I hereby give notice that an ordinary meeting of the Appointments and Performance Review
Committee will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Thursday, 4
May 2017
9.30am
Room 1, Level
26
135 Albert St
Auckland
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Appointments and Performance Review
Committee
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Hon Phil Goff, JP
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Deputy Chairperson
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Hon Christine Fletcher, QSO
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Members
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Cr Chris Darby
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Cr Richard Hills
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Cr Penny Hulse
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Cr Desley Simpson, JP
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Ex-officio
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Deputy Mayor Bill Cashmore
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(Quorum 3 members)
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Kalinda Gopal
Governance Advisor
27 April 2017
Contact Telephone: 021 723 228
Email: kalinda.gopal@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Appointments
and Performance Review Committee
04 May 2017
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ITEM TABLE
OF CONTENTS PAGE
1 Apologies 5
2 Declaration of
Interest 5
3 Confirmation
of Minutes 5
4 Petitions 5
5 Public Input 5
6 Local Board
Input 5
7 Extraordinary
Business 5
8 Notices of
Motion 6
9 Progress report
on the appointments process for the Auckland Regional Amenities Funding Board
and process for appointments to the board of the Tāmaki
Redevelopment Company Limited 7
10 Progress report on the
appointment process for the board of the Ports of Auckland Limited 11
11 Consideration of
Extraordinary Items
PUBLIC EXCLUDED
12 Procedural
Motion to Exclude the Public 13
C1 Verbal update on the appointment
process for the board of Ports of Auckland Limited 13
C2 Board appointments to the
Tāmaki Redevelopment Company Limited 13
C3 Board appointments to the Auckland
Regional Amenities Funding Board 13
At the close of
the agenda no apologies had been received.
2 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation
of Minutes
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That the Appointments and Performance Review Committee:
a)
confirm the ordinary minutes of its meeting,
held on Wednesday, 29 March 2017, including the
confidential section, as a true and correct record.
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4 Petitions
At the close of
the agenda no requests to present petitions had been received.
5 Public Input
Standing Order
7.7 provides for Public Input. Applications to speak must be made to the
Governance Advisor, in writing, no later than one (1) clear working day
prior to the meeting and must include the subject matter. The meeting
Chairperson has the discretion to decline any application that does not meet
the requirements of Standing Orders. A maximum of thirty (30) minutes
is allocated to the period for public input with five (5) minutes
speaking time for each speaker.
At the close of
the agenda no requests for public input had been received.
6 Local Board Input
Standing Order
6.2 provides for Local Board Input. The Chairperson (or nominee of that
Chairperson) is entitled to speak for up to five (5) minutes during this
time. The Chairperson of the Local Board (or nominee of that Chairperson)
shall wherever practical, give one (1) day’s notice of their wish
to speak. The meeting Chairperson has the discretion to decline any
application that does not meet the requirements of Standing Orders.
This right is
in addition to the right under Standing Order 6.1 to speak to matters on the
agenda.
At the close of
the agenda no requests for local board input had been received.
7 Extraordinary Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item
that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local
authority by resolution so decides; and
(b) The presiding member
explains at the meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the
discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an
item is not on the agenda for a meeting,-
(a) That item may be discussed
at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution, decision or
recommendation may be made in respect of that item except to refer that item to
a subsequent meeting of the local authority for further discussion.”
8 Notices of Motion
There were no
notices of motion.
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Appointments
and Performance Review Committee
04 May 2017
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Progress
report on the appointments process for the Auckland Regional Amenities Funding
Board and process for appointments to the board of the Tāmaki
Redevelopment Company Limited
File No.: CP2017/06497
Purpose
1. To
inform and make public the process for the joint appointment to the board of
the Tāmaki Redevelopment Company Limited and update the committee on the
progress for appointments to the Auckland Regional Amenities Funding Board.
Executive
summary
Auckland Regional Amenities Funding
Board
2. Further
to the decisions made by the Appointments and Performance Committee on 29 March
2017 about the short-listed candidates for the Auckland Regional Amenities
Funding Board, the interview panel have completed eight interviews and
recommend appointing two candidates for the two vacancies on the board.
3. A
confidential report on today’s agenda provides the information for the
Appointments and Performance Committee to make its decisions.
Tāmaki Redevelopment
Company Limited
4. The
Tāmaki Redevelopment Company Limited constitution provides that the Crown
and Auckland Council appoint one director each to the board, with the balance
of directors to be appointed and/or removed jointly by the Crown and council.
