Agenda of Auckland City Centre Advisory Board

TERMS OF REFERENCE

(Excerpt –full terms of reference available as a separate document)

1. These terms of reference set out the roles, responsibilities and working arrangements for the Auckland City Centre Advisory Board.

2. The board is a key advisory body, with no decision-making or autonomous budgetary authority.

3. The board will assist the Auckland Council, specifically the Governing Body and the Waitematā Local Board and Auckland Council Controlled Organisations to oversee and be a key advisor to the Auckland Council on achieving the vision and strategic outcomes of the Auckland Plan, the City Centre Masterplan, the expenditure of the city centre targeted rate and city centre issues.

Membership:

Includes one councillor and one local board member.

The board should include members who can provide expert advice on many areas including transport, landscape, environment and youth sectors. The membership includes a position for Mana Whenua. Representatives from CCOs may be board members without voting rights. The number of the board members should be between 16 and 21 at any time.

The new panel’s term should end one month prior to the next local government elections in 2019. The membership of the panel may be rolled over for more than one electoral term of three years.

Exclusion of the public – who needs to leave the meeting

Members of the public

All members of the public must leave the meeting when the public are excluded unless a resolution is passed permitting a person to remain because their knowledge will assist the meeting.

Those who are not members of the public

General principles

· Access to confidential information is managed on a “need to know” basis where access to the information is required in order for a person to perform their role.

· Those who are not members of the meeting (see list below) must leave unless it is necessary for them to remain and hear the debate in order to perform their role.

· Those who need to be present for one confidential item can remain only for that item and must leave the room for any other confidential items.

· In any case of doubt, the ruling of the chairperson is final.

Members of the meeting

· The members of the meeting remain (all Governing Body members if the meeting is a Governing Body meeting; all members of the committee if the meeting is a committee meeting).

· However, standing orders require that a councillor who has a pecuniary conflict of interest leave the room.

· All councillors have the right to attend any meeting of a committee and councillors who are not members of a committee may remain, subject to any limitations in standing orders.

Independent Māori Statutory Board

· Members of the Independent Māori Statutory Board who are appointed members of the committee remain.

· Independent Māori Statutory Board members and staff remain if this is necessary in order for them to perform their role.

Staff

· All staff supporting the meeting (administrative, senior management) remain.

· Other staff who need to because of their role may remain.

Local Board members

· Local Board members who need to hear the matter being discussed in order to perform their role may remain. This will usually be if the matter affects, or is relevant to, a particular Local Board area.

Council Controlled Organisations

· Representatives of a Council Controlled Organisation can remain only if required to for discussion of a matter relevant to the Council Controlled Organisation.

Auckland City Centre Advisory Board

24 May 2017

Election of the Chairperson and Deputy Chairperson

File No.: CP2017/09378

Purpose

1. To elect a chairperson and deputy chairperson for the Auckland City Centre Advisory Board (the board).

Executive summary

2. With the new term of the Auckland City Centre Advisory Board, members are required to elect a new chairperson and deputy chairperson.

3. The previous chair, Kate Healy, has resigned from the Auckland City Centre Advisory Board and is therefore not seeking re-election.

4. The board has appointed an interim chair, John Coop, until 24 May 2017.

5. The board must decide whether the election will be conducted by open or closed ballot.

6. The board must also choose a voting system. Staff recommend that the board adopt one of the two voting systems outlined in the Local Government Act 2002 (refer to paragraphs 12 and 13 of this report).

7. Once the board has made these choices, the Lead Officer Support will lead the process for the election of the chairperson.

Recommendation/s

That the Auckland City Centre Advisory Board:

a) decide whether the chairperson and deputy chairperson will be elected by open or closed ballot.

b) decide whether the chairperson will be elected using voting system A or voting system B (as described in Schedule 7, Clause 25 of the Local Government Act 2002).

c) elect a chairperson.

d) elect a deputy chairperson.

