Appointments and Performance Review Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Appointments and Performance Review Committee held in the Room 1, Level 26, 135 Albert St, Auckland on Thursday, 4 May 2017 at 9.34am.

 

present

 

Chairperson

Hon Phil Goff, JP

 

Deputy Chairperson

Hon Christine Fletcher, QSO

 

Members

Cr Chris Darby

 

 

Cr Richard Hills

 

 

Cr Penny Hulse

 

 

Cr Desley Simpson, JP

 

Ex-officio

Deputy Mayor Bill Cashmore

From 9.38am, Item 5.1

 

 

 

 

 


Appointments and Performance Review Committee

04 May 2017

 

 

 

1          Apologies

 

Resolution number APP/2017/29

MOVED by Mayor P Goff, seconded by Cr D Simpson:   

That the Appointments and Performance Review Committee:

a)         accept the apology from Cr P Hulse for early departure.

CARRIED

 

2          Declaration of Interest

There were no declarations of interest.

 

 

3          Confirmation of Minutes

 

Resolution number APP/2017/30

MOVED by Cr D Simpson, seconded by Cr C Darby:  

That the Appointments and Performance Review Committee:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 29 March 2017, including the confidential section, as a true and correct record.

CARRIED

 

 

4          Petitions

 

There were no petitions.

 

 

5          Public Input

 

 

5.1

Public Input - Penny Bright - Performance of the Tamaki Redevelopment Company Limited and related matters

 

Penny Bright was present to address the meeting and tabled documents in support of the item.  Copies of the documents are attached to the official copy of the minutes and are available on the Auckland Council website as a minutes attachment.

 

Deputy Mayor B Cashmore entered the meeting at 9.38 am.

 

Resolution number APP/2017/31

MOVED by Mayor P Goff, seconded by Cr P Hulse:  

That the Appointments and Performance Review Committee:

a)      receive the presentation from Penny Bright regarding the performance of Tāmaki Redevelopment Company and other related matters and thank Ms Bright for her attendance. 

CARRIED

 

Attachments

a     4 May 2017 - Appointments and Performance Review Committee - Item 5.1 Public Input - addresses of bare sections in Tamaki Regeneration list

b     4 May 2017 - Appointments and Performance Review Committee - Official Information Act response  

 

 

6          Local Board Input

 

There was no local board input.

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 

 

8          Notices of Motion

 

There were no notices of motion.

 

 

9

Progress report on the appointments process for the Auckland Regional Amenities Funding Board and process for appointments to the board of the Tāmaki  Redevelopment Company Limited

 

Resolution number APP/2017/32

MOVED by Mayor P Goff, seconded by Cr D Simpson:  

That the Appointments and Performance Review Committee:

a)      note there are two confidential reports on this meeting agenda providing recommendations:

(i)      regarding the appointment of two candidates to the Auckland Regional Amenities Funding Board

(ii)     regarding the potential re-appointment of a director of Tamaki Redevelopment Company Limited, and if necessary the joint appointment process to fill and director vacancy.

b)      note the appointment process for the jointly appointed board members for the Tāmaki  Redevelopment Company Limited set out in the agenda report

c)      note any appointment decisions will be made publicly available at the conclusion of the appointment process.

 

CARRIED

 

 

10

Progress report on the appointment process for the board of the Ports of Auckland Limited

 

Resolution number APP/2017/33

MOVED by Mayor P Goff, seconded by Cr D Simpson:  

That the Appointments and Performance Review Committee:

a)      note that a verbal update will be provided in the confidential section of this meeting by the chief executive of Auckland Council Investments Limited regarding the candidates to be short-listed for interview for the director vacancy on the board of Ports of Auckland Limited.

 

CARRIED

  

 

 

 

11        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

12        Procedural motion to exclude the public

Resolution number APP/2017/34

MOVED by Mayor P Goff, seconded by Cr D Simpson:  

That the Appointments and Performance Review Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Verbal update on the appointment process for the board of Ports of Auckland Limited

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the presentation of this report will contain personal and private information regarding potential directors.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2       Board appointments to the Tāmaki  Redevelopment Company Limited

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains information about the jointly appointed board members on the Tāmaki Redevelopment Company Limited

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

 

C3       Board appointments to the Auckland Regional Amenities Funding Board

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains information about the appointed board members on the Auckland Regional Amenities Funding Board

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

 

9.54am            The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

10.46am          The public was re-admitted.

 

 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Verbal update on the appointment process for the board of Ports of Auckland Limited

 

Resolution number APP/2017/35

MOVED by Mayor P Goff, seconded by Cr P Hulse:  

That the Appointments and Performance Review Committee:

a)      receive the verbal update from the chief executive of Auckland Council Investments Limited regarding the candidates to be short-listed for interview for the director vacancy on the board of Ports of Auckland Limited. 

b)      thank outgoing director Wayne Walden for his service on the board of the Ports of Auckland Limited.

c)      note that the agenda report and decisions will be restated in the open section of the minutes.

 

 


 

 

C2

Board appointments to the Tāmaki  Redevelopment Company Limited

 

Resolution number APP/2017/36

MOVED by Mayor P Goff, seconded by Deputy Chairperson C Fletcher:  

That the Appointments and Performance Review Committee:

e)      note that the final appointment decisions will be made publicly available after the conclusion of the appointment process but that the agenda report and attachments will remain confidential.

 

 

 

C3

Board appointments to the Auckland Regional Amenities Funding Board

 

Resolution number APP/2017/37

MOVED by Deputy Chairperson C Fletcher, seconded by Cr R Hills:  

c)      note that the decisions in a) above will be made publicly available after the conclusion of the appointment process, but the agenda report and attachments will remain confidential.

 

  

 

10.46 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Appointments and Performance Review Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................