I hereby give notice that an ordinary meeting of the Albert-Eden Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Wednesday, 24 May 2017

4.00pm

Albert Eden Local Board Office
135 Dominion Road
Mt Eden

 

Albert-Eden Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Peter Haynes

 

Deputy Chairperson

Glenda Fryer

 

Members

Lee Corrick

 

 

Graeme Easte

 

 

Rachel Langton

 

 

Ben Lee

 

 

Jessica Rose

 

 

Margi Watson

 

 

(Quorum 4 members)

 

 

 

Michael Mendoza

Democracy Advisor

 

19 May 2017

 

Contact Telephone: (021) 809 149

Email: Michael.Mendoza@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

 


Albert-Eden Local Board

24 May 2017

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Deputation - Katie Hayden, Problem Gambling Foundation of New Zealand     5

9          Public Forum                                                                                                                  6

9.1     Public Forum - Gillian Dance, resident                                                              6

10        Extraordinary Business                                                                                                6

11        Notices of Motion                                                                                                          7

12        Notice of Motion - Deputy Chairperson Fryer - Albert Eden Civic Square Plan: Protecting Albert Eden's Publically owned land for Civic Squares in Balmoral and Greenwoods Corner                                                                                                                             9

13        Notice of Motion - Board Member Margi Watson – Proposal for Albert-Eden Local Board Community Occupancy Policy                                                                                   21

14        Albert-Eden grant applications for Quick Response Round Three, 2016/2017   29

15        Auckland Transport Report, Albert-Eden Local Board, May 2017                        99

16        Te Auaunga (Oakley Creek) tohu                                                                            129

17        Local Board recommendations on Easter Sunday trading                                  135

18        Panuku Development Auckland Local Board Six-Monthly Update 1 October 2016 to 31 March 2017                                                                                                                 153

19        Auckland Council’s Quarterly Performance Report:  Albert-Eden Local Board for Quarter Three, 1 January to 31 March 2017                                                                          161

20        Governance Forward Work Calendar                                                                     223

21        Governing Body Members' update                                                                         231

22        Chairperson's Report                                                                                                233

23        Board Members' Reports                                                                                         235

24        Albert-Eden Local Board Workshop Notes                                                            237  

25        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

 

That the Albert-Eden Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 26 April 2017 and the extraordinary minutes of its meeting, held on Wednesday, 3 May 2017, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Albert-Eden Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation - Katie Hayden, Problem Gambling Foundation of New Zealand

Purpose

1.       To deliver a presentation to the board during the Deputation segment of the business meeting.

Executive summary

2.       Katie Hayden, Counsellor and Health Promoter - Problem Gambling Foundation of New Zealand, will be in attendance to present a Deputation presentation regarding gambling losses for Class 4 gambling in the Albert-Eden area.

3.       The Auckland City Class 4 gambling policy review is scheduled for 2017 and the foundation is seeking the board’s support regarding a Sinking Lid Policy for Class 4 gambling.

 

Recommendation/s

That the Albert-Eden Local Board:

a)      Thanks Katie Hayden, Counsellor and Health Promoter - Problem Gambling Foundation of New Zealand, for her attendance and Deputation presentation.

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

9.1       Public Forum - Gillian Dance, resident

Purpose

1.       To deliver a presentation to the board during the Public Forum segment of the business meeting.

Executive summary

2.       Gillian Dance, resident, will be in attendance to present a Public Forum presentation regarding the possible replacement of the former art sculpture at the front of Mt Albert Library.

 

Recommendation/s

That the Albert-Eden Local Board:

a)      Thanks Gillian Dance, resident, for her attendance and Public Forum presentation.

 

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

Under Standing Order 2.5.1 (LBS 3.11.1) or Standing Order 1.9.1 (LBS 3.10.17) (revoke or alter a previous resolution) Notices of Motion have been received from Deputy Chairperson Fryer and Member Watson for consideration under items 12 and 13 respectively.

 


Albert-Eden Local Board

24 May 2017

 

 

Notice of Motion - Deputy Chairperson Fryer - Albert Eden Civic Square Plan: Protecting Albert Eden's Publically owned land for Civic Squares in Balmoral and Greenwoods Corner

 

File No.: CP2017/09185

 

  

 

Executive summary

1.       Deputy Chairperson Fryer has given notice of a motion that they wish to propose.

2.       The notice, signed by Deputy Chairperson Fryer and Chairperson Haynes as seconder, is appended as Attachment A.

3.       Supporting information is appended as Attachment A.

 

Motion

That the Albert-Eden Local Board:

a)      As the holder of Council delegations for  ‘place making’ advocacy, support and advocate for its historic town centres to have public land set aside and ear marked for town centre village squares.

b)      Notes the ‘village or civic squares’ in Kingsland, Eden Valley, Mt Eden, Sandringham, Pt Chev and the publicly bought underlying leased land set aside in Mt Albert to be developed 2021-22.

c)      Further notes that the Civic Squares in Sandringham and Mt Eden and Pt Chev have been planned and funded as part of the Albert Eden Local Boards town centre upgrade budgets over the last six years.

d)      Notes that there are two missing town centres ‘village squares’ in the Albert Eden Local Board area, Balmoral and Greenwoods Corner.

e)      Agrees that it is short sighted for Council to sell public land in town centres that will over the next 5-15 years be needed to complete the Albert Eden Civic Square network.

f)       To that end this Board identifies Balmoral and Greenwoods Corner as top priority and request budget pf $20,000 from 2016/17 is allocated in the work plan to undertake the “Albert Eden Civic Square Plan’ which includes identifying public land available, identifies planned development under the Unitary Plan including resource consents already notified, and a timescale for when the land will likely be needed for the civic square”.

 

The Albert Eden ward is fortunate to have been settled in immigrant waves from 1870 to present day.  City founders and later Mt Albert and Mt Eden Borough and then City Councils secured land in the hearts of our historic town centres of Mt Eden, Sandringham, Balmoral, Greenwoods Corner, Pt Chev, Eden Valley and Kingsland.  Latterly this Local Board secured land for the Mt Albert ‘village square’ which will be realised in 2021 when the lease on that land expires and the Board will proceed to give Mt Albert its ‘village square’ heart next to the rail station.

The Unitary Plan has been finalised and our town centres will change dramatically over the next 10 years.  The Unitary Plan has allowed for extensive urban intensification in all our town centres.  The ‘civic village squares’ will be important gathering points for all our new homeowners as they ‘shop local’ ‘meet their neighbours’ and catch public transport.

Wikipedia tells us: ‘A town square is an open public space is commonly found in the heart of a traditional town used for community gatherings. Other names for town square civic centre, city square, urban square, market square, public square, piazza, plaza, and town green.

Most town squares are hardscapes suitable for open markets, music concerts, political rallies, and other events that require firm ground. Being centrally located, town squares are usually surrounded by small shops such as bakeries, meat markets, cheese stores, and clothing stores. At their centre is often a fountain, well, monument or statue. ‘

Light rail and trams down our main arterial roads of Sandringham, Dominion, Mt Eden and Manukau Roads have been planned over the next 5-30 years.  Most of our town centres are on these arterials.

It is the intention of this Board that all its historic town centres have ‘civic village squares’.  Those which need immediate work to identify and secure land are Balmoral and Greenwoods Corner.

That the Albert Eden Local Board as the holder of Council delegations for  ‘place making’ advocacy, support and advocate for its historic town centres to have public land set aside and ear marked for town centre village squares.Notes the ‘village or civic squares’ in Kingsland, Eden Valley, Mt Eden, Sandringham, Pt Chev and the publicly bought underlying leased land set aside in Mt Albert to be developed 2021-2.

c)      Further notes that the Civic Squares in Sandringham and Mt Eden and Pt Chev have been planned and funded as part of the Albert Eden Local Boards town centre upgrade budgets over the last six years.

d)      Notes that there are two missing town centres ‘village squares’ in the Albert Eden Local Board area, Balmoral and Greenwoods Corner.

e)      Agrees that it is short sighted for Council to sell public land in town centres that will over the next 5-15 years be needed to complete the Albert Eden Civic Square network.

f)       To that end this Board identifies Balmoral and Greenwoods Corner as top priority and request budget pf $20,000 from 2016/7 is allocated in the work plan to undertake the “Albert Eden Civic Square Plan’ which includes identifying public land available, identifies planned development under the Unitary Plan including resource consents already notified, and a timescale for when the land will likely be needed for the civic square”.

Moved Glenda Fryer

Seconded Peter Haynes

Civic Square in Sandringham town centreEssex Civic Square in Mt Eden behind the Mt Eden shops

Kingsland Civic Square

Ballantyne Square Civic Square in Eden Valley

Pt Chevalier Civic Square

The underlying lease of this land was bought by Council four years ago and set aside for the Mt Albert Civic Square to be developed when the present lease expires 2021-22.

Attachments

No.

Title

Page

a

Notice of Motion - Deputy Chairperson Fryer -  Albert Eden Civic Square Plan: Protecting Albert Eden's Publically owned land for Civic Squares in Balmoral and Greenwoods Corner

15

      

Signatories

Author

Glenda Fryer – Deputy Chairperson, Albert-Eden Local Board

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

24 May 2017

 

 


 


 


 


 


Albert-Eden Local Board

24 May 2017

 

 

Notice of Motion - Board Member Margi Watson – Proposal for Albert-Eden Local Board Community Occupancy Policy

 

File No.: CP2017/09025

 

  

 

Executive summary

1.       Board Member Margi Watson has given notice of a motion that she wishes to propose regarding the introduction of an Albert-Eden Local Board Community Occupancy Policy.

2.       Auckland Council Community Occupancy Guidelines (2012) provide guidance on leases and licenses however Local Boards are able to vary the lease terms from those suggested.

3.       This Policy will set lease terms that reflect the direction for future leases granted by the Albert-Eden Local Board.

