Auckland Domain Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Auckland Domain Committee held in the Reception Lounge, Level 2, Auckland Town Hall on Wednesday, 24 May 2017 at 11.09am.

 

present

 

Chairperson

Cr Mike Lee

 

Deputy Chairperson

Pippa Coom

Chair, Waitemata Local Board

Members

IMSB Member Renata Blair

 

 

Member Shale Chambers

Waitemata Local Board

 

Cr Linda Cooper, JP

(Until 12.50pm, Item 12)

 

 

Cr Desley Simpson, JP

 

 

Member Vernon Tava

Waitemata Local Board

 

 

 

 

ABSENT

 

 

IMSB Member Terrence Hohneck

 

 

Ex-officio

Mayor Hon Phil Goff, CNZM, JP

 

 

 

 


Auckland Domain Committee

24 May 2017

 

 

 

1          Apologies

 

Resolution number ADC/2017/13

MOVED by Chairperson M Lee, seconded by IMSB Member R Blair:  

That the Auckland Domain Committee:

a)         accept the apology from IMSB Member T Hohneck for absence.

 

CARRIED

 

 

2          Declaration of Interest

 

IMSB Member R Blair declared in Item 10 – ATEED events report.

 

 

3          Confirmation of Minutes

 

Resolution number ADC/2017/14

MOVED by Chairperson M Lee, seconded by Deputy Chairperson P Coom:  

That the Auckland Domain Committee:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 28 February 2017 and the extraordinary minutes of its meeting, held on Wednesday, 12 April 2017, including the confidential section, as a true and correct record.

 

CARRIED

 

 

4          Petitions

 

There were no petitions.

 

 

5          Public Input

 

5.1

Public Input - Parnell Community Committee

 

Luke Niue gave a presentation in relation to pedestrian and cycling circulation. A copy of the presentation has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number ADC/2017/15

MOVED by Chairperson M Lee, seconded by Cr D Simpson:  

That the Auckland Domain Committee:

a)      receive the public input presentation from the Parnell Community Committee, and thank Luke Niue for his attendance.

 

CARRIED

 

Attachments

a     24 May 2017, Auckland Domain Committee - Item 5.1 - Luke Niue, Parnell Community Committee  - ADM, Improve pedestrian and cycling circulation  

 

 

5.2

Public Input - Fields of Remembrance Trust - 2018 plans

 

Two documents were provided. Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.

 

 

Resolution number ADC/2017/16

MOVED by Chairperson M Lee, seconded by Cr D Simpson:  

That the Auckland Domain Committee:

a)      receive the public input presentation from the Fields of Remembrance Trust regarding the trust’s 2018 plans and thank David McGregor for his attendance.

 

CARRIED

 

Attachments

a     24 May 2017, Auckland Domain Committee - Item 5.2 - Fields of Remembrance Trust proposed memorial images

b     24 May 2017, Auckland Domain Committee - Item 5.2 - Fields of Remembrance Trust proposed light boxes

 

 

 

5.3

Public Input - Grafton Residents Association - Parking in Auckland Domain and clean-up after major events

 

Resolution number ADC/2017/17

MOVED by Chairperson M Lee, seconded by Deputy Chairperson P Coom:  

That the Auckland Domain Committee:

a)         receive the public input presentation from the Grafton Residents Association regarding parking in the Auckland Domain and clean-up after major events and thank Rick Leckinger for his attendance.

 

CARRIED

 

 

6          Local Board Input

 

There was no local board input.

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 

 

8          Notices of Motion

 

There were no notices of motion.

 


 

 

9

Auckland Domain Event Approvals and Reporting from 1 July 2017 to 30 June 2018

 

Resolution number ADC/2017/18

MOVED by Chairperson M Lee, seconded by Member S Chambers:  

That the Auckland Domain Committee:

a)      approve in principle the following events to take place on the Auckland Domain:

Event Name

Event Date

Oceania and New Zealand Cross Country Championships

Saturday 28 July 2017

Field of Remembrance

Saturday 30 September through Friday 20 October 2017

The Pink Star Walk

Saturday 7 October 2017

The Fidelity Life Corporate Challenge

Wednesday 22 November 2017

Walking Stars

Saturday 25 November 2017

Coca Cola Christmas in the Park

Saturday 9 December 2017

 

CARRIED

 

 

10

ATEED events report

 

IMSB Member R Blair declared an interest in this item and did not vote on the matter.

 

 

Note:   Changes to the original motion were incorporated in clause b) with the agreement of the meeting.

