I hereby give notice that an ordinary meeting of the Devonport-Takapuna Local Board will be held on:
Date: Time: Meeting Room: Venue:
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Tuesday, 16 May 2017 4.00pm Devonport-Takapuna
Local Board Chamber |
Devonport-Takapuna Local Board
OPEN AGENDA
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MEMBERSHIP
Chairperson |
Dr Grant Gillon |
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Deputy Chairperson |
George Wood, CNZM |
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Members |
Mike Cohen, QSM, JP |
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Jennifer McKenzie |
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Jan O'Connor |
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Mike Sheehy |
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(Quorum 3 members)
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Karen Durante Democracy Advisor
11 May 2017
Contact Telephone: 021 726 065 Email: karen.durante@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz
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Devonport-Takapuna Local Board 16 May 2017 |
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1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 5
5 Leave of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 5
9 Public Forum 5
9.1 Public Forum - Takapuna Croquet Club Lease 5
9.2 Public Forum - Takapuna Croquet Club Lease 6
10 Extraordinary Business 6
11 Notices of Motion 7
12 Public notification of Auckland Council's intention to grant a new community lease to Takapuna Croquet Club Incorporated, Auburn Reserve, Takapuna. 9
13 Grant of new community sub-lease to the New Zealand Nutrition Foundation at Fort Takapuna Barracks, Vauxhall Road, Devonport 21
14 Auckland Transport - Overview Lake Road Improvements Indiciative Business Case 37
15 Auckland Transport monthly update - May 2017 41
16 Approval of 2017/2018 Devonport-Takapuna local environment and development work programme 73
17 Devonport-Takapuna Local Board ACE work programme 2017/2018 79
18 Devonport-Takapuna Local Board Community Grants Programme 2017/2018 91
19 Quarterly Performance Report: Devonport-Takapuna Local Board for quarter three, 1 January to 31 March 2017 97
20 Local Board Services monthly report - May 2017 145
21 Record of Workshop's April 2017 155
22 Ward Councillors Update 167
23 Board Members' reports 169
24 Chairperson's report 177
25 Consideration of Extraordinary Items
1 Welcome
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of interest:
i) A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and
ii) A non-financial conflict interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.
The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968. The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.
Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request.
Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.
4 Confirmation of Minutes
That the Devonport-Takapuna Local Board: a) confirm the ordinary minutes of its meeting, held on Tuesday, 11 April 2017 and the extraordinary minutes of its meeting, held on Tuesday, 2 May 2017, as a true and correct record. |
5 Leave of Absence
At the close of the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of the agenda no requests to present petitions had been received.
8 Deputations
Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Devonport-Takapuna Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.
At the close of the agenda no requests for deputations had been received.
9 Public Forum
A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.
Purpose 1. The purpose of this item is to hear the presentation from Alistair Taylor, Auburn Developments Limited. Executive summary 2. Alistair Taylor, Auburn Developments Limited, will be in attendance to address the board on the Takapuna Croquet Club lease.
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Recommendation/s That the Devonport-Takapuna Local Board: a) thank Alistair Taylor, Auburn Developments Limited for his attendance and presentation.
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Purpose 1. The purpose of this item is to hear the presentation from Neil Bendall, Treasurer of the Takapuna Croquet Club. Executive summary 2. Neil Bendall, Treasurer of the Takapuna Croquet Club will be in attendance to address the board on the Takapuna Croquet Club lease.
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Recommendation/s That the Devonport-Takapuna Local Board: a) thank Neil Bendall, Takapuna Croquet Club for his attendance and presentation.
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10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general business of the local authority; and
(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”
11 Notices of Motion
There were no notices of motion.
Devonport-Takapuna Local Board 16 May 2017 |
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Public notification of Auckland Council's intention to grant a new community lease to Takapuna Croquet Club Incorporated, Auburn Reserve, Takapuna.
File No.: CP2017/07382
Purpose
1. To seek approval to publicly notify Auckland Council’s intention to grant a new community lease to Takapuna Croquet Club Incorporated for the site occupied on Auburn Reserve, Takapuna.
Executive summary
2. Takapuna Croquet Club (the Club) occupies part of the council-owned Auburn Reserve on Auburn Street, Takapuna.
3. A ground lease for the site was granted by the former North Shore City Council in 1997 for a period of 21 years. The lease expired 31 March 2017 and is currently running on a month by month basis. The Club has applied for a new community lease.
4. The portion of the reserve occupied by the Club is held in fee simple by Auckland Council as a classified recreation reserve. As there is no reserve management plan for Auburn Reserve, council must publicly notify and engage with iwi on its intention to grant a new community lease. This will be done in accordance with the requirements of the Reserves Act 1977 and the Conservation Act 1987.
5. This report recommends that the Devonport-Takapuna Local Board approve the public notification of Auckland Council’s intention to grant a new community lease to Takapuna Croquet Club Incorporated for a period of ten years with one right of renewal for a further ten years in accordance with Auckland Council’s Community Occupancy Guidelines 2012.
That the Devonport-Takapuna Local Board: a) approve the public notification of Auckland Council’s intention to grant a community lease to the Takapuna Croquet Club Incorporated for Lot 6 DP 78273 NA34B/1156 at Auburn Reserve, Takapuna (Attachment A). b) note that the terms of the proposed new community lease issued under section 54 of the Reserves Act 1977 would be: i) term – 10 years commencing from the date of final approval by the Minister of Conservation (or her delegate) with one ten year right of renewal; ii) rent - $1.00 plus GST per annum if demanded; and iii) the Takapuna Croquet Club Incorporated Community Outcomes Plan as approved be attached to the community lease document (Attachment B). c) note that all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012 and the Reserves Act 1977. d) request that staff prepare a briefing paper for the first available workshop following the closure of the submissions period and discuss next steps including the composition of any panel required to consider submissions received. |
Comments
The Takapuna Croquet Club
6. The Takapuna Croquet Club opened in 1912 on a site on Byron Avenue that was shared with the Takapuna Lawn Tennis Club and the Takapuna Bowling Club. In 1927, the Takapuna Croquet Club was incorporated in its own right.
7. In 1952 the Takapuna Bowling Club “bought out” the croquet club from the shared premises.
8. The Takapuna Croquet Club took the opportunity to re-establish its facilities on what was to become Auburn Reserve.
9. Takapuna Bowling Club helped to set up the four croquet lawns and associated facilities including clubrooms, and in 1953 the Takapuna Croquet Club took entry to its current site.
10. The club has prospered and during the 1980’s was recognised as the biggest croquet club in New Zealand. It is still one of the most successful and progressive clubs in operation.
11. The club currently has approximately 70 members that take part in the three forms of the game: Association Croquet, Golf Croquet and Gateball. Members range in age from teenagers to those in their 90’s.
12. The primary objective of the club is to provide facilities to foster the enjoyment and social interaction of members on both a competitive and social basis.
13. In addition to the club’s focus on croquet in its various forms, the clubrooms are also used by members and guests throughout the year for social activities, meetings, planning sessions and duties relating to the administration and promotion of the club.
14. The club hosts a number of visitors and community organisations providing equipment and coaching including:
· “have a go” days for families;
· hosting the pupils from Sunnynook school holiday programme;
· providing facilities and hosting the North Shore Retirement Villages competition;
· providing facilities for the Trans-Tasman Gateball competition; and
· providing opportunities for local business to have training or away days for staff.
15. These activities encourage future participation and also promote the club and its activities to the wider community.
16. The club is affiliated to Croquet New Zealand and is one of 11 clubs in the Croquet Auckland Association.
The land and buildings
17. The part of Auburn Reserve occupied by the Takapuna Croquet Club is held in fee simple by Auckland Council as a classified recreation reserve.
18. The premises comprise four grass croquet lawns clubrooms with associated storage sheds for maintenance equipment and a number of small shade shelters. The clubrooms have a lounge, kitchen, toilets and administration space. The buildings and croquet lawns are well used, managed and maintained by the club.
The requirement to notify leases
19. There is no reserve management plan for Auburn Reserve. As the site of the club is classified as recreation reserve, Auckland Council must publicly notify any proposed lease and engage with iwi who have an interest in the area. The public notification process is undertaken in accordance with sections 119 and 120 of the Reserves Act 1977 and Section 4 of the Conservation Act 1987.