Comments

8. At its meeting on 23 September 2015 the board elected Kate Healy as chairperson (Resolution number CEN/2015/74). On 22 February 2017 Kate announced her resignation from the board, and that the scheduled board meeting on 29 March 2017 would be her last meeting.

9. John Coop was elected deputy chairperson on 25 November 2015 (Resolution number CEN/2015/100).

10. At its meeting on 19 April 2017 the board considered the election of a chairperson and deputy chairperson for the current term. In the absence of any nominations, the board elected John Coop as interim chairperson for a term of up to two meetings (Resolution number CEN/2017/22).

11. The board is now required to elect a new chairperson and deputy chairperson. Once the chairperson has been elected the same process for the deputy chair will follow.

12. There is no provision for proxy voting. Only members present may nominate and vote for the chairperson. Candidates can vote for themselves.

13. The board’s terms of reference state that the three elected members are ineligible to be elected as chair or deputy chair to the board.

Open or closed ballot

14. The board can choose to elect the chairperson by show of hand, which is an open ballot, or by writing their preference on a ballot paper, which is a closed ballot.

Voting system

15. The board needs to decide what voting system it wants to use.

16. Staff recommend to undertake the election in accordance with Schedule 7, Clause 25 of the Local Government Act 2002, and to choose one of the two systems that can be used to elect chairpersons and deputy chairpersons of regional councils and other committees. The two systems are described below.

17. System A –

· requires that a person is elected or appointed if he or she receives the votes of a majority of the members of the local authority or committee present and voting, and

· has the following characteristics:

- there is a first round of voting for all candidates

- if no candidate is successful in that round there is a second round of voting from which the candidate with the fewest votes in the first round is excluded

- if no candidate is successful in the second round there is a third, and if necessary subsequent, round of voting from which, each time, the candidate with the fewest votes in the previous round is excluded

- in any round of voting, if two or more candidates tie for the lowest number of votes, the person excluded from the next round is resolved by lot.

18. System B –

· requires that a person is elected or appointed if he or she receives more votes than any other candidate, and

· has the following characteristics:

- there is only one round of voting

- if two or more candidates tie for the most votes, the tie is resolved by lot.

Voting procedure at the meeting

19. The meeting will proceed as follows:

· The lead officer will call the meeting to order and deal with apologies and the initial procedural items.

· The first item of substantive business will be the election of chairperson and the meeting will be chaired by the lead officer, assisted by the governance advisor.

· The lead officer will call for a decision on whether the ballot will be open or closed. This will be by simple voice or show of hands vote.

· The lead officer will then call for a decision on the voting system. Once a member moves one of the systems and is seconded, it will be put to the vote. Again a decision will be by voice or show of hands.

· The lead officer will call for nominations for chairperson. Each candidate must be nominated and seconded by a board member who is present.

· If there is only one nomination that person will be declared elected and will assume the chair.

· If there is more than one candidate, an election will take place using the voting system agreed earlier.

· If it is closed voting, the governance advisor will undertake the vote, scrutineered by the liaison councillor.

· Once the chairperson is elected, they will assume the chair and carry out the process for electing the deputy chairperson.

· The meeting will then continue with the next item of business.

Consideration

Local board views and implications

20. There are no local board implications.

Māori impact statement

21. There are no items in this report which impact on matters of significance for Māori.

Implementation

There are no significant implication issues.

Attachments

There are no attachments for this report.

Signatories

Author	Kalinda Gopal - Governance Advisor
Authoriser	Barry Potter - Director Infrastructure and Environmental Services

Auckland City Centre Advisory Board

24 May 2017

City Centre Progress Update for the Auckland City Centre Advisory Board - 17 May 2017

File No.: CP2017/08870

Purpose

1. To update the Auckland City Centre Advisory Board (ACCAB) on progress on City Centre projects and initiatives to 12 April 2017.

