Civil Defence and Emergency Management Group Committee

OPEN MINUTES

Minutes of a meeting of the Civil Defence and Emergency Management Group Committee held in Room 1, Level 26, 135 Albert Street, Auckland on Wednesday, 24 May 2017 at 10.35am.

present

Chairperson	Cr Sharon Stewart, QSM
Deputy Chairperson	Cr John Watson
Members	Cr Ross Clow
	Cr Fa’anana Efeso Collins	From 11.51am, part item 10
	IMSB Member Hon Tau Henare	Until 12.55pm, item 11
	Cr Richard Hills	Until 10.54am, part item 9 From 11.07am
	IMSB Member Dennis Kirkwood
	Cr Denise Lee	From 10.39am, item 9

ABSENT

Members	Deputy Mayor Bill Cashmore
	Cr Dick Quax
	Mayor Phil Goff
	Cr Sir John Walker, KNZM, CBE

ALSO PRESENT

Cr Wayne Walker

From 10.48am, part item 9 until 11.02am

IN ATTENDANCE

Russell Mitchell-NZ Police

Kevin Shanley - NZDF

John Titmus- MCDEM

Ingram, Deane - NZ Fire

Graham Ferguson St John

Craig Glover – Auckland Council

Douglas Gallagher – St John

Sarah Sinclair – Auckland Council

John Dragicevich – Auckland Council

Civil Defence and Emergency Management Group Committee 24/05/2017

A minute silence was observed for the victims of the terror attack in Manchester that killed 22 innocent people, many of whom were children, and those seriously injured. 

1          Apologies

Resolution number CIV/2017/8

MOVED by Chairperson S Stewart, seconded by Deputy Chairperson J Watson:

That the Civil Defence and Emergency Management Group Committee:

a) accept the apologies from Deputy Mayor B Cashmore and Mayor P Goff for absence on council business, Cr D Quax and Cr J Walker for absence and Cr E Collins for lateness.

CARRIED

2          Declaration of Interest

There were no declarations of interest.

3          Confirmation of Minutes

Resolution number CIV/2017/9

MOVED by Chairperson S Stewart, seconded by Deputy Chairperson J Watson:

That the Civil Defence and Emergency Management Group Committee:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 22 February 2017,  as a true and correct record.

CARRIED

4 Petitions

There were no petitions.

5 Public Input

There was no public input.

6 Local Board Input

There was no local board input.

7 Extraordinary Business

There was no extraordinary business.

8 Notices of Motion

There were no notices of motion.

9	Auckland Civil Defence Emergency Management visit to Kaikoura, Hurunui and Christchurch
	A powerpoint presentation was provided in support of the item. A copy has been placed on the official minutes and is available on the Auckland Council website as minutes attachments.
	Resolution number CIV/2017/10 MOVED by Chairperson S Stewart, seconded by Deputy Chairperson J Watson: That the Civil Defence and Emergency Management Group Committee: a)      receive the presentation on the Auckland Civil Defence and Emergency Management visit to Kaikoura, Hurunui and Christchurch. CARRIED
	Attachments a     24 May 2017 Civil Defence and Emergency Management Group Committee - Item 9 Auckland Civil Defence Emergency Management visit to Kaikoura Hurunui and Christchurch

10	Overview of the recent localised weather events
	Cr E Collins entered the meeting at 11.51 am.
	A presentation was provided in support of the item.
	Resolution number CIV/2017/11 MOVED by Chairperson S Stewart, seconded by Deputy Chairperson J Watson: That the Civil Defence and Emergency Management Group Committee: a)      receive the presentation giving an overview of the recent localised weather events and thank Mr Tony Miguel for his attendance. CARRIED
	Attachments a     24 May 2017 Civil Defence and Emergency Management Group Committee - Item 10 - Overview of the recent localised weather events - presentation
	IMSB Member T Henare left the meeting at 11.55 am.

11	Public Alerting Framework: Update and Next Steps
	A power-point presentation was provided in support of the item. A copy has been placed on the official minutes and is available on the Auckland Council website as minutes attachments.
	Resolution number CIV/2017/12 MOVED by Chairperson S Stewart, seconded by Cr D Lee: That the Civil Defence and Emergency Management Group Committee: a)      note the update with regards to the Public Alerting Framework for Auckland.  CARRIED
	Attachments a     24 May 2017 Civil Defence and Emergency Management Group Committee - Item 11 Public Alerting Framework: Update and Next Steps - presentation b     24 May 2017 Civil Defence and Emergency Management Group Committee - Item 11 Public Alerting Framework : GNS report on Auckland Tsunami Community Exposure Analysis

12	Civil Defence Emergency Management Act 2016; Approval of those authorised to be Recovery Managers and to declare a Transition period
	Staff were present in support of the item.
	Resolution number CIV/2017/13 MOVED by Chairperson S Stewart, seconded by Cr D Lee: That the Civil Defence and Emergency Management Group Committee: a)      approve the following to be Group Recovery Managers: ·   John Dragicevich, Civil Defence and Emergency Management Director ·   David Middleton, Head of Welfare and Recovery ·   Barry Potter, Infrastructure and Environmental Services Director ·   Sarah Sinclair, Chief Engineer ·   Craig McIlroy, General Manager Healthy Waters ·   Alan Tresadern, Construction Performance Manager ·   John Schermbrucker, Head of Project Delivery ·   Rob McGee, Manager Leisure ·   Mace Ward, General Manager Parks Sports and Leisure b)      approve the following as those authorised to declare a Transition period: ·   the Mayor ·   Chair of the Auckland Civil Defence and Emergency Management Group committee ·   Deputy Chair of the Auckland Civil Defence and Emergency Management Group Committee ·   other councillors who are members of the Auckland Civil Defence and Emergency Management Group Committee. CARRIED

13	Submission to the Technical Advisory Group
	Staff were present in support of the item.
	Resolution number CIV/2017/14 MOVED by Cr R Hills, seconded by IMSB Member D Kirkwood: That the Civil Defence and Emergency Management Group Committee: a)      note the establishment of the Technical Advisory Group by the Minister of Civil Defence b)      delegate authority to the Chair and Deputy Chair of the committee, and Auckland Council Chief Executive, to finalise and approve the Civil Defence and Emergency Management Group Committee’s submission to the Technical Advisory Group. CARRIED

14        Consideration of Extraordinary Items

There were no extraordinary items.

12.26 pm                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Civil Defence and Emergency Management Group Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................