 

Motion

That the Albert-Eden Local Board:

a)      Adopts an Albert-Eden Local Board Community Occupancy Policy that outlines the standard terms for community leases and licences to occupy council sites within the Albert-Eden Local Board area as follows:

Type of agreement

Category

Length

License to occupy

Council-owned land with no fixed assets

·   three years standard, with a further three year right of renewal

·   six year term total

·   term may be extended if linked to a lease.

 

Lease

Council-owned land and building

·   three years standard, with a further three year right of renewal

·   six year term total.

a)      

b)           Recommended for newly established community groups:

·   one year standard, with a further one year right of renewal

·   two year term total.

c)      

Community group-owned building on council-owned land

·   three years standard, with a further three year right of renewal

·   six year term total.

d)      

 

b)      Will approve all leases on an individual basis. There will be no multi-site, single lease approval for applications that request a community lease in Albert-Eden be incorporated into a wider lease related to other sites across the wider Auckland region.

 

 

Background

In 2012, Council set Community Occupancy Guidelines. These were developed to assist local boards in making decisions regarding the allocation of community occupancy agreements and to provide an overview of standard terms and conditions.

The guidelines provide community organisations, who wish to apply for a community occupancy agreement, information about:

·    eligibility criteria

·    the application process

·    standard terms and conditions.

The types and terms of occupancy are outlined in the guidelines, and include suggested lengths of leases which range from one year standard with a further one year right of renewal for newly formed groups, to five years standard with a further five year right of renewal for established groups through to a 10 year standard with a further 10 year right of renewal, depending on the category of lease.

While these are standard recommendations, local boards are able to vary the length of the term offered.  The Albert-Eden Local Board is responsible for a large number of community leases and licences that are used by a wide range of community, sporting and recreation groups. Over time the Board has decided that community leases and licences to occupy should be provided for a shorter period of time than those recommended in the guidelines.

Generally, facilities are well utilised by a variety of groups but our community needs and demographics are changing and the Board need to ensure we are being inclusive and responsive to those needs.

Rationale:

Rationale:

The Board wishes to deal with all leases on an individual basis. There will be no multi-premise leases for larger organisations that have a community lease in Albert-Eden in addition to a number of other leases throughout the wider Auckland region.

 

Type of agreement

Category

Length

Licence to occupy

Council-owned land with no fixed assets

·   three years standard, with a further three year right of renewal

·   six year term total

·   term may be extended if linked to a lease.

 

Lease

Council-owned land and building

·   three years standard, with a further three year right of renewal

·   six year term total.

Recommended for newly established community groups:

·   one year standard, with a further one year right of renewal

·   two year term total.

Community group-owned building on council-owned land

·   three years standard, with a further three year right of renewal

·   six year term total.

 

Attachments

No.

Title

Page

a

Notice of Motion - Board Member Margi Watson - Proposal for Albert-Eden Local Board Community Occupancy Policy

25

     

Signatories

Author

Margi Watson – Member, Albert-Eden Local Board

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

24 May 2017

 

 


 


 


Albert-Eden Local Board

24 May 2017

 

 

Albert-Eden grant applications for Quick Response Round Three, 2016/2017

 

File No.: CP2017/06450

 

  

 

Purpose

1.       To present applications received for Albert-Eden quick response round three, and late multi-board applications received for local grants round two of 2016/2017. The local board is required to fund, part-fund or decline these applications.

2.       In addition, the local board is requested to fund, part-fund or decline the Mt Albert Resident Association’s application (LG1701-210) which was deferred from the 26 April 2017 meeting.

Executive summary

3.       The Albert-Eden Local Board has set a total budget of $102,000 for their quick response and local grants schemes and this has been fully allocated. A total of $160,000 was set for their accommodation support grants scheme for the 2016/2017 financial year.

4.       A total of $41,888 remains to be allocated in the accommodation support budget for 2016/2017.

5.       Twenty one applications were received in the final quick response grant round of 2016/2017, requesting a total of $52,262.

6.       Four multi-board applications have been received after Albert-Eden local grants round two had closed, requesting a further $39,922.98. The local board is requested to accept these late applications.

7.       In addition, the local board is requested to fund, part-fund or decline the Mt Albert Resident Association’s grant application (LG1701-210) which was deferred from the 26 April 2017 meeting (AE/2017/40).

 

Recommendation/s

That the Albert-Eden Local Board:

a)      approve funding or part-fund, or decline to fund each application listed in Table One

Table One: Albert-Eden quick response round three grant applications

App ID

Applicant

Project

Requested

Eligibility

QR1701-314

Arts and culture

Mr Ron Crummer

Towards signage and design, installation materials, contribution to project management and catering for ‘Matariki @ Owairaka Domain’.

$500

Eligible

QR1701-320

Arts and culture

Eleshea D'Souza

 

Towards art materials (including small portable easels), and a gazebo for 'Painting in the park'.

$950

Eligible

QR1701-325

Arts and culture

Ron Crummer

 

Towards event costs for ‘Matariki Meets Mt Albert Art + Object’ exhibition.

$998

Eligible

QR1701-328

Arts and culture

Jacob Tamata

 

Towards actors fees, performance equipment and venue for ‘Sisters’!

$2,500

Eligible

QR1701-335

Arts and culture

Mr Max Irving-Lamb

Towards production and installation of the artwork and marketing costs for the ‘Paper House’ exhibition.

$809

Eligible

QR1701-304

Community

The Asthma New Zealand - The Lung Association Incorporated

Towards printing “The NZ Journal of Respiratory Health' magazine.

$4,000

Eligible

QR1701-306

Community

Grey Lynn Community Church

Towards admin, running costs, refreshments, petrol, lawn mowers, trimmers and garden waste disposal expenses.

$1,000

Eligible

QR1701-307

Community

Roopa Aur Aap Charitable Trust

Towards intervention programs for domestic violence victims including counselling and trauma support programmes.

$3,800

Eligible

QR1701-318

Community

Royal New Zealand Plunket Society Inc.

Towards venue hire for the Point Chevalier branch.

$3,600

Eligible

QR1701-329

Community

Multiple Sclerosis Auckland

Towards pool hire for hydrotherapy sessions in Albert-Eden.

$3,000

Eligible

QR1701-330

Community

Victim Support (New Zealand Council of Victim Support Groups Incorporated)

Towards salary of the Auckland West Service Coordinator

$4,000

Eligible

QR1701-334

Community

Gribblehirst Community Hub Trust

Towards the purchase and installation of window coverings for the hub.

$1,825

Eligible

QR1701-336

Community

Gribblehirst Community Hub Trust

Towards a laptop, printer and software, office equipment, website, brochures, signage, kitchen equipment and a vacuum.

$4,000

Eligible

QR1701-337

Community

Refugees As Survivors New Zealand

Towards training of a facilitator for discussion groups and resources to run “Triple P” discussion group sessions.

$3,580

Eligible

QR1701-301

Events

Hamilton Embassy Enterprises Limited

Towards event costs for 'Le French Festival'.

$4,000

Eligible

QR1701-3

Events

The New Zealand School of Meditation

Towards hall hire and advertising for ‘International Yoga Day’.

$800

Eligible

QR1701-3

Events

YMCA of Auckland

Towards marketing and promotion costs for the  ‘Family Day’.

$4,000

Eligible

QR1701-315

Events

Almanar Trust

Towards event costs for Auckland Eid Day.

$4,000

Eligible

QR1701-3

Heritage

Kay Wooff

Towards a landscape design plan.

$4,000

Eligible

QR1701-319

Sports and recreation

Mt Albert Ramblers Softball Club

Towards playing and training equipment for club teams.

$4,000

Eligible

QR1701-323

Sports and recreation

Metro Mount Albert Softball Club

Towards uniforms for junior players.

$900

Eligible

Total

 

 

$56,262

 

 

b)      request the late multi-board applications be received and approve funding, part-funding, or decline each application listed in Table Two

Table Two: late multi-board local grant applications.

App ID

Applicant

Project

Requested

Eligibility

LG1707-229 Arts and culture

Auckland Highland Games Association Incorporated

Towards the Auckland Highland Games and Gathering

$3,500.00

Ineligible, the request is below the minimum outlined in criteria

LG1711-259 Community

Deaf Wellbeing Society Incorporated

Towards venue hire and salary for a deaf community support worker.

$2,475.00

Ineligible, the request is below the minimum outlined in criteria

LG1715-203 Community

Roopa Aur Aap Charitable Trust

Towards the “Victory over Violence” programme, including family support services, intervention programmes, campaigns and workshops for South Asian families.

$30,758.00

Ineligible as the applicant has applied for the same project in this financial year.

LG1721-203

Community

Big Buddy Mentoring Trust

Towards the purchase of laptops and coordinators' salaries from 30 April 2017 to 1 May 2018

$3,189.98

Ineligible, the request is below the minimum outlined in criteria

Total

 

 

$39,922.98

         

 

c)      approve funding, part-funding, or decline the deferred application in Table Three

Table Three: deferred local grant application

App ID

Applicant

Project

Requested

Eligibility

LG1701-210

Community

Mt Albert Residents' Association

Towards the website build, two years hosting and support for a community website.

$8,990

Eligible

Total

 

 

$8,990

 

 

Comments

8.       The Auckland Council Community Grants Policy supports each local board to adopt a grants programme (see Attachment A).

9.       The local board grants programme sets out:

·        local board priorities

·        lower priorities for funding

·        exclusions

·        grant types, the number of grant rounds and when these will open and close

·        any additional accountability requirements.

10.     The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

11.     The Albert-Eden Local Board will operate two local grant rounds and three quick response rounds for this financial year. The local board also operate an annual neighbour’s day grant round and an accommodation support grant round.

12.     The local board has set a total budget of $102,000 for their quick response and local grants schemes. This budget has been fully allocated. A total of $160,000 was set for the local board accommodation support grant scheme for the 2016/2017 financial year.

13.     A total of $41,888 remains to be allocated in the accommodation support budget for 2016/2017.

14.     Twenty one applications were received in the final quick response grant round of 2016/2017, requesting a total of $52,262.