2. The report provides a high-level overview of progress on projects and initiatives in the City Centre, including:

a. Programming Activities

b. Operations

c. Delivery Projects

For each project, a coloured bar shows the three stages of development:

Feasibility / Investigation
Design / Consultation
Construction

An arrow then shows what stage the project is currently at.

Executive summary

Britomart Streetscapes - Stage 2: Galway Street East

3. Construction is progressing well and is on track to be completed in July 2017.

Myers Park Upgrade – Stage 2

4. Following an internal Gateway Review it has been recommended that Stage 2 be put on hold pending a full review of the business case and budget.

Ellen Melville Centre and Freyberg Place Upgrade

5. Paving works are progressing well on Freyberg Place and Courthouse Lane. Building works are continuing and the project is on track for completion in June 2017.

Karangahape Road Streetscape Enhancement and Cycleway

6. Tender for detailed design closes 25 May 2017

City Rail Link

7. The City Rail Link (CRL) has attracted strong international interest in the contract for the project’s tunnels and stations.

8. Investigation works in Albert St between Victoria and Wellesley Streets are underway to determine the location of utilities in advance of Aotea station works.

Albert Street and Lower Queen Street Public Realm Works

9. The CRL team presented latest designs for Lower Queen Street to the Council Projects Design Review Panel on 1 May 2017 and will attend the May ACCAB meeting to update the board on progress to date.

Activate Auckland

10. The Development Response Group is progressing work on an integrated package of tools that can be used to minimise the impacts of construction on businesses, residents and public spaces.

City Centre Transport Network

11. The Mid Town East West Public Transport Study project team has identified a preferred option for further investigation. Public consultation closed 24 April 2017. Feedback is being considered.

Recommendation/s

That the Auckland City Centre Advisory Board:

a) receive the City Centre progress report update to 17 May 2017.

Comments

Programming

Lower Queen St & Albert St Reinstatement upgrades

12. The Auckland City Centre Advisory Board has endorsed, subject to conditions, contributing $20 million for the reinstatement of Albert Street and $10 million for the reinstatement of Lower Queen Street, to be included in the construction contracts for CRL.

13. The CRL team presented latest designs for Lower Queen Street to to the Council Projects Design Review Panel on 1 May 2017.

14. Members of the CRL team will be attending the May ACCAB meeting to update the full board on progress to date.

Waterfront Planning and Implementation programme

15. A targeted refresh of the Waterfront Plan 2012 is underway. This work is required to guide the prioritisation and implementation of current and future city waterfront projects and to better enable integrated planning and delivery across the council family. While integrated with the wider waterfront planning, the refresh does not seek to deliver a new Waterfront Plan.

16. Development of the Wynyard Quarter Framework includes working with the wider council family to identify any demand for a potential ‘signature building’ on the headland park as well as other potential cultural and community uses; collaborating with Auckland Transport on short and long term transport options; and ongoing work with Panuku Mana Whenua Forum to provide input to the framework development.

17. Phase 2 Cruise: Queens Wharf Dolphin. At its meeting in March the Planning Committee agreed in principle to the inner dolphin off Queens Wharf to enable large ships to berth in Auckland from the 2018/19 cruise season. The agreement is subject to further technical work and risk assessment, and all consents being obtained.

18. The Harbourmaster is leading the process to look at the risk assessment, mitigation measures and operational parameters for the proposed options. If the inner dolphin is proven acceptable, then it is possible for it to be operational in time for the 2018/19 cruise season, subject to resource consent approval.

19. Central Wharves Framework: Work is progressing based on two scenerios which will enable consideration of the outcomes prior to the finalization of the framework once the port planning outcomes are known. Key pieces of work that don’t preclude future cruise ship options are also being progressed to inform the implementation programme.

Learning Quarter

20. The installation of the network of CCTV cameras in Albert Park commenced in late March. It is anticipated to be a six month timeframe to complete installation.

21. Levels of night time light in Albert Park are set to improve as a suitable light kit has been sourced to enable the existing bulbs to be changed to LED bulbs. The heritage lamp posts will remain in place, only light bulbs will change. This project is due for completion in the next six months.