Hearings process
20. The Devonport-Takapuna Local Board has options in terms of how any submissions received may be heard and considered. It may:
· hear any submissions itself;
· appoint an independent panel comprising three commissioners. Schedule 7, clause 31 of the Local Government Act 2002 allows the appointment of independent commissioners that may bring “skills, attributes, or knowledge that will assist the work of the committee.” Such commissioners have the advantage of being familiar with the process and relevant legislation and formulating decisions, including appropriate conditions and reports; or
· appoint an independent commissioner to act as the chairperson who will work together with the local board to consider any submissions received following the public notification of the proposed lease.
21. The approach taken by the local board may be determined by the number of submissions received, the complexity of the issues raised or the potential impact of any decision.
22. The benefits and risks associated with each of these arrangements are shown in Attachment C.
Timeframes for lease notification
23. The process and timeframes will generally be as follows:
· local board confirms if the proposed lease is to be publicly notified and any special conditions required;
· iwi who have an identified interest in the area will be contacted seeking engagement and comment on the proposed lease;
· a public notice is published in the local newspaper(s) circulating in the area in which the lease is situated;
· a period of one calendar month will be given for submissions or questions to be received;
· council staff will collate and prepare information for consideration by the local board or parties hearing the submissions. It is expected that this will take approximately two to three weeks for this to be completed;
· staff will seek guidance from the local board on how it wishes the submissions to be heard. i.e. will the submissions be considered by the local board or independent commissioners;
· the date of any proposed hearing is confirmed and advertised giving reasonable opportunity to interested parties to attend;
· full consideration is given to all objections and submissions through the board, a committee, or person(s) as appointed by the board;
· if considered by an independent committee a recommendation is made to the local board to make the final determination;
· the decision is referred to the Minister of Conservation (or her delegate) for sign off; and
· the lease documents are finalised and executed.
Consideration
Local board views and implications
24. The Devonport-Takapuna Local Board has delegated authority to approve public notification of Auckland Council’s intention to grant community leases.
25. At its business meeting of 14 June 2016, the local board resolved to approve the Community Lease 2016/2017 Work Programmer (resolution number DT/2016/93). The proposed new community lease to the Takapuna Croquet Club Incorporated is listed on the community lease 2016/2017 work plan.
26. The recommendations contained in this report do not trigger Auckland Council’s Significance and Engagement Policy.
27. Staff have been contacted by the developers of the neighbouring apartment buildings. Takapuna has been identified as a spatial priority area (SPA) and will see an increase in intensive housing developments. Concerns have been raised regarding the provision of open space in Takapuna for use by those who will not have private gardens, particularly those immediately adjacent to the site on Auburn Reserve. The local board is asked to consider this when making any decision regarding the future use of the recreation reserve.
28. Staff will ensure the developers who have raised concerns will be made aware of the public notification process and are invited to submit comments or concerns in accordance with the requirements of the Reserves Act 1977.
Māori impact statement
29. Engagement with iwi identified as having an interest in land in the Devonport-Takapuna Local Board geographical area is required regarding the proposal to grant the community lease of Lot 6 DP 78237-NA34B/1156 at Auburn Reserve. Council staff attended the Mana Whenua Forum held at 135 Albert Street on 15 March 2017, at which time the proposal was presented to iwi representatives in attendance.
30. Council staff will undertake further engagement with mana whenua regarding the proposal. This will involve email contact containing detailed information and inviting iwi representatives to hui and or for a kaitiaki site visit to comment on any spiritual, cultural or environmental impact with respect to the proposal.
Implementation
31. The costs associated with public notification and engagement with iwi about Auckland Council’s intention to grant a community lease is approximately $1,000.00. This cost will be borne by the Community Facilities Department. Should there be any submissions and or objections received during the public notification process, this may lead to a hearing process which in turn, may incur additional cost.
32. Council staff to report back to the local board for a decision or final approval of the proposed community lease for the site occupied by the Takapuna Croquet Club following public notification of the proposal.
No. |
Title |
Page |
a⇩ |
Takapuna Croquet Club Incorporated, Auburn Reserve, Takapuna. |
15 |
b⇩ |
Takapuna Croquet Club Incorporated Community Outcomes Plan |
17 |
c⇩ |
The hearings process and allocation of decision making powers and responsibilities |
19 |
Signatories
Authors |
Maureen Buchanan - Lease Advisor |
Authorisers |
Rod Sheridan - General Manager Community Facilities Eric Perry - Relationship Manager |
Devonport-Takapuna Local Board 16 May 2017 |
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Grant of new community sub-lease to the New Zealand Nutrition Foundation at Fort Takapuna Barracks, Vauxhall Road, Devonport
File No.: CP2017/09031
Purpose
1. To grant a new community sub-lease to New Zealand Nutrition Foundation for rooms three and five in Barracks A13 on Fort Takapuna Recreation Reserve, Vauxhall Road, Devonport.
Executive summary
2. The two remaining barracks on Fort Takapuna Recreation Reserve are leased to Auckland Council by the Department of Conservation.
3. The Devonport Takapuna Local Board Plan 2014 identified the restoration of the barracks as a key initiative and they have now been fully refurbished.
4. The barracks offer both large open rooms for hire on a casual basis and a number of small offices that are available for use by community organisations under the terms of a sub-lease.
5. An Expression of Interest process has identified a potential sub lessee for rooms three and five in Barracks A13.
6. The applicant meets the criteria in the Auckland Council Community Occupancy Guidelines 2012, the Fort Takapuna Recreation Reserve Management Plan and the conditions of the head lease held by Auckland Council.
7. This report recommends that a new community sub-lease be granted to New Zealand Nutrition Foundation for a period of one year with provision for one right of renewal for a further year.
That the Devonport-Takapuna Local Board: a) grant a sub-lease to New Zealand Nutrition Foundation for Rooms three and five, Barracks A13, Fort Takapuna Recreation Reserve (refer to Attachment A) on the following terms and conditions: i) term – one year commencing 1 June 2017 with one right of renewal for one year; ii) rent - $1.00 plus GST per annum if demanded; iii) operational charge (including utilities) - $450.00 per annum plus GST; and iv) the New Zealand Nutrition Foundation Community Outcomes Plan (refer to Attachment B) as approved being attached to the sub-lease document; b) note that all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012, the Reserves Act 1977 and the head lease held by Auckland Council for the Barracks.
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Comments
Local board views and implications
Fort Takapuna Recreation Reserve
8. Fort Takapuna Recreation Reserve extends to approximately 2.88 hectares fronting onto Vauxhall Road, Devonport. The site is held by the Department of Conservation that has appointed Auckland Council to control and manage the area.
9. The land is held in one title, Section 3 SO 355498 and is classified Recreation Reserve under the terms of the Reserves Act 1977.
10. The site is registered under Section 22.3(a) (i) of the Historic Places Act 1993. This category applies to “Places of special or outstanding historical or cultural heritage significance or value”.
The Barracks
11. The two remaining barracks on Fort Takapuna Recreation Reserve are leased by the Department of Conservation to Auckland Council. The lease is for a period of 30 years from 1 August 2015 with one right of renewal for a further 30 year period.
12. The barracks were constructed in 1942 for the Women’s Auxiliary Army Corps.
13. They have since this time been used to house female immigrants to New Zealand, members of New Zealand’s Defence Forces and most recently on an informal basis by a number of community groups and organisations.
14. The refurbishment of the barracks is identified as a key initiative in the current Devonport Takapuna Local Board Plan. A budget of $1.5 million was secured and the buildings have now been completely refurbished providing accommodation that is comfortable, functional and cost effective to manage and use.
15. Each of the barracks offers a mix of accommodation types. The large open rooms are ideal for meetings, workshops and social gatherings and are managed by Auckland Council's Venue Hire Team. The eight offices ranging in size from nine to 18 square metres are available for community groups and organisations to hold under the terms of a sub-lease. These offices provide an ideal administration base and are fully carpeted, have heating, blinds and internet access.
16. Both of the barracks are accessible, have fully equipped kitchens and have access to ample parking.
17. Barracks A12 which fronts onto the reserve has been made event ready by the provision of an external power supply. This supports Objective 6.10 of the Fort Takapuna Recreation Reserve Management Plan that recognises that the reserve is a suitable venue for community and not for profit events.
The Expression of Interest Process
18. The Auckland Council Community Occupancy Guidelines 2012 direct that vacancies of council owned premises be publicly advertised.
19. The guidelines also recommend that community groups occupying rooms within larger council buildings are required to pay an operational charge. The amount charged is based on recovery of the direct costs to council of providing the premises including building insurance, structural maintenance, utility and water charges. At present the charge levied is $25.00 per m².
