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Resolution number AUD/2017/17
MOVED by Chairperson S Sheldon, seconded by Member B Robertson:
That the
Audit and Risk Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
b) agree
that Greg Schollum, Deputy Controller and Auditor-General, Sarah Lineham,
Sector Manager, Local Government, Office of the Auditor-General, Jo Smaill,
Audit Director, Audit New Zealand and Robert Sutherland, Audit Manager, Audit
New Zealand be permitted to remain for Confidential Items C1 Auckland Council
and Group Financial Year End 30 June 2017 Reporting and Audit Requirements
and C2 Office of the Auditor-General and Audit New Zealand; Paul McKay,
General Manager AON, Sahreena Mohammed, Executive Director – Account
Manager for Council Group AON and Sam Ketley, Risk Engineer AON be permitted
to remain for Confidential Item C3 Insurance Renewal - Indicative Council
Group Programme for 2017/2018 period and Damian O’Connell, Associate
Director, EY be permitted to remain for Confidential Item C4 Update on
Compliance with the Holidays Act 2003 after the public has been excluded,
because of their knowledge of matters which will help the Audit and Risk
Committee in its decision-making.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This resolution
is made in reliance on section 48(1)(a) of the Local Government Official
Information and Meetings Act 1987 and the particular interest or interests
protected by section 6 or section 7 of that Act which would be prejudiced by
the holding of the whole or relevant part of the proceedings of the meeting
in public, as follows:
C1 Auckland Council and Group
Financial Year End 30 June 2017 Reporting and Audit Requirements
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In
particular, the report contains financial assumptions and judgements that have
impact on the financial results of the Auckland Council Group as at 30 June
2017.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C2 Office of the
Auditor-General and Audit New Zealand briefing
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In
particular, the report from Audit New Zealand contains information
regarding the annual report and financial results of the Auckland Council
Group as at 30 June 2017.
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s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C3 Insurance Renewal -
Indicative Council Group Programme for 2017/2018 period
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the disclosure
of information for which good reason for withholding exists under section
7.
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s7(2)(i)
- The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the report contains preliminary indications of the proposed
policies and indicative premiums and terms from insurers which are subject
to consideration and negotiation.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C4 Update on Compliance with
the Holidays Act 2003
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(a)
- The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the report contains financial and operational information and
details of internal audit activity, which if released may jeopardise the
effective delivery of internal audit services.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
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