15.     Four multi-board applications were received after Albert-Eden local grants round two closing date, requesting a further $39,922.98. The local board is requested to accept these late applications.

16.     A summary of each application is attached (see Attachments B and C).

17.     In addition, the local board is required to fund, part-fund or decline the Mt Albert Resident Association’s grant application (LG1701-210) which was deferred from the 26 April 2017 meeting (AE/2017/40).

Consideration

Local board views and implications

18.     Local boards are responsible for the decision-making and allocation of local board community grants. The Albert-Eden Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

19.     The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

20.     The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.

Implementation

21.     The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

22.     Following the Albert-Eden Local Board allocating funding for this round Commercial and Finance staff will notify the applicants of the local board decision.

 

Attachments

No.

Title

Page

a

Albert-Eden Grants Programme 2016/2017

35

b

Albert-Eden quick response round three applications

39

c

Albert-Eden multi-board local grant applications 2016/2017

87

     

Signatories

Author

Jaimee Wieland - Community Grants Coordinator

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

24 May 2017

 

 


 


 


 


Albert-Eden Local Board

24 May 2017

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Albert-Eden Local Board

24 May 2017

 

 


 


 


 


 


 


 


 


 


 


 


 


Albert-Eden Local Board

24 May 2017

 

 

Auckland Transport Report, Albert-Eden Local Board, May 2017

 

File No.: CP2017/09235

 

  

 

Purpose

1.       The purpose of this report is to respond to resolutions and requests on transport-related matters, provide an update on the current status of Local Board Transport Capital Fund (LBTCF), request approval for new LBTCF projects, provide a summary of consultation material sent to the Board and, provide transport related information on matters of specific application and interest to the Albert-Eden Local Board and its community.

Executive summary                     

2.       Updates are provided to the Board on:

·        Responses to Local Board resolutions

·        Local Board Transport Capital Projects

·        Consultation on the Pt Chevalier to City Fringe Cycleway

·        Dominion Road Bus Lane Improvement Project

·        Mt Albert Town Centre renewal project update

·        Progress on the Ian McKinnon Cycleway

·        A summary of consultation material sent to the Board

·        Auckland Transport’s Quarterly Report (January to March 2017) to Albert-Eden Local Board.

 

Recommendation/s

That the Albert-Eden Local Board:

a)      Receive the Auckland Transport (AT) Report, Albert-Eden Local Board, May 2017.

 

 

Comments

Resolutions

AE/2017/32 – April 2017

Requests Auckland Transport staff to liaise with Heidi O’Callaghan to discuss in further detail the key issues raised in her presentation and report back to the Albert-Eden Local Board.

3.       The Well-Connected Alliance responds that it considers that the project will have positive effects on local traffic by taking 50,000 vehicles off the road each day and putting them through the Waterview Tunnel.  The Alliance has also built an off-road overland route for cyclists and pedestrians the length of the project, which is nearing completion.

4.       With regard to a ‘local road baseline audit’, AT’s Travel Demand Team have a general understanding of traffic volumes of local/collector and arterial roads to use as a baseline.  AT will be monitoring the volumes to determine if the volumes increase or decrease to ascertain if any action is required.  AT is also aware of possible opportunities for modes of travel that could take advantage of lower traffic volumes.

 

AE/2017/33 – April 2017

Requests Auckland Transport staff to liaise with Jolisa Gracewood to discuss in further detail the key issues raised in her presentation and to report back to the local Board.

5.       AT, through the Urban Cycleways Programme, has invested in new cycling and walking infrastructure in the central city area.  Following on from this investment, AT now intends to look at the next tranche of suburbs that may benefit from links to this work and make further investments as budget allows.  This will be discussed with the Board in the coming months.

6.       AT also runs the Travelwise programme in schools and Pt Chevalier School is an active participant in this programme.

Local Board Transport Capital Projects

7.       The Albert-Eden Local Board receives over $700,000 per annum of discretionary funding for transport related capital projects. The budget that the Board currently has available for transport capital projects in this political term is $2,158,948. 

8.       This money can be used for projects identified by the Board, the principal constraints being that the project:

·        will not compromise transport safety;

·        is transport-related;

·        does not compromise the efficiency of the road network.

9.       For funding projects outside of the road corridor, they must meet the following criteria:

·        supports connectivity of cycle way and footpaths within the transport network;

·        footpaths should close a gap in the current walking network to residential, recreational, public transport or town or local economic areas;

·        footpaths widths should accommodate both walking and cycling when no alternative route for cycling has been identified.

Financials update

10.     The Local Board’s current Local Board Transport Capital Fund projects are summarised in the table below:

Project

Description

Status

Funds Allocated

St Andrews Road Pedestrian Facility

Facilities to improve pedestrian safety when crossing between 131-137 St Andrews Road.

Design completed, consultation completed.  Construction if this project is to commence at the end of May 2017.

$26,000

Waterbank/Herdman/Daventry Safety Improvements

Traffic calming

Waiting for two streetlights to be installed, otherwise the construction of this project is complete.

$114,000

Owairaka Park Pedestrian Bridge

Pedestrian bridge

Allocated to 2016/2017 budget. Parks project. Expected to be in construction before June 2017.

$138,000

Mt Eden/Normanby Intersection Improvements

Road safety improvements to intersection

The contractor is currently working on the Mt Eden/Normanby Rd section.  Most of the physical works will be completed by the 20 April 2017 with street lighting and road marking to commence thereafter.

$169,310

Anderson Park Walkway Lighting

Improved walkway lighting

AC Parks project, combining with carpark works, construction likely mid-2017. (Approved by LB for construction).

$197,250

Pedestrian Refuge New North Road

Provision of a new pedestrian refuge at 373 New North Rd, Kingsland

Detailed design process is completed.  Consultation letter has been sent out this week.

$38,000 ROC

Carrington Area Traffic Calming

Investigation of traffic calming devices in this general area

Board has allocated funds for further analysis of the results of the traffic survey carried out by the Board in the Carrington Road area. The consultant is currently carrying out vehicle volume counts, reviewing crash incidents, reviewing consultation responses and measuring onsite road widths etc. Transport programme leads met AT officers and consultant in late April. The direction of the project was discussed and generally agreed. Options are being developed that cover a “do minimum approach” and also an enhanced version of the “do minimum” approach. It is expected that these options will be made available for Board consideration by the end of May 2017.

$20,000

Eric Armishaw Park

Construction of a greenway path,

AC Parks project, out for tender in May.  Completion expected by July 2017.

$25,000

Chamberlain Park Greenway and Bridge

Construction of shared path and bridge

AC Parks are further developing feasibility using their budget.

-

 

Upcoming Projects and Activities

Point Chevalier to City Fringe Cycleway

11.     AT received over 1200 submissions on this project. The project team is currently working through this large amount of feedback to identify key themes and design suggestions. A report will be prepared on the feedback received and posted on the project webpage (expected in June 2017).

Dominion Road Bus Lane Improvement Project

Double Decker Mitigation Work

12.     AT is finalising the scope of work and, once this is completed, affected property owners will be contacted to discuss a way forward. Other than verandas, there will be tree pruning works required to enable the corridor for double decker bus. This will be reported to the respective local boards once the scope of the issues is identified.

Bus Lane Improvement and Streetscape Upgrade

13.     The Community Liaison Group met in April and will meet again in May. April discussions centred around changes to bus stops and the May agenda includes an update on parking and a discussion on improvements to the village centres.

 

 

Mt Albert Town Centre Renewal

14.     The project has started slowly with removal of trees.  A plan was developed to extract the tree stumps without damage to substantial fibre cable set into a shallow-depth duct system. In the first two weeks of May, five tree stumps were extracted.

15.     The commencement of full construction is expected by 12 May with night works planned over that weekend.

Ian McKinnon Cycleway

16.     Auckland Transport is proposing to construct a cycleway to connect the North Western cycleway with Upper Queen Street. The proposed Ian McKinnon Cycleway (IMDC) extends from the northern end of Takau Street, through Suffolk Reserve, along Ian McKinnon Drive terminating at the intersection with Upper Queen Street.

17.     Board members met with AT staff and officers in early May to discuss the impact of the cycleway on Suffolk Reserve and the Board’s request to retain as much useable open space as possible.

18.     A further meeting is planned in May with Auckland Council Parks staff to discuss ways in which the Board might make some enhancements to Suffolk Park that will align with the cycleway plans.

Project Background

19.     The IMDC is a key link in the Auckland Cycle Network (ACN). Improvements along this route will enhance the ACN’s connectivity and encourage more people to regularly cycle as a means of transport and for recreational purposes.

20.     IMDC will connect the North-Western Cycleway and Dominion Road cycle lanes to the Grafton Gully Cycleway and Nelson Street Cycleway. These recently completed cycle facilities are key routes to the east and west of Auckland’s CBD.

Detailed Design

21.     The Project Feasibility Study was completed in May 2016 and further investigations were completed in December 2016. It concluded that the preferred design option is:

·    From Takau Street, the cycleway follows an off road route through Suffolk Reserve before joining the northern edge of Ian McKinnon Drive under the Newton Road Bridge.

·    For the lower half of Ian McKinnon Drive, the existing motorway maintenance access road will be resealed and marked as a cycleway.

·    For the upper half of Ian McKinnon Drive, the cycleway will replace one traffic lane. It will result in two city-bound traffic lanes and one southbound traffic lane

22.     This preferred option proceeded to Detailed Design in February 2017.

Consultation

23.     Public consultation was carried out from in August 2016. Over 70 per cent of respondents supported the project/proposal. As a result of the feedback received on the proposal (including feedback from the Albert Eden Local Board), AT has decided to:

·        proceed with the preferred option

·        retain useable recreation space (where possible) on Suffolk reserve and

·        increase the cycleway width from 3m to 4m to improve the cyclists/pedestrians amenity.

The project public consultation web page is:

https://at.govt.nz/projects-roadworks/ian-mckinnon-drive-cycleway/

 

Next Steps

·        Further engagement with the key stakeholders – Albert Eden Local Board, Waitemata Local Board, Iwi, Auckland Council Community Facilities, NZTA, direct affected property owners, AT internal stakeholders during detailed design phase.