5. The
term of one jointly appointed director will end on 19 June
2017. At the time of writing this report, the Crown had not made a
decision whether or not to reappoint this director for a further term.
Staff will update the committee at the meeting regarding the Crown’s
decision.
6. If
the Crown decides not to reappoint the director, decisions will also need to be
made regarding the skill sets required for any replacement director, and the
membership of the joint appointment panel will need to be agreed.
7. A report
on the confidential agenda considers these matters.
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Recommendation/s
That the Appointments and
Performance Review Committee:
a) note
there are two confidential reports on this meeting agenda providing
recommendations:
(i) regarding
the appointment of two candidates to the Auckland Regional Amenities Funding
Board
(ii) regarding
the potential re-appointment of a director of Tāmaki Redevelopment
Company Limited, and if necessary the joint appointment process to fill a director
vacancy.
b) note
the appointment process for the jointly appointed board members for the
Tāmaki Redevelopment Company Limited set out in this report
c) note
any appointment decisions will be made publicly available at the conclusion
of the appointment process.
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Comments
Progress on the appointment process
for the Auckland Regional Amenities Funding Board
8. A
confidential report on this agenda provides the information for the committee
to make decisions regarding the two candidates recommended for appointment by
the Auckland Regional Amenities Funding Board interview panel.
9. The
interview panel have completed eight interviews, and have identified their
preferred candidates for the two vacancies on the board. The interview
panel chair, Councillor Christine Fletcher, will speak to the interview
panel’s recommendations at the committee meeting.
Tāmaki Redevelopment
Company Limited
10. Auckland
Council owns 41 per cent of the shares in Tāmaki Redevelopment Company
Limited. The Crown owns the other 59 per cent of the shares.
Tāmaki Redevelopment Company Limited’s constitution provides that
the Crown and council independently appoint one director each, and jointly
appoint the other directors.
Review
of strategic priorities and board capabilities for Tāmaki Redevelopment
Company Limited
11. On 13 April
2015, Cabinet agreed to transfer the ownership and responsibility for the
associated tenancy and property management services of Housing New
Zealand’s Tāmaki assets (approximately 2,800 houses) to Tāmaki
Redevelopment Company Limited by 31 March 2016 [CAB Min (15) 11/18 refers].
12. As a result
Tāmaki Redevelopment Company Limited’s functions have changed
significantly to include:
· management
of $1.5 billion balance sheet
· asset
management, including upgrading of 2,800 social houses
· redevelopment
of approximately 7,500 new houses
· significant
procurement and contract management in respect of existing assets and those to
be developed
· contributing
to building and evaluating an outcomes framework for monitoring regeneration
outcomes for Tāmaki
· enabling
social and economic outcomes e.g. education and employment.
13. Following the
Cabinet decision in 2016, the board of Tāmaki Redevelopment Company
Limited commissioned a strategic review which considered its additional
responsibilities, the future governance requirements including the number of
board members, skill requirements (current and future) and remuneration.
14. The strategic
review recommended an increase in directors from seven to eight (nine if
required) because of the increased workload. The Tāmaki
Redevelopment Company Limited board was increased to eight directors following
this strategic review.
15. One
director’s term is ending in June 2017. As this director was
jointly appointed with the Crown, a joint decision needs to be made whether to
reappoint this director. At the time of writing this report, the Crown
was yet to make a decision.
Tāmaki
Redevelopment Company Limited - Board Appointment Process
16. If the joint
decision is not to reappoint the director, a process will need to be undertaken
to recruit a new director. The recommended process is set out
below.
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Step
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Decision maker
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Date
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1
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Report
to the committee seeking:
a) confirmation
of the board appointment process
b) approval
of joint appointment panel members
c) approval
of required skill sets.
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Appointment
and Performance Review Committee of council
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4
May 2017 (today)
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2
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Advertising
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Joint
appointment team (Auckland Council’s executive recruitment team and the
Crown’s appointments team)
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5
– 14 May 2017
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3
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Short-list
candidates
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Joint
appointment panel made up of representatives from Auckland Council (Panuku),
Crown (New Zealand Treasury official), Independent Maori Statutory Board
(Chief Executive) and the Chair of Tāmaki Redevelopment Company
Limited
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15
– 20 May 2017
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3
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Approval
of short-list candidates
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Appointment
and Performance Review Committee and Crown
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8
June 2017
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4
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Interview
candidates
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Joint
appointment panel made up of representatives from Auckland Council (Panuku),
Crown (Treasury official), Independent Maori Statutory Board (Chief
Executive) and the Chair of Tāmaki Redevelopment Company Limited
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9
– 19 June 2017
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5
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Appointment
of candidate
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Appointments
and Performance Review Committee and Crown
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5
July 2017
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17. Using the
process above would mean that a new director would not be appointed before the
current director’s term ends. However, given the number and experience
of directors currently on the board, it is not considered a risk to have a
vacancy for a short period of time.