22. Investigation work for the restoration of Albert Park’s historic band rotunda and Caretaker’s Cottage has been completed. Physical work will begin in the first quarter of the new financial year.

23. The Mid Town East West Public Transport Study project team has identified a preferred option for further investigation. AT began public engagement closed on 24 April 2017. Nearly 2000 submissions are being evaluated.

24. The Learning Quarter Working Group has been reconvened and is meeting 18 May 2017.

Homelessness

25. The Public Amenities Working Group is facilitating discussions between Auckland City Mission and St Matthews in the City about a proposal to temporarily provide lockers for the homeless in the church grounds.

26. Contract negotiations on the draft funding agreement between Auckland Council and the James Liston Hostel Trust for a $2 million contribution to the upgrade of James Liston Hostel have successfully progressed and parties are meeting in May to finalise the funding agreement.

27. The James Liston Hostel advise that designs are close to being finalised and the intention is to apply for resource consent and building consent in the near future.

28. Auckland Council’s Community and Social Policy Team is undertaking policy work on homelessness. This work involves reviewing the literature (including international case studies), interviewing key informants, describing what council and other agencies currently do, and assessing available levers in order to identify option for council’s position and potential role in addressing homelessness.

29. The work will inform future strategy and guiding documents. A report will be presented to the Environment and Community Committee on 13 June 2017.

High Street District Framework Plan

30. Concept paper and programme have been discussed with Heart of the City (April) to commence work on the High Street District Framework. Pre-framework investigations, directed by resolution if the Auckland Council Planning Committee, are underway and are expected to be completed in August. An internal preparatory workshop is being organized with Council and Heart of the City to develop stakeholder and urban design approaches, this will take place in late May. The High Street District Framework is expected to take place July- October 2017.

Activate Auckland

31. Hoardings and Light boxes created for private development sites during the World Master Games have been stored for future uses, such as the Lions Tour in June 2017.

32. The Activate Auckland team is working with Precinct and the CRL team to ensure a people friendly space in Lower Queen Street during the ongoing construction work.

33. The PlaceKit is a series of bespoke temporary place shaping tools that can be used to improve amenity during change, better link spaces and allow for a stepped, cost-effective approach to significant infrastructure change and development. Final design will be completed in June, proto types will be delivered in August and the full kit will be constructed between October 2107 and June 2018.

34. The Development Response Group has been established to consider an integrated package of tools that can be used to minimise the impacts of construction on businesses, residents and public spaces. This builds on the work and initiatives included in the High Street District in response to the Freyberg Place Upgrade.

Te Ara I Whiti (Sky Path)

35. Ongoing operational and maintenance costs have been determined.

City Rail Link Update

36. The CRL has attracted strong international interest in the contract for the project’s tunnels and stations. Ten companies from Europe, China, Australia and New Zealand have participated in the pre-qualification phase and eight have been approved to move to the expression of interest phase.

37. The Street Response Manager started 1 May 2017, the purpose of the role being to provide an integrated development response to the challenges faced above-ground during construction. The incumbent will bring together business support services, activation of the street and the strengthening of relationships with stakeholders.

City Centre Masterplan Implementation

38. Out of the Auckland Council Planning Committee resolution on City Centre Masterplan (CCMP) projects came the following activities.

39. A joint workshop of the City Centre Executive Steering Group and the Project Control Group took place on 10 May 2017 to agree a preferred scenario for the pace of implementation of the CCMP. This workshop agreed on a more aggressive scenario assuming the ability to achieve a 20% reduction in general traffic entering and exiting the city centre at peak periods, the 2012 CCMP assumed that general traffic volumes would remain static.

40. Harbour Stitch – Downtown Framework Refresh (Quay-Hobson flyover) Work is underway to refresh the Downtown Framework (2014) to link the city centre and the waterfront. The refresh will consider high quality public realm implications and will look to align with the City Centre Transport Network, recent development investment, and the Central Wharves Strategy. Reference design options will be developed for Britomart East/West to provide strong city centre to waterfront linkages with the City Centre Transport Network. Britomart Eat bus PT interchange has an end of May date for options with a decision following from Auckland Transport.

