Agenda of Henderson-Massey Local Board

1 Welcome/Prayer

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The following are declared conflicts of elected members of the Henderson-Massey local board:

BOARD MEMBER	ORGANISATION	POSITION	Updated
Shane Henderson (Chairman)	Waitakere Licensing Trust Waitakere Badminton	Elected Member Patron	13 December 2016
Peter Chan, JP (Deputy Chairman)	Cantonese Opera Society of NZ Asian Leaders Forum NZ-Hong Kong Business Association NZ-China Business Association Auckland Chinese Environment Protection Association (ACEPA) Whau Coastal Walkway Trust Auckland Asian Association	Member Member Member Member Advisor Trustee President	15 Nov 2016 21 Feb 2017
Brenda Brady, JP	Safer West Community Trust District Licensing Committee	Trustee Member	15 Nov 2016
Matt Grey	Zeal	CEO	15 Nov 2016 21 March 2017
Paula Bold-Wilson	Community Waitakere Henderson Budgeting Services Unitec Institute of Technology	Board member Board member Employee	15 Nov 2016 21 March 2017
Vanessa Neeson, JP	Village Green Quilters Ranui Advisory Group	Member Chairperson	15 Nov 2016 17 February 2017
Warren Flaunty, QSM	Westgate Pharmacy NorSGA Properties Westgate Pharmacy Ltd The Trusts Community Foundation Ltd Life North West Pharmacy Waitemata District Health Board Waitakere Licensing Trust Massey Birdwood Settlers Ass. Taupaki Residents & Ratepayers Ass.	Contractor Director Director Director Director Elected Member Elected Member Member Member	15 Nov 2016
Will Flavell	Te Atatū Tennis Club Asia New Zealand Leadership Network Rutherford College Waitākere Literacy Board	Member Member Employee Board Member	15 Nov 2016

4 Confirmation of Minutes

That the Henderson-Massey Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 2 May 2017, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ward Councillors’ Update

An opportunity is provided for the Waitakere Ward Councillors to update the Henderson-Massey local board on regional issues they have been involved with since the last meeting.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Henderson-Massey Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Bike Riderz Optimizing, Children's Charities abuse and bullying

Purpose

1. To inform the Henderson-Massey Local Board of the activities of Bike Riderz Optimizing, Children's Charities abuse and bullying.

Recommendation/s

That the Henderson-Massey Local Board:

a) receive the deputation from Julz Lee, director of Bike Riderz Optimizing, Children's Charities abuse and bullying.

Attachments

a Bike Riderz Optimizing, Children's Charities abuse and bullying........ 159

8.2 Deputation - Stride Holdings Ltd, NorthWest shopping centre

Purpose

1. Representatives of Stride Holdings Ltd will inform and update the Henderson-Massey Local Board on the NorthWest shopping centre which opened in 2015, and will request information from the local board in terms of vision for the area surrounding NorthWest shopping centre.

Executive summary

2. NorthWest shopping centre was developed by Stride Holdings Ltd and opened on 1 October 2015. The centre is part of the Westgate metropolitan centre, located in the north west of Auckland and approximately 18km from the CBD

3. NorthWest Stage 2 was opened in October 2016, with stage 1 & 2 combined the Centre’s GLA is approximately 32,500 sqm and is anchored by Farmers & Countdown along with 122 retailers

4. NorthWest is surrounded by a population base of approximately 220,000. It is estimated that the population rate will grow at 1.2% per annum. Population growth for the total trade area is estimated to reach 260,850 by 2026,*

5. The centre is well positioned to benefit from the growth expected for the region

6. 1,000 people are currently employed at NorthWest

7. A number of NorthWest retailers are local owner operators.

Do not delete this lin

Recommendation/s

That the Henderson-Massey Local Board:

a) receive the deputation from representatives of Stride Holdings Ltd on the NorthWest shopping centre.

Attachments

a Presentation from Stride Holdings Ltd................................................. 161

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Henderson-Massey Local Board

16 May 2017

Auckland Transport Update – May 2017

File No.: CP2017/08501

Purpose

1. The purpose of this report is to:

· respond to resolutions and requests on transport-related matters;

· provide an update on the current status of Local Board Transport Capital Fund (LBTCF);

· request approval for new LBTCF projects;

· provide a summary of consultation material sent to the Board and

· provide transport related information on matters of specific application and interest to the Henderson/Massey Local Board and its community.

Executive summary

2. In particular, this report covers:

· Progress report on the board’s advocacy initiatives;

· Progress report on the board’s transport capital fund projects;

· Consultation documents on proposed safety improvements and

· Local Board requests on transport-related matters

Recommendation/s

That the Henderson-Massey Local Board:

a) receive the Auckland Transport update - May 2017.

Comments

Strategic alignment

3. The Henderson-Massey Local Board has outlined through its 2014-17 local board plan, that it has a strong interest in the role of transport and how it helps to create a connected community. This includes improving safety in our neighborhoods, improving the look of our town centres, as well as supporting people to get to the places they want to go for work and recreation.

4. The local board plan has a specific transport outcome in which Auckland Transport has a key role in bringing to life:

OUTCOME: REAL CHOICES BETWEEN WALKING, CYCLING, PUBLIC TRANSPORT AND CARS

· We (HMLB) have identified our transport priorities as increasing investment in walking and cycling infrastructure, improving public transport and reducing reliance on roads and cars.

Henderson-Massey Local Board Plan 2014-17 (Pages 38-41).

5. Auckland Transport is supporting the local board initiatives and delivering on its Statement of Intent themes, in the following ways:

· Auckland Transport is improving public transport with the implementation of the New Network Public Transport Network.

· Auckland Transport will work with the Local Board to identify suitable Trail Networks on Te Atatu Road and surrounding roads in the Peninsula.

· The Rathgar Road Cycleway project is currently in the investigation phase and Auckland Transport has presented the next stage to the Local Board. The Local Board is comfortable that until funding becomes available that this project can’t proceed.

· Auckland Transport will work with the Local Board to identify suitable feeder connections to the North Western Cycleway in conjunction with the development of a Greenways Plan.

· Auckland Transport is working with the Local Board to identify individual projects for the Henderson North, Home and School Zone initiative with further improvement to slow speed.

