	Migrant Action Trust	Community	Towards facilitator fees, car parking fees, workshop materials and part salary of the Start Right Coordinator for “Start Right in New Zealand, “ a job search seminar	$5,000	Decline due to having an outstanding accountability report
LG1720-219	NZ Contemporary Art Trust	Events	Towards project manager fee and wage for “Artweek Auckland”	$7,500	Decline due to there being more appropriate funds available. Applicant advised to apply to the upcoming Local Events Development Fund
LG1720-220	Taiwanese Hwa Hsia Society of NZ	Events	Towards venue hire for Taiwan Day 2017	$7,500	Decline due to there being more appropriate funds available Applicant advised to apply to the Regional Events Grant
LG1720-211	Andrea Reid	Environment	Towards building and planting materials, signage, contractor and project management for construction of the “Grey Lynn Pollinator Path”	$7,457	Decline due to having an outstanding accountability report
LG1720-206	Mathew and Rosemarie Dunning	Historic Heritage	Towards painting of a heritage home	$7,500	Decline due to insufficient community outcome being demonstrated
LG1720-208	Piha Surf Life Saving Club	Sport and recreation	Towards an administrative salary	$2,500	Decline due to insufficient community outcome being demonstrated
LG1720-229	Auckland Indian Sports Club Incorporated	Sport and recreation	Towards mini storage Rent.	$3,240	Decline due to insufficient community outcome being demonstrated

CARRIED

Waitematā Local Board Community Grants Programme 2017/2018

Resolution number WTM/2017/44

MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers:

That the Waitematā Local Board:

a) approve the Waitematā Local Board Community Grants Programme 2017/2018 as attached to the agenda report.

CARRIED

Landowner approval for temporary use of Ayr Reserve for construction vehicle parking

Resolution number WTM/2017/45

MOVED by Deputy Chairperson S Chambers, seconded by Member V Tava:

That the Waitematā Local Board:

a) approve the public notification and consultation with iwi for the temporary occupation of Ayr Reserve at 30-32 Ayr Street, Parnell, Auckland, 1052 regarding council’s intention to grant a License to Occupy for construction vehicle parking in the area shown in the second and third of the three plans at attachment A to the report, for 19 months, under section 138(2) of the Local Government Act 2002.

b) nominate the full Local Board to, following the public notification process for the proposed License to Occupy for the temporary occupation of Ayr Reserve, consider and decide on any submissions or objections received either through a hearings process or the Local Board’s monthly business meeting.

c) note that the final decision for granting of a license to occupy shall be referred back to the board.

CARRIED

Note: Member Richard Northey neither spoke nor voted on Item 14 because of his declaration of interest in the item.

Business Improvement District (BID) programme annual report to the Waitematā Local Board

Resolution number WTM/2017/46

MOVED by Chairperson P Coom, seconded by Member R Thomas:

That the Waitematā Local Board:

a) recommend to the governing body to strike the targeted rate for the following Business Improvement District (BID) programmes and include the proposed amounts listed in the table in Attachment H to the report in the 2017-2018 Annual Plan:

i) Heart of the City BID

ii) Newmarket BID

iii) Parnell BID

b) request that the BID Governance Advisor seek clarification with regards to BIDs with targeted rates increases over 10% and clarify that the BIDs’ internal rules have been complied with and report back to the Waitematā Local Board May 2017 business meeting.

c) CARRIED

Note: The meeting adjourned at 4.03pm

Note: The meeting reconvened at 4.10pm

Panuku Development Auckland local board six-monthly update 1 September 2016 to 28 February 2017

Resolution number WTM/2017/47

MOVED by Chairperson P Coom, seconded by Member A Avendano Christie:

That the Waitematā Local Board:

a) receive the Panuku Development Auckland Local Board Update 1 September 2016 to 28 February 2017.

CARRIED

Local Government New Zealand conference and Annual General Meeting 2017

Resolution number WTM/2017/48

MOVED by Deputy Chairperson S Chambers, seconded by Member R Thomas:

That the Waitematā Local Board:

a) nominate chair Pippa Coom and member Vernon Tava to attend the Local Government New Zealand 2017 conference and Annual General Meeting from Sunday 23 July to Tuesday 25 July 2017.

b) confirm that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.

c) note that any members who wish to attend the Annual General Meeting must provide their names to the Kura Kāwana project team as soon as possible to ensure that they are registered with Local Government New Zealand.

CARRIED

Elections 2016 - Highlights and Issues

Resolution number WTM/2017/49

MOVED by Member R Northey, seconded by Deputy Chairperson S Chambers:

That the Waitematā Local Board:

a) approve the feedback to inform Auckland Council’s submission to the Justice and Electoral Select Committee’s Inquiry into the 2016 local authority elections, set out in Attachment B to the agenda.

CARRIED

Chair's Report

Resolution number WTM/2017/50

MOVED by Deputy Chairperson S Chambers, seconded by Member V Tava:

That the Waitemata Local Board:

a) receive the chair’s verbal report for the period April 2017.

CARRIED

22	Board Members' Reports
	A written report by member Vernon Tava was tabled and is attached to the minutes.
	Resolution number WTM/2017/51 MOVED by Chairperson P Coom, seconded by Member R Thomas: That the Waitemata Local Board: a) receive the written report from member Northey, the tabled written report from member Tava and the verbal members reports for April 2017. CARRIED
	Attachments a Member Vernon Tava report - April 2017

Governance Forward Work Calendar

Resolution number WTM/2017/52

MOVED by Chairperson P Coom, seconded by Deputy Chairperson S Chambers:

That the Waitematā Local Board:

a) receive the governance forward work calendar as at April 2017 attached to the agenda.

CARRIED

Waitematā Local Board Workshop Records

Resolution number WTM/2017/53

MOVED by Chairperson P Coom, seconded by Member A Avendano Christie:

That the Waitematā Local Board:

a) receive the workshop proceeding records for the meetings held on 28 March 2017 and 4 April 2017.

b) note an apology was received from Member Tava for the workshop on 4 April due to absence on council business.

CARRIED

25 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

4.55 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitematā Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Pippa Coom
Deputy Chairperson	Shale Chambers
Members	Adriana Avendano Christie
	Mark Davey
	Richard Northey, ONZM
	Vernon Tava
	Rob Thomas