 

 

Resolution number ADC/2017/19

MOVED by Member S Chambers, seconded by Deputy Chairperson P Coom:  

That the Auckland Domain Committee:

a)      note the updates covering the Lantern Festival 2017 and World Masters Games 2017 Cross Country events

b)      provide landowner approval in principle for the Lantern Festival to take place on the Domain between 1 March and 4 March 2018 subject to best practice post-event clean-up

AND

c)      delegate responsibility for detailed planning of the Lantern Festival event and necessary approvals to the Manager Operations, Operational Management and Maintenance at Community Facilities.

d)      provide landowner approval in principle for the ASB Classic Summer of Tennis to utilise the Domain 1 January and 15 January 2018

AND

e)      delegate responsibility for detailed planning of the ASB Classic Summer of Tennis event and necessary approvals to the Manager Operations, Operational Management and Maintenance at Community Facilities.

 

CARRIED

 

11

Seismic strengthening work at the Wintergardens

 

Note:   Changes to the original motion were incorporated in clause a) and by way of the addition of clause b) with the agreement of the meeting.

 

 

Resolution number ADC/2017/20

MOVED by Chairperson M Lee, seconded by Cr D Simpson:  

That the Auckland Domain Committee:

a)        approve seismic strengthening work and recommend it be carried out with other appropriate safety upgrades, subject to budget, of the cool house, the tropical house and adjacent boiler/potting room at the Wintergardens and delegate approval of detailed design to the Head of Design and Investigation with regular reporting back to members of the committee.

b)        request a report on the appropriate safety upgrades of the cool house, the tropical house at the Wintergardens and communication plan at its August meeting.

c)      request that access to one half of the Wintergardens remain open to the public at all times and that clear interpretation of the project be provided on site, as well as through a variety of other communication channels, to minimise impact on the visitor experience when visiting Auckland Domain.

d)      note that all works are to be in accordance with the Auckland Wintergardens Conservation Plan, or a variation thereof, and approved by a qualified heritage architect.

 

CARRIED

 

 

12

Auckland Domain - general update

 

Cr L Cooper left the meeting at 12.50 pm.

 

 

Resolution number ADC/2017/21

MOVED by Deputy Chairperson P Coom, seconded by Cr D Simpson:  

That the Auckland Domain Committee:

a)      note the update received on public engagement and design for natural play and Kari Street Commons development and delegate decision making on the final design to the Chair and Deputy Chair.  This will enable resource consent to be lodged ahead of the next committee meeting in August.

b)      approve in principle new signage to be installed in the northern bush area to provide direction to people arriving at Auckland Domain from the Parnell Rail Station.

c)      approve in principle new signage to be installed throughout the central area of the park providing advice on some connected running, walking and cycling trails within Auckland Domain.

d)      approve in principle the investigation into closure of part of Grafton Mews, between Lower Domain Drive and Centennial Walkway, to provide safer pedestrian and cycle connections within Auckland Domain.

e)      request staff to report back on the implications and options for timing of the closure of part of Grafton Mews.

CARRIED

 

 

 

 

Resolution number ADC/2017/22

MOVED by IMSB Member R Blair, seconded by Chairperson M Lee:  

That the Auckland Domain Committee:

f)       request staff to enforce parking rules in the Auckland Domain including prohibiting parking on Pukekaroro and all other green space areas

CARRIED

 

 

 

Resolution number ADC/2017/23

MOVED by Member S Chambers, seconded by Deputy Chairperson P Coom:  

That the Auckland Domain Committee:

g)         request a report back on options to enforce parking rules within the Auckland Domain.

CARRIED

  

 

 

13        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

14

Car Park Operation and Management Agreement with Auckland Bowling Club

 

This item was circulated in the agenda as confidential item C1 – Car Park Operation  and Management Agreement with Auckland Bowling Club. The committee agreed to consider this item in public session. A copy of the report has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

Note:   Changes to the original motion were incorporated in clause a) i) and by way of the addition of clauses c) and d) with the agreement of the meeting.

 

Resolution number ADC/2017/24

MOVED by IMSB Member R Blair, seconded by Member S Chambers:  

That the Auckland Domain Committee:

a)      approve the Car Park Operation and Management Agreement with Auckland Bowling Club, as provided in Attachment A of this report, noting the following variations to terms from those previously agreed:

i)       a one-year contract commencing on 1 July 2017 and ending on 30 June 2018

ii)      revenue of $45,000, being half of the gross revenue less fixed costs, to be returned to Auckland Council in quarterly installments

iii)     a non-binding provision to discuss an extension provided there is satisfactory performance by the Auckland Bowling Club for a further term/s at the sole discretion of Auckland Council.

b)      delegate authority to execute the final agreement to the General Manager Community Facilities.

 

c)      request that the Auckland Bowling Club make a significant contribution to a worthy cause in recognition of the income received from parking in recent years.

d)      note that the Chair of the Auckland Domain Committee will write to the Auckland Bowling Club conveying this resolution. 

CARRIED

 

Attachments

a     24 May 2017, Auckland Domain Committee - Item 14 - Car Park Operation and Management Agreement with Auckland Bowling Club report

 

 

 

  

 

1.15 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Auckland Domain Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................