· Auckland Transport is working with the Local Board to investigate the potential of a shared space in the Henderson Shopping Area.

Transport capital fund update

Project

Description

Current Status

Glen Road Drainage Extension and Safety Improvement

The project is comprised of new kerb, channel, grassed swales and associated drainage works along Glen Road between Scarlett Drive and Waitematā Drive West, Ranui. This project also includes construction of rain gardens, outlet structures and ancillary works in Te Rangi Hiroa Park & Pony Club.

Auckland Transport has yet to issue Practical Completion on the project with a number of defects to be addressed, the main one being the surfacing defects.

The contractor advises these are to be worked on next week.

There are also two additional pieces of work that are outside the original scope that AT have been requested to look at, which are also delaying completion.

The most significant of these is a partially blocked existing pipeline adjacent to the small bridge. AT have attempted to clear this (on behalf of Auckland Council stormwater) but the damage/disjointed pipes are down a steep bank and within the riparian margin. This blockage is causing some pooling on the carriageway around a catchpit during heavier rain, as the water cannot get through the pipe quickly enough. AT is meeting with Auckland Council again to pass the work back to them, as it is their asset that is blocked.

Auckland Council Parks have requested a pine tree above one of the rain gardens be removed (not part of their original requirements). Once this is done the two rain gardens will be planted out later in May during the planting season.

The issue of the seal on the northern side, adjacent to the swales, possibly relates to damage from cars parking on fresh topsoil. The seal on that side was not touched, only some reshaping of the swales occurred, with top soiling and grassing. This type of damage is always a risk with using swales instead of kerb and channel and will have to be monitored. There has been so much rain these areas will take some time to settle down and firm up and the grass to fully take.

Financials update

Upcoming projects and activities

School Road/Vodanovich Road intersection safety issues

6. The Local Board has received concerns regarding the safety issues at the intersection of School Road and Vodanovich Road.

Update

7. Auckland Transport is investigating this request.

Road Works In Railside Avenue, Henderson

8. Fulton Hogan on behalf of Auckland Transport have now completed the stage one of works in Railside Avenue which was the installation of new drainage.

9. As of Monday, 1 May the contractors will be beginning Stage 2. This work is scheduled to last until the end of June. It entails the reconstruction of Railside Avenue between Pioneer St and Great North Road.

10. Fulton Hogan will need to close one lane in Railside Avenue between Pioneer St and Great North Road, for the duration of the nightworks. Traffic can still travel northbound but there will be no entry from Great North Road into Railside Avenue. South bound traffic will be detoured around surrounding streets and will still be able to access your businesses.

11. To complete this work as quickly as possible, we will be working nights only (weather permitting) from 01 May.

12. Noise mitigation plans are in place and wherever possible, construction noise will be kept to minimum, with the noisiest works undertaken earlier in the evening.

13.

How will it affect the public?

Te Atatu Corridor Improvement Project Update – May 2017

14. A major telecommunications link in Zone 6 (the Western side of Te Atatu Road from Vera Avenue to Royal View Road) has been moved, being the last of the utility relocation works, enabling work to commence on stormwater, property works, and retaining. This in turn will enable the road widening on the western side of the road.

15. By the end of May this is expected to be the last major work in progress. This sector of works is scheduled for completion by mid-year (weather and circumstances permitting).

16. Exit from the Vera Road intersection is closed until around 26 May to enable it to be widened and re-built. AT and Higgins have been in conversation with the medical centre and pharmacy about mitigating the effects of this.

17. This was advertised in the Western Leader and Higgins undertook letterbox drops around the area and held meetings with businesses.

18. Edmonton Road, all Te Atatu Road south of the roundabout and the eastern side of Te Atatu Road north of the roundabout, are largely complete. (In all these areas, there are driveways that still require finishing).

19. Winding up the eastern side works has allowed Higgins to move the three operative road lanes to the east and close the western-most lane.

20. When the western side is completed, the entire width of the road from motorway to Vera Road intersection, will receive a final high quality seal surface. Final surfacing works from Edmonton Road (west of the Teak construction site) up to Vera Rd is underway as night works.

21. Essential precursors to bringing the new traffic lights into commission (and finally removing the roundabout) are being worked through with a view to completing this work and commissioning the traffic lights, by the end of May.

22. These tasks include:

· traffic Islands being established immediately north of the Te Atatu/Edmonton intersection (where the roundabout has been). This separates southbound traffic continuing along Te Atatu Road from that progressing to Edmonton Road.

· The traffic Island at the south end of the motorway interchange will soon be adapted to give a longer right turn pocket to Royal View Road. This will enable south bound, right turning, traffic to wait out of the path of other south-bound traffic.

23. A 24/7 right-turn to Royal View Road will then be commissioned while the right turn to Flanshaw Road is closed and the traffic lights become operational.

24. At the time of writing, 47 driveways needed finishing throughout the project area, for a variety of reasons.

25. Whereas building kerb and channel can be done in a simple continuous action, the reinstatement of driveways requires individual attention to restore them to an “as was” condition and each will be different from its neighbour.

· In many cases, where driveways fall away from the street, the kerb has been moved closer to properties and therefore the gradient of the drive has become steeper. In these cases, the gradient and the quality of the drive have to be restored to an “as was” condition. The gradient is restored by building up the existing driveway some distance into the property

· In several of these cases, re-grading the driveway has triggered the necessity of other works such as the installation of retaining walls and re-profiling lawns where they meet the drive, re-profiling turnarounds, and so on.

· In some cases, the actual results “on the ground” have varied from what was expected at the planning stage and requires further adjustments

· In the case of section 6 (Vera Road to Royal View Road) the work must await the installation of Kerb and Channel to set the level the driveway must meet.

· Where road and kerb works have been finished but driveways have not, an interim solution has been created using asphalt. In due course the asphalt will be replaced by concrete.

26. Bus stops are being moved temporarily as is needed but are clearly marked.

27. The Western Leader has referred to people slipping on the new concrete paths but at the time of writing this has not been reported to Higgins or AT. To prevent slipping AT requires the surface of the concrete footpaths everywhere, to be brushed (slightly roughened) before it cures. However, if AT are given details of where people say they have slipped, the surface will be examined and if necessary remedied.