20. Following advertisement in both the North Shore Advertiser and the Devonport Flagstaff interested parties were invited to a number of “open homes” resulting in one application from a local community organisation.
21. The applicant, The New Zealand Nutrition Foundation meets the eligibility criteria specified in Auckland Council Community Occupancy Guidelines including
· legal status;
· organisational sustainability;
· the ability to demonstrate a clear and effective governance structure;
· evidence of sound financial management; and
· provision of services and programmes that align with the local board plan.
New Zealand Nutrition Foundation
22. New Zealand Nutrition Foundation was incorporated as a charitable trust in March 1980.
23. The foundation was founded by a group of business and medical professionals who recognised the need to educate the public on the benefits of good nutrition on health and well-being. The aim is to provide accurate, evidence based information to enable informed choices. This work is confirmed by the foundations independent Scientific Advisory Group that is made up of nutrition professors and experts from universities and research organisations across New Zealand.
24. The foundation is currently based in Takapuna in commercial premises that provide a base for the 2 part-time members of staff, 2 part-time volunteers and 4 part-time contractors. Whilst the premises are in an ideal location the cost is now compromising the growth of the foundation and its ability to use funds generated to provide the programmes and services directly to its clients and members. The two rooms at Fort Takapuna extending in total to 18m² are an ideal size and offer everything the foundation requires to continue its activities.
25. The foundation delivers programmes aimed at making it easier for people, in particular the most vulnerable, to prepare and provide healthy economic meals for themselves and their families. Examples of these include:
· Just Cook (Community Kits and Challenge) –this programme provides life skills to young people. It is based on evidence that home cooked meals are healthier than meals eaten away from the home and that family mealtimes are important for adolescent health and well- being
· Just Cook/Tika Tunu (Auckland Region Women’s Correction Facility) – the Foundation has just successfully completed a 6-week practical and theory-based food and nutrition pilot programme at Wiri Prison. (Attachment C). The women gain valuable skills, improve their motivation and confidence covering topics including budgeting and the ability to cook affordable and healthy family meals. Formal evaluation of this pilot project is in the process of being completed.
· Senior Chef- this programme is designed for older people and aims to reduce social isolation and improve health and nutrition. Nine courses were completed in the last year across Auckland including a very successful course held at Milford Baptist Church (Attachment D). Each participant experiences 24 hours of cooking and teaching. Strong partnerships with Age Concern and Selwyn Foundation have been formed to deliver this programme.
26. The use of the offices at Fort Takapuna will also greatly assist the foundation by giving an affordable administration base from which it will prepare and manage its web site that received almost 270,000 views from Auckland and Northland visitors in the past 12 months. In addition the foundation produces a quarterly newsletter that reaches over 2,500 people. Subscriptions for fortnightly e-updates are at 645 and quarterly bulletins (nutrition for healthy aging) at 671.
27. The barracks is also ideal in that it offers the foundation an opportunity to use the adjacent large rooms for meetings, seminars and teaching space.
28. The foundation has a strategic plan and it’s future objectives include:
· expansion of the Just Cook programmes to include family groups. It is currently in discussion with iwi organisations to investigate opportunities for this;
· the development of a new Healthy Ageing programme to extend its reach and also to ensure that there is a sustainable funding stream. This will include a new web site, teaching resources and online videos;
· expansion of the Just Cook challenge and community resource kits;
· the further development of the existing partnerships with Auckland University, Massey University and Auckland University of Technology where the provision of internship opportunities for undergraduate/graduate students will continue.
29. The foundation is a charitable trust that is supported by corporate sponsors including Beef and Lamb New Zealand, Alison’s Pantry, Tegel, Watties and Tip Top Bakery. These companies provide resources and support ensuring that the cost to programme participants is affordable. Funds are also secured through subscriptions to the various publications produced.
30. The financial accounts provided by the organisation indicate the foundations funds are sufficient to meet its liabilities and are being managed appropriately.
Consideration
Local board views and implications
31. At its business meeting of 14 June 2016, the Devonport-Takapuna Local Board resolved to approve the community lease 2016/2017 work programme. (Resolution number DT/2016/93). The Expressions of Interest Process to identify new lessees for the Barracks at Fort Takapuna is listed on the Community Lease Work Plan 2016/2017.
32. The recommendations contained in this report do not trigger the Auckland Council’s Significance and Engagement Policy
Māori impact statement
33. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2015-2025, the Unitary Plan and Local Board Plans.
34. Support for Māori initiatives and outcomes are detailed in Te Toa Takitini, Auckland Council’s Māori Responsiveness Framework. An aim of community leasing is to increase targeted support for Māori community development projects. Additionally it seeks to improve access to facilities for Māori living in the Devonport-Takapuna Local Board area.
Implementation
35. The recommendations contained in this report do not trigger the Auckland Council Significance Policy.
36. There are no cost implications for the local board if new sub-leases are granted to the proposed sub-lessee.
No. |
Title |
Page |
a⇩
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Fort Takapuna site plan |
27 |
b⇩
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New Zealand Nutrition Foundation outcome plan |
29 |
c⇩
|
Senior Chef |
33 |
d⇩
|
Tika Tuna |
35 |
Signatories
Authors |
Maureen Buchanan, Community Lease Advisor, Community Facilities |
Authorisers |
Rod Sheridan, General Manager, Community Facilities Eric Perry - Relationship Manager |
Devonport-Takapuna Local Board 16 May 2017 |
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Auckland Transport - Overview Lake Road Improvements Indiciative Business Case
File No.: CP2017/09005
Purpose
1. This report is to introduce and provide an overview of the draft Indicative Business Case (IBC) for the Lake Road Improvements project, ahead of planned public consultation. Auckland Transport (AT) is planning to consult on both a proposed approach and three possible levels of investment..
2. While the local board may wish to provide any initial direction and input into the IBC, staff advise that an additional report, which will include the findings and analysis will be reported to the local board following the completion of the public consultation. This process will allow the local board to consider the issues raised during public consultation, and formulate a position on each of the key matters.
3. Suggestions are however sought from the local board on ways for AT to undertake the public consultation, for instance running sessions in conjunction with the draft Local Board Plan engagement.
Executive summary
4. There has long been community frustration at how unreliable and congested travel can be along the Lake Road corridor, as well as the lack of attractive alternatives to driving a car.
5. AT has developed a draft Indicative Business Case (IBC) as a first step towards identifying a solution and securing funding to address these issues. The IBC will not be finalised until AT has received and considered public and local board feedback. Support from the community and local board is vital for any package to move forward and enable AT to seek funding in upcoming Long Term Plan/Regional Land Transport Programme rounds.
6. The draft IBC contains a range of technical material and AT plans to summarise this and place it in a funding context for consultation with the community. AT’s investigations, which included looking at the role of Esmonde Road, sought options to:
· Improve the ‘people throughput’ of the Lake Rd corridor;
· Improve journey time reliability; and
· Improve travel choices by improving the attractiveness of alternatives.
7. The draft IBC considers a range of material, including growth projections and data from recent travel surveys and other studies.
8. The range of options considered by AT included many put forward over time by the community or local board. The assessed options included:
· creating alternative corridors;
· changing the current lane arrangement;
· widening Lake Rd in various ways;
· traffic light phasing changes;
· removing or altering the cycle lanes;
· improved bus or ferry services;
· various technology or travel planning initiatives.
9. The resulting draft IBC has recommended that a package of improvements be implemented, as there was found to be no single intervention which addresses all the problems.
10. The proposed approach consists of a mix of transit lanes (to support higher occupancy vehicles and buses), walking and cycling improvements, travel behaviour change initiatives, and technology improvements. The aim is to improve the reliability and productivity of travel choices to and from the Devonport peninsula – particularly for shorter local trips which make up almost half of trips using Lake Rd.
11. It is important to acknowledge that there is no funding confirmed for the delivery of any Lake Rd improvement project beyond currently programmed maintenance or operational work. The role of the IBC is to confirm the importance of resolving Lake Rd transport problems and put the case for necessary funding to to be allocated in the upcoming LTP.
12. Therefore, AT will be seeking feedback not only on the proposed approach but also the optimum level of investment, acknowledging that each investment level has inherent risks, impacts and benefits.
