2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
The Auckland Council Code of Conduct for Elected Members (the Code)
requires elected members to fully acquaint themselves with, and strictly adhere
to, the provisions of Auckland Council’s Conflicts of Interest
Policy. The policy covers two classes of conflict of interest:
i) A
financial conflict of interest, which is one where a decision or act of the
local board could reasonably give rise to an expectation of financial gain or
loss to an elected member; and
ii) A
non-financial conflict interest, which does not have a direct personal
financial component. It may arise, for example, from a personal
relationship, or involvement with a non-profit organisation, or from conduct
that indicates prejudice or predetermination.
The Office of the Auditor General has produced guidelines to help
elected members understand the requirements of the Local Authority
(Member’s Interest) Act 1968. The guidelines discuss both types of
conflicts in more detail, and provide elected members with practical examples
and advice around when they may (or may not) have a conflict of interest.
Copies of both the Auckland Council Code of Conduct for Elected
Members and the Office of the Auditor General guidelines are available for
inspection by members upon request.
Any questions relating to the Code or the guidelines may be directed
to the Relationship Manager in the first instance.
4 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been
received.
5 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
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Kaipātiki
Local Board
03 May 2017
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Annual
Budget 2017/2018
File No.: CP2017/07282
Purpose
1. This
report seeks decisions and input from local boards on a range of annual budget
related matters, including locally driven initiatives (LDI), advocacy, regional
financial policy issues and other rate proposals.
Executive
summary
2. This report seeks decisions and input from local boards on a range
of annual budget related matters, including:
a) making
decisions on:
i. final
LDI budgets by project, within funding envelopes; and
ii. advocacy
.
b) providing
any feedback on regional issues, including:
i. rates
increases;
ii. rating
stability (regarding proposals that both businesses and
residential ratepayers receive
the same rates increase)
iii. paying
for tourism promotion
iv. paying
for housing infrastructure (proposed changes to the Revenue and Financing
policy to allow for the use of targeted
rates, alongside existing growth charges, to fund infrastructure for new
houses)
v. paying
council staff a living wage; and
vi. other
changes for 2017/2018 (regarding waste management and
charges, the mass transit network, SkyPath
implementation, collaborations on reducing homelessness and the rural fire
service).
c) making
recommendations to the governing body on other financial matters such as:
i. any
new/amended Business Improvement District (BID) targeted rates;
ii. any
new/amended local targeted rate proposals;
iii. proposed
LDI capital projects outside local boards’ decision-making
responsibility;
iv. proposed
LDI opex to capex conversions;
v. release
of local board specific reserve funds; and
vi. LDI
opex projects for deferral to 2017/2018.
3. Local board views on these matters
will be considered in discussions between the local boards and the Finance and
Performance Committee on 9 May; and by the governing body prior to adopting the
Annual Budget 2017/2018.
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Recommendation/s
That the Kaipātiki Local
Board:
a) makes
decisions on final 2017/2018 locally driven initiatives budgets by project, within funding envelopes.
b) agrees
their advocacy initiatives for inclusion in the 2017/2018 Local Board
Agreement.
c) agrees one key priority for the organisation to work on (and
potentially a common issue).
d) provides
any views it may have on regional financial policy issues.
e) recommends
any new or amended Business Improvement District targeted rates.
f) recommends
any new or amended local targeted rate proposals.
g) recommends
any proposed locally driven initiatives capital
projects, which are outside local boards’ decision-making
responsibility.
h) recommends $20,000 of 2016/2017 locally
driven initiatives operational expenditure to be deferred to
2017/2018.
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Comments
Consultation
4. Consultation
on the Annual Budget 2017/2018 took place between 27 February 2017 and 27 March
2017. The results from the consultation have been analysed and
summarised, and provided to local boards to assist with decision-making (see Attachment
A). A copy of submissions received from people living in Kaipātiki or
concerning Kaipātiki Local Board local proposals are attached for the
board’s consideration (see Attachments E - J).
Locally
Driven Initiatives (LDI)
5. Local
boards are requested to agree the level of funding by project for each group of
activity. The expected delivery outcomes are further detailed in work
programmes which will be reported against throughout 2017/2018.
6. Local
boards can defer those projects that are funded by the LDI where there was an
agreed scope and cost but have not been delivered. The following projects meets
the criteria for deferral to 2017/2018:
· Highbury Improvements Impact Assessment Project - $15,000; and
· Volunteer Awards - $5,000.
7. Key
information of the funding of each activity and the LDI funded projects that
meet the criteria for deferral is provided in Attachments B and C.
