Devonport-Takapuna Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Devonport-Takapuna Local Board held in the Devonport-Takapuna Local Board Chamber, Takapuna Service Centre, Level 3, 1 The Strand, Takapuna on Tuesday, 16 May 2017 at 4.00pm.

 

present

 

Chairperson

Dr Grant Gillon

 

Deputy Chairperson

George Wood, CNZM

 

Members

Mike Cohen, QSM, JP

 

 

Jennifer McKenzie

 

 

Jan O'Connor

 

 

Mike Sheehy

 

 

 

 

 

IN ATTENDANCE

 

 

Councillor Richard Hills

from item 14

 

Councillor Chris Darby

from item 17

 

 

 

 

Devonport-Takapuna Local Board

16 May 2017

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed the those present.

 

2          Apologies

 

There were no apologies.

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number DT/2017/86

MOVED by Chairperson G Gillon, seconded by Deputy Chairperson G Wood:  

That the Devonport-Takapuna Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 11 April 2017 and the extraordinary minutes of its meeting, held on Tuesday, 2 May 2017, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

6.1

Acknowledgement – Margot McRae QSM

 

Resolution number DT/2017/87

MOVED by Chairperson G Gillon, seconded by Member M Cohen:  

CARRIED

 

The board acknowledged receipt of a Queens Service Medal (QSM) by Devonport –Takapuna resident, Margot McRae for services to heritage protection.

 

Mrs McRae has spent many hundreds of hours writing submissions and lobbying against the demolition or inappropriate alteration of many heritage buildings in both Devonport and Auckland. She has advocated for buildings to be added to heritage protection schedules, developed a North Shore Historic Heritage Strategy and spoken on the effect on Devonport of the proposed Auckland wharf extension.

 

 

 

 

6.2

Acknowledgement - Westlake Girls High School Rowing Programme

 

Resolution number DT/2017/88

MOVED by Chairperson G Gillon, seconded by Member J O'Connor:  

CARRIED

 

The board acknowledged the Westlake Girls High School rowing teams that competed in the recent Maadi Cup. The teams won the following medals:

·         Gold U15 Quadruple Scull;

·         Gold U17 Double Scull;

·         Gold O15 Lightweight Double Scull;

·         Gold O15 Lightweight Coxed 4;

·         Bronze U18 Novice Double Scull; and

·         Bronze U17 Single Scull.

 

 

Attachments

a     Westlake Girls High School Rowing - Media release

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

9.1

Alistair Taylor -  Takapuna Croquet Club Lease

 

Resolution number DT/2017/89

MOVED by Member J McKenzie, seconded by Member M Cohen:   

That the Devonport-Takapuna Local Board:

a)      thanks Alistair Taylor, Auburn Developments Limited for his attendance and presentation regarding the proposed lease for the Takapuna Croquet Club.

CARRIED

 

Attachments

a     Auburn Developments - map of surrounding apartment developments.

b     Auburn Development memo outlining the key points in Alistair Taylor's presentation

 

 

9.2

Neil Bendall - Takapuna Croquet Club Lease

 

Resolution number DT/2017/90

MOVED by Member J McKenzie, seconded by Member M Sheehy:  

That the Devonport-Takapuna Local Board:

a)      thank Neil Bendall, treasurer of Takapuna Croquet Club for his attendance and presentation regarding the proposed lease for the Takapuna Croquet Club.

CARRIED

 

Secretarial note: The following public forum speakers were taken as part of discussion on item 14.

 

9.3

Tony Keenan and Barbara Cuthbert - Lake Road

 

Tony Keenan and Barbara Cuthbert representing Peninsula Transport Alliance, were in attendance to address the board regarding Lake Road.

 

 

Resolution number DT/2017/91

MOVED by Chairperson G Gillon, seconded by Member M Cohen:  

That the Devonport-Takapuna Local Board:

a)           thanks Tony Keenan and Barbara Cuthbert, Peninsula Transport Alliance, for their attendance and presentation regarding Lake Road.

 

CARRIED

 

Member J McKenzie left the meeting at 6.03 pm.

Member J McKenzie returned to the meeting at 6.06 pm.

 

9.4

Steve Southall - Lake Road

 

Steve Southall, infrastructure representative from Bike New Zealand, was in attendance to address the board regarding Lake Road.

