Kaipātiki Local Board
OPEN MINUTES
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Minutes of the meeting of the Kaipātiki Local Board held in the Kaipātiki Local Board Office, 90 Bentley Avenue, Glenfield on Wednesday, 17 May 2017 at 4.01pm.
Chairperson |
Danielle Grant |
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Deputy Chairperson |
John Gillon |
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Members |
Paula Gillon |
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Ann Hartley, JP |
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Kay McIntyre, QSM |
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Anne-Elise Smithson |
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Adrian Tyler |
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Lindsay Waugh |
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ALSO PRESENT
Councillor |
Chris Darby |
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Councillor |
Richard Hills |
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Kaipātiki Local Board 17 May 2017 |
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1 Welcome
2 Apologies
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3 Declaration of Interest
There were no declarations of interest.
4 Confirmation of Minutes
Resolution number KT/2017/44 MOVED by Member A Tyler, seconded by Member A Hartley: That the Kaipātiki Local Board: a) confirm the minutes of its ordinary meeting, held on Wednesday, 19 April 2017, including the confidential section, and the minutes of its extraordinary meeting, held on Wednesday, 3 May 2017, as true and correct records.
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5 Leave of Absence
There were no requests for leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
8.1 |
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Janet Cole and Jo Knight of Pest Free Kaipātiki were in attendance to address the Kaipātiki Local Board regarding Pest Free Kaipātiki. A powerpoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number KT/2017/45 MOVED by Chairperson D Grant, seconded by Deputy Chairperson J Gillon: That the Kaipātiki Local Board: a) receive the deputation from Janet Cole and Jo Knight of Pest Free Kaipātiki. b) thank Janet Cole, Jo Knight and Pest Free Kaipātiki for their attendance and presentation.
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a Pest Free Kaipātiki presentation |
9 Public Forum
There was no public forum.
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
12 |
Kauri Glen walkway - partial section realignment and track closure. |
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Resolution number KT/2017/46 MOVED by Member A Smithson, seconded by Member P Gillon: That the Kaipātiki Local Board: a) approve the closure of section 18 of the Kauri Glen Walkway to comply with Auckland Council’s Biosecurity and Kauri Dieback Policy. b) approve Option A for the Kauri Glen Walkway track alignment and new viewing platform, as presented in Attachment A to the agenda report.
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13 |
Reinstatement of targeted rates and return of management role to Northcote Town Centre Business Improvement District |
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Alastair Cameron, Manager CCO/External Partnerships team, Auckland Council Governance, and Steven Branca, BID Programme Specialist, Auckland Council Governance, were in attendance to address the Kaipātiki Local Board regarding the Reinstatement of targeted rates and return of management role to Northcote Town Centre Business Improvement District. Documents titled ‘Northcote Central Draft 2017/18 Business Plan’ and ‘Northcote Town Centre Inc. 2017 Annual General Meeting’ were provided. Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments. |
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Resolution number KT/2017/47 MOVED by Deputy Chairperson J Gillon, seconded by Member K McIntyre: That the Kaipātiki Local Board: a) approve the transfer of management of the Northcote Business Improvement District Programme from Auckland Council staff back to Northcote Town Centre Incorporated. b) recommend to the governing body the striking of the Northcote Business Improvement District targeted rate of $120,000 as included in the 2017-2018 Annual Plan. c) reinstate the payment of the Northcote Business Improvement District grant to Northcote Town Centre Incorporated effective from 1 July 2017. d) thank the Business Improvement District Partnership staff for working closely with the businesses in Northcote to return management of the Business Improvement District programme to the Northcote Town Centre Incorporated as soon as possible.