28. AT have also continued to provide individual answers to the Western Leader and direct to members of the public. In two cases, AT have replied to queries forwarded by the mayor’s office. Dai Bindoff and David Nelson also briefed Councillor Hulse informally during a meeting about another subject.

29. In addition, AT keep the Minister’s office up to date with progress

30. Dai Bindoff and Greg Horne have also mediated issues with one property owner, while Greg Horne maintains as needed contact with members of the public and interfaces on their behalf, with Higgins.

31. It is hoped that the roadway can be fully completed by mid-year. However, it will be some time after that, (to allow the surface to cure) before green surfacing can be laid in bus pockets and cycleways and planting can be completed

32. It is in the nature of such major projects that there may also still be off-road finishing work to be done but the objective is to have the roadway operating as a four-lane road (together with footpaths and cycleways) by mid-year, with significant areas and traffic lights fully operational before that.

33. An event to celebrate the end of works and thank the community for their patience will be held.

Ranui Station Road Parking Sign Request

34. The Local Board has received a request for parking restrictions during peak times in the cul de sac part of Ranui Station Road near the School.

Response

35. Auckland Transport do accept that staff vehicles parked in the parking bays on Ranui Station Road cul de sac may be an inconvenience but there is a need to maintain reasonable public access to the public roads. Additionally, peak time parking restrictions around schools are not generally recommended as they are often difficult to enforce and confusing to the public.

36. Auckland Transport supports and encourages active transport and use of public transport for the journey to and from school. This is to support both road safety outcomes outside the school gate and reduce congestion on the network. In areas where this is not possible, we have dedicated resources to promote parking and walking from identified locations close to schools, but not immediately in front of the school gate.

37. Ranui School works closely with Auckland Transport to encourage parents to drop off students outside of the cul de sac part of Ranui Station Road. In addition AT are working to promote walking in groups and to establish Walking School Buses, so that less children will be arriving in cars.

38. Auckland Transport is working with the Police and held two comprehensive checkpoints at this location in term one, addressing all areas of driver and passenger behaviour.

39. Auckland Transport will continue to work with the school to encourage parents not to double park or park over drive ways in the cul de sac.

Traffic Control Committee (TCC) Report

40. Decisions of the TCC over the month of April 2017 affecting the Henderson/Massey Local Board Local Board area are shown below:

Harbour View Road / Pringle Road	Te Atatu Peninsula	No Stopping At All Times, Bus Stop, Bus Shelter, Traffic Island, School Crossing Point, Stop Control
Te Oranui Way / Rotu Drive / Fred Taylor Drive / Tawhia Drive / Maki Street / Don Buck Road	Westgate	Lane Restrictions, Special Vehicle lane-Cycle, No Stopping At All Times, Traffic Island, Pedestrian Crossing, Footpath, Traffic Signal Control, Give-Way Contolled Roundabout, Flush Median, Edge Line, Shoulder Marking
Taikata Road	Te Atatu Peninsula	No Stopping At All Times, Bus Stop, Bus Shelter, Traffic Islands
Swanson Road	Henderson	Lane Restrictions, No Stopping At All Times, Bus Stop, Bus Stop - Rescinded, Traffic Signal Control, Flush Median
Luanda Drive / Swanson Road	Henderson	No Stopping At All Times, Bus Stop, Bus Shelter - Rescinded, Traffic Island, Give-Way Control, No Passing Restriction
Universal Drive, Lincoln Garden Close, Zodiac Street	Henderson	No Stopping At All Times, Bus Stop, Bus Stop - Rescinded, Lane Restrictions, Traffic Islands, Give-Way Control, Flush Median

Consultation documents on proposed safety improvements

41. Consultation documents for the following proposals have been provided to the Henderson/Massey Local Board for its feedback. As the Board’s transport portfolio holders provide feedback on the Board’s behalf, the material below is included for general information purposes only:

· Road, Massey Proposed bus stops as part of the New West Network

· Moire Road Residential Subdivision Stage 1

· Te Atatu Road, Te Atatu Peninsula Zebra Crossing Upgrade

· Kirby Street, Glendene Pedestrian Crossing Upgrades

· Te Atatu Road, Te Atatu Peninsula roundabout Pedestrian Improvements

· Rathgar Road, Henderson Speed calming and Bus Stop changes

§ Site 1 - Outside 188-195 Rathgar Road

§ Site 2 - Outside 177-187 Rathgar Road

§ Site 3 - Outside 159-171 Rathgar Road

§ Site 4 - Outside 145-157 Rathgar Road

§ Site 5 - Outside 126-132 Rathgar Road

§ Site 6 - Outside 87-103 Rathgar Road

§ Site 7 - Outside 73-81 Rathgar Road

§ Site 8 - Outside 53-57 Rathgar Road

§ Site 9 - Outside 27 Rathgar Road

§ Site 10 - Outside 1-5 Rathgar Road

· Bus Stop Changes: ATPTO 1792 & 1521 – No. 22 & No. 37 Makora Road, Massey

Local Board Response

42. The Local Board were supportive of what is being proposed.

Regional and sub-regional projects

Major Changes for West Auckland bus service

43. The West Auckland New Network will be implemented on 11 June this year. Everything about West Auckland buses is changing including bus routes, bus numbers, timetables, operators, and branding.

Key changes for West Auckland buses:

· A simpler, more frequent and better connected public transport network

· 30% increase in kilometres travelled and hours operated

· Single, all-day high frequency route (to be operated with double-deckers from August) along Great North Road between New Lynn and the city centre, replacing multiple current routes and improving access to the Zoo and MOTAT for residents and visitors

· All-day service for the first time on the Northwestern Motorway from Westgate to the city centre

· Frequent all-day service between Westgate, Lincoln Rd, Henderson and New Lynn via Great North Road

· More direct and more frequent all-day service between Henderson, Westgate, Hobsonville and Constellation on the North Shore

· More regular local services feeding the rest of the network at New Lynn, Henderson and Westgate

· Better customer information at bus stops

For an overview of the New Network for Auckland see our webpages at www.AT.govt.nz/newnetwork

For details of the changes happening in West Auckland including maps see our webpages at www.AT.govt.nz/newnetworkwest

Helping people to get ready

44. Building on the success of the New Network implementation in South Auckland in 2016, AT has a comprehensive marketing campaign to notify bus users of the changes and provide the information they need to know once the new routes are operating. This campaign includes mailing an information brochure and timetable to 97,000 in West Auckland, posters at bus stops, newspaper advertising (including Chinese newspapers), AT Ambassadors, language videos on social media, utilising our database of public transport users, and working with stakeholder and community groups to spread the word.