·        Seek landowner approval (for the section of IMDC within the Suffolk Reserve) from the Albert Eden Local Board / Auckland Council Community Facilities

·        Apply for NZTA landowner approval (including a Section 176 approval).

·        Inform the public of the final design proposal in May 2017.

·        Complete detailed design in June 2017.

·        Apply for the Resource Consent and Building Consent in June/July 2017.

General Consultations

24.     The following consultations were forwarded to the Board in March/April 2017 for information and/or feedback. Further details are contained in Attachment D.

·        Manukau Road (restoration of parking spaces)

·        373 New North Road (pedestrian refuge)

·        Herdman Street - Reconsultation incorporating the Board’s feedback.

·        223 Greenlane West – Auckland Trotting Club – changes to the intersection required to support the new development.

Traffic Control Committee

25.     The decisions of Auckland Transport’s Traffic Control Committee for April 2017 in the Albert-Eden area are appended as Attachment C.

Regional and sub-regional projects

Quarterly Reporting – January to March 2017

26.     The following quarterly report material is attached to this monthly report:

·    Attachment A – report from Auckland Transport departments on their activities in the Albert-Eden Local Board area and regionally over the last quarter (January to March 2017).

·    Attachment B – report on Travelwise Schools activities in the Albert-Eden Local Board area over the last quarter.

Auckland Transport News

Links to New Lynn Station

27.     As part of the Urban Cycleways programme Auckland Transport is looking at ways to improve cycling and walking routes to New Lynn Train Station.

28.     Starting at the intersection of Willerton Avenue and Seabrook Avenue, a proposed off-road cycleway will run along Seabrook Avenue then join up with the existing shared paths on Margan Avenue and Rankin Avenue.

29.     Improvements have been proposed to three intersections along the cycleway and also to the intersection of Clark Street/Rankin Avenue/Totara Avenue which will improve access and safety for people walking and cycling.

30.     Consultation closes on 21 May.

31.     To have your say on the plans go to https://at.govt.nz/projects-roadworks/seabrook-avenue-cycleway-and-intersection-improvements/

 

New AT Mobile app provides a simpler public transport journey

32.     Auckland Transport has launched a new app which makes catching a bus, train or ferry more intuitive and easier to use.  The AT Mobile app has introduced new features and has been designed from the customers’ point of view. It provides a simpler and more intuitive way for people to travel around the city.

33.     One of the big features of the app is the alerts function. Once you have entered your journey the app will send you alerts and tell you how far away your bus or train is, so you know exactly when to leave home. 

34.     The app uses location (GPS) services, tracking your journey as you go. This makes it easier to find unfamiliar bus stops, train stations and where to go to make transfers.

35.     To find out more about the app go to: https://at.govt.nz/bus-train-ferry/more-services/mobile-services/.

 

 

Attachments

No.

Title

Page

a

Auckland Transport Quarterly Report (January – March 2017)

105

b

Auckland Transport Quarterly Report – Schools (January – March 2017)

121

c

Traffic Control Committee Decisions – April 2017

125

d

Consultations – April/May 2017

127

     

Signatories

Author

Lorna Stewart, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Manager, Elected Member Relationship Unit, Auckland Transport

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

24 May 2017

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Albert-Eden Local Board

24 May 2017

 

 


 


 


Albert-Eden Local Board

24 May 2017

 

 


Albert-Eden Local Board

24 May 2017

 

 


Albert-Eden Local Board

24 May 2017

 

 

Te Auaugnga (Oakley Creek) tohu

 

File No.: CP2017/08877

 

  

 

Purpose

1.       To seek adoption of the final tohu (symbol) for Te Auaunga (Oakley Creek) and approve its use as a place making and way finding symbol to be included in future projects along the stream.

Executive summary

2.       Te Auaunga (Oakley Creek) is a highly significant, but degraded stream within the Auckland isthmus. The catchment runs through the Puketāpapa, Whau and Albert-Eden local board areas. Increasing community awareness and engagement with the awa (stream) has been identified as an important element when considering its restoration.

3.       The Puketāpapa Local Board initiated a project to design a recognisable tohu (or symbol) to represent the awa and help to foster local community connection with the catchment.

4.       The recommended tohu design is set out in Attachment A to this report. It has been designed following extensive consultation with Mana Whenua, as well as input from elected members of all three local boards.

5.       The tohu reflects Mana Whenua connection with the awa, and functions well as a recognisable and repeatable symbol usable across a range of media. All consulted stakeholders are supportive and have endorsed the final version of the tohu.

 

Recommendation/s

That the Albert-Eden Local Board:

a)      adopt the final tohu design as shown on Attachment A to this report as a symbol to be used to promote Te Auaunga (Oakley Creek).

b)      endorse the use of the tohu as a design feature to be used in conjunction with the Auckland Council brand in future place-making and way-finding projects along Te Auaunga (Oakley Creek).

 

 

Comments

Background

1.       Te Auaunga (Oakley Creek) is the longest urban stream in Auckland, running for over fifteen kilometers from its origin in Puketāpapa through the Whau and Albert-Eden local board areas before exiting into the Waitemata Harbour.

2.       Much of the catchment is now degraded having been extensively modified, channeled and polluted. This negatively impacts the health of the harbour.

3.       The Te Auaunga (Oakley Creek) Vision and Restoration Strategy for the Upper Catchment 2016 was published by the Puketāpapa Local Board identifies community recognition and engagement as key to the successful restoration of the awa.

4.       To help raise community awareness and give the awa a sense of place, the Puketāpapa Local Board funded the development of a tohu to represent the whole of Te Auaunga (Oakley Creek).

5.       This final design of the tohu is intended to be adaptable for use across a range of media including documents, signage, footpaths, furniture and art.

 

Development of the Tohu

6.       An Expression of Interest (EOI) was distributed in 2016 to identify an appropriate artist for design of the tohu. This process was public and the EOI was distributed widely, including all Iwi across Tamaki Makaurau. Whaotapu Design was the successful artist collective and was engaged to develop the tohu design.

7.       The tohu went through several iterations, from basic drawings through to a digitized design. Both coloured and black and white versions were developed for use on a variety of media.

8.       Following consultation and input from Mana Whenua and the Puketāpapa and Albert-Eden local boards, a finalised version of the tohu was developed (see attachment A).

9.       The circular shape of the design represents the “swirling waters” of the awa, and the arms of mana whenua which symbolise love and protection. In addition, the two manaia supporting each other represent the interconnected nature of the creatures of the water (unaunahi) and the creatures of the land (pungawerewere). This is carried through in the colours (green and blue) and the internal details (fish scales and insect webs).

10.     The final tohu design is representative of Te Auaunga and has been endorsed by Mana Whenua. The design reflects the cultural identity of the awa, while also being simple enough for use across a range of media. This is important as the tohu may be used in both outdoor elements (signage, art installations, inlayed into pathways) and also in printed or digital media.

11.     The tohu design is bespoke, and represents a recognisable symbol for the awa to help raise its community profile. Endorsement and integration of the tohu along Te Auaunga will raise public awareness of the stream and its significance within the wider catchment.

Consideration

Local board views and implications

12.     The Puketāpapa, Albert-Eden and Whau local boards were invited to workshops in August 2016, December 2016, and April 2017 to provide input into development of the tohu. Feedback following these workshops on the shape, content, and colouration of the tohu was incorporated in the final design.

13.     A cluster local board meeting was held on 11 April 2017 with the three local boards that share governance of Te Auaunga. At this workshop it was suggested that all three local boards formally adopt the tohu and approve its use for any ongoing or future projects planned for delivery on Te Auaunga.

14.     An outcome from the Albert-Eden Local Board Plan 2014 is ‘a community that values its environment’. The adoption of this tohu will contribute to the delivery of this outcome by developing a sense of place and raising community awareness of Te Auaunga.

15.     Adoption of this tohu reflects the desire of Auckland Council to deliver the vision of the world’s most liveable city, including a Māori identity that is Auckland’s point of difference in the world.

 

Māori impact statement

16.     Mana Whenua were engaged in the development of this tohu. Representatives from Ngāti Whātua Orākei, Te Kawerau a Maki, Ngāi Tai ki Tāmaki, Te Akitai Waiohua, Ngāi Tai ki Tāmaki, and Ngāti Whanaunga helped to weave cultural stories and elements into the final design.

17.     All Mana Whenua were consulted on the final design at the Parks hui in April 2017. The final tohu as attached to this report was endorsed at this hui by all representatives present.

18.     Possible future projects related to the tohu are the development of carvings or art installations along Te Auaunga. Should these projects be funded and initiated, Mana Whenua would be engaged further to provide input.

19.     Te Auaunga is of cultural significance to Māori. Its waters weave together a cultural landscape of diverse cultural sites including mahinga kai, pā taua, papakāinga , wāhi nohoanga and wāhi tapu.

20.     This design of the tohu represents the cultural significance of the awa and symbolises the importance of Mana Whenua as kaitiaiki (guardians) of the catchment.

 

Other consultation

21.     Parks staff consulted with a representative of the Friends of Oakley Creek volunteer group on the tohu design. This group was supportive of the design. Wider public consultation was not considered necessary and therefore was not carried out for this project.

Implementation

22.     Should the tohu be adopted, Parks Services staff will circulate the tohu to all relevant council departments and CCO’s. This will ensure that the tohu is considered for inclusion in ongoing and future projects along Te Auaunga.

23.     Adoption and endorsement of the tohu will not require any funding from the Albert-Eden Local Board.

24.     Parks Services staff will return to the local board at a later date with suggestions for where the tohu could be implemented should funding be allocated for implementation in the future.

 

Attachments

No.