Advocacy
8. This triennium a three year approach is proposed for considering
initiatives that local boards wish to progress that are unable to be funded by
LDI budgets. Such an approach seeks to better utilise the annual budget, Long
Term Plan (LTP) and local board plan processes to progress and advise on a
narrower range of local board initiatives, in a more comprehensive way.
9. The
proposed new approach involves:
· as
part of the Annual Budget 2017/2018 process, local boards begin narrowing their
priorities to predominately one key advocacy initiative, and one initiative
held in common with other local boards, for further research and consideration;
· Council
departments provide local boards with information to help inform their position
on these initiatives (in essence, developing a business case for them);
· based
on this information, local boards develop the case for their advocacy further
by testing ideas with the community in the local board plan process and other
engagement;
· local
boards discuss priority initiatives with the Finance and Performance Committee
through the annual budget and LTP processes, supported by organisational advice
on the key initiative.
10. Local
boards resolved on their key advocacy initiatives in December 2016 (Attachment
D), for potential inclusion in their Local Board Agreements. Local boards
were requested to further consider and refine these at workshops post
consultation, and look to identify:
· one key initiative, and potentially one initiative held in common
with other local boards, for business case development and to progress through
the annual budget, local board plan and LTP processes; and
· other advocacy initiatives to be included in the Local Board
Agreements, as key matters of
importance to the local board.
11. Local
boards may now wish to agree on these advocacy priorities.
12. Discussions
with the Finance and Performance Committee will take place on 9 May.
Regional
issues
13. Regional
issues consulted on as part of the 2017/2018 annual budget process include
rates increases, rating stability, paying for tourism promotion, paying for
housing infrastructure, paying council staff a living wage and other changes
for 2017/2018 (regarding waste management and charges, the mass transit
network, SkyPath implementation, collaborations on reducing homelessness and
the rural fire service).
14. Local
boards may wish to provide feedback on these issues for consideration by the
Finance and Performance Committee.
Local targeted rate and BID targeted rate proposals
15. Local
boards are required to agree any new BID and local targeted rate proposals
(noting that any new local targeted rates and/or BIDs must have been consulted
on before they can be implemented).
Consideration
Local
board views and implications
16. Local
board decisions and feedback are being sought in this report.
17. Local
boards play an important role in the development of the annual budget, and
provide views and information at key stages as council continues through the
annual budget process.
Māori
impact statement
18. Many local board decisions are of importance to and impact on Māori. Local board agreements and the
annual budget are important tools that enable and can demonstrate
council’s responsiveness to Māori. Local board plans, which were developed in 2014 through
engagement with the community including Māori, form the basis of local priorities.There is a need to continue to build relationships between local boards
and iwi, and where relevant the wider Māori community. Ongoing
conversations will assist local boards and Māori to understand each
other’s priorities and issues. This in turn can influence and encourage
Māori participation in council’s decision-making processes.
Implementation
19. Feedback from the local boards will be provided to the Finance and
Performance Committee and governing body for consideration and adopting the
Annual Budget 2017/2018.
Attachments
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No.
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Title
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Page
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a⇩ 
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Kaipatiki consultation feedback report
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13
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b⇩
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Kaipatiki Locally Driven Initiatives (LDI) budget
2017/2018
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21
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c⇩ 
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Kaipatiki Locally Driven Initiative (LDI) budget to
carry forward
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23
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d⇩
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Kaipatiki Local Board advocacy
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25
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e
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Draft Annual Plan 2017-2018 - Kaipatiki Written
Feedback Vol.1 (Under Separate Cover)
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f
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Draft Annual Plan 2017-2018 - Kaipatiki Written
Feedback Vol.2 (Under Separate Cover)
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g
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Draft Annual Plan 2017-2018 - Kaipatiki Written
Feedback Vol.3 (Under Separate Cover)
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h
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Draft Annual Plan 2017-2018 - Kaipatiki Written
Feedback Vol.4 (Under Separate Cover)
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i 
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Draft Annual Plan 2017-2018 - Kaipatiki Written
Feedback Vol.5 (Under Separate Cover)
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j
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Draft Annual Plan 2017-2018 - Kaipatiki Written
Feedback Vol.6 (Under Separate Cover)
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Signatories
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Authors
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Pramod Nair - Lead Financial Advisor
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Authorisers
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Christine Watson - Manager Financial Advisory Services
- Local Boards
Karen Lyons - General Manager Local Board Services
Eric Perry - Relationship Manager
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