45. AT are holding a series of information events where people can come to pick up a timetable and get help to work out their new journey before the changes are made. These events are listed in our brochure, website and newspaper advertisements.

46. When the new routes are implemented we’ll be at the busy bus stops to assist bus users get where they need to go to make the transition as smooth as possible.

47. AT has produced accessible and Simplified Chinese versions of the information.

48. These changes were consulted on in late 2014.

Henderson/Massey Quarterly Report for the period January – March 2017

49. The following reports are attached to this monthly report:

· Attachment A – report from Auckland Transport departments on their activities in the Henderson/Massey Local Board area and regionally over the last quarter

· Attachment B – report on Travelwise Schools activities in the Massey Local Board area over the last quarter.

Consideration

Local board views and implications

50. The Board’s views will be incorporated during consultation on any proposed schemes.

Māori impact statement

51. No specific issues with regard to impacts on Maori are triggered by this report and any engagement with Maori will be carried out on an individual project basis.

Implementation

52. All proposed schemes are subject to prioritization, funding and consultation.

Attachments

No.	Title	Page
a ⇩	Auckland Transport activities over the January to March 2017	21
b ⇩	Henderson Massey Local board report - School Community Transport	35

Signatories

Authors

Owena Schuster, Elected Member Relationship Manager

Authorisers

Jonathan Anyon, Manager Elected Member Relationship Unit

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

16 May 2017

Henderson-Massey Local Board ACE work programme 2017/2018

File No.: CP2017/05827

Purpose

1. To approve the Arts, Community and Events 2017/2018 Henderson-Massey Local Board work programme.

Executive summary

2. This report provides information to support the local board to make decisions required to approve the Arts, Community and Events 2017/2018 work programme.

3. The proposed ACE work programme provides a defined work programme for the 2017/2018 financial year. The work programme covers the following areas:

· Community Empowerment

· Arts and Culture

· Events

· Community Places.

4. The ACE work programme for the Henderson-Massey Local Board aligns with the following 2014-2017 Henderson-Massey Local Board Plan priorities:

· a good life for young and old

· a vital business sector that creates valued local employment opportunities

· a community where we know our neighbours, work together on issues and value diversity.

Recommendation/s

That the Henderson-Massey Local Board:

a) approve the 2017/2018 Arts, Community and Events work programme (Attachment A).

Comments

5. The ACE work programme for 2017/2018 aligns to the following 2014-2017 Henderson-Massey Local Board Plan priorities:

· A good life for young and old is supported through activities such as the operational grant for the Pacifica Mamas Arts and Cultural Trust, and Neighbours Day.

· A vital business sector that creates valued local employment opportunities supported through activities such as West Auckland Enterprise and Skills Training’s West Work Ready programmes.

· A community where we know our neighbours, work together on issues and value diversity is supported through community-led placemaking work and funding for community facilities.

6. The ACE work programme 2017/2018 for the Henderson-Massey Local Board includes the following areas of activity:

· Community Empowerment: These projects and programmes aim to deliver a range of social outcomes for local residents. This includes youth-focussed work through the West Auckland Pasifika Forum, neighbourhood development work at Pomaria and Lincoln roads through Community Waitākere, and developing a local Māori responsiveness action plan.

· Arts and Culture: This work programme includes the Henderson-Massey Wayfinding Project, funding for Waitākere Arts and Cultural Development Trust, and funding for the Waitākere Central Community Arts Council.

· Events: This work programme includes a range of community events such as citizenship ceremonies and civic events, as well as activities under the Events Partnership Fund, including the Te Atatu Peninsula Christmas Parade, Elvis in the Park, and Matariki celebrations.

· Community Places: This includes the provision of community facilities such as Manutewhau Community Hub and Ranui Community House, as well as providing venues for hire.

7. The work programme includes scoped initiatives that align with local board priorities, as well as budget allocation and established timelines.

8. The local board considered the draft work programme at a workshop with ACE staff on 4 April 2017. Staff incorporated the local board’s feedback into the work programme.

9. The local board is requested to approve the ACE work programme for 2017/2018. ACE staff will continue to work with the local board to ensure these projects are delivered.

Consideration

Local board views and implications

10. The local board considered the draft 2017/2018 work programme at a workshop on 4 April 2017. Staff considered the local board’s feedback and incorporated it into the local board work programme (Attachment A).

Māori impact statement

11. One of the Auckland Plan targets is to increase targeted support to Māori community development projects. A key objective of ACE is to deepen and integrate relationships with mana whenua, mataawaka and marae, in our everyday work.

12. The 2017/2018 work programme includes a new line entitled ‘Māori Responsiveness Action Plan’. This item emerged from a review of local board work programmes, which found that overall, local board plans make strong commitments to Māori. However these commitments are not often carried through to detailed action in work programmes (for example benefits to Māori may be included as a by-product of general outcomes, or categorised with ethnic and diverse communities).

13. The benefits of this activity are expected to include:

· collaborating with Māori and forming stronger relationships, decision-making and partnerships

· moving from high level commitments to outcomes

· eliminating the transactional approach to working with Māori

· setting up monitoring through quarterly reporting.

Implementation

14. Once the work programme is approved, ACE staff will monitor progress throughout 2017/2018. The ACE work programme will be implemented within the annual plan 2017/2018 budget and updates on progress will be available at the end of each quarter.

Attachments

No.	Title	Page
a ⇩	Henderson-Massey ACE work programme 2017/2018	43

Signatories

Authors

Sarah Zimmerman - Senior Advisor

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

16 May 2017

Information Report on the Proposed Henderson Lincoln Central Park Business Improvment District (BID) Establishment.