 

 

Resolution number DT/2017/92

MOVED by Chairperson G Gillon, seconded by Member M Cohen:  

That the Devonport-Takapuna Local Board:

a)        thanks Steve Southall, Bike New Zealand for his attendance regarding Lake Road.

CARRIED

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.


 

 

12

Public notification of Auckland Council's intention to grant a new community lease to Takapuna Croquet Club Incorporated, Auburn Reserve, Takapuna.

 

That the Devonport-Takapuna Local Board:

a)      approve the public notification of Auckland Council’s intention to grant a community lease to the Takapuna Croquet Club Incorporated for Lot 6 DP 78273 NA34B/1156 at Auburn Reserve, Takapuna (Attachment A).

b)      note that the terms of the proposed new community lease issued under section 54 of the Reserves Act 1977 would be:

i.        term – 10 years commencing from the date of final approval by the Minister of Conservation  (or her delegate) with one ten year right of renewal;

ii.       rent - $1.00 plus GST per annum if demanded; and

iii.      the Takapuna Croquet Club Incorporated Community Outcomes Plan as approved be attached to the community lease document (Attachment B).

c)      note that all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012 and the Reserves Act 1977.

d)      request that staff prepare a briefing paper on the first available workshop following the closure of the submissions period and discuss next steps including the composition of any panel required to consider submissions received and will be confirmed by the board in a formal meeting.

 

Resolution number DT/2017/93

MOVED by Chairperson G Gillon, seconded by Member J O'Connor:  

That the Devonport-Takapuna Local Board:

a)      approve the public notification of Auckland Council’s intention to grant a community lease to the Takapuna Croquet Club Incorporated for Lot 6 DP 78273 NA34B/1156 at Auburn Reserve, Takapuna (Attachment A).

b)      note that the terms of the proposed new community lease issued under section 54 of the Reserves Act 1977 would be:

i.        term – 10 years commencing from the date of final approval by the Minister of Conservation  (or her delegate) with one ten year right of renewal;

ii.       rent - $1.00 plus GST per annum if demanded; and

iii.      the Takapuna Croquet Club Incorporated Community Outcomes Plan as approved be attached to the community lease document (Attachment B).

c)      note that all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines July 2012 and the Reserves Act 1977.

d)      request that staff prepare a briefing paper, including advice on the costs for the process, to the first available workshop following the closure of the submissions period and discuss next steps including the composition of any panel required to consider submissions received noting that any decision will be confirmed by the board in a formal meeting.

CARRIED

 

 

Secretarial note: Member Cohen sought advice from the Relationship Manager regarding the implications of the local board discussing the above issue at this juncture, given the possibility that the board would be in a position to make decisions regarding the lease in the future.

13

Grant of new community sub-lease to the New Zealand Nutrition Foundation at Fort Takapuna Barracks, Vauxhall Road, Devonport

 

Resolution number DT/2017/94

MOVED by Member M Cohen, seconded by Member J O'Connor:  

That the Devonport-Takapuna Local Board:

a)      grants a sub-lease to New Zealand Nutrition Foundation for Rooms three and five, Barracks A13, Fort Takapuna Recreation Reserve (refer to Attachment A within the agenda report) on the following terms and conditions:

i.        term – one year commencing 1 June 2017 with one right of renewal for one year;

ii.       rent - $1.00 plus GST per annum if demanded;

iii.      operational charge (including utilities) - $450.00 per annum plus GST; and

iv.      the New Zealand Nutrition Foundation Community Outcomes Plan (refer to Attachment B within the agenda report) as approved being attached to the sub-lease document;

b)      notes that all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012, the Reserves Act 1977 and the head lease held by Auckland Council for the Fort Takapuna Barracks.

CARRIED

 

 

14

Auckland Transport - Overview of Lake Road Improvements Indicative Business Case

 

 

A copy of the Auckland Transport – Lake Road Indicative Business Case presentation has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Recommendation/s

That the Devonport-Takapuna Local Board:

a)      receives the report introducing the Lake Rd improvements project and notes that feedback will be sought at the Board’s next scheduled business meeting or other agreed date;

b)      recommend that Auckland Transport staff undertake the following as part of the public consultation on the Lake Road indicative business case:

i.          public consultation is undertaken for one month;

ii.         undertake at least three public events and/or open days, delivered and managed by Auckland Transport;

iii.         attend the draft local plan ‘drop in session’ at the Takapuna Market on 18 June 2017; and

iv.        undertake a mail-drop in the Takapuna, Hauraki, Belmont, Bayswater, Narrow Neck and Devonport areas to inform residents of the public consultation.

