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MOVED
by Chairperson Mayor J Tregidga, seconded by Deputy Chairperson L Ngamane:
That the Hauraki Gulf
Forum::
a) amend its governance statement by replacing the existing
standing orders relating to public forums (Appendix F of the Model Standing
Orders), with the following public input section based on the LGNZ revised
standing orders:
Public input
1 Time allocated for input
Any meeting of the Hauraki Gulf Forum
and that is open to the public will set aside up to 30 minutes near the start
of the meeting for input from members of the public. Speakers may speak for
up to five minutes each during this time.
However, the meeting may resolve to
reduce or extend the time allocated for public input, and the speaking time
allotted to a particular speaker.
2 Request to speak
A person who wants to speak during
public input time must request to do so (through the Governance Advisor) at
least three working days before the meeting.
The request to speak must include the
subject matter.
The Governance Advisor shall
forthwith advise the chairperson and the deputy chairperson of the Forum of
the request and the subject.
3 Discretion of chairperson and
deputy chairperson
The chairperson and deputy
chairperson may decline a person’s request to speak during the time
allocated for public input where they consider that:
a) the
request does not comply with these standing orders
b) the
subject matter is not relevant to the Forum’s role or responsibilities
c) the
person has already spoken about the matter
d) the
request is not appropriate
e) the
subject is disallowed by one or more of the reasons specified under
“subjects”:
f) it
is necessary to reduce public input time to deal with the business on the
agenda.
The decision of the chairperson and
deputy chairperson shall be advised to the Governance Advisor within 3
working days.
The chairperson and deputy
chairperson must advise the meeting of any request to speak they have
declined, and the reasons for this.
The chairperson and deputy
chairperson also have the discretion to waive the requirements in these
standing orders where they consider there are exceptional circumstances. In
particular, they may accept a request to speak that is made less than ten
clear working days before the meeting where they consider the matter is
urgent and of major public interest.
The chairperson and deputy
chairperson may advise the speaker to approach a different committee or forum,
if the proposed subject matter falls within its terms of reference.
In the event that the chairperson and
deputy chairperson cannot agree on any decision made under this clause the
decision of the chairperson shall apply.
The chairperson may prohibit a member
of the public from speaking if he or she is offensive, repetitious or
vexatious, or otherwise breaches these standing orders.
4 Subjects
A speaker may not use the time
allocated for public input to speak about a matter that:
a) has
already been considered and decided
b) has
a separate public hearings or consultation process attached to it
c) is
subject to a quasi-judicial process
d) is
outside the terms of reference of the functions of the Hauraki Gulf Forum.
5 Language for speeches
A member of the public may address a
meeting in English, Māori or New Zealand sign language.
However, for languages other than
English, the person should advise the chairperson of their intention to speak
in another language at least two working days before the meeting.
Where practical the Forum’s
administering authority arrange for a translator to be present at the
meeting. The chairperson may also order the speech and any accompanying
documents to be translated and printed in English or Māori.
6 Questions for speakers
With the permission of the
chairperson, members may ask questions of speakers during the time allocated
for public input. Questions should be to obtain more information or clarify
matters raised by the speaker.
However, members may not debate any
matter raised during the public input session that is not on the agenda for
the meeting, or take any action in relation to it, other than through the
usual procedures for extraordinary business, if the matter is urgent.
The meeting may refer the matter to a
future meeting or to the executive officer for investigation.
b)
add the additional guidance below
regarding the preparation of submissions to its governance statement:
That the chairperson and deputy chairperson
of the Forum be delegated the authority to prepare and lodge submissions on
behalf of the Forum, when invited or requested to do so under powers defined
in Section 18 of the Hauraki Gulf Marine Park Act, subject to the following
conditions:
i) the
matter to be submitted on cannot be considered by the Forum
due to the closing date of submissions and the inability to place the
proposed submission before the Forum because of its meeting schedule;
and
ii) the
matter to be submitted on relates to:
·
a proposed change in the legislative framework; or
·
a proposed change in a regulatory framework; or
·
a proposed change to a policy matter (including a new policy
matter).
In the event that the chairperson and
deputy chairperson prepare and lodge a submission they shall have regard to:
· the
statutory role of the Forum; and
· the
responsibilities of the Forum; and
· the
adopted policies of the Forum.
The submission
will be tabled as an information item of the Forum at its next meeting.
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