File No.: CP2017/06704

Purpose

1. To update the Henderson-Massey Local Board on the Henderson Lincoln Central Park proposed Business Improvement District (BID) ballot result.

Executive summary

2. The proposed BID establishment project for Henderson Lincoln area was led by the Henderson Lincoln Business Association Inc (HLMBA).

3. The Henderson-Massey Local Board approved the proposed Henderson Lincoln BID boundary, including the Central Park area at a meeting on 15 September 2016 (Resolution HM/2016/150. The proposed Henderson Lincoln BID boundary map is attached at appendix A.

4. To establish a new BID programme the BID Policy (2016) requires a successful ballot to achieve a threshold of at least 25 per cent of the total voting forms returned. Of the returned votes, a minimum of 51 per cent of the votes must be in favour of the proposition raised on the ballot form to achieve a mandate.

5. The Henderson Lincoln Central Park BID ballot was held between March 6 and March 31 2017. At the close of voting 12 noon of 31 March the ballot failed to reach the required threshold.

Recommendation/s

That the Henderson-Massey Local Board:

a) receives the proposed Henderson Lincoln Central Park Business Improvement District (BID) Establishment information report.

Comments

6. The Henderson Lincoln Business Association has led this Henderson Lincoln BID establishment project since 2015. This work has seen the Henderson Lincoln Business Association develop and become a representative organisation for businesses located in the Henderson and Lincoln Rd area.

7. The process to establish a BID Programme in Henderson Lincoln began in 2016 and culminated in a postal ballot in March 2017 to determine the level of support for a Henderson Lincoln BID Programme and target rate.

8. In mid 2016 the Henderson Lincoln Business Association began to engage with an existing business association representing the businesses located within the Central Park area. The Central Park Business Association was also interested and supported establishing a BID Programme for the area and it was suggested that these two associations may like to work together.

9. In December 2016 the two business associations came together with the Henderson Lincoln and Central Park Business Associations signing a memorandum of understanding (MOU) to jointly work on the establishment of a BID programme for the Henderson Lincoln and Central Park area.

10. The combined business associations began working together forming a project group which allowed the combining of resources to ensure a well-executed BID establishment campaign.

11. The project group was responsible for contacting those business and business property owners located within the proposed BID programme area to provide BID programme and voting information in the lead up to the BID ballot.

12. The BID ballot was conducted by Election Services Ltd., the independent agent contracted by the Henderson Lincoln Business Association.

13. For the ballot 2,291 envelopes containing information where lodged with NZ Post on 3 March.

14. The question on the ballot form asked: Do you support the expansion of the establishment of a Henderson Lincoln-Central Park Business Improvement District and accordingly support the paying of a targeted rate? If successful, this would be delivered by a joint entity of the combined Henderson Lincoln and Central Park Business Association.

15. The result of the expansion ballot when voting closed 12 noon on 31 March 2017 was that 23.8 per cent of eligible voters had returned their vote. This result means the ballot failed to reach the required threshold of 25 per cent of returned ballots.

16. Election Services Ltd. has provided a report outlining the ballot process, results and voting documents. See Appendix B.

17. The failure of the ballot to reach the required threshold means the proposal to establish a BID Programme for the Henderson Lincoln Central Park area will not proceed any further.

18. Under the BID Policy (2016) there is a required two year stand down period before any other BID ballot can take place.

Consideration

Local board views and implications

19. The ballot to establish the Henderson Lincoln Central Park BID programme failed to reach the required threshold therefore the proposal to establish a BID Programme for the Henderson Lincoln Central Park area will not proceed and further.

20. There will be no Henderson Lincoln BID target rate collected in the 2017/2018 financial year.

Māori impact statement

21. Maori Businesses located within the Henderson Lincoln Central Park BID boundary map were included in the ballot process under the same policy regulations as non-Maori businesses.

Implementation

22. There are no implementation requirements.

Attachments

No.	Title	Page
a ⇩	Proposed Henderson Lincoln Central Park BID Boundary Map	61
b ⇩	Election Services Ltd Henderson Lincoln Central Park BID Ballot Report 2017	63

Signatories

Authors

Claire Siddens - BID Partnership Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

16 May 2017

New Road Name Approval for the residential subdivision by Near & Far Limited and Envivo Consultants at 1 Wallace Road, Ranui.

File No.: CP2017/07384

Purpose

1. The purpose of this report is to seek approval from the Henderson-Massey Local Board, for a new road name created by way of subdivision at 1 Wallace Road, Ranui.

Executive summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming.

3. The Applicant Envivo Consultants, have submitted the following road names in order of preference :

· Road 1 Bela Vista Boulevard

· Road 2 Monte Cristal Avenue

4. The Applicant has provided the alternative names:

· Road 1 El Jade Boulevard, Taonga Boulevard & Rohi Mata Boulevard

· Road 2 Piari Avenue, Taimana Avenue & Rupi Avenue

5. Auckland Council’s road naming criteria typically requires that road names reflect:

· a historical or ancestral linkage to an area;

· a particular landscape, environmental or biodiversity feature; or

· an existing (or introduce) thematic identity in the area

The criteria also encourage the use of Maori names. Names also need to be easily identifiable and intuitively clear, thus minimising confusion.

6. All of the proposed road names are deemed to meet the criteria and are acceptable to NZ Post and Land Information New Zealand (LINZ).

7. The road naming criteria suggests that the road type could be referred to as Road, Street, Avenue, Boulevard, Drive or Parade. The applicant’s preferred road type is Road 1 is Boulevard and Road 2 is Avenue.

8. Therefore, the following road names are put forward for consideration of the Henderson-Massey Local Board:

· Road 1 Bela Vista Boulevard

· Road 2 Monte Cristal Avenue

With the alternatives being:

· Road 1 El Jade Boulevard, Taonga Boulevard & Rohi Mata Boulevard

· Road 2 Piari Avenue, Taimana Avenue & Rupi Avenue

Recommendation/s

That the Henderson-Massey Local Board pursuant to section 319(1)(j) of the Local Government Act 1974, considers for approval, the proposed road names for the new roads constructed within the subdivision being undertaken by Near & Far Limited and Envivo Consultants at 1 Wallace Road, Ranui.