Title

Page

a

Final tohu design

133

     

Signatories

Authors

Pippa Sommerville - PSR Portfolio Manager

Thomas Dixon - Parks & Places Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

24 May 2017

 

 


Albert-Eden Local Board

24 May 2017

 

 

Local Board recommendations on Easter Sunday trading

 

File No.: CP2017/07903

 

  

 

Purpose

1.       To seek a local board recommendation to the Governing Body on whether or not to expand Easter Sunday trading in Auckland.

Executive summary

2.       Councils were given the power to adopt a policy to expand Easter Sunday trading through a law change in August 2016.

3.       In August 2017, the Governing Body will decide whether or not to propose a policy to expand Easter Sunday trading in all or parts of Auckland for public consultation.

4.       Any decision on Easter Sunday trading will impact on Auckland Council’s economic, social, recreational and cultural objectives, for example through increased wages and revenue, or the ability to retain an additional day’s holiday for family, leisure time or religious observance.

5.       This report enables the local board to advocate a position to the governing body on whether or not to expand Easter Sunday trading in Auckland. This is consistent with the local board’s community advocacy role under the Local Government (Auckland Council) Act 2009.

6.       In February 2017, the Governing Body approved community engagement to inform its August 2017 decision on whether to retain the status quo or to expand Easter Sunday trading (Resolution GB/2017/22). A copy of the Governing Body report is contained in Attachment A.

7.       The Governing Body report (Attachment A) provides information to assist to make a recommendation on Easter Sunday trading, including:

·        background on the Easter Sunday trading legislative change, rationale, current regulations

·        options for responding to the legislative change, including:

o   issues and options analysis

o   pros and cons.

8.       Planned engagement initiatives in May and June 2017, include:

·        a survey of a representative group of 1600 Aucklanders

·        an online feedback form promoted through online, media and external networks

·        engagement with key stakeholders.

9.       Staff will circulate preliminary findings of overall engagement to local board members in an information memo in mid-June 2017.These preliminary findings will show regional views as well key views of Māori, Pacific, diverse and hard to reach Aucklanders with whom engagement will be prioritised.

10.     The local board can either:

·        make its recommendation at a business meeting before 30 June 2017 with or without the preliminary findings of engagement

·        delegate this responsibility to the Chair, or appropriate board member, if it wishes to delay its recommendation until after members have received the preliminary findings of engagement in mid-June, and the local board is unable to meet before 30 June 2017.

11.     Local boards’ recommendations are required by 30 June 2017 in order for them to be included in the report to the Governing Body in August.

12.     Local boards’ views will be summarised within the report to the Governing Body and the resolutions attached verbatim.

13.     In making its August 2017 decision, the Governing Body will consider the findings of engagement as well as local boards’ recommendations.

14.     If the Governing Body decides to adopt a policy to expand Easter Sunday trading, it must use the special consultative procedure. This allows for public consultation prior to a final decision being made by Easter 2018.

 

Recommendation/s

That the Albert-Eden Local Board:

a)      note the attached Governing Body report (Attachment A) provides information to assist to make a recommendation on Easter Sunday trading, including:

i.   background on the Easter Sunday trading legislative change, rationale, current regulations

ii.     options for responding to the legislative change, including:

iii. issues and options analysis

iv. pros and cons.

AND EITHER

b)      recommend that the Governing Body retain the status quo, so that only shops that can currently open for trade on Easter Sunday can continue to do so.

OR

c)      recommend that the Governing Body adopt a policy to allow shops in all of Auckland to trade on Easter Sunday.

OR

d)      recommend the Governing Body adopt a policy to allow shops in the following parts of Auckland to trade on Easter Sunday: [local board to insert parts in list format]

OR

e)      delegates the Local Board Chair to recommend to the Governing Body by email via the Manager Social Policy and Bylaws by 30 June on whether to retain the status quo, or to allow shops in all or parts of Auckland to trade on Easter Sunday.

 

 

Attachments

No.

Title

Page

a

Attachment A: Governing Body Report_Response to Easter Sunday trading legislation

137

     

Signatories

Author

Pania   Elliot - Principal Policy Analyst

Authorisers

Michael Sinclair - Manager Social Policy and Bylaws

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

24 May 2017

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Albert-Eden Local Board

24 May 2017

 

 

Panuku Development Auckland Local Board Six-Monthly Update 1 October 2016 to 31 March 2017

 

File No.: CP2016/25269

 

  

 

Purpose

1.       To give the Albert-Eden Local Board an overview of Panuku Development Auckland. The report also notes any major issues, projects and activities within the local board area for the six months 1 October 2016 to 31 March 2017.

Background

2.       Panuku Development Auckland was established in September 2015 as a result of the merger of two Council Controlled Organisations – Waterfront Auckland and Auckland Council Property Limited.

3.       Panuku helps to rejuvenate parts of Auckland – from small projects that refresh a site or building, to major transformations of town centres or neighbourhoods.

4.       Comprised of six Directorates, Panuku manages around $1.5 billion of council’s property portfolio, which we continuously review to find smart ways to generate income for the region, grow the portfolio or release land or property that can be better used by others.

5.       Panuku works with government, iwi, not-for-profit and private organisations. We use our skills, knowledge and connections to bring land and resources together to create the best outcome for Aucklanders.

 

Recommendation/s

That the Albert-Eden Local Board:

a)      Receive the Panuku Development Auckland Local Board Update 1 October 2016 to 31 March 2017

 

 

Local Activities

Portfolio Management

6.       Panuku manages “non-service” property owned by the council and Auckland Transport (AT) that are not currently needed for service or infrastructure purposes. These are properties that are not immediately required for delivery of a council service or infrastructure development but are being held for use in a planned future project such as road construction, the expansion of parks or development of future town centres.

7.       The property portfolio comprises 1437 properties containing 1119 leases as at 31 March 2017. The current portfolio includes vacant land, industrial buildings, warehouses, retail shops, cafes, offices, medical centres and a large portfolio of residential rental homes.

8.       The return on the property portfolio for the period ending 31 December 2016 was above budget with a net surplus to the Auckland Council (AC) and AT shareholders of $3.9m ahead of budget.

9.       The average monthly tenantable occupancy rate for the 6 month period is more than 98% which is above the SOI target of 95%.

Properties Managed in the Albert-Eden Local Board Area

10.     Panuku Development Auckland currently manages 59 commercial and residential properties within the Albert-Eden Local Board area.

Commercial Properties

1.            51

Residential Properties

2.            8

Total Properties Managed

59

 

Business Interests

11.    Panuku also optimises the commercial return from business interests it manages on council’s behalf. This comprises two forestry enterprises, two landfills and four quarries. 

12.    There are currently no managed business interests in the Albert-Eden Local Board area.

Portfolio Strategy

Optimisation

13.     The 2015-2025 Long-Term Plan reflects a desire of council to materially reduce or slow down expenditure and unlock value from assets no longer required or which are sub-optimal for service purposes.    In response to this, prior to the establishment of Panuku, Auckland Council Property Limited (ACPL) developed a new method of dealing with service property, called optimisation. 

14.     Asset optimisation deals with “service property”. It is self-funding, it maximises efficiencies from service assets, and maintains levels of service whilst releasing property for sale or development.  A key element of optimisation is that the sale proceeds are locally reinvested to advance approved projects and activities on a cost neutral basis.  It does not include the Auckland Transport portfolio. Panuku continues to advance this programme of work. This includes the development of a cross-council project to coordinate and execute asset sales and optimisation. 

Portfolio Review and Rationalisation

Overview

15.     Panuku is required to undertake ongoing rationalisation of the council’s non-service assets.  This includes identifying properties from within council’s portfolio that may be suitable for potential sale and development if appropriate.  Panuku has a particular focus on achieving housing and urban regeneration outcomes.  Identifying potential sale properties contributes to the Auckland Plan focus of accommodating the significant growth projected for the region over the coming decades, by providing the council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

Performance

16.     July 2016 to June 2017 Target

UNIT

TARGET

ACHIEVED

COMMENTS

Portfolio Review

$75m disposal recommendations

$42.8 million as at 31 March 2017

These recommendations include $13.25 million of sites that are identified for development projects.

 

17.     Panuku works closely with the council and AT to identify potentially surplus properties to help achieve disposal targets.

18.     July 2017 to June 2018 Target

UNIT

TARGET

COMMENTS

Portfolio Review

To be determined as part of the statement of intent with Council.

The target will include disposal recommendations and sales for sites that are identified for housing development and urban regeneration projects

 

Process

19.     Once identified as a potential sale candidate a property is taken through a multi-stage Rationalisation Process. The agreed process includes engagement with: the council, Council Controlled Organisations (CCOs), local board and Mana Whenua. This is followed by Panuku Board approval, engagement with local ward councillors and the Independent Māori Statutory Board and finally a governing body decision.

Under review

20.     Properties currently under review in the Albert-Eden Local Board area are listed below. The list includes any properties that may have recently been approved for sale or development and sale by the governing body.

PROPERTY

DETAILS

2 Wiremu Street, Balmoral

Leased as a commercial childcare centre. Community Policy & Planning investigated using this site for office and storage space or early childhood learning services but found that it did not require site. 

The Albert-Eden Local Board expressed interest in retaining this site for community leasing purposes, but the Community Leasing team did not support this. 

Subject site was presented to the Finance and Performance Committee in June 2016, which deferred making a decision to enable time for a possible location for a senior’s hub to be identified.

Community facilities are currently undertaking the review to determine the needs assessment for senior and other community groups and will report back to the committee in 2017.

2A Stokes Road, Mt Eden

Vacant land originally purchased by the Mount Eden Borough Council in 1951.

The public toilet facility at the front of the site is being retained by council.

The rear of the site cannot be used by anyone other than the adjoining private owner.  The informal car parking that is occurring on the site is under licence to the retailers and dependent on the consent of the adjoining land owner.

Panuku consultation with the board will occur in May 2017.

 

Acquisitions and Disposals

21.     Panuku manages the acquisition and disposal of property on behalf of Auckland Council. We buy property for development, roads, infrastructure projects and other service needs. We manage the sale of properties that are surplus to council requirements. These properties may be sold with or without contractual requirements for development.