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a Northcote Central Draft 2017/18 Business Plan b Northcote Town Centre Inc. 2017 Annual General Meeting |
14 |
Kaipātiki Local Grants, Round Two 2016/2017 grant applications |
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Caroline Teh, Senior Community Grants Advisor, Operations - Commercial and Finance, was in attendance to address the Kaipātiki Local Board regarding Kaipātiki Local Grants, Round Two 2016/2017 grant applications. An error was noted in the agenda report regarding Table one: Local Grants Round Two 2016/2017 applications. An revised Table one: Local Grants Round Two 2016/2017 applications was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. Member Anne-Elise Smithson declared an interest in the application from Children's Autism Foundation and took no part in the discussion or voting on this application. Member Ann Hartley declared an interest in the application from Northcote Birkenhead Rugby Union and Sports Club Incorporated and took no part in the discussion or voting on this application. |
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Resolution number KT/2017/48 MOVED by Chairperson D Grant, seconded by Member K McIntyre: That the Kaipātiki Local Board: a) agrees to fund the applications listed in the table below for Local Grants Round Two as follows:
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Resolution number KT/2017/49 MOVED by Chairperson D Grant, seconded by Member K McIntyre: That the Kaipātiki Local Board: b) agrees to fund the applications listed in the table below for Local Grants Round Two as follows:
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Secretarial Note Member Anne-Elise Smithson abstained from voting on the above resolution. |
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Resolution number KT/2017/50 MOVED by Chairperson D Grant, seconded by Member K McIntyre: That the Kaipātiki Local Board: c) agrees to fund the applications listed in the table below for Local Grants Round Two as follows:
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Secretarial Note Member Ann Hartley abstained from voting on the above resolution. |
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Resolution number KT/2017/51 MOVED by Chairperson D Grant, seconded by Member K McIntyre: That the Kaipātiki Local Board: d) agrees to fund the applications listed in the table below for Multiboard Round Two 2016/2017 as follows:
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Resolution number KT/2017/52 MOVED by Chairperson D Grant, seconded by Member K McIntyre: That the Kaipātiki Local Board: e) declines to fund the applications listed in the table below for Multiboard Round Two 2016/2017 as they were received after the application deadline, and invites the applicants to reapply as part of a future funding round:
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a Revised Table one: Local Grants Round Two 2016/2017 applications |
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Kaipātiki Quick Response, Round Four 2016/2017 grant applications |
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Caroline Teh, Senior Community Grants Advisor, Operations - Commercial and Finance, was in attendance to address the Kaipātiki Local Board regarding Kaipātiki Quick Response, Round Four 2016/2017 grant applications. |
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Resolution number KT/2017/53 MOVED by Chairperson D Grant, seconded by Deputy Chairperson J Gillon: That the Kaipātiki Local Board: a) agrees to fund the applications listed in the table below for Quick Response Round Four 2016/2017as follows:
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Paul Edwards, Senior Advisor, Local Board Services was in attendance to address the Kaipātiki Local Board regarding Allocation of Response Funds 2016/2017. An error was noted in the remaining locally driven initiatives budget table in paragraph 10 of the agenda report. A revised budget table was tabled. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number KT/2017/54 MOVED by Deputy Chairperson J Gillon, seconded by Chairperson D Grant: That the Kaipātiki Local Board: a) agrees to fund the proposals listed in the table below using its 2016/2017 locally driven initiatives operational budget:
b) agrees to repurpose $20,000 within the 2016/2017 top up asset based services : Community Houses project line to support the below proposal instead of using this funding to support Highbury House operations in the 2017/2018 financial year:
c) agrees to repurpose $4,000 within the 2016/2017 Christmas events project line to support the below proposal as this funding was not required for Christmas flag installation for Christmas 2016:
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a Revised remaining locally driven initiatives budget table |
17 |
Renewal of the community lease to the Northcote Birkenhead Rugby Union & Sports Club Incorporated, Birkenhead War Memorial Park, Recreation Drive, Birkenhead |
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Elena Malkova, Community Lease Advisor, Community Facilities, was in attendance to address the Kaipātiki Local Board regarding Renewal of the community lease to the Northcote Birkenhead Rugby Union & Sports Club Incorporated, Birkenhead War Memorial Park, Recreation Drive, Birkenhead. Member Ann Hartley declared an interest in the item and took no part in the voting on the item. |
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Resolution number KT/2017/55 MOVED by Deputy Chairperson J Gillon, seconded by Member A Smithson: That the Kaipātiki Local Board: a) defer this item pending receipt of further advice.