· Road 1 Bela Vista Boulevard

· Road 2 Monte Cristal Avenue

With the alternatives being:

· Road 1 El Jade Boulevard, Taonga Boulevard & Rohi Mata Boulevard

· Road 2 Piari Avenue, Taimana Avenue & Rupi Avenue

Comments

9. According to the Auckland Council Road Naming Guidelines, where a new public or private road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the Local Board’s approval.

10. The names are inspired from rocks/crystals due to the Crystal Mountain theme park next door. Crystal Mountain were the original owners of the land who sold to Near and Fair Limited. A clause in the agreement for sale and purchase stated, the new owners shall to their best endeavours, name Road 1 and Road 2 Bela Vista Boulevard and Monte Cristal Avenue respectively. It also stated a clause where Road 2 was not to be name Kellett Road or any variant of that name. The preferred road names have come from the basis of the agreement for sale and purchase. Alternative names have been provided and have kept with the crystal/mineral theme in both Maori and Portuguese.

11. Local iwi were consulted:

Te Runanga o Ngati Whatua did not agree with any of the proposed names and suggested Piari Avenue and Taonga Boulevard as alternative names.

Josy Peita, Ngaati Te Ata Waiohua did not approve the names of Bela Vista, El Jade and Monte Cristal as they did not agree with the concept of naming roads after a theme park.

Ngati Whatua Orakei deferred comments to other iwi groups.

Te Akitai Waiohua, Te Kawerau a Maki and Ngati Whatua o Kaipara did not respond.

12. The Applicant has proposed the road names listed in the table below, in order of preference.

Proposed New Road Name	Meaning	Road Naming Criteria
Road 1 Bela Vista Boulevard (Preferred)	Portuguese origins meaning beautiful sight/vision	Meets criteria – thematic (local significance)
El Jade Boulevard	Road named after the stone Jade. Jade is often seen as the ultimate “Dream Stone” and is also cherished as a powerful healing stone.	Meets criteria – thematic (local significance)
Taonga Boulevard	Maori translation for precious and treasured items. In this case it would mean valuable crystals and the natural resources in Swanson (tress, streams, and etc).	Meet criteria – suggested by local iwi
Rohi Mata Boulevard	Maori translation for the stone rose quartz. Historically known as a stone that inspires love of beauty of oneself and others, and of nature.	Meets criteria – Maori name and thematic (local significance)
Road 2 Monte Cristal Avenue (Preferred)	Portuguese origins meaning a mountain of crystals.	Meets criteria – thematic (local significance)
Piari Avenue	Maori translation for clear, sparkling and transparent. In this context it will mean crystals, stars, and waterway	Meets criteria – suggested by local iwi
Taimana Avenue	Maori translation for diamond. Diamond has an unconquerable hardness and is associated as a Stone of Invincibility.	Meets criteria – Maori name and thematic (local significance)
Rupi Avenue	Maori translation for ruby. Historically ruby has been seen as a talisman of passion, protection and prosperity.	Meets criteria – Maori name and thematic (local significance)

13. A map showing the location of the roads is shown below.

Assessment

14. Auckland Councils road naming criteria typically requires that road names reflect a historical or ancestral linkage to an area or a particular landscape, environmental or biodiversity feature, or reflect an existing (or introduce) thematic identity in an area. The criteria also encourages the use of Maori names. Names also need to be easily identifiable and intuitively clear, thus minimising confusion.

15. The applicant’s proposed road names have been assessed against the criteria set out in the Auckland Council Road Naming Guidelines.

16. Following assessment against the road naming criteria, the road names are deemed to meet the assessment criteria.

17. All of the proposed names are acceptable to NZ Post and Land Information New Zealand (LINZ).

18. The road naming criteria that the road type could be referred to as Road, Street, Avenue, Boulevard, Drive or Parade. The applicant’s preferred road type is Road 1 is Boulevard and Road 2 is Avenue.

19. Therefore, the following road names are put forward for consideration of the Henderson-Massey Local Board:

· Road 1 Bela Vista Boulevard

· Road 2 Monte Cristal Avenue

With the alternatives being:

· Road 1 El Jade Boulevard, Taonga Boulevard & Rohi Mata Boulevard

· Road 2 Piari Avenue, Taimana Avenue & Rupi Avenue

Consideration

Local board views and implications

20. The Auckland Council, by way of the Auckland Council Long-term Plan 2012-2022, allocated the responsibility for the naming of new roads, pursuant to Section 319(1)(j) of the Local Government Act 1974, to boards. A decision is sought from the local board in this report.

21. The decision sought from the Henderson-Massey Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Māori impact statement

22. The decision sought from the Henderson-Massey Local Board on this report is linked to the Auckland Plan Outcome, “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

23. Local iwi were consulted:

Te Runanga o Ngati Whatua did not agree with any of the proposed names and suggested Piari Avenue and Taonga Boulevard as alternative names.

Josy Peita, Ngaati Te Ata Waiohua did not approve the names of Bela Vista, El Jade and Monte Cristal as they did not agree with the concept of naming roads after a theme park.

Ngati Whatua Orakei deferred comments to other iwi groups.

Te Akitai Waiohua, Te Kawerau a Maki and Ngati Whatua o Kaipara did not respond.

Implementation

24. The Western Consenting Subdivision Team will ensure that the appropriate road name signage will be installed by the Applicant at their full cost, once an approval is obtained for the new road name and prior to the completion of the subdivision.

Attachments

There are no attachments for this report.

Signatories

Authors	Dale Rewa - Subdivision Advisor
Authorisers	Ian Smallburn - General Manager Resource Consents

Henderson-Massey Local Board

16 May 2017

Auckland Council’s Quarterly Performance Report: Henderson-Massey Local Board
For Quarter Three, January 2017 – 31 March 2017

File No.: CP2017/08007

Purpose

1. To provide the Henderson-Massey Local Board members with an integrated quarterly performance report for quarter three 2016/2017, against the local board agreement work programme.