Acquisitions

22.     14 properties have been purchased this financial year for open space purposes around the region at a value of $23.3m, and 3 properties have been purchased for storm water purposes at a value of $16.2m. 

23.     No properties were purchased in the Albert-Eden Local Board area.

Disposals

24.     For the eight months to March 2017 the Panuku disposals team has achieved $21.5m of unconditional net sales proceeds from the sale of 13 properties against the 2016/17 disposals target of $20.0m for the year. The disposals target is agreed with council and is reviewed on an annual basis.

25.     Two properties were sold in the Albert-Eden Local Board area: 16A Belvedere Street, Epsom and 660 New North Road, Kingsland

Housing for Older People

26.     Council owns and operates 1412 units located in 62 villages across Auckland to provide rental housing to older people in Auckland. The Housing for Older People (HfOP) Project is a council initiative that involves procuring a third party provider to partner with council in delivering the rental housing service.

27.     Following the approval by the Panuku Board on 8 December 2015, the Auckland Development Committee noted that HfOP would be an Unlock project for Panuku and that Panuku would prepare a High Level Project Plan (HLPP) that provided the foundation for Panuku to develop and reposition the portfolio to better the needs of older people in Auckland.

28.     The HLPP was approved by the Panuku Board in August 2016.

29.     On 21 December 2015, council announced that The Selwyn Foundation will be its preferred joint venture partner to manage the HfOP portfolio.  Panuku has been negotiating a joint venture agreement with Selwyn.  The Joint Venture Company (JVCo) will deliver the service and improve the housing portfolio.

30.     Community Housing Provider (CHP) Application was submitted to Ministry Business Innovation Employment (MBIE) by the JVCo on 20 December 2016.

31.     Auckland Council has delegated Panuku to lead the development programme. A HLPP is being prepared by Panuku to cover the multi-year redevelopment of the network of village sites.

32.     There are no HfOP villages located within the Albert-Eden Local Board area.


Development

33.     Panuku is contributing commercial input into approximately 50 region wide council-driven renewal and housing supply initiatives.

34.     Panuku works with partners and stakeholders over the life of projects. It also champions best practise project delivery to achieve best value outcomes within defined cost, time and quality parameters.

35.     A high level update on development activities in the Albert-Eden Local Board area as below:

36.     Valley & Dominion Road, Mt EdenThis site was purchased by Auckland City Council in April 2003 in connection to the Dominion Road passenger transport designation.  However, in 2012 Auckland Transport resolved that it had no further requirement for the subject properties and it was transferred to Auckland Council Property Limited (now Panuku).  The site was identified as a suitable location to deliver a mixed use housing development to help the revitalisation of the Dominion and Valley Road Town Centre. The Albert-Eden Local Board was first engaged regarding these properties in May 2013. The Local Board supported the proposal in principle and passed a formal resolution to this effect.  The Local Board has provided feedback as the plans for the site have been developed.  Where possible the feedback has resulted in design amendments particularly in the interface with the adjoining character defining buildings.

Resource Consent was lodged in May 2016 for 93 apartments and seven retail units. The design proposal is undergoing final design enhancement following review by the Urban Design Panel in March 2017. The Resource Consent will be re-lodged under the Unitary Plan in May 2017. Auckland Council has advised that the project will be publicly notified due to height infringements and part of the site being within a character area.

Regional Activities

37.     Good progress has been made in our priority development areas, with HLPPs being worked on for Onehunga, Papatoetoe, Avondale and Henderson. In Manukau and Northcote, leading on from the council’s approval of the HLPP, Framework Plans (which are more detailed plans on the development of the locations, including reference plans for each development site) have been developed.

38.     Often it is the smaller projects that can make a huge difference in a community over a relatively short period – the placemaking activities, the development of public space, or the optimisation of council properties. Panuku is identifying these projects, and a key focus will be on delivering more of these projects within the locations that we work.

Highlights

39.     The highlights for the last six months were:

a)      Sir John Wells ended his term as chairperson in November.  Sir John has had a long association with the Council family, including being chairperson of ACPL prior to its amalgamation into Panuku. Richard Aitken was appointed chairperson to replace Sir John.

b)      Roger MacDonald was appointed as the Chief Executive of Panuku, and he started in the role in November.  Roger originates from the United Kingdom, and has delivered large scale urban redevelopment projects across the world, in Africa, the Middle East and in the UK.

c)      The Panuku Board agreed that Barrowcliffe Place, Manukau is a “pilot project” to form a consortium comprising a Community Housing Provider, with a Mana Whenua partner(s) and other suitable development and funding partner(s), to develop the site. The aim will be to deliver a mix of market and affordable housing where sustainable and accessible design components will be tested.

d)      The first tenants have moved into the Mason Brothers building in the Wynyard Quarter. The building is part of stage one of Precinct Properties’ programme of developing the commercial sites in the Wynyard Quarter.  The development of 12 Madden Street, which Auckland Toursim, Events and Economic Development (ATEED) have taken the head lease for the establishment of Grid AKL, will be completed in July 2017.

e)      Stage Two of the Hobsonville Airfields Development was tendered, and a preferred tenderer has been selected after a number of tenderers submitted strong bids.  The due diligence process is underway.  The 9.9ha site will see 500 homes of mixed typology constructed.

f)       Lot 1, 187 Flat Bush Road was also tendered and a development agreement has been signed. 30 homes will be constructed on the 1.9 hectare site, with construction commencing within a year of the sale.

g)      The ASB Waterfront Theatre was opened on 22 September 2016. Panuku (on behalf of council) provided the site, contributed to the funding and provided design review and oversight for the project.  The theatre is a key component of the activation of the Wynyard Quarter.

h)      The Water Edge Symposium was held in November, with invited waterfront experts attending from the USA, Asia, Europe and the Pacific. As well as discussing international case studies, the symposium workshopped ideas about how to develop the Onehunga/Manukau harbour water edge, and this thinking is feeding into the planning for the Onehunga Transform project.

i)        The Silo Park Summer Programme has seen thousands of people visit the waterfront over the summer period, to enjoy the night markets, catch movies at the Silo cinema, and enjoy the various forms of entertainment on offer, cementing the waterfront as the place to be in Auckland over summer.

j)        After an audit of Panuku against ACC’s Workplace Safety Management Practices external accreditation, Panuku attained Tertiary standard, reflecting its commitment to continual improvement in health and safety.

Future outlook

40.     Over the next few months, Panuku will:

k)      Formalise the joint venture between the council and The Selwyn Foundation (JVCo) to manage the Housing for Older People portfolio and tenants with legal agreements being negotiated and Community Housing Provider registration being prepared. JVCo will take over the management of the Housing for Older People portfolio in July 2017.

l)        The lease of the Panuku office accommodations expires in mid-2017. Options are being considered, and it is likely that it will be more cost effective for Panuku to move to a modest-quality building in the Central Business District rather than remaining in its current building.

m)     Tawera Group is marketing residential apartments to gather pre-sales for the redevelopment of the Civic Administration Building, which is part of the Civic Quarter development.  This follows on from the signing of the Development Agreement between Panuku and the Tawera Group.

n)      Panuku is working on a refresh of the Waterfront Strategy, which will frame future development within the CBD waterfront area.  This work will be reported to the council in March 2017, with draft Framework Plans reported in May 2017.

o)      Panuku has been reviewing how to improve the transparency of its board meetings and interactions with the media. Panuku will hold as many of its monthly board meetings in the open as possible. A public-excluded session will be held at each meeting to discuss confidential matters. Agendas for each meeting will continue to be posted on the Panuku website (panuku.co.nz) prior to the meeting. Board papers (with confidential information redacted) will also be posted online. Members of the public will be invited (via the Panuku website) to present to the board on issues relevant to Panuku.

All media enquiries will be responded to in a timely fashion and all information is shared with the media unless it is of a confidential nature. Major projects are outlined on our website and all key documents (such as our Annual Report and the project plans for our development locations) are available online.

Consideration

Local board views and implications

41.     This report is for the Albert-Eden Local Board’s information.

42.     Panuku requests that all feedback and/or queries you have relating to a property in your local board area be directed in the first instance to localboard@developmentauckland.co.nz

Māori impact statement

43.     Tāmaki Makaurau has the highest Māori population in the world with one in four Māori in Aotearoa living here. 

44.     Māori make up 12% of the region’s total population who mainly live in Manurewa, Henderson-Massey, Papakura, Ōtara-Papatoetoe, Māngere-Ōtahuhu and Franklin. Māori have a youthful demographic with 50% of Māori in Tāmaki Makaurau under the age of 25 years. 5% of the Māori population in the region are currently 65 years and over.      

45.     There are 19 Mana Whenua in the region, with 15 having indicated an interest in Panuku lead activities within the local board area. 

46.     Māori make up 7 percent of the local board population, and there are four marae located within the local board area.   

47.     Panuku work collaboratively with Mana Whenua on a range projects including potential property disposals, development sites in the area and commercial opportunities. Engagement can be on specific individual properties and projects at an operational level with kaitiaki representatives, or with the Panuku Mana Whenua Governance Forum who have a broader mandate.

48.     Panuku will continue to partner with Māori on opportunities which enhance Māori social and economic wellbeing.

Implementation

49.     There are no implementation issues.

 

Attachments

There are no attachments for this report.    

Signatories

Author

Sven Mol - Corporate Affairs Advisor Panuku Development Auckland

Authorisers

Toni Giacon - Team Leader Stakeholder and Community Engagement

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

24 May 2017

 

 

Auckland Council’s Quarterly Performance Report:  Albert-Eden Local Board for Quarter Three, 1 January to 31 March 2017

 

File No.: CP2017/09242

 

  

 

Purpose

1.       To provide the Albert-Eden Local Board members with an integrated quarterly performance report for quarter three (1 January to 31 March 2017) against the local board’s 2016/2017 work programme.

Executive summary

2.       This report provides an integrated view of performance for the Albert-Eden Local Board and includes:

·    progress against the local board’s 2016/2017 work programme and risks, key challenges and issues associated with the delivery of the work programme. 