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18 |
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Jill Nerheny, Manager, and Amy Bennetts, Law and Anthropology Intern, of the Kaipātiki Community Facilities Trust were in attendance to address the Kaipātiki Local Board regarding the Kaipātiki Community Facilities Trust Quarterly Report. |
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Resolution number KT/2017/56 MOVED by Member L Waugh, seconded by Member P Gillon: That the Kaipātiki Local Board: a) note the Kaipātiki Community Facilities Trust Quarter Three report.
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New Road Name Approval for a private accessway created by a way of residential subdivision by Housing New Zealand at 7-15 Haymand Place, 1 and 5a Mavis Place, Beach Haven |
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Resolution number KT/2017/57 MOVED by Member L Waugh, seconded by Member A Smithson: That the Kaipātiki Local Board: a) approve the road name ‘Kupenga Lane’ for the new private accessway created by way of subdivision at 7-15 Haymand Place, 1 and 5a Mavis Place, Beach Haven, pursuant to section 319(1)(j) of the Local Government Act 1974.
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Auckland Council's Quarterly Performance Report: Kaipātiki Local Board for Quarter Three, 1 January - 31 March 2017 |
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Paul Edwards, Senior Advisor, Local Board Services was in attendance to address the Kaipātiki Local Board regarding Auckland Council's Quarterly Performance Report: Kaipātiki Local Board for Quarter Three, 1 January - 31 March 2017. |
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Resolution number KT/2017/58 MOVED by Chairperson D Grant, seconded by Member A Smithson: That the Kaipātiki Local Board: a) note the Auckland Council's Quarterly Performance Report: Kaipātiki Local Board for Quarter Three, 1 January - 31 March 2017. b) requests an additional workshop session be organised to discuss project status outlined in the various work programmes and to address any member queries relating to these projects.
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Paul Edwards, Senior Advisor, Local Board Services was in attendance to address the Kaipātiki Local Board regarding Local Board Services Monthly Report - May 2017. |
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Resolution number KT/2017/59 MOVED by Member A Hartley, seconded by Member P Gillon: That the Kaipātiki Local Board: a) agree to cancel the ordinary community forum meeting scheduled for 6pm, 28 June 2017 to accommodate a special ‘Have Your Say’ community forum focused on the draft Kaipātiki Local Board Plan. b) agree to hold an extraordinary meeting at 11.00am on 7 June 2017 at the Kaipātiki Local Board office (90 Bentley Avenue, Glenfield) for the purpose of agreeing the local board agreement. c) note the Kaipātiki Local Board governance forward work calendar – May 2017.
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Governing Body and Independent Maori Statutory Board Members' Update |
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Councillor Chris Darby and Councillor Richard Hills provided verbal and written updates to the Kaipātiki Local Board. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number KT/2017/60 MOVED by Chairperson D Grant, seconded by Member A Hartley: That the Kaipātiki Local Board: a) note the update from Councillor Chris Darby and Councillor Richard Hills.
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a Councillors' update |
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Member Lindsay Waugh provided a verbal report to the Kaipātiki Local Board on a bus shelter at Beach Haven and a development at Huka Road. |
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Resolution number KT/2017/61 MOVED by Chairperson D Grant, seconded by Member A Tyler: That the Kaipātiki Local Board: a) note the report from Member Anne-Elise Smithson. b) note the verbal report from Member Lindsay Waugh.
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Workshop Records - Kaipātiki Local Board Workshops - Wednesday 5 April 2017, Wednesday 12 April 2017 and Wednesday 26 April 2017 |
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Resolution number KT/2017/62 MOVED by Member K McIntyre, seconded by Chairperson D Grant: That the Kaipātiki Local Board: a) note the records for the Kaipātiki Local Board workshops held on Wednesday 5 April 2017, Wednesday 12 April 2017 and Wednesday 26 April 2017.
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25 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
6.51 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Kaipātiki Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................