41. To date work has closely involved Auckland Transport and Panuku. Progress has been presented to the Downtown Infrastructure Development Group and will be presented to the City Centre/Waterfront Programme Control Group soon. The project team has met with members of Mana Whenua and will be at the CRL Mana Whenua Forum on 16 May. The project team is also coordinating with Precinct Properties and CRL’s Lower Queen Street and Lower Albert Street projects. Work is expected to the completed in June.

42. Victoria and Wellesley Streets Auckland Ttansport consulted on options for routing eastbound isthmus buses within the city centre, including their preferred option which is to have these buses travel via Victoria Street. Auckland Transport is considering feedback and will use it to determine the final route of the city for these buses.

43. Later this year Auckland Transport will seek further public feedback on detailed designs for the Midtown bus plans and how to create vibrant public spaces around the bus infrastructure.

44. Queen Street LRT implications Work is underway to develop a scope and project plan for this piece of work.

45. All work related to CCMP implementation is being coordinated through the cross council City Centre & Waterfront Programme Control Group.

Cycle Network

46. Quay St segment of the Tamaki Drive Cycleway: Construction has been delayed due to the resource consent application being notified.

47. Nelson St Cycleway: The section of the Nelson St Cycleway from Victoria St to Pakenham St East in Market Place, and Pitt St from Beresford Square to Hobson St has been awarded for construction. Works are scheduled to commence in early June and be completed in September Plans for the remaining section of Market Pl, Customs St West and Lower Hobson is included as Stage 2 of the Westhaven to City project.

48. Westhaven to City (Stage 1): This is a route for more confident cyclists from Westhaven Promenade to Customs St West. The route supplements shared paths along Beaumont St, North Wharf and Te Wero. The proposal was consulted on late last year. The Feedback Report on this public consultation will be available on the project web page by the end of May. Construction is scheduled to commence in June and be completed in August.

49. Westhaven to City (Stage 2): The preferred option is a bi-directional cycleway on Market Place. Customs St West and Lower Hobson St. General traffic on the Market Place section would be restricted to one direction. It will provide a link for people on bikes of all ages and abilities between the cycleways on Nelson Street and Quay Street. Public consultation is scheduled for June. Construction is anticipated to follow in September.

50. Midtown cycleway (Victoria Street): Victoria St - consultation started on 12 May and will run through 5 June for the scheme from Beaumont St to Hobson St. The rest of the project to connect to the east will be delivered beyond 2018 in conjunction with the Midtown Bus Routes project which is currently out for consultation.

51. Beaumont St Interim Cycleway: The delivery of Beaumont St section of the Interim Cycleway is complete.

52. Tamaki Drive cycleway: The project proposes cycling and walking improvements along Tamaki Drive between just west of The Strand and Ngapipi Bridge; creating a 2.4km safe, attractive off-road walking and cycling route. Public consultation on the scheme is scheduled to commence on 22 May.

Wynyard Quarter Redevelopment

53. Works continue on Madden Street (between Daldy and Sanfords) and Gaunt Street (between Daldy and Bus Depot entrance). Works are to build new in-ground infrastructure to support the higher density residential and commercial land use, build sustainable stormwater solutions and high amenity streetscapes.

54. The work on Madden Street is being carried out by Panuku Development Auckland and the upgrade to Gaunt Street is an Auckland Transport project.

55. The Precinct and Willis Bond commercial and residential construction projects continue. Precinct GridAKL at 10 Madden Street is the next to be completed with a formal opening earmarked September 2017.

Operations

City Centre Operations

56. Funding has been endorsed by ACCAB and approved by council’s Finance and Performance Committee for the establishment of a pedestrian monitoring network. A strategic assessment is being carried out by ICT and a procurement strategy being written by Procurement. The next step is to convene the project team to determine measures.