·    financial performance and progress against key performance indicators.

3.       Key achievements for the quarter include:

·    site design for the Western Springs Community Recycling Centre was formally endorsed by the Albert-Eden Local Board at its March 2017 meeting.

·    key events included the Movies in Parks at Tahaki Reserve and nine Kids in Parks events.

·    the number of groups in the Albert-Eden Eco-neighbourhoods Project has increased by six due to promotional work in the local community.

Performance for quarter three

4.       The overall dashboard for the work programme indicates performance is tracking positively (Attachment A).

5.       The majority of the work programme (Attachment B) is on track with 13 projects (seven per cent) registering as requiring attention and three currently at risk.

6.       Overall, the financial performance of the board is near to budget (Attachment C). Revenue from community facilities hire exceeded budget due to increased utilisation. Expenditure is slightly above budget.  Capital delivery shows renewals and development projects are behind schedule and construction may not be completed by end of the financial year.

7.       While the Key Performance Indicators for local planning and development, and local environmental management are on track to be achieved, there are some measures in local parks, sports and recreation, and local community services that need to be addressed. Further information is detailed in the Key Performance Indicators section of the report and in Attachment D.

 

Recommendation/s

That the Albert-Eden Local Board:

a)      receive the quarterly performance report, quarter three,1 January to 31 March 2017.

 

 

Comments

2016/2017 local board work programme

8.       As part of the 2016/2017 Local Board Agreement the local board approved its 2016/2017 work programme for the following operating departments as follows:

Date

Operating department and recommendation number

15 June 2016

·    Parks, Sport and Recreation (AE/2016/107).

·    Libraries and Information (AE/2016/106)

·    Community Facility Renewals (AE/2016/108).

6 July 2016

·    Arts, Community and Events (AE/2016/138).

·    Local Economic Development (AE/2016/139).

·    Infrastructure and Environmental Services (AE/2016/140).

7 September 2016

·    Community Leases (AE/2016/187).

·    Community Facility Renewals: Parks Renewals (AE/2016/190).

 

Key highlights for quarter three

9.       The Albert-Eden Local Board has a number of key achievements to report from the quarter three period, which include:

·     site design for the Western Springs Community Recycling Centre was formally endorsed by the Albert-Eden Local Board at its March 2017 meeting.

·     key events included the Movies in Parks at Tahaki Reserve and nine Kids in Parks events.

·     the Albert-Eden Eco-neighbourhoods Project has increased the number of groups by six through promotional work in local community centres, play centres and other playgroups. Existing groups were supported to start the implementation of their action plans.

Key project updates from the 2016/2017 work programme

10.     All operating departments with an approved 2016/2017 work programme have provided performance report updates for quarter two (Attachment B).  The following sections outline some of the key project updates.

Arts, Community and Events (ACE)

11.     All but three ACE projects are tracking against their identified timeframes for delivery. The following table provides an update of key local board projects being delivered by ACE:

Activity name and ID

Update

Community Arts Programmes- Arts Broker Programme

(2516)

· In Q3 the Arts Brokers supported four events in which 24 artists participated.

· Highlights included White Night, which the Balmoral Chinese Business Association and Kingsland Business Association ran as part of Auckland Art's Festival wider White Night programme.

· A Pop Up Playground event was held in Rocket Park in mid-March with a cardboard playground created by local children. 

Delivery of Chamberlain Park event

Due to severe weather the event was cancelled and the budget will be deferred to 2017/2018. The work programme should show the project has red (st risk) rather than green (tracking).

Placemaking: Neighbourhood development through local economic development in town centres

(2376)

 

Community Empowerment Unit staff and ATEED signed a funding agreement with Chinese New Settlers Services Trust to coordinate a series of business start-up workshops and mentoring sessions for migrants (Chinese, Indian, Pacific and Korean) who are interested in establishing and/or expanding their businesses.

Graffiti Vandalism Prevention

(2316)

There were 4893 graffiti incidents in the Albert-Eden Local Board area between 1 July 2016 to 31 March 2017. This is a 23 per cent decrease compared to the same period last year.

 

Implementation of the empowered communities approach (AE)

(2391)

Strategic broker work has included:

·    meeting with Te Kura Kaupapa Māori o Ngā Maungarongo to build relationships and discuss Maori engagement on the draft Albert-Eden Local Board Plan.

·    work programme planning with staff to support service delivery at the Epsom Community Centre

·    working with council community resilience team and the police Asian liaison officer on options for collaboration on safety, resilience, inclusion and belonging in Asian communities in Albert Eden

 

Libraries

All Albert-Eden libraries projects are tracking against their identified timeframes for delivery. Library visits have decreased by one per cent compared to the same quarter last year which is comparable to the regional trend. Local libraries delivered numerous events and activities over the quarter, such as a Pt Chevalier cultural family day, a dumpling making event in Epsom, and story time sessions in all libraries to celebrate the Pasifika and Pride with Rainbow events.

Local Parks

12.     16 of the 20 local park projects are tracking well against their identified timeframes for delivery. The following table provides an update of key local board projects being delivered by Parks:

Activity name and ID

Update

Volunteers - local parks

(465)

982 volunteer hours have been recorded in this quarter comprising of:

·   ongoing weed control and mulching at Oakley Creek undertaken by the local Friends of Group and Conservation Volunteers NZ

·   annual litter clean-up at Oakley Creek

·   weed control at Eric Armishaw Park, Roy Clements Treeway and Watea Reserve

·   ongoing animal pest control at Eric Armishaw Park, Oakley Creek and Roy Clements Treeway.

Open space restoration programmes

(457)

·   Heron Park – protecting planting through reduction of the environmental detrimental weed species.

·   Oakley Creek - preparation of sites for community planting, control of small privet trees and weeds growing along the boundaries with private properties. The planting of 900 plants is scheduled for this year’s planting season.

·   Meola Creek - plant establishment and control of weed seedlings. The shade along the stream is being retained in this area due to the presence of Fissidens berteroi (a nationally rare moss), which grows in this area of the creek.

Albert Eden - Nicholson Park upgrade - Stage 2 (toilet), stage 3 & 4

(455)

 

Building consent for the toilet was approved but, due to late changes in toilet location, the consent required a formal variation. Final location for the toilet is now confirmed adjacent to the playground. Tree removal consent has been lodged and awaiting approval.

 

Sports Parks

13.     Six of the eight sports park projects are tracking against their identified timeframes for delivery. The following table provides an update of key local board projects being delivered by Sports Parks:

Activity name and ID

Update

Windmill Reserve  - netball courts increased capacity hours and lights.

(3352)

 

The project has been delayed after a fire in December 2016. The council has now undertaken the repair of all buildings and toilets. The grandstand was removed as it was no longer safe to repair. A temporary container was hired for storage of goalposts and a portacom for a first aid room.

 

 

Phyllis Reserve Improvements

(3659) & (2928)

The capping of Field 3 is currently underway and due to be completed mid-April, weather depending. Sports field works are dependent on the capping of Field 3 and physical works may not be completed by end of 2016/2017.

Chamberlain Park sportsfields

(3355)

Scope of the sportsfield development to be defined once the geotechnical study and consultation have been completed.

Fowlds Park

(3350)

This project is also recorded as green in Attachment B, however it is at risk when it is noted that delivery was planned this year. The project has been delayed as staff are undertaking a reassessment of options for delivery of increased sports field capacity at Fowlds Park. Staff will report to the Local Board to seek confirmation of the Board’s preferred option prior to submission of a resource consent.

 

 

Leisure

14.     All leisure projects are tracking against their identified timeframes for delivery.  The following table provides an update of the key local board projects being delivered by the Leisure unit:

Activity name and ID

Update

Belgravia Leisure NZ operators of Mt Albert Aquatics Centre

(2725)

Mount Albert Aquatic Centre is achieving KPI targets. The centre is working with PORSE Childcare to provide half price swimming lessons for all their families Auckland-wide.

 

 

YMCA operators of Mt Albert Community & Leisure Centre (2724)

Mt Albert Community and Leisure Centre is achieving KPI targets. New fitness equipment, consisting of free weight and strength equipment, and a Group Fitness sounds system are now installed.

 

Sport and Recreation

There are two projects under Sport and Recreation; one is tracking well while the Sport and Recreation Facility Investigation Fund project is on hold and will be deferred to the next financial year.

Development Projects

15.     16 of 17 development projects are tracking against their identified timeframes for delivery. The following table provides an update of key local board projects being delivered by development projects:

Activity name and ID

Update

Coyle Park path and development

(442)

 

Concept design work is underway. Site visit with Auckland Council arborist completed. Cost estimates are being developed for a mix of concrete and gravel surfacing to meet the existing build budget.

Chamberlain Park delivery of western end neighbourhood park and restoration of Meola Creek

(442)

 

The Board, community services, local Iwi and key stakeholders have been involved in the design stage. The concept plan for the play space has been presented to the local board and local Iwi. Developed design for the play space and rest / amenity areas is underway.

Identify and design upgrades to community facilities

(2816)

Meeting with centre managers to refine the scope has taken place. Pricing is being undertaken by contractors so that the scope and costs of works can be confirmed.

 

Community Facilities: Renewals (CFR)

All CFR projects are tracking against their identified timeframes for delivery except for the Walker Park fitness equipment renewal project which has been cancelled since the asset is in good condition and does not require renewal at this stage.

Infrastructure and Environmental Services (I&ES)

16.     Six out of seven I&ES projects are tracking against their identified timeframes for delivery except for the Mt Albert Town Centre upgrade which has been delayed by road design changes. The following table provides an update of key local board projects being delivered by I&ES:

Activity name and ID

Update

Mt Albert town centre upgrade

(2188)

Construction has been delayed pending further due diligence regarding the New North Road intersection. Public consultation was completed for the town centre intersection. The final design for the carriageway was completed and the local board updated about the intersection decision. These activities have led to a small delay in the commencement of construction.