13. All investment options seek to improve the people-moving productivity of Lake Rd and offer greater travel choices to travellers in the Devonport peninsula. Any Lake Rd investment will be prioritised against other transport funding requests from across the region, so the package which provides the best value in addressing the problems is most likely to progress.
14. While the local board may wish to provide any initial direction and input into the IBC, staff advise that an additional report, which will include the findings and analysis will be reported to the local board following the completion of the public consultation. This process will allow the local board to consider the issues raised during public consultation, and formulate a position on each of the key matters. AT will use the report to consider public feedback before finalising the IBC.
15. Suggestions are however sought from the local board on ways for AT to undertake the public consultation, for instance running sessions in conjunction with the Local Board Area Plan engagement.
That the Devonport-Takapuna Local Board: a) receives the report introducing the Lake Rd improvements project and notes that feedback will be sought at the Board’s next scheduled business meeting or other agreed date; b) provides suggestions on ways for AT to undertake the public consultation on the Lake Rd project. |
16. The high and variable travel demands placed on Lake Rd have long raised concerns from the community. As part of investigating transport issues in the Devonport peninsula, AT found that almost half of the trips taken on Lake Rd are short local trips. These trips clearly have more opportunity to be changed to being undertaken by a different mode or being done in a different time or different way. This will free up Lake Rd for those longer distance trips or other trips that are more likely to be done by car. AT considers that simply trying to move more cars along Lake Rd will just increase the number of cars and provide only short term benefits – so it is preferred to improve alternatives, and reduce the need to drive for all trips.
17. AT’s proposed approach seeks to move more people along Lake Rd through introducing transit lanes where possible (the extent varies depending on the investment level), to encourage people to use buses and to rideshare (supported by a new rideshare app). AT is investigating converting the existing citybound Esmonde Rd bus lane into a transit lane and connecting it to the motorway onramp. This should allow anyone travelling with others in a car (or on the bus) to avoid a long slow traffic queue on Esmonde Rd, and encourage fewer cars to be on the road.
18. AT also proposes to use technology to give better information on traffic conditions, trip choices and other mode options – to help people plan their travel better. People may use this information to change the time of their trip, switch to a different mode or at least have a better idea of travelling conditions. This is likely to include new electronic roadside signs with relevant travel times, ‘real time’ congestion maps, a journey planning app and a new ridesharing app.
19. There are a number of local activities and destinations along Lake Rd, and it is in everyone’s interest to enable local people to be able to walk and cycle to them. AT proposes to provide for safe cycling facilities along Lake Rd, supported by the parallel Greenway routes to support people cycling in the area, in order to reduce pressure for local trips by car.
20. AT recognises that many people have to, or want to, travel by car and the proposals to move more short local trips out of cars will help Lake Rd move more people with fewer cars. There are already plans to improve bus and ferry services (e.g. the recently consulted New Network bus programme) and these will also support improvements to Lake Rd. The proposed approach also includes walking and cycling improvements along Bayswater Avenue, as well as intersection improvements along the Lake Rd corridor.
21. AT recognises the importance of working with larger organisations (such as the Navy or local schools) to provide assistance with travel planning. The proposed approach includes co-ordinating with efforts by AT’s Travel Demand team, to support any physical changes to Lake Rd.
Investment Options
22. Along with the proposed approach, in the upcoming public consultation, AT will be seeking feedback on three possible levels of investment - high, medium and low. Each investment level has different costs, benefits, risks and timelines.
23. The table below summarises the three possible investment levels. The cost ranges are only indicative and will depend on the eventual detailed design. The potential delivery timeframes also relate project costs and available LTP funding.
Investment level |
Description |
Impact |
Risk |
Time |
Low (Around $10M) |
Kerbs unchanged, roadmarkings used to achieve segments of transit lanes. Bus/ferry improvements. Cycle lanes retained. TDM and technology components. |
Minor community disruption. Least benefits. |
Easiest to achieve. Least delivery risk. Customers expect greater benefit. |
Quicker to secure funding and deliver. Likely in next 5 years. |
Medium (Around $30-40M) |
Shift some kerbs to create longer sections of transit lanes. Bus/ferry improvements. Cycle lanes retained. TDM and technology components. |
Moderate community disruption. Partial benefits. |
Moderate delivery risk. All works within road reserve. Underground services relocation. |
Moderate time to secure funding and deliver. Likely 5-10 years. |
High (Around $70M+) |
Widen road in adjoining properties. Full provision for all movements. Bus/ferry improvements. Separated cycle lanes. TDM and technology components. |
High community disruption. Greater scale and range of benefits. |
Harder to achieve. Need for property acquisition impacts time and cost. Underground services relocation. |
Longer time to secure funding, undertake consenting, acquiring land and deliver. Likely 10+ years. |
Consideration and next steps
24. AT is planning to consult in late May/early June on both the proposed approach and three possible levels of investment for this approach.
25. Suggestions are however sought from the local board on ways for AT to undertake the public consultation, for instance running sessions in conjunction with the Local Board Area Plan engagement.
26. AT will use the feedback results from the public and the local board to inform the completion of the IBC (likely in July), which can then be reported back to the Board ahead of LTP funding consideration.
27. Due to some design elements being further advanced, the proposed Esmonde Road transit lane would be likely to be the earliest component of any project delivery, subject to funding availability (delivery date not yet known) and working with NZTA.
Māori impact statement
28. No specific issues with regard to the Maori Impact Statement are triggered by this presentation.
Implementation
29. Implementation is dependent on the level of investment required and funding availability in Auckland Transport’s next Regional Land Transport Plan (RLTP).
There are no attachments for this report.
Signatories
Authors |
Daniel Newcombe - City Centre and Regional Transport Network Manager, Auckland Transport |
Authorisers |
Jonathan Anyon - Elected Member Relationship Team Manager, Auckland Transport Eric Perry - Relationship Manager |
Devonport-Takapuna Local Board 16 May 2017 |
|
Auckland Transport monthly update - May 2017
File No.: CP2017/06743
Purpose
The Auckland Transport monthly update for Devonport-Takapuna Local Board May 2017 report is attached.
That the Devonport-Takapuna Local Board: a) receives the Auckland Transport May 2017 monthly update report and thank Marilyn Nicholls, Elected Member Relationship Manager for her presentation and attendance. |
No. |
Title |
Page |
a⇩
|
Auckland Transport May 2017 Report |
43 |
Signatories
Authors |
Karen Durante – Democracy Advisor |
Authorisers |
Eric Perry - Relationship Manager |
Devonport-Takapuna Local Board 16 May 2017 |
|
Approval of 2017/2018 Devonport-Takapuna local environment and development work programme
File No.: CP2017/06969
Purpose
1. To approve the 2017/2018 local environment (totalling $50,000) and local development work programme (totalling $3,325,000) for the Devonport-Takapuna Local Board.
Executive summary
2. The Devonport-Takapuna Local Board (the board) has identified an aspiration in their local board plan that ‘our heritage and environment is cherished and looked after’.
3. To give effect to this aspiration, the board has committed $50,000 in total to local environment projects in their locally driven initiatives budget for 2017/2018. This funding includes:
· $20,000 for a water sensitive design project for schools; and
· $30,000 for the North-West Wildlink assistance programme.
4. The board also has $3,325,000 asset based services capital budget for the Hurstmere Road upgrade project.
5. To deliver on these budgets a proposed work programme was discussed at a workshop with the board on 12 April 2017 (Attachment A). This report recommends that the board approve this environment and development work programme and associated budgets for 2017/2018 and notes the allocation of $3,325,000 to the Hurstmere Road upgrade project.
That the Devonport-Takapuna Local Board: a) approve the allocation of $50,000 for environment projects to be delivered by the Infrastructure and Environmental Services directorate in 2017/2018 as detailed in this report and summarised in the table below:
b) notes the asset based services capital budget of 3,325,000 allocated to the Hurstmere Road upgrade project.
|
Comments
6. The board has allocated $50,000 of its 2017/2018 locally driven initiatives budget to support the delivery of a local environment work programme in line with the Devonport-Takapuna Local Board Plan outcome that ‘our heritage and environment is cherished and looked after’.
7. Options for the allocation of this budget were discussed at a workshop on 12 April 2017. Based on that discussion, two projects are proposed to be delivered by council’s Infrastructure and Environmental Services directorate (I&ES) as part of the board’s 2017/2018 local environment work programme. A brief description of each of these projects is provided below.
