Great Barrier Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Great Barrier Local Board held in the Claris Conference Centre, 19 Whangaparapara Road, Claris, Great Barrier Island on Tuesday, 16 May 2017 at 1.00pm.

 

present

 

Chairperson

Izzy Fordham

 

 

 

Deputy Chairperson

Luke Coles

 

 

 

Members

Jeff Cleave

 

 

 

 

Susan Daly

 

 

 

 

Shirley Johnson

 

 

 

 


Great Barrier Local Board

16 May 2017

 

 

 

1          Welcome

 

Chairperson IM Fordham opened the meeting and welcomed everyone present. Member J Cleave led the meeting in a karakia.

 

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

 

Member J Cleave declared an interest in respect of the Te Kura O Okiwi’s capital grant funding application at item 12 - Deferred Great Barrier Local Board applications for Local Grants Round Two 2016/2017.

 

 

4          Confirmation of Minutes

 

Resolution number GBI/2017/41

MOVED by Chairperson I Fordham, seconded by Member S Johnson:  

That the Great Barrier Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 18 April 2017 and the extraordinary minutes of its meeting, held on Tuesday, 2 May 2017 as a true and correct record.

 

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

6.1

Barbara McGrath - 2017 World Masters Games

 

Resolution number GBI/2017/42

MOVED by Chairperson I Fordham, seconded by Member J Cleave:  

That the Great Barrier Local Board:

a)        acknowledge and congratulate Barbara McGrath for her participation at the 2017 World Masters Games held in Auckland and for winning a gold medal in the Surf Swim Class event.

 

CARRIED

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

There were no deputations.

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

Deferred Great Barrier Local Board applications for Local Grants Round Two 2016/2017

 

Member J Cleave declared an interest in this item and took no part in the discussion or voting on item a) in particular regarding Te Kura O Okiwi’s funding application.

 

Resolution number GBI/2017/43

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:  

That the Great Barrier Local Board:

a)      agree to fund, part-fund or decline each capital application received in local grant round two listed in table one.

Table one: Great Barrier capital grant round two deferred applications

ID

Applicant

Project

Requested

Board’s decision

LG1704-205

Te Kura O Okiwi

Towards the creation of a Puna Matauranga located at Te Kura O Okiwi.

 $50,000

$50,000

LG1704-217

Barrier Social Club Incorporated

Towards building improvements including replacement of the doors and windows subject to a revised quote being received.

 $35,806

$35,806

LG1704-224

North Barrier Playgroup

Towards the Okiwi Community Room Upgrade.

 $16,760

$16,760

Total

 

 

$102,566

$102,566

b)         agree to amend the Destination Great Barrier Island project wording resolved at the board’s 18 April 2017 business meeting in resolution GBI/2017/30 c) to read ‘towards the general brand to support the Dark Sky Sanctuary initiative’.

 

CARRIED

 

 

13

Proposed Advisory Group for Aotea/Great Barrier International Dark Sky Sanctuary

 

A document was tabled in respect this item. A copy of the tabled document has been attached to the official minutes and can be viewed on the Auckland Council website.

 

Resolution number GBI/2017/44

MOVED by Member J Cleave, seconded by Member S Johnson:  

That the Great Barrier Local Board:

a)               approve the Terms of Reference for the Aotea/Great Barrier International Dark Sky Sanctuary Advisory Group as amended.

b)           confirm it will establish the advisory group once Sanctuary status is confirmed.

c)           agree to allocate $10,000 from the Rural Broadband Initiative (Local Economic Development Program) budget line to Auckland Tourism, Events, and Economic Development (ATEED) to fund Destination Great Barrier Island to lead on the Dark Sky launch, noting that ATEED will also allocate $10,000 to this project.

 

CARRIED

 

Attachments

a     Terms of Reference for the Aotea/Great Barrier International Dark Sky Sanctuary Advisory Group - as amended

 

 

14

Auckland Council’s Quarterly Performance Report: Great Barrier Local Board for Quarter Three, 1 January – 31 March 2017

 

Resolution number GBI/2017/45

MOVED by Chairperson I Fordham, seconded by Member S Johnson:  

That the Great Barrier Local Board:

a)           note the performance report for the financial quarter ending 31 March 2017.

b)           agree to allocate Local Improvements Project budget of $8,861 for directional signage and planting on Station Rock Road track.

c)           agree to allocate Local Improvements Project budget of $12,000 for additional archaeological costs and fencing on the Mulberry Grove Stonewall project.

 

CARRIED

 

 

15

Auckland Transport Update to the Great Barrier Local Board  – May 2017

 

Resolution number GBI/2017/46

MOVED by Chairperson I Fordham, seconded by Member J Cleave:   

That the Great Barrier Local Board:

a)      note the content of the Auckland Transport Update to the Great Barrier Local Board – May 2017 report.

 

CARRIED

 

 

16

Governance Forward Work Calendar

 

Resolution number GBI/2017/47

MOVED by Chairperson I Fordham, seconded by Deputy Chairperson L Coles:  

That the Great Barrier Local Board:

a)         note the Great Barrier Local Board Governance Forward Work Calendar – May 2017.

 

CARRIED

 

 

17

Great Barrier Local Board Workshop Proceedings

 

Resolution number GBI/2017/48

MOVED by Chairperson I Fordham, seconded by Member J Cleave:  

That the Great Barrier Local Board:

a)      note the record of proceedings for the workshops held on 11 April and 2 May 2017.

 

CARRIED

 

 

18        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

 

1.48 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Great Barrier Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................