 

 

Resolution number DT/2017/95

MOVED by Chairperson G Gillon, seconded by Member J McKenzie:  

That the Devonport-Takapuna Local Board:

a)            receives the report introducing the Lake Rd improvements project and notes that feedback will be sought at the Board’s next scheduled business meeting or other agreed date.

 

b)           supports enhancing walking, cycling and public transport options, but in order to do that, the options need to be attractive and proper infrastructure needs to be in place.

 

c)            recommend that Auckland Transport staff undertake the following as part of the public consultation on the Lake Road indicative business case:

i.     public consultation is undertaken for one month;

ii.    undertake at least three public consultation events and/or open days, hosted and delivered by community groups in partnership with Auckland Transport and the Devonport, Belmont and Hauraki areas;

iii.   attend the draft local board plan ‘drop in session’ at the Takapuna Market on 18 June 2017;

iv.   undertake a mail-drop in the Takapuna, Hauraki, Belmont, Bayswater, Narrow Neck and Devonport areas to inform residents of the public consultation;

v.    that Auckland Transport work in partnership with the local board on the consultation material prior to printing and distribution, and include as part of their consultation approach an emphasis on the use of social media;

vi.   that the consultation documents include options of two lanes each way, with one of those lanes each way being a bus high occupancy lane;

vii.  that an alternative safe route be scoped for cyclists from Bayswater through Belmont to Esmonde Road;

viii. that the provision of current Lake Road parking be scoped;

ix.   that Seacliffe Avenue be investigated as an alternative for cyclists, especially school pupils once congestion on Lake Road is reduced, and Seacliffe Avenue becomes a less attractive alternative route for motorists; and

x.    note that Auckland Transport will consult the public on the possible undergrounding of utilities along the Lake Road corridor.

d)      thank Daniel Newcombe and Tim Mueller for their attendance and presentation.

CARRIED

 

 

Secretarial note: item 14 was carried unanimously

 

 

Attachments

a     Auckland Transport - Lake Road Indicative Business Case Presentation

 

Councillor Hills arrived at 5.52pm during item 14

 

15

Auckland Transport monthly update - May 2017

 

Resolution number DT/2017/96

MOVED by Chairperson G Gillon, seconded by Member J McKenzie:  

That the Devonport-Takapuna Local Board:

a)         receives the Auckland Transport May 2017 monthly update report and thank Marilyn Nicholls, Elected Member Relationship Manager for her presentation and attendance.

CARRIED

Secretarial note: Item 20 was taken at this time

 

20

Local Board Services monthly report - May 2017

 

Resolution number DT/2017/97

MOVED by Member M Cohen, seconded by Chairperson G Gillon:  

That the Devonport-Takapuna Local Board:

a)      allocates $124,500 from its locally driven initiatives capital budget to fund the delivery of Lyford Reserve Track project.

CARRIED

 

 

16

Approval of 2017/2018 Devonport-Takapuna local environment and development work programme

 

Resolution number DT/2017/98

MOVED by Chairperson G Gillon, seconded by Member J McKenzie:  

That the Devonport-Takapuna Local Board:

a)      approves the allocation of $50,000 for environment projects to be delivered by the Infrastructure and Environmental Services directorate in 2017/2018 as detailed in the agenda report and summarised in the table below:

Project

Budget

Water sensitive design project for schools

$20,000

North-West Wildlink assistance programme

$30,000

Total

$50,000

b)        notes the asset based services capital budget of $3,325,000 allocated to the Hurstmere Road upgrade project.

c)         delegates authority to the Chairperson and the Deputy Chairperson to make minor changes to the 2017/2018 Infrastructure and Environmental Services work programme up to a value of $10,000, noting that any changes will be outlined in the subsequent Local Board Services monthly report.