Executive summary

2. This report provides an integrated view of performance for the Henderson-Massey Local Board, including; financial performance, progress against local board key performance indicators, progress against each operating department work programme, key challenges the board should be aware of and any risks associated with delayed delivery against the Henderson-Massey 2016/2017 work programme.

3. Of significance this quarter the Henderson-Massey Local Board:

· approved the second programme of open space development works using the New Zealand Transport Agency SH16/20 mitigation fund. The programme covers upgrades, installations and concept plans.

· endorsed Panuku Development Auckland’s high level project plan ‘Unlock Henderson’, with a vision of an “Urban Eco Centre, enhancing the mauri of the twin streams of Wai O Panuku and Wai Horotiu”.

4. The Henderson-Massey Local Board has an approved 2016/2017 work programme for the following operating departments:

· Arts, Community and Events, approved on 16 June 2016

· Parks, Sport and Recreation, approved on 16 June 2016

· Libraries and Information, approved on 16 June 2016,

· Community Facility Renewals and Community Leases, approved on 16 June 2016,

· Infrastructure and Environmental Services, approved on 21 July 2016

5. All operating departments with agreed work programmes, have provided a quarterly update against their work programme delivery (attachment B), with all items reported as ‘green’ status (on track) except for the following which have an ‘amber’ status (Target has not been met by a slim margin):

· Westgate multipurpose facility: Enabling works to implement sediment control system will cause minor delays, currently negotiating with the contractor to minimise additional cost. Also working to resolve the issue of the extent of the carpark and compliance with resource consent provision of 50 spaces. Given the delay in construction commencement, operational planning including facility naming will now begin in Quarter 1 of financial year 2018.

· Facility Partnership 2013 Waitakere Regional Hockey Turf Trust: Funding to Waitakere Regional Hockey Turf Trust towards completion of toilet and changing facilities at Henderson High School will expire 30 June 2017 unless satisfactory progress is shown with project planning. The trust board is now progressing a project plan.

· Te Atatu South Community Centre: Physical works on the refurbishing of toilets and main hall, including heating and switchboard upgrade may extend into the new financial year.

· West Wave Aquatic Centre refurbishment: Some major items of work were not able to be delivered in 2016/17 due to inadequate initial scoping, manufacturing lead-times and availability of the main pool hall. Seating, public address system replacements and camera upgrade are in progress as separate projects. Roof replacement, main pool hall air-conditioning and lighting upgrade to be investigated by the Investigation and Design team for works to be undertaken in 2018/19.

· Environmental Action Plan: It is likely the project will start later than anticipated as a contractor with suitable knowledge of context and methodology is yet to be secured.

· Migrant Business Support: Administrative delays have meant it hasn't been possible to progress negotiations with potential contractors and come to an agreement on delivery within planned timeframes.

6. Overall, the financial performance of the board against quarter two, 2016/2017 is on track; however there are some points for the board to be aware of:

· The local board has $109,753 remaining of the of $123,500 budget for local grants for the 2016/2017 financial year.

· Operational expenditure is $923,000 below year to date budget. The under spend in parks, sports and recreation expenditure was caused by delays in parks maintenance due to wet weather and the community services underspend is due to lower administrative costs across libraries and delayed construction for the Westgate multipurpose facility meaning servicing costs will not be incurred.

· Capital expenditure is $4.6m below year to date budget. This relates mainly to the key projects in Local Parks and Community Services expenditure not matching planned budget year to date. See attachment C for details.

· There is $1.5m of locally driven initiative (LDI) Capex funding still to be allocated by the local board.

7. The key performance indicators for the Henderson-Massey Local Board show a trend of 63 per cent delivery that is meeting the indicators, with the exceptions being those below, which are explained in more detail in this report under the heading Key performance indicators:

· Percentage of residents satisfied with the provision (quality, location and distribution) of local parks and reserves.

· Percentage of funding/grant applicants satisfied with information, assistance and advice provided.

· Percentage of Aucklanders that feel their local town centre is safe, both during the day and at night.

8. The overall snapshot for the Henderson-Massey Local Board indicates performance in the Henderson-Massey Local Board area is tracking positively (attachment A).

Recommendation/s

That the Henderson-Massey Local Board:

a) receive the performance report for the third financial quarter ending 31 March 2017

Comments

Key highlights for quarter three

9. The Henderson-Massey Local Board has a number of key achievements to report from the quarter three period, which include:

· Busking on the Bridge: Held in February, the second week-long busking festival built on learnings from the previous year’s inaugural event. The Skybridge at Waitakere Central formed an informal amphitheatre containing a stage and coffee cart. This year the event was produced in coordination with library staff and Crescendo Trust.

· Love Hendo: Held in March. Organised by Corban Estate Arts Centre, the second annual event included a gypsy-themed caravan run by Community Waitakere where people told their own fortunes and explored their dreams and aspirations.

· Westgate Multipurpose facility: the sod turning ceremony and blessing for the library and community centre was held on 30 March 2017.

Key project updates from the 2016/2017 work programme

10. All operating departments with an approved 2016/2017 work programme have provided performance report updates for quarter three (attachment B). The following are progress updates against key projects identified in the Henderson-Massey Local Board Plan:

· Westgate multipurpose facility: Construction of the Westgate multipurpose facility has begun; construction will take about 12 months. Given the delay in construction commencement, operational planning, including facility naming, will now begin in Q1 of FY18.

· Migrant business support: Agreed approach combining a startup workshop and business event/seminar for migrants as well as working with business associations to understand their needs with regards engaging with migrant business owners. Contracts have been prepared for Business Start Up workshop delivery and a coordinator to pull events together and assist partners to work together.

· BID Establishment-Henderson Lincoln Business Association: The BID establishment ballot is underway and voting closes on 31 March 2017.

Risks identified in the 2016/2017 work programme

11. There are no risks identified by operating departments where the progress and performance indicator has been set to ‘red’ - significantly behind budget/time or achievement of outcomes.

Financial performance

12. Operating expenditure for the nine months to March 2017 is 4 per cent below budget mainly due to a backlog in scheduling parks maintenance caused by the impact of the wet weather and lower library administrative costs. There are no known major issues.

13. The operating revenue as previously reported continues below budget due to a prior year adjustment being reflected. This lower level of revenue is forecast to remain at a similar level at the year end.