18. It is
recommended that the process for the board appointments will be supported by
council’s executive recruitment team.
Consideration
Local
board views and implications
19. Board
appointments are the role of the governing body. Local board members are
able to provide input through the nomination process.
20. The
Maungakiekie-Tāmaki Local Board can contribute to the joint board
appointment process through membership on the Tāmaki Coordination Group,
which can provide feedback on the appointment process directly to the
representatives on the joint appointment panel.
Māori
impact statement
21. The
Independent Māori Statutory Board is able to provide input into the
nomination process and through representation on the joint appointment panel.
Implementation
22. Following
approval from this committee, staff from the CCO governance and external
partnerships, and the executive recruitment teams will progress the appointment
process.
Attachments
There are no attachments for
this report.
Signatories
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Author
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Josie Meuli - Senior Advisor
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Authorisers
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Alastair Cameron - Manager - CCO Governance &
External Partnerships
Phil Wilson - Governance Director
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Appointments
and Performance Review Committee
04 May 2017
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Progress report on the appointment process for the
board of the Ports of Auckland Limited
File No.: CP2017/07059
Purpose
1. To
update the on Auckland Council Investments Limited’s progress relating to
the appointment of a director to the board of Ports of Auckland Limited.
Executive
summary
2. Auckland
Council Investments Limited owns and manages council’s major equity
investments, which includes the Ports of Auckland Limited (100 per cent owned),
Auckland International Airport Limited (22.4 per cent owned), and the Auckland
Film Studios Limited (100 per cent owned).
3. There
is currently a director vacancy on the board of Ports of Auckland
Limited.
4. The
Auckland Council Investments Limited’s Statement of Intent requires it to
consult with council in relation to director appointments to Ports of Auckland
Limited. The decision regarding who to appoint as a director rests with
Auckland Council Investments Limited, and council has no formal role in this
process.
5. The
Auckland Council Investments Limited Chief Executive, John Crawford will
provide a verbal confidential update to the Appointments and Performance Review
Committee regarding the candidates that have been short-listed for interview.
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Recommendation/s
That the Appointments and
Performance Review Committee:
a) note that
a verbal update will be provided in the confidential section of this meeting by
the chief executive of Auckland Council Investments Limited regarding the
candidates to be short-listed for interview for the director vacancy on the
board of Ports of Auckland Limited.
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Attachments
There are no attachments for
this report.
Signatories
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Author
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Josie Meuli - Senior Advisor
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Authorisers
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Alastair Cameron - Manager - CCO Governance &
External Partnerships
Phil Wilson - Governance Director
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Appointments
and Performance Review Committee
04 May 2017
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Exclusion of the Public: Local Government Official
Information and Meetings Act 1987
That the Appointments and Performance Review
Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the specific
grounds under section 48(1) of the Local Government Official Information and
Meetings Act 1987 for the passing of this resolution follows.
This resolution
is made in reliance on section 48(1)(a) of the Local Government Official
Information and Meetings Act 1987 and the particular interest or interests
protected by section 6 or section 7 of that Act which would be prejudiced by
the holding of the whole or relevant part of the proceedings of the meeting in
public, as follows:
C1 Verbal
update on the appointment process for the board of Ports of Auckland Limited
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Reason for
passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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s7(2)(a) -
The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the presentation of this report will contain personal and private
information regarding potential directors.
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s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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C2 Board
appointments to the Tāmaki Redevelopment Company Limited
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Reason for
passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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s7(2)(a) -
The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the report contains information about the jointly appointed board
members on the Tāmaki Redevelopment Company Limited.
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s48(1)(a)
The public conduct
of the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
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C3 Board
appointments to the Auckland Regional Amenities Funding Board
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Reason for
passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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s7(2)(a) -
The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the report contains information about the appointed board members
on the Auckland Regional Amenities Funding Board
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s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
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