Water sensitive design project for schools (recommended funding $20,000)
8. This schools project is a series of classroom sessions focussed on the importance of water conservation and stormwater pollution in an urban setting. At the end of the sessions a rain barrel will be installed as part of a wider community workshop showcasing a water sensitive design approach.
9. The benefits of this project are an improved understanding of the impact of stormwater pollution to receiving environments (our harbours and coastlines). It also provides a practical example of water sensitive design through the provision of water barrels to participating schools. This reduces stormwater runoff from the school and also reduces water consumption both helping to reduce impacts on the environment.
10. The project connects with and supports community engagement for key infrastructure projects currently being delivered by Healthy Waters, including a range of daylighting projects and community centre renewal projects.
11. Supporting water quality improvements also aligns with the objectives and policies of the National Policy Statement for Freshwater Management, specifically the compulsory values of ecosystem health and human health recreation.
North-West Wildlink Assistance project (recommended funding $30,000)
12. This project provides technical advice and practical support to private landowners and community groups undertaking restoration action to protect and enhance local native biodiversity. This work will create an effective ecological corridor. The programme continues to be shaped by the community and is currently focused on Shoal and Ngataringa Bays and the Devonport Environment Network (DEN).
13. Community groups and interested landowners are establishing a comprehensive predator control programme across the local board area starting along the coastal margins of the bays. The programme will support community to control pest animals and weeds; plant native trees to enable native wildlife to return across the landscape; and to develop a community-led environmental strategy for the Devonport area.
14. The programme will build on and engage with more people and groups to expand action across other local board biodiversity hotspots. Long-term sustainability of the initiative will require community leadership and coordination to support both individuals and groups across the local board area.
Hurstmere Road Upgrade Project ($3,325,000)
15. The board also has $3,325,000 asset based services capital budget for the Hurstmere Road upgrade project.
16. This is a multi-year project to upgrade Hurstmere Road to enhance the retail vitality and drive increased growth and investment in Takapuna. It also ensures that Hurstmere Road has the required infrastructure, including improved storm water management, to accommodate future growth.
Consideration
Local board views and implications
17. The recommended options align to the local board aspirations as detailed in key documents. For example the North-West Wildlink assistance project and the water sensitive design project for schools both align with the key initiative in the operative local board plan to ‘encourage environmental awareness through education and local action’. The operative plan also references the North-West Wildlink as ‘an important way of ensuring our native fauna will flourish’.
18. The draft work programme was discussed at a board workshop in April 2017. Feedback from that workshop is incorporated into the recommendations above.
Māori impact statement
19. It is recognised that environmental management, water quality and land management has integral links with the mauri of the environment and concepts of kaitiakitanga.
20. The table below outlines how projects contribute to Māori outcomes.
Project |
Māori impact assessment |
North-West Wildlink assistance project |
Ngāti Whātua o Ōrākei are donating 1,500 rat traps to households across the Devonport area to support the reduction of animal pests within the North-West Wildlink area. The distribution of these rat traps is being supported by Infrastructure and Environmental Services and members of the community groups active in the area. |
Water sensitive design for schools project |
No particular impact on Māori. Mana whenua have raised the issue of water quality through previous council consultations, and this project focusses on the importance of water conservation and stormwater pollution in an urban setting. |
Hurstmere Road upgrade |
No particular impact on Māori. Mana whenua have raised the issue of water quality through previous council consultations, and this project will improve the quality of stormwater being discharged onto Takapuna Beach. |
Implementation
21. Subject to approval, this work programme will commence in the new financial year (beginning1 July 2017). Regular reporting on project delivery will be through the Infrastructure and Environmental Services’ contribution to the board’s quarterly performance report.
22. Any significant changes to the work programme will be brought back to the local board for approval.
No. |
Title |
Page |
a⇩
|
2017/2018 Devonport-Takapuna local environment and development work programme |
77 |
Signatories
Authors |
Theresa Pearce - Relationship Advisor |
Authorisers |
Barry Potter - Director Infrastructure and Environmental Services Eric Perry - Relationship Manager |
Devonport-Takapuna Local Board 16 May 2017 |
|
Devonport-Takapuna Local Board ACE work programme 2017/2018
File No.: CP2017/05771
Purpose
1. To approve the Arts, Community and Events 2017/2018 Devonport-Takapuna Local Board work programme.
Executive summary
2. This report provides information to support the local board to make decisions required to approve the Arts, Community and Events 2017/2018 work programme.
3. The proposed ACE work programme provides a defined work programme for the 2017/2018 financial year. The work programme covers the following areas:
· Community Empowerment;
· Arts and Culture;
· Events; and
· Community Places.
4. The ACE work programme for the Devonport-Takapuna Local Board aligns with the following 2014-2017 Devonport-Takapuna Local Board Plan priorities:
· facilities that enable community wellbeing;
· active, connected and supported neighbourhoods; and
· our heritage and environment is cherished and looked after.
That the Devonport-Takapuna Local Board : a) approve the 2017/2018 Arts, Community and Events work programme as presented in Attachment A to the agenda report. |
Comments
5. The ACE work programme for 2017/2018 aligns to the following 2014-2017 Devonport-Takapuna Local Board Plan priorities:
· Facilities that enable community wellbeing - supported by activities such as the Michael King Writers’ Centre, the Depot Artspace operational grant, and the Rose Garden Community Centre and Theatre;
· Active, connected and supported neighbourhoods - supported through funding for community coordinators and community grants.
· Our heritage and environment is cherished and looked after - supported through the heritage awards.
6. The ACE work programme 2017/2018 for the Devonport-Takapuna Local Board includes the following areas of activity:
· Community Empowerment: These projects and programmes aim to deliver a range of social outcomes for local residents. This includes capacity building work with Auckland North Community and Development Trust, funding for community-led placemaking work, and the local Māori Responsiveness Action Plan.
· Arts and Culture: This includes funding for the Devonport Historical Museum Society and for North Shore Brass, as well as for the North Shore Theatre and Arts Trust.
· Events: This work programme includes a range of community events such as Anzac Day and citizenship events, as well as Movies in Parks and civic events.
· Community Places: This includes the provision of community facilities such as Devonport Community House and Sunnynook Community Centre, as well as venue hire services.
7. The work programme includes scoped initiatives that align with local board priorities, as well as budget allocation and established timelines.
8. The local board considered the draft work programme at a workshop with ACE staff on 4 April 2017. Staff incorporated the local board’s feedback into the work programme.
9. The local board is requested to approve the ACE work programme for 2017/2018. ACE staff will continue to work with the local board to ensure these projects are delivered.
Consideration
Local board views and implications
10. The local board considered the draft 2017/2018 work programme at a workshop on 4 April 2017. Staff considered the local board’s feedback and incorporated it into the local board work programme (refer Attachment A).
Māori impact statement
11. One of the Auckland Plan targets is to increase targeted support to Māori community development projects. A key objective of ACE is to deepen and integrate relationships with mana whenua, mataawaka and marae, in our everyday work.
12. The 2017/2018 work programme includes a new line entitled ‘Māori Responsiveness Action Plan’. This item emerged from a review of local board work programmes, which found that overall, local board plans make strong commitments to Māori. However these commitments are not often carried through to detailed action in work programmes (for example benefits to Māori may be included as a by-product of general outcomes, or categorised with ethnic and diverse communities).
13. The benefits of this activity are expected to include:
· collaborating with Māori and forming stronger relationships, decision-making and partnerships;
· moving from high level commitments to outcomes;
· eliminating the transactional approach to working with Māori; and
· setting up monitoring through quarterly reporting.
Implementation
14. Once the work programme is approved, ACE staff will monitor progress throughout 2017/2018. The ACE work programme will be implemented within the Annual Plan 2017/2018 budget and updates on progress will be available at the end of each quarter.
No. |
Title |
Page |
a⇩
|
Devonport-Takapuna ACE work programme 2017/2018 |
83 |
Signatories
Authors |
Sarah Zimmerman - Senior Advisor |
Authorisers |
Graham Bodman - General Manager Arts, Community and Events Eric Perry – Relationship Manager |
Devonport-Takapuna Local Board 16 May 2017 |
|
Devonport-Takapuna Local Board Community Grants Programme 2017/2018
File No.: CP2017/07945
Purpose
1. The purpose of the report is to present the Devonport-Takapuna Local Board Community Grants Programme 2017/2018 for adoption.
Executive Summary
2. The Auckland Council Community Grants Policy was implemented on 1 July 2015. The policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.