14. Capital projects for the period are 38 per cent below budget due mainly to development on the Westfield multi-purpose facility and Royal Reserve, where physical works contracts were recently awarded along with the Sakaria stream open space network town park earthworks contract. The forecast capital spend for the year to June is expected to be around 60 per cent of the full year budget.

Key performance indicators

15. The local board agreements include level of service statements and associated performance measures to guide and monitor the delivery of local services. This report provides interim performance results and outlook information for Henderson-Massey Local Board’s measures, showing how we are tracking for the third quarter of FY17.

16. The year-end outlook is for 37 per cent of measures to not achieve target.

17. All measures for local planning and development, and local environmental management are on track to be achieved, while there are some measures in local parks, sports and recreation, and local community services that need to be addressed.

18. Measures that are not on track to be achieved include:

a) Percentage of residents satisfied with the provision (quality, location and distribution) of local parks and reserves. Feedback received in FY16 indicated that submitters wanted more dog-friendly parks and fewer restrictions on areas dogs are allowed to go, such as beaches.

b) Percentage of funding/grant applicants satisfied with information, assistance and advice provided. A series of community workshops is planned for FY17 to build community groups’ capacity to submit quality applications and to provide further advice to applicants, which should improve the result for this measure.

c) Percentage of Aucklanders that feel their local town centre is safe, both during the day and at night. This measure is influenced by elements such as crime rates, the built environment, and socioeconomic and other similar factors. The Safer Henderson Town Centre Plan addresses a number of issues and as projects from the plan are embedded the results for this measure should improve.

Consideration

Local board views and implications

19. This report informs the Henderson-Massey Local Board of the performance to date for the period ending 31 March, 2017.

Māori impact statement

20. The remainder of budget associated with completing the Harbourview-Orangihina Pā Harakeke, including the installation of signage, will be used for the development stage of the Pā Harakeke for Ranui. Community engagement is underway for the Ranui Pā Harakeke, with Te Ukaipo progressing discussions with the Ranui Maori Women's Welfare League and other Ranui community organisations.

21. Preparation has begun in this quarter for the new intake of students of Nga Kawa o Tangaroa Tikanga, who will commence a new programme from April onwards.

Implementation

22. The Senior Advisor Henderson-Massey Local Board will continue to facilitate performance updates to the local board.

Attachments

No.	Title	Page
a ⇩	Attachment A Work programme snapshot	85
b ⇩	Attachment B Work programme update	87
c ⇩	Atachment C Financial information	115
d ⇩	Attachment D performance measure results	123

Signatories

Authors

Wendy Kjestrup - Local Board Advisor

Authorisers

Karen Lyons - General Manager Local Board Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Henderson-Massey Local Board

16 May 2017

Governance Forward Work Calendar

File No.: CP2017/08530

Purpose

1. To present to the Henderson-Massey Local Board with their most current governance forward work calendar.

Executive Summary

2. This report introduces the governance forward work calendar: a schedule of items that will come before the board at business meetings over the upcoming months. The governance forward work calendar for the board is included in Attachment A.

3. The calendar aims to support local boards’ governance role by:

· ensuring advice on agendas and workshop material is driven by local board priorities

· clarifying what advice is required and when

· clarifying the rationale for reports.

4. The calendar will be updated every month. Each update will be reported back to business meetings and distributed to relevant Council staff. It is recognised that at times items will arise that are not programmed. Board members are welcome to discuss changes to the calendar.

Recommendation/s

That the Henderson-Massey Local Board:

a) notes the updated Governance Forward Work Calendar for May 2017 (attachment A).

Comments

5. Council’s Quality Advice Programme aims to improve the focus, analysis, presentation and timeliness of staff advice to elected representatives. An initiative under this is to develop forward work calendars for governing body committees and local boards. These provide elected members with better visibility of the types of governance tasks they are being asked to undertake and when they are scheduled.

6. Although the document is new, there are no new projects in the governance forward work calendar. The calendar brings together in one schedule reporting on all of the board’s projects and activities previously approved in the local board plan, long-term plan, departmental work programmes and through other board decisions. It includes governing body policies and initiatives that call for a local board response.

7. This initiative is intended to support the boards’ governance role. It will also help staff to support local boards, as an additional tool to manage workloads and track activities across council departments, and it will allow greater transparency for the public.

8. The calendar is arranged in three columns, “Topic”, “Purpose” and “Governance Role”:

· Topic describes the items and may indicate how they fit in with broader processes such as the annual plan

· Purpose indicates the aim of the item, such as formally approving plans or projects, hearing submissions or receiving progress updates

· Governance role is a higher-level categorisation of the work local boards do. Examples of the seven governance categories are tabled on the following page.

Governance role	Examples
Setting direction/priorities/budget	Capex projects, work programmes, annual plan
Local initiatives/specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, cluster workshops

9. Board members are welcome to discuss changes to the calendar. The calendar will be updated and reported back every month to business meetings. Updates will also be distributed to relevant Council staff.

Consideration

Local Board views and implications

10. All local boards are being presented with governance forward work calendars for their consideration.

Māori impact statement

11. The projects and processes referred to in the governance forward work calendar will have a range of implications for Māori which will be considered when the work is reported.

Implementation

12. Staff will review the calendar each month in consultation with board members and will report an updated calendar to the board.

Attachments

No.	Title	Page
a ⇩	Governance Forward Work Programme - May 2017	155

Signatories

Authors

Busola Martins - Local Board Democracy Advisor (West)

Authorisers

Karen Lyons - General Manager Local Board Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

No.	Title	Page
a ⇩	28 March 2017 workshop Record	137
b ⇩	4 April 2017 workshop Record	141
c ⇩	11 April 2017 workshop Record	143
d ⇩	18 April 2017 workshop Record	147
e ⇩	2 May 2017 workshop Record	149
f ⇩	9 May 2017 workshop record	151

Chairperson	Shane Henderson
Deputy Chairperson	Peter Chan, JP
Members	Paula Bold-Wilson
	Brenda Brady, JP
	Warren Flaunty, QSM
	Will Flavell
	Matt Grey
	Vanessa Neeson, JP