57. The City Centre Report Card is at final review stage and will be discussed at the June meeting.

City Centre Maintenance

58. Auckland Transport’s Central Road Corridor Delivery team, responsible for street cleaning in the city centre, has allocated additional staff time to managing contractors, this will result in quicker response times to any street cleanliness issues.

59. Council’s Waste Solutions team, responsible for loose litter and rubbish collection, has also made a commitment to quicker response times outside the programmed collection times. Parking bays are now included in the regular service schedule.

60. 155 requests for service have been noted in the past month, ranging from illegal dumping through to damaged signs and street furniture. All requestes for service were responded to in timely fashion

61. There are 57 pieces of public art in the City Centre, the cleaning regime is being doubled with additional consequential opex.

62. Community Facilities are investigating enhanced service delivery in the public spaces. There will be a meeting late May to discuss requirements.

Delivery

Britomart Streetscapes - Stage 2: Galway Street (east)

63. Construction has begun for Stage 2 (Galway St from Roukai Lane to Britomart Place) of the Britomart streetscapes programme. The project is planned to be completed in July 2017.

Ellen Melville Centre and Freyberg Place Upgrade

64. Freyberg Place: Two of the three concrete terraces are complete with good progress being made on the last terrace. Paving is continuing up Courthouse Lane to complete the new shared space.

65. The Lord Freyberg statue has been reinstalled.

66. A large relocated pohutukawa tree will be delivered and installed on site in the next couple of weeks. Delivery will be in the early hours of the morning. Planting within the Square is to begin over the next few weeks.

67. Kerb buildouts will be installed on Courthouse Lane and Chancery Street to improve vehicular safety when entering and exiting the area, this is part of the consent conditions.

68. Ellen Melville Centre: Plasterboard lining and stopping is continuing on all levels and façade plastering is underway. New clear glazing to replace the blue glass has been installed and the seismic upgrade is completion. Lift installation begins mid May.

69. The Lisa Reihana artwork is under construction off site.

Myers Park Upgrade – Stage 2

70. Following an internal Gateway Review it has been recommended that Stage 2 be put on hold pending a full review of the business case and budget.

Karangahape Road Streetscape Enhancement and Cycleway

71. Tender has been issued for detailed design consultants.

Federal Street upgrade – Stage 2

72. Tender has closed for concept design consultant. Consultants will be appointed and design will start late May.

Hobson and Nelson Street upgrade

73. Discussions are underway with the New Zealand International Convention Centre (NZICC) development team, regarding the public realm improvements on Hobson and Nelson Street around the new facility. Evidence from Auckland Transport and council management on delivery options is underway.

74. Initial staging of the streetscape upgrades will be aligned with construction of the NZICC, indicating a potential construction start in early 2018.

Beach Road Maori Artwork

75. Resource consent has been granted for five bronze sculptures of working waka prow that will be located on the existing “waka plinths” between Britomart Place and Tangihua Street.

76. The sculptures will be cast at the rate of one per month over the next five months and installation is planned to occur in September.

O’Connell Street Public Art

77. The Arts and Culture team have secured license agreements with the building owners on O’Connell Street, to allow the artwork to be attached to their buildings.

78. The artwork is planned to be installed by August 2017.

Consideration

Local board views and implications

79. The Waitemata Local Board has been engaged with on all City Centre projects that are actively progressing. Specific engagement with the board is included in the project plans for individual projects. The board is generally supportive of the direction being taken.

Māori impact statement

80. Monthly hui are being held throughout 2017 with iwi representatives, with the purpose of seeking mana whenua input into the scoping and design process of City Centre projects.

Implementation

81. Prior to the implementation of City Centre projects and initiatives, regular meetings and workshops are held with many stakeholders including the Waitemata Local Board, Heart of the City, K Road Business Association, Learning Quarter stakeholders, iwi and the appropriate Auckland Council committees.