3. The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year.
4. This report presents the Devonport-Takapuna Local Board Community Grants Programme 2017/2018 for adoption (refer Attachment A).
That the Devonport-Takapuna Local Board: a) adopt the Devonport-Takapuna Local Board Community Grants Programme 2017/2018.
|
Comments
5. The Auckland Council Community Grants Policy was implemented on 1 July 2015. The policy guides the allocation of local, multi-board and regional grant programmes to groups and organisations delivering projects, activities and services that benefit Aucklanders.
6. The Community Grants Policy supports each local board to review and adopt their own local grants programme for the next financial year. The local board grants programme guides community groups and individuals when making applications to the local board.
7. The local board community grants programme includes:
· outcomes as identified in the local board plan;
· specific local board grant priorities;
· which grant types will operate, the number of grant rounds and opening and closing dates;
· any additional criteria or exclusions that will apply; and
· other factors the local board consider to be significant to their decision-making.
8. Once the local board has adopted its community grants programme for the 2017/2018 financial year, the types of grants, grant rounds, criteria and eligibility will be advertised through an integrated communication and marketing approach which includes utilising the local board channels.
Consideration
Local board views and implications
9. The Community Grants Programme has been developed by the local board to set the direction of their grants programme. This programme is reviewed on an annual basis.
Māori impact statement
10. All grant programmes should respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to organisations delivering positive outcomes for Māori. Applicants are asked how their project may increase Māori outcomes in the application form.
Implementation
11. An implementation plan is underway and the local board grants programme will be locally advertised through the local board and council channels. Targeted advertising and promotion will be developed for target populations, including migrant and refugee groups, disability groups, Māori and iwi organisations.
No. |
Title |
Page |
a⇩
|
Devonport-Takapuna Local Board Grants Programme 2017/2018 |
93 |
Signatories
Authors |
Marion Davies - Community Grants Operations Manager |
Authorisers |
Jennifer Rose - Operations Support Manager Eric Perry - Relationship Manager |
Devonport-Takapuna Local Board 16 May 2017 |
|
Quarterly Performance Report: Devonport-Takapuna Local Board for quarter three, 1 January to 31 March 2017
File No.: CP2017/08473
Purpose
1. To provide the Devonport-Takapuna Local Board (the local board) with an integrated quarterly performance report for quarter three (1 January to 31 March 2017) against the local board’s 2016/2017 work programme.
Executive summary
2. This report provides an integrated view of the performance for the local board, which includes:
· progress against the local board’s 2016/2017 work programme and risks, key challenges and issues associated with the delivery of the work programme; and
· financial performance and progress against local board key performance measures.
3. There are a number of key achievements to report for this quarter, which include:
· the local board’s community grants programme allocated $21,255 to 12 community groups;
· construction at Potters and Milford playgrounds has started and will be complete in either quarter four or quarter one in the 2017/2018 financial year;
· new bike stands and signs have been installed on Mt Cambria;
· refurbishment (which includes carpentry, painting, kitchen upgrade, rooms for hire modernisation) at the Mary Thomas Centre is almost complete;
· staff have completed a developed design for Quarry Lake seawall renewal and also obtained resource consent. In quarter three the tender documentation will be prepared to go out to market; and
· drainage, irrigation lighting bases and field levelling is complete at Barry’s Point Reserve.
4. The overall dashboard for the work programme indicates performance is tracking positively (refer Attachment A).
5. The majority of the work programme is on track (green status), with one project at risk (red status) and 13 projects requiring attention (amber status). The local board’s full work programme is included as Attachment B.
6. The Gair Lookout Fence and Rubbish Bin renewal (ID 3186) has been identified as red in the work programme. Staff advise that an assessment has been completed by a council project manager, who has deemed the work is unnecessary, and therefore does not need to be undertaken.
7. Local board projects identified as amber are detailed in paragraph 24 of this report.
8. The local board’s net cost of service in the period 1 July 2016 to 31 March 2017 is tracking to budget (variance of only two percent from the revised budget).
9. The key performance measures for the local board show that the majority of targets are on-track, and are likely to be achieved by the end of the 2016/2017 financial year. Further information is detailed in the Key Performance Measures section of the report and in Attachment D.
That the Devonport-Takapuna Local Board: a) receive the quarterly performance report quarter three, 1 January to 31 March 2017. |
Comments
2016/2017 local board work programme
10. As part of the 2016/2017 Local Board Agreement, the local board approved its 2016/2017 work programme for the following council departments:
Date |
Council department and recommendation number |
14 June 2016 |
· Community Facility Renewals (DT/2016/92). · Community Leases (DT/2016/93). · Arts, Community and Events (DT/2016/94). · Libraries and Information (DT/2016/95). · Parks, Sport and Recreation (DT/2016/96). |
19 July 2016 |
· Infrastructure and Environmental Services (DT/2016/124). |
16 August 2016 |
· Community Facility Renewals: Parks Renewals (DT/2016/143). |
Key achievements for quarter three
11. There are a number of key achievements for quarter three, which include:
· the local board’s community grants programme allocated $21,255 to 12 community groups;
· construction at Potters and Milford playgrounds has started and will be complete in either quarter four or quarter one in the 2017/2018 financial year;
· new bike stands and signs have been installed on Mt Cambria;
· refurbishment (which includes carpentry, painting, kitchen upgrade, rooms for hire modernisation) at the Mary Thomas Centre is almost complete;
· staff have completed a developed design for Quarry Lake seawall renewal and also obtained resource consent. In quarter three the tender documentation will be prepared to go out to market; and
· drainage, irrigation lighting bases and field levelling is complete at Barry’s Point Reserve.
Key project updates from the 2016/2017 work programme
12. All operating departments with an approved 2016/2017 work programme have provided performance report updates for quarter three. The following sections outline some of the key project updates from the 2016/2017 work programme.
13. All 2016/2017 work programme updates are attached as Attachment B to this report.
Arts, Community and Events (ACE)
14. 21 of the 23 ACE projects are tracking against their identified timeframes for delivery. The following table provides an update of key local board projects being delivered by ACE:
Activity name and ID |
Update |
The Rose Centre (2521) |
· The Rose Centre had 693 visitors and 295 participants or attendees across 25 programmes. · There has been no theatre use since 1 February, due to the certificate of public use provision. The commencement of the building renovation has impacted on audience numbers and visitor engagement. At the time of writing it was considered likely that the centre would close to day time users, non-regular users and one-off hirers until the completion of the building work in May 2017. |
Place-making: Community coordinators (2433) |
Activity in quarter three included: · Community network meetings held to discuss areas of concern from community groups. · A successful summer fun programme of activities for youth and under 5's was delivered with positive responses. · Holding a network meeting regarding concerns about vehicle access on the maunga. |
Empowered Events (1380) |
· A workshop was held at the Devonport Community House on 11 March 2017. Despite the severe weather, a full turnout of local groups and organisations occurred and valuable new connections were made by the groups. |
Movies in Parks (1378) |
· The film Labyrinth was screened at Windsor Reserve on 10 February 2017. Approximately 1,000 people attended, which was full capacity for this reserve. The Devonport Community Co-ordinator also organised a range of pre-movie activities. |
Libraries and Information (L&I)
15. All L&I projects are tracking against their identified timeframes for delivery. The following table provides an update of key local board projects being delivered by L&I:
Activity name and ID |
Update |
Library hours of service (707) |
· Library visits have decreased by four per cent compared to the same quarter last year. However, staff note strong interest in Devonport Library with many visitors from cruise ships coming in. |
Information and lending (709) |
· The number of items borrowed from Devonport has remained the same as this time last year; and · Takapuna had a small increase due to the Northcote Library closure at this time last year that significantly increased their issues for that period. |
Digital literacy support (716) |
· Wi-Fi and PC sessions have remained steady for this quarter. Staff continue to engage with customers using PC’s and Wi-Fi to increase competency accessing information online. Staff note there have been many tourists and visitors accessing the library Wi-Fi and PC's over the summer months. |
Preschool programming (710) |
· There were 3585 participants to preschool programming for the quarter. A preschool activity held at Devonport Library was the Family Fun trail where the children's Librarian read to families one Sunday. The pre-school programmes at Takapuna got off to an excellent start with over 100 attending sessions. |
Parks, Sport and Recreation (PSR)
Local parks
16. Six of the eight local park projects are tracking against their identified timeframes for delivery. The following table provides an update of key local board projects being delivered by Parks:
Activity name and ID |
Update |
Lake Pupuke walkway development (3357) |
· Developed design for Quarry Lake complete, and resource consent granted has been granted. Tender documentation is currently being prepared to go to market. |
Local parks volunteers (470) |
· Total volunteer hours for the quarter: 450 hours and planning is underway for the 2017 planting season. · Preparation underway for the delivery of a guided walk programme in reserves (including coastal, heritage and bush) intended commencement June 2017. · Contractor engaged to complete additional weed control at Lyford Reserve and O'Neill's Cemetery to support volunteer work. |
Sports Parks, Leisure and Sport and Recreation
17. Five of the six sports parks, leisure and sport and recreation projects are tracking against their identified timeframes for delivery. The following table provides an update of key local board projects being delivered by PSR:
Activity name and ID |
Update |
Barry’s Point Reserve (3359) |
· Drainage, irrigation lighting bases and field levelling is complete. · The next steps include completing sand surface application and sow new turf surface. |
Takapuna Pool and Leisure Centre (2755) |
· Performance programming targets are on track to meet local board objectives. · Visitor numbers have decreased from February 2016 due to the scheduled maintenance closure to upgrade the facility. · Significant decreases have been seen in child swim participation and spectator numbers, potentially resulting from the opening of the new Albany Pool and Leisure Centre. · Significant increases in pool lane bookings by under 16's, increasing by 38 percent on the previous year for the same period. · Learn to swim registrations for term 1 2017 are 735 swimmers representing a 5 percent increase on term 1, 2016. |
Community Facilities (CF)
Development projects, renewals and operational maintenance
18. Updates from CF for quarter three highlighted that:
· seven of the eight development projects are tracking against their identified timeframes for delivery;
· 48 of the 53 renewal projects are tracking against their identified timeframes for delivery; and
· all operational maintenance projects are tracking against their identified timeframes for delivery.