CARRIED

 

 

17

Devonport-Takapuna Local Board Arts, Culture and Events work programme 2017/2018

 

Resolution number DT/2017/99

MOVED by Member M Sheehy, seconded by Member J McKenzie:  

That the Devonport-Takapuna Local Board:

a)        approves the 2017/2018 Arts, Community and Events (ACE) work programme as presented in Attachment A to the agenda report.

b)      requests officers to undertake a review of all existing contract funding agreements prior to the start of the 2018/2019 financial year.

c)      delegates authority to the Chairperson and the Deputy Chairperson to make minor changes to the 2017/2018 Arts, Culture and Events work programme up to a value of $10,000, noting that any changes will be outlined in the subsequent Local Board Services monthly report.

CARRIED

 

Councillor Darby arrived at 7.05pm during item 17

 

18

Devonport-Takapuna  Local Board Community Grants Programme 2017/2018

 

Resolution number DT/2017/100

MOVED by Member M Cohen, seconded by Member M Sheehy:  

That the Devonport-Takapuna Local Board:

a)        adopts the Devonport-Takapuna Local Board Community Grants Programme 2017/2018, noting the following amendments:

i.       inclusion of the wording “including the approximate value provided by volunteer contribution to projects, events and/or initiatives” after the narrative presented against community match funding under the heading “Higher priority for eligibility”; and

ii.      deletion of the words “(eg headcount, event photo’s, verification of attendance)” from the second bullet point under the heading “Accountability measures”. 

CARRIED

 

 

19

Quarterly Performance Report: Devonport-Takapuna Local Board for quarter three, 1 January to 31 March 2017

 

Resolution number DT/2017/101

MOVED by Chairperson G Gillon, seconded by Member J O'Connor:   

That the Devonport-Takapuna Local Board

a)      receives the quarterly performance report quarter three, 1 January to 31 March 2017.

CARRIED

 

 

 

21

Record of Workshops -  April 2017

 

Resolution number DT/2017/102

MOVED by Chairperson G Gillon, seconded by Deputy Chairperson G Wood:  

That the Devonport-Takapuna Local Board:

a)         receives the record of the workshops held during April 2017, noting the following amendment;

i.        the apology noted for Member McKenzie for the 4 April 2017 workshop should be amended to note an apology for lateness. 

CARRIED

 

 

22

Ward Councillors Update

 

Councillors Darby and Hills tabled a written ward councillors’ report. A copy of the report has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number DT/2017/103

MOVED by Deputy Chairperson G Wood, seconded by Chairperson G Gillon:  

That the Devonport-Takapuna Local Board:

a)      thanks Cr Chris Darby and Cr Richard Hills for their tabled report and verbal update to the Devonport-Takapuna Local Board on the activities of the governing body.

CARRIED

 

Attachments

a     Councillor's Darby and Hills tabled May report

 

 

23

Board Members' reports

 

Resolution number DT/2017/104

MOVED by Member J McKenzie, seconded by Member M Sheehy:  

That the Devonport-Takapuna Local Board:

a)      receives the written report from Deputy Chairperson Wood.

CARRIED

 

Resolution number DT/2017/105

MOVED by Member M Sheehy, seconded by Deputy Chairperson G Wood:  

That the Devonport-Takapuna Local Board:

b)      receives the written report from Member Sheehy.

c)      requests council’s the Community Facilities department report back to the local board on the potential to have hydration stations at Milford and Takapuna beaches.

CARRIED

 

 

Member McKenzie tabled a written members report. A copy of the report has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number DT/2017/106

MOVED by Chairperson G Gillon, seconded by Member M Sheehy:  

That the Devonport-Takapuna Local Board:

a)      receives the tabled report from Member McKenzie.

b)      requests officers to investigate how the commemorative plaque in the civic square in front of 1 The Strand, can be updated to include servicemen and servicewomen’s names to honour those who have served since the Vietnam War.

c)      requests officers investigate lighting and safety features along the path from The Pumphouse to Killarney Street.

d)      requests Auckland Transport to scope a potential pedestrian crossing across Killarney Street from Takapuna Primary School to the Bridge Club and report the findings back to the local board in due course.

CARRIED

 

Attachments

a     Member McKenzie tabled May 2017 report

 

24

Chairperson's report

 

Resolution number DT/2017/107

MOVED by Chairperson G Gillon, seconded by Member M Cohen:  

That the Devonport-Takapuna Local Board:

a)      receive the Chairperson’s verbal report.

 

CARRIED

 

 

25        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

 

7.56 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Devonport-Takapuna Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................