Attachments

No.	Title	Page
a ⇩	ACCAB forward planner May 2017	19

Signatories

Author

Emma Taylor - Development Programmes Lead

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

John Dunshea - General Manager Development Programmes Office

Auckland City Centre Advisory Board

24 May 2017

Myers Park Stage 2 Update

File No.: CP2017/09355

Purpose

1. To receive an update on the Myers Park Stage 2 project and seek endorsement of the recommended next step.

Executive summary

2. The Myers Park project was initiated in late 2012 to early 2013 when the Waitemata Local Board adopted the Myers Park Development Plan.

3. Stage 1 of the project consisting of the playground, CCTV, lighting and events infrastructure, signage and vegetation management was completed in early 2015 in time for the Centennial celebration.

4. Stage 2 of the project consisting of the Mayoral Drive underpass, Mayoral Drive/Greys Ave stairs, Mayoral Drive/Queen Street stairs, Queen Street entrance and the splash pad, was formalised in June 2014 when the Auckland City Centre Advisory Board (ACCAB) indicated in principle to allocate targeted rate to ongoing improvements of Myers Park, particularly around the northern entrances and underpass.

5. In August 2016, an alternative design was adopted for the Mayoral Drive underpass that encompassed a more ambitious art work and design for the underpass and the scope and budget increased as a result.

6. The project was first tendered in February 2015 and again in February 2017 based on the revised design. The tender price from the latest tender was significantly above the quantity surveyor’s estimate and as a result the tender was cancelled.

7. Due to the risk of cost escalation, historic scope changes and technical complexity, the project was escalated and reviewed by an Auckland Council Gateway Panel on the 12 May.

8. The Gateway Panel’s recommendation is for this project to be put on hold pending confirmation of the following:

· Re-examine the outcomes, risks, benefits and cost of this project to confirm the investment decision.

· Review the cost estimate and budget taking into consideration the quantum of construction and procurement risks.

· Review the design to confirm health and safety, site, construction and operational risks are adequately addressed.

9. The findings and recommendation from the above reviews will be presented to the Auckland City Centre Advisory Board in due course.

Recommendation/s

That the Auckland City Centre Advisory Board:

a) receive the update from the project team on the Myers Park Stage 2 project.

b) agree that the project be put on hold to enable council staff to action the Gateway Panel recommendations and report back to the Auckland City Centre Advisory Board with a recommended way forward.

Discussion

Background

10. The Myers Park project was initiated in late 2012 to early 2013 when the Waitemata Local Board adopted the Myers Park Development Plan, the plan identified 22 elements for implementation. The purpose of the project was to improve public safety and perception, increase activation and provide greater facilities for enjoyment.

11. Stage 1 was completed in early 2015 in time for the Centennial celebration and delivered the following improvements to Myers Park:

· New playground

· Upgraded lighting

· Events Infrastructure

· Wayfinding Signage

· New planning

· CCTV

· Queen Street Entrance Upgrade – sculptural terraces

12. Stage 2 of the project was formalised in June 2014 when ACCAB indicated in principle to allocate funding from the targeted rate to ongoing improvements of Myers Park, particularly around the northern entrances and underpass. In November 2014, ACCAB resolved to allocate $3.3million of City Centre Targeted Rate for the implementation of Stage 2 (Resolution Number CEN/2014/79).

13. In August 2016 two options for the Mayoral Drive Underpass were presented and ACCAB agreed in principle to endorse the option that encompassed a more ambitious art work and design for the underpass, the scope and budget was increased as a result.

Project Scope and Status

14. The scope of works for Stage 2 consists of:

· Upgrade of the Mayoral Drive / Queen Street Entrance

· Upgrade of the Mayoral Drive / Greys Ave. Entrance

· Improvement to the stormwater detention dam

· Upgrade of Mayoral Drive underpass

· Further upgrade of the Queen Street entrance – footpath and seating

· Splash pad – completed in February 2017

· Art work on the underside of the Mayoral Drive Bridge and associated lighting and audio effects.