19. The following table provides an update of the key local board projects being delivered by CF:
Activity name and ID |
Update |
Mt Cambria Improvements (4397) Development project |
· Bike stands and signs have been installed on Mt Cambria. |
Allen Hill field (3898) Renewal |
· Planning assessments on field layout, car parking, vehicle access way, consenting requirements, heritage and geotechnical conditions have either commenced, or are complete. A final feasibility report is currently being drafted. |
Belmont Park carpark (3914) Renewal |
· The concept design has been completed and consultation with users is underway. · A developed design followed by preparation of detailed design for contract tendering processes will be completed in March 2017 in preparation for tendering in April 2017. |
Mary Thomas Centre (3628) Renewal |
· Refurbishment (which includes carpentry, painting, kitchen upgrade, rooms for hire modernisation) is almost complete. |
Lake Pupuke Northern parks walkways and foreshore structures development (3190) Renewal |
· Concept design development has commenced, and staff will be undertaking consultation on the design in quarter three. |
Lake Pupuke Walkways and Quarry lake seawall Renewals (3189) Renewal |
· Staff have completed a developed design for Quarry Lake, and also obtained resource consent. In quarter three the tender documentation will be prepared to go out to market. |
Rose Centre – exterior reclad (3916) Renewal |
· Construction work is underway and expected to be completed by the end of May 2017. The northern spine wall is almost completely rebuilt; lining of the wall to follow and the crèche store room is complete. |
Sunnynook, Milford and Potters Park Playspaces (3187, 3188 and 3914) Renewals |
· All scoping and feasibility has been completed for Sunnynook. Construction commenced in April 2017. · Construction at Potters and Milford playgrounds has started and will be complete in either quarter four or quarter one 17/18. |
Arboculture contracts (3799) Operational maintenance |
· Treescape continue to perform well with a quarterly average of 99 percent for quality. · In late January, there was a significant weather event that saw a spike in requests for service. This influx in requests resulted in disruption to scheduled street and park tree maintenance. |
Community leases
20. 34 of the 38 leases are tracking against their identified timeframes for delivery. The following table provides an update of key local board projects being delivered by Community Leases:
Activity name and ID |
Update |
|
139 Beach Road, Castor Bay (1553) |
· Awaiting results of local board plan process and development of business plan by the community organisation that wishes to use the building. This will carry forward to 2017/18 work programme. |
|
Devonport Community House Inc. (1521) |
· Renewal lease for Clarence Street. The community house and crèche are exploring governance options and possible changes to how the site is managed. Awaiting confirmation of decision by organisation. If required a report will be prepared for consideration by the local board in quarter four. |
|
Gibbons Room First Floor Mary Thomas Centre (1547) |
· Building works have now been completed. Premises ready for expression of interest process to be undertaken in quarter four. |
|
Scout Assn of New Zealand (1524) |
· Negotiations initiated with Scouts regarding the future use of premises. Meeting to finalise proposed future use of premises arranged 23 March 2017. Report to be prepared for consideration by the local board in quarter four. |
|
Infrastructure and Environmental Services (I&ES)
21. All I&ES projects are tracking against their identified timeframes for delivery. The following table provides an update of key local board projects being delivered by I&ES:
Activity name and ID |
Update |
Hurstmere Road upgrade (1997) |
· The procurement for the design consultant has been completed and Reset Urban Design are leading the design of the upgrade.. |
North-West Wildlink Assistance Programme (2108) |
· A facilitator has been employed to help gather the key partners in the Shoal and Ngataringa Bays area to organise community discussions and formulate a pilot strategic plan for pest control in the area to protect significant shorebird habitat. |
Risks identified in the work programme
22. The Gair Lookout Fence and Rubbish Bin renewal (ID 3186) has been identified as red in the work programme. Staff advise that an assessment has been completed by a council project manager, who has deemed the work is unnecessary, and therefore does not need to be undertaken.
23. A further 13 projects in the work programme has been identified as amber. The following table details notable projects, and (where identified) includes commentary / next steps to resolve their respective issues:
Activity name and ID |
Update |
Local Economic Development: Community Enterprise (2434) |
· Lease negotiations delayed due to earthquake strengthening issues. Interested parties will meet with Panuku, Corporate Property, Community Facilities and ATEED to determine the status of the lease. |
Coastal walkway (Takapuna-Milford) (466) |
· Staff are investigating options for establishing and maintaining relationships with land owners and Watercare assets, and defining council’s role in access issues. |
Facility Partnership Milford Tennis Club (2613) |
· Project not yet fully funded. New quantity survey is being completed in order to confirm how much additional funding is required. |
Aramoana & Plymouth Reserve Walkway, Seawall and Boat Ramp (3901) |
· Design and consenting underway, buried services require locating to ensure quality design process underway. Neighbour consultation and design finalisation for bridge will be undertaken in quarter four. |
Financial performance
24. The local board’s net cost of service for the period 1 July 2016 to 31 March 2017 is tracking to budget (variance of only two percent from the revised budget).
25. The locally driven initiatives (LDI) expenditure is ahead of budget, however staff advise that this is not an issue as the variance is driven by budget phasing.
26. At the April business meeting the local board allocated $113,000 from its LDI response budgets. With one local grant round remaining the board has approximately $125,000 from its local grants and response LDI budgets for allocation to suitable applications.
27. The $150,000 granted towards the development of the Korean Garden, from the LDI discretionary fund will be carried forward as there are issues with site and the potential cost of works needs to be finalised.
28. 70 percent the capital investment has been in the Parks Sport and Recreation activity. Several projects, across the four different groups of activities, are in their tendering phase. Community Facilities are still in the process of procuring a suitable consultant for the renewals at Takapuna Library and a landscape architect to finalise scope of works for landscaping works at Fort Takapuna.
29. Please refer to Attachment C for the local board’s full financial performance for quarter three.
Key performance measures
30. This section provides a summary of the key performance measures for quarter three. Attachment D outlines all performance measure results for the local board by council activity area.
31. The year-end outlook is for 74 percent of measures to achieve target their targets.
32. The only measures not expected to achieve target are in the local community services group of activities. These include:
· percentage of funding / grant applicants satisfied with information, assistance and advice provided. To help improve performance, a series of community workshops is planned for the 2017/2018 financial to build capacity, help the development quality applications and provide further advice to applicants; and
· facility utilisation at off-peak times for council managed community centres and venues for hire. The digital booking system, which began recording bookings in quarter one, is expected to improve customer experience and utilisation, along with a marketing campaign in quarter three.