 

Almorah Rock Forest protection and restoration - year four of five (1944)

 

 The second round of pest control in the reserve took place in March 2017. Staff have been working with landowners on ways to control weeds on private land adjacent to the reserve, thereby reducing reinvasion of the reserve from surrounding properties.

 

Grants to community environmental activity: Moth Plant Pod Control Competition and weeding on Maungawhau    (1946)

Recruitment of secondary schools to participate in the Moth Plant Pod Control Competition has been successful and will meet target participation levels. The project will run from Monday 3 April 2017 and run until Sunday 7 May 2017.

 

Plans and Places

17.     One Plans and Places project is nearly complete and the other will be deferred to 2017/2018.

Activity name and ID

Update

Greenwoods Corner and Sandringham town centre transformation

(2694)

The project is being scoped and there will be a report back to the A-E board with a proposal and options to consider in the 2017/18 financial year.

Historic heritage evaluations

(4452)

Undertaking final stage of evaluation peer reviews and consultants looking to complete evaluations in the next quarter.

 

Local Economic Development (LED)

18.     Both LED projects are tracking against their identified timeframes for delivery:

Activity name and ID

Update

Albert-Eden Business Awards (2276)

A local business awards event is being organised to provide opportunities for all businesses to benchmark their success against other local businesses, including those outside of their own sector.

The awards will be held on 16 May 2017.

World Masters Games/Lion Tour leverage activity (2718)

The funding has been transferred from ATEED to the Arts and Culture team who are contracting the Albert-Eden Arts brokers to work with business associations and Business Improvement Districts to leverage activities in some town centres during the Lions Tour.

 

Risks identified in the work programme

19.     Currently there are three projects in the work programme identified in Attachment B as red (at risk), one fitness equipment project no longer requiring renewal; one town centre planning project identified at this stage as requiring deferral to 2017/2018 and one lease that has been resolved so therefore won’t be progressing.  13 projects in the work programme have been identified as amber (requiring attention).  There is no immediate formal action required by the Local Board on any of these.

Financial Performance

20.     Overall, the financial performance of the board is near to budget. Revenue from community facilities hire exceeded budget due to increased utilisation. Expenditure is slightly above budget.  Capital delivery shows renewals and development projects are behind schedule and construction may not be completed by end of the financial year

21.     Operating expenditure is slightly above budget, most notably in Asset Based Services parks contracts and maintenance while Locally Driven Initiative expenditure is lagging behind and some programmes will take place in the next quarter.

22.     Revenue has exceeded budget in community facility hire fees. Since the introduction of the on-line booking system, many facilities are trending favourably. 

23.     Capital spend progress for this quarter shows both renewals and development projects are behind schedule overall.  Spend so far this year is 68.7 per cent of phased budget.  Key items such as the Phyllis Reserve and Waterview Reserve restoration projects and Mt Albert Town Centre upgrade may be completed in the next financial year.

24.     The Albert-Eden Local Board Financial Performance report is in Appendix C.

 

Key performance indicators

Summary of results

25.     This section provides a summary of the key performance indicators (KPIs) for quarter three.  Attachment D outlines all performance measure results for the local board by council activity area.

26.     The year-end outlook is that 55 per cent of measures will not achieve targets.

27.     While all measures for local planning and development, and local environmental management are on track to be achieved, there are some measures in local parks, sports and recreation, and local community services that need to be addressed.

28.     The following graphs outlines the performance breakdown by activity area, a comparison of quarter one performance between the 2015/2016 and 2016/2017 financial years, and an outlook for the remainder of this financial year:

Results by activity area

29.     The following table outlines some of the notable performance measures that are have not been met for quarter three, with commentary that includes actions to address and improve this result for the remainder of the 2016/2017 financial year:

Performance measure

Result

Target

Actions to address and improve

Residents satisfied with the provision of local parks and reserves

70%

75%

Paving and hard surface renewals, parks equipment and furniture renewals, and playground development

Residents satisfied with the provision of sports fields

71%

75%

Nixon Park xtragrass with lighting and changing room renewal, Kiwitea Street Reserve sports upgrades and Gribblehirst Park sandcarpet and lights.

Visitors satisfied with the library environment

79%

85%

Feedback identified issues with noise at Epsom and parking and toilets at Mt Albert.  Mt Albert will undergo a refurbishment in this financial year as part of the renewals programme. These improvements will increase the quality of the environment.

Attendees satisfied with council delivered and funded local events

74%

85%

Two local board events are surveyed annually. Previous feedback is used to improve this year’s results though weather conditions, attendance and facilitation impact on results.

Grant applicants satisfied with information, assistance and advice provided

62%

76%

Community workshops are planned for 2016/2017 to build community groups capacity to submit quality applications, and provide further advice to applicants.

Aucklanders that feel connected to their neighbourhood and local community

41%

72%

Activities such as arts programmes, community facility programmes and events seek to connect Aucklanders to their local communities. The empowered communities approach aims to increase connectedness.

Aucklanders that feel their local town centre is safe

Day 76%

Night: 33%

Day: 86%

Night: 39%

Concentrating efforts to reduce property theft in and around Balmoral, and establishing an Asian seniors safety ambassador scheme and Asian media safety awareness campaign.

Utilisation at peak and off-peak times for council community facilities

Peak: 31%

Off-peak: 11%

Peak: 37%

Off-peak: 19%

The digital booking system is expected to improve customer experience. A marketing campaign that took place in quarter three. has improved utilisation.

 

 

Consideration

Local board views and implications

30.     This report informs the Albert-Eden Local Board of the performance to date for the period 1 January to 31 March 2017.

Māori impact statement

Work programme projects with Maori outcomes

31.     The local board’s work programme contains a number of projects which provide direct outcomes for Maori.  It should be noted that the work programme also provides broader opportunities and outcomes for Maori, both in the local board area and across Auckland.  Examples of this include:

·    the local board’s grants programme provides a range of activities, events and programmes that benefit Maori community groups and organisations, and wider community groups who propose and promote broader Maori outcomes.

·    the development of Chamberlain Park will provide increased sport and recreation opportunities, and promote healthy lifestyles for Maori of all ages.

·    providing programmes and activities at community and recreation centres that meet the needs of young Maori in the local board area.

Maori Responsiveness Framework

32.     The local board, through its work programme responds and delivers upon council’s Maori Responsiveness Framework through the following actions:

·    fostering and building strong relationships with mana whenua and matawaaka by ensuring their views are considered prior to making decisions on local projects

·    collaborating with co-governance entities, such as the Tupuna Maunga Authority for the protection and enhancement of the three maunga in the local board area

·    embedding mana whenua customary practices within the development of local projects (e.g. blessings at doing sod-turnings).

Implementation

33.     The Senior Advisor Albert-Eden Local Board will continue to facilitate performance updates to the local board.

 

 

Attachments

No.

Title

Page

a

Work Programme Snapshot

171

b

Work Programme Update

173

c

Finance Performance

209

d

Albert-Eden Performance Measures

217

     

Signatories

Author

Robyn Allpress – Senior Local Board Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


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Governance Forward Work Calendar

 

File No.: CP2017/09314

 

  

 

Purpose

1.       To provide the Albert-Eden Local Board with its updated governance forward work calendar which is a schedule of items that will come before the board at business meetings and workshops over the next 6 months.

 

Recommendation/s

That the Albert-Eden Local Board:

a)      Notes the Albert-Eden Local Board Governance Forward Work Calendar.

 

 

 

Attachments

No.

Title

Page

a

Albert-Eden Local Board Governance Forward Work Calendar - May 2017

225

     

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

24 May 2017

 

 


 


 


 


 


Albert-Eden Local Board

24 May 2017

 

 

Governing Body Members' update

File No.: CP2017/09315

 

  

 

Executive Summary

An opportunity is provided for Governing Body Members to update the Board on Governing Body issues they have been involved with since the last meeting.

 

Recommendations

a)      That Standing Order 3.9.14 be amended to allow Governing Body Members Cathy Casey and Christine Fletcher to have speaking rights.

 

b)      That Governing Body Members' verbal updates be received.

 

 

Attachments

There are no attachments for this report.    

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

24 May 2017

 

 

Chairperson's Report

File No.: CP2017/09316

 

  

 

Executive Summary

The Chairperson will update the Board on projects, meetings and other initiatives relevant to the Board’s interests.

 

Recommendation

That the Albert-Eden Local Board:

a)         Receives the Chairperson’s report.

 

 

Attachments

There are no attachments for this report.     

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

24 May 2017

 

 

Board Members' Reports

File No.: CP2017/09343

 

  

 

Executive Summary

An opportunity is provided for members to update the Board on projects/issues they have been involved with since the last meeting.

(Note:  This is an information item and if the Board wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda).

 

Recommendation

That the Albert-Eden Local Board:

a)         Receives the Board Member Reports for May 2017.

 

 

Attachments

There are no attachments for this report.    

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 


Albert-Eden Local Board

24 May 2017

 

 

Albert-Eden Local Board Workshop Notes

File No.: CP2017/09345

 

  

 

Executive Summary

Attached are copies of the Albert-Eden Local Board workshop notes taken during workshops held on the 19 April 2017 and the 3 and 10 May 2017.

 

Recommendation

That the Albert-Eden Local Board:

a)      Receives the workshop notes for the workshops held on the 19 April 2017 and the 3 and 10 May 2017.

 

Attachments

No.

Title

Page

a

Albert-Eden Local Board Workshop Notes - 19 April 2017

239

b

Albert-Eden Local Board Workshop Notes - 3 May 2017

241

c

Albert-Eden Local Board Workshop Notes - 10 May 2017

243

     

Signatories

Author

Michael Mendoza - Democracy Advisor

Authoriser

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

 



Albert-Eden Local Board

24 May 2017

 

 


Albert-Eden Local Board

24 May 2017

 

 


Albert-Eden Local Board

24 May 2017

 

 


Albert-Eden Local Board

24 May 2017

 

 


Albert-Eden Local Board

24 May 2017