15. Design development of the Stage 2 project has been completed and currently in building consent.

16. The project funding for Stage 2 is made up of $5,539,941 in financial years 15/16 to 17/18 in the City Centre Targeted Rate Programme of Work TR6, plus $650,000 from Public Arts.

17. Poynton Terrace was initially part of Stage 2, design and documentation was completed and the project was tendered. It was deferred in May 2015 due to an apartment development in Poynton Terrace. The project is now being delivered as a separate project and funded by the City Centre Targeted Rate, $550,000 in financial years 16/17 and 17/18 in the City Centre Targeted Rate Programme of Work (TR6).

Project Procurement

18. The Stage 2 project was tendered in February 2016 in a closed tender and a preferred tenderer was identified. However prior to award, the project was put on hold and the tender was cancelled to enable the ACCAB and project team to consider and adopt an alternative design option for the Mayoral Drive Underpass.

19. In February 2017, the preferred tenderer from the previous tender was invited to tender exclusively for the revised design. Unfortunately the tender price was significantly higher than the quantity surveyor’s estimate for the respective portion of work.

20. The project is now planned to be re-tendered.

Project Review

21. As a result of potential cost escalations, historic scope change and technical complexity, the project was escalated and reviewed by an Auckland Council Gateway Panel on 12 May.

22. The findings from the Gateway Panel are as follows:

· There has been significant changes in scope and budget

· There are technical complexities associated with the site and the proposed work

· There are interdependencies between this project and the Aotea Quarter Development

· Procurement and cost escalation risks

23. The Gateway Panel’s recommendation is for this project to be put on hold pending confirmation of the following:

· Re-examine the outcomes, risks, benefits and cost of this project to confirm the investment decision.

· Review the cost estimate and budget taking into consideration the quantum of construction and procurement risks.

· Review the design to confirm health and safety, site, construction and operational risks are adequately addressed.

Next Steps

24. It is proposed that this project will be put on hold.

25. The project team will carry out the recommendations of the Gateway Review Panel.

26. The findings and recommendation from the above reviews will be presented Auckland City Centre Advisory Board in due course with a recommended way forward.

Consideration

Local board views and implications

27. A project update will be presented for the Waitemata Local Board workshop on the 23 May 2017.

Māori impact statement

28. A project update has been provided to Mana Whenua at the Infrastructure and Environmental Services Mana Whenua Hui on the 6 April 2017.Implementation

29. The project will be implemented after ACCAB endorsement of the recommended way forward.

Attachments

There are no attachments for this report.

Signatories

Author

Jenny Larking – Manager Development Programmes

Authorisers

John Dunshea - General Manager Development Programmes Office

Barry Potter - Director Infrastructure and Environmental Services

Members	Viv Beck	Business Improvement District
	Member Shale Chambers	Waitemata Local Board, Auckland Council
	Mr Greg Cohen	Tourism/Travel
	Mr John Coop	Urban design/institute of architects
	Mr Ben Corban	Arts and Cultural Sector
	Mr Terry Cornelius, JP, FCA	Retail sector
	Cr Chris Darby	Auckland Council (Mayor’s alternate)
	Mr Andrew Gaukrodger	Corporate sector
	Mayor Hon Phil Goff, JP	Auckland Council
	Mr Stephen Greenfield	City Centre Residents Group
	Mr Dane Grey	Ngāti Whātua Ōrākei
	Mr Mark Kingsford	Corporate sector
	Cr Mike Lee	Liaison councillor, Auckland Council
	Ms Amy Malcolm	Tertiary Education (University of Auckland & Auckland University of Technology)
	Mr Nigel Murphy	Tertiary Education (University of Auckland & Auckland University of Technology)
	Mr Adam Parkinson	City Centre Residents Group
	Mr Michael Richardson	Business Improvement District
	Mr Alex Voutratzis	Property Council of NZ
	Transport representative	(vacant)