Consideration
Local board views and implications
33. This report informs the local board of the performance for the period 1 January to 31 March 2017.
Māori impact statement
Work programme projects with Māori outcomes
34. The local board’s work programme contains a number of projects which provide direct outcomes for Māori. It should be noted that the work programme also provides broader opportunities and outcomes for Māori, both in the local board area and across Auckland. Examples of this include:
· the local board’s grants programme provides a range of activities, events and programmes for both Māori community groups and organisations, and wider community groups who propose and promote broader Māori outcomes; and
· providing programmes and activities at community houses that meet the needs of young Māori in the local board area.
Maori Responsiveness Framework
35. The local board, through its work programme responds and delivers upon council’s Māori Responsiveness Framework through the following actions:
· fostering and building strong relationships with mana whenua and matawaaka by ensuring their views are considered prior to making decisions on local projects;
· collaborating with co-governance entities, such as the Tupuna Maunga Authority for the protection and enhancement of the three maunga in the local board area; and
· embedding mana whenua customary practices within the development of local projects (e.g. blessings at doing sod-turnings).
Implementation
36. The local board advisors will continue to facilitate performance updates to the local board.
No. |
Title |
Page |
a⇩
|
Devonport-Takapuna Local Board 2016/2017 work programme snapshot |
107 |
b⇩
|
Devonport-Takapuna Local Board 2016/2017 work programme Q3 updates |
109 |
c⇩
|
Devonport-Takapuna Local Board Q3 financial performance update |
131 |
d⇩
|
Devonport-Takapuna Local Board Q3 performance measure results |
139 |
Signatories
Authors |
Tristan Coulson - Senior Local Board Advisor Devonport-Takapuna |
Authorisers |
Eric Perry - Relationship Manager |
Devonport-Takapuna Local Board 16 May 2017 |
|
Local Board Services monthly report - May 2017
File No.: CP2017/08352
Purpose
1. The purpose of this report is to provide members with an overview of recent Devonport-Takapuna Local Board activity. This report recommends the local board allocates $120,000 from its capital budget to fund the delivery of the Lyford Reserve track project.
That the Devonport-Takapuna Local Board: a) allocates $120,000 from capital budget to fund the delivery of Lyford Reserve Track project.
|
Comments
Lyford Reserve Track project
2. Council was approached by the Sunnynook Community Association (the association) requesting funding to enable construction of a new 1.2m wide by 640m long walking track through Lyford Reserve. The association has progressed the project to developed design and have been granted resource consent for physical works primarily through voluntary and donated services.
3. The purpose of the walking track is to provide linkages to the surrounding streets including Sunnynook Primary School and will also greatly assist in the community led Environmental Weed Control Program by allowing greater access throughout the site.
4. The proposed track alignment has been determined by the natural contours of the site. This and the track design making use of timber edging allows flexibility in the alignment to avoid large canopy trees by raising the track above the existing ground level minimizing excavation required. This is critical at this site, as physical works will be undertaken primarily using hand tools due to very limited access for large machinery.
5. The Sunnynook Community Association volunteers have been operating in the reserve for several years focusing resources on weed control and native restoration. This is currently funded by council’s Volunteering and Programmes Unit.
6. At least 93 large weed trees were observed along the current proposed alignment marked on site. Many of these trees are at the end of their life and may pose a hazard to track construction contractors and volunteers, as well as children and their families from the adjacent Sunnynook Primary School, who will likely be using the completed walking tracks regularly.
7. The existing Environmental Weed Control Plan prepared by Remnant Restoration Ltd, states that it is necessary to remove the canopy weed trees to allow for planted native pioneering species to succeed. Due to the risk posed, staff recommend that a qualified and experienced arborist assess the health of all large canopy weed trees.
8. This assessment should focus on trees along the current path alignment, over existing areas of operation for the native restoration volunteers and along property boundaries (high risk areas). Based on this assessment, removal of trees that pose an immediate risk and those that cannot be removed without causing damage to the surrounding area (i.e. the newly formed track, associated mitigation planting areas and neighbouring properties) should be brought forward and completed during the 730m² track clearance works.
9. The existing proposal specifies removing 730m² of bush for track formation. The granted resource consent allows for the specified clearance however excludes mature trees.
10. The cost to complete the track construction based on current supplied information is currently estimated to be $120,000 excluding large tree removals.
Consideration
Local board views and implications
11. The local board provided input and direction into the project at their 4 April 2017 workshop, where it was noted:
· that the local board supported the project; and
· additional funding for signage may be required as the project develops.
Māori impact statement
12. There are no implications for Māori associated with this report.
Implementation
13. The local board currently has $776,000 in its three-year capital budget available. If the local board supports this project, the balance of the capital budget will be $656,000.
No. |
Title |
Page |
a⇩
|
Lyford Reserve Track Civil Engineering Drawings |
147 |
Signatories
Authors |
Tristan Coulson - Senior Local Board Advisor Devonport-Takapuna |
Authorisers |
Eric Perry - Relationship Manager |
Devonport-Takapuna Local Board 16 May 2017 |
|
Record of Workshop's April 2017
File No.: CP2017/06748
Purpose
1. The purpose of this report is to provide a recored the Devonport-Takapuna Local Board workshops held during April 2017.
Executive Summary
1. At the workshop held on - 4 April 2017, the Devonport-Takapuna Local Board was briefed on:
· Annual Plan – work programmes 17/18 for Parks and Open Spaces, Community Facilities, and Arts, Community and Events.
2. At the workshop held on 12 April 2017, the Devonport-Takapuna Local Board was briefed on:
· Panuku – Unlock Takapuna Project; and
· Annual Plan – Work programme 17/18 for Local Economic Development, Libraries, Planning and Infrastructure and Environmental Services.
3. At the workshop held on 18 April 2017, the Devonport-Takapuna Local Board was briefed on:
· Arts, Community and Events;
· Transport – upcoming upgrades for Calliope and Victoria Roads Devonport; and
· Infrastructure and Environmental Services - Project Quarry Lake.
4. At the workshop held on 26 April 2017, the Devonport-Takapuna Local Board was briefed on:
· Annual Plan – Submitter feedback, Fees and Charges, and Events.
5. Records of these workshops are presented in Attachments A - D:
That the Devonport-Takapuna Local Board: a) receive the record of the workshops held during April 2017.
|
No. |
Title |
Page |
a⇩
|
Workshop record - 4 April 2017 |
157 |
b⇩
|
Workshop record - 12 April 2017 |
159 |
c⇩
|
Workshop record - 18 April 2017 |
161 |
d⇩
|
Workshop record - 26 April 2017 |
165 |
Signatories
Authors |
Karen Durante - Democracy Advisor |
Authorisers |
Eric Perry - Relationship Manager |
Devonport-Takapuna Local Board 16 May 2017 |
|
File No.: CP2017/06749
Purpose
1. The Devonport-Takapuna Local Board allocates a period of time for the Ward Councillors, Cr Chris Darby and Cr Richard Hills, to update the board on the activities of the governing body.
That the Devonport-Takapuna Local Board: a) thank Cr Chris Darby for his verbal update to the Devonport-Takapuna Local Board on the activities of the governing body. b) thank Cr Richard Hills for his verbal update to the Devonport-Takapuna Local Board on the activities of the governing body.
|
There are no attachments for this report.
Signatories
Authors |
Karen Durante - Democracy Advisor |
Authorisers |
Eric Perry - Relationship Manager |
Devonport-Takapuna Local Board 16 May 2017 |
|
File No.: CP2017/06750
Executive Summary
An opportunity is provided for members to update the board on the projects and issues they have been involved with since the last meeting.
That the Devonport-Takapuna Local Board: a) receive and thank Deputy Chairperson Wood for his written report. A copy has been attached to this agenda. b) receive and thank Member Sheehy for his written report. A copy has been attached to this agenda. |
No. |
Title |
Page |
a⇩ |
Deputy Chairperson Wood May report |
171 |
b⇩ |
Member Sheehy May report |
173 |
Signatories
Authors |
Karen Durante - Democracy Advisor |
Authorisers |
Eric Perry - Relationship Manager |
Devonport-Takapuna Local Board 16 May 2017 |
|
File No.: CP2017/06751
Executive Summary
An opportunity is provided for the Chairperson to update the board on the projects and issues he has been involved with since the last meeting.
That the Devonport-Takapuna Local Board: a) receive the Chairperson’s verbal report. |
There are no attachments for this report.
Signatories
Authors |
Karen Durante - Democracy Advisor |
Authorisers |
Eric Perry - Relationship Manager |