Agenda of Māngere-ŌtāhuhuLocal Board

Māngere-Ōtāhuhu Local Board

17 May 2017

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 5

9.1 Public Forum - Counties Manukau Sport and Onehunga Mangere Softball Club 5

9.2 Public Forum - Turehou Maori Wardens 6

9.3 Public Forum - The South Auckland Christian Foodbank 6

10 Extraordinary Business 6

11 Notices of Motion 7

12 Manukau Ward Councillors Update 9

13 Local Board Leads and Appointments Report 11

14 Chairpersons Report and Announcements 13

15 Auckland Transport Update - May 2017 15

16 Mangere-Otahuhu Facility Partnership Fund 2016/2017 41

17 Delegated Authority Recommendation - Panuku Development Auckland and Mangere-Otahuhu Local Board - New Grazing Licence - James Patterson trading as Foyle Farms Limited 47

18 Local Board recommendations on Easter Sunday trading 49

19 Auckland Council's Quarterly Performance Report: Māngere-Ōtāhuhu Local Board for Quarter Three, 1 January - 31 March 2017 67

20 Update - Community-led response to alcohol licensing 115

21 Mangere-Otahuhu Local Board Feedback for Auckland Council's submission on Government's Urban Development Authorities Discussion Document 121

22 Confirmation and delegation of local board Chair and alternate to The Southern Initiative Joint Steering Group 125

23 Delegation to represent the local board in liquor licence hearing: Grace's place 131

24 Māori input into local board decision making project – report to March 2017 133

25 FIZZ Symposium, 26 June 2017 - Auckland 153

26 Mangere-Otahuhu Local Board Workshop Notes 157

27 Governance Forward Work Calendar 167

28 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Māngere-Ōtāhuhu Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 19 April 2017 and Wednesday, 3 May 2017, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Māngere-Ōtāhuhu Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Counties Manukau Sport and Onehunga Mangere Softball Club

Purpose

1. Jason McIntosh-Kerr from Counties Manukau Sport would like to discuss with the board the following:

· Counties Manukau Sport – funding support from the Mangere-Otahuhu Local Board

· Onehunga Mangere Softball Club.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board thanks Jason McIntosh-Kerr for his attendance and presentation.

9.2 Public Forum - Turehou Maori Wardens

Purpose

1. David Ratu from Turehou Maori Wardens would like to discuss with the board work being done on alcohol matters by the Turehou Maori Wardens and a new society, Communities Against Alcohol Harm.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board thanks David Ratu for their attendance and presentation.

9.3 Public Forum - The South Auckland Christian Foodbank

Purpose

1. Ian Foster from the South Auckland Christian Foodbank would like to update the board on what they are doing.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board thanks Ian Foster for his attendance and presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Māngere-Ōtāhuhu Local Board

17 May 2017

Local Board Leads and Appointments Report

File No.: CP2017/08006

Purpose

1. This item allows the local board members an opportunity to present written updates on their leads and appointments meetings.

Resolution number MO/2016/182

MOVED by Chairperson L Sosene, seconded by Member C O'Brien:

Organisation	Lead	Alternate
Community Impact Forum for Kohuora Corrections Facility	Makalita Kolo	Lemauga Lydia Sosene
Mangere Bridge BID	Tauanu’u Nick Bakulich	Lemauga Lydia Sosene
Mangere Town Centre BID	Tafafuna’i Tasi Lauese	Makalita Kolo
Mangere East Village BID	Tauanu’u Nick Bakulich	Togiatolu Walter Togiamua
Otahuhu Business Association	Christine O’Brien	Makalita Kolo
South Harbour Business Association BID	Carrol Elliott	Makalita Kolo
Aircraft Noise Community Consultative Group	Tafafuna’i Tasi Lauese	Tauanu’u Nick Bakulich
Tamaki Estuary Environmental Forum	Carrol Elliott	Togiatolu Walter Togiamua
Youth Connections South Local Governance Group (3 members)	Christine O’Brien, Makalita Kolo, Lemauga Lydia Sosene	Tauanu’u Nick Bakulich
Maori input into local board decision-making political steering group (1 lead, 1 alternate)	Togiatolu Walter Togiamua	Lemauga Lydia Sosene
Te Pukaki Tapu O Poutukeka Historic Reserve & Associated Lands Co-Management Committee	Togiatolu Walter Togiamua	Lemauga Lydia Sosene
Ambury Park Centre	Christine O’Brien	Lemauga Lydia Sosene
Mangere Mountain Education Trust	Lemauga Lydia Sosene	Togiatolu Walter Togiamua
Local Board Leads
Infrastructure and Environmental Services lead	Carrol Elliott	Lemauga Lydia Sosene
Arts, Community and Events lead	Tafafuna’i Tasi Lauese	Togiatolu Walter Togiamua/ Christine O’Brien
Parks, Sport and Recreation lead and Community Facilities	Tauanu’u Nick Bakulich	Togiatolu Walter Togiamua/ Tafafuna’i Tasi Lauese
Libraries and Information Services lead	Christine O’Brien	Togiatolu Walter Togiamua/ Makalita Kolo
Local planning and heritage lead – includes responding to resource consent applications on behalf of board	Togiatolu Walter Togiamua (Planning) Carrol Elliott (Heritage)	Lemauga Lydia Sosene
Transport lead	Lemauga Lydia Sosene	Carrol Elliott/ Makalita Kolo
Economic development lead	Christine O’Brien	Togiatolu Walter Togiamua

Recommendation/s

That the verbal update and written reports from local board members be received.

Attachments

There are no attachments for this report.

Signatories

Authors	Janette McKain - Local Board Democracy Advisor
Authorisers

Māngere-Ōtāhuhu Local Board

17 May 2017

Auckland Transport Update - May 2017

File No.: CP2017/08495

Purpose

1. The purpose of this report is to; respond to resolutions and requests on transport-related matters, provide an update on the current status of Local Board Transport Capital Fund (LBTCF), request approval for new LBTCF projects, provide a summary of consultation material sent to the local board and, provide transport related information on matters of specific application and interest to the Mangere-Otahuhu Local Board (MOLB) and its community.

Executive summary

2. This month a decision is required about recommended expenditure of the board’s Community Response Fund for a project aimed at increasing local AT HOP card use and information is also provided about the following matters:

· Auckland Transport’s strategic alignment

· the Local Board Transport Capital Fund including an update on existing projects

· Auckland Transport projects

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) note the Auckland Transport Update – April 2017 report.

b) authorise expenditure of up to $9,500 from the Community Response Fund to help fund an Auckland Transport programme designed to encourage increased use of the AT HOP card in the Mangere-Otahuhu Local Board area.

Comments

Strategic Alignment

3. Auckland Council’s direction to Council Controlled Organisations (CCOs), including Auckland Transport, is provided through annual Statements of Intent (SOI). Auckland Transport’s SOI contains strategic themes that AT focuses its efforts on. The current themes are:

· Prioritise rapid, high frequency public transport

· Continually transform and elevate customer experience

· Build network optimisation and resilience for travel times

· Enable quality urban growth to meet demand

· Fast-track creative, innovative and efficient transport services.

4. The strategic themes prioritise a number of areas that the MOLB has stated they support including managing growth, improving public transport and being focussed on customer service.

5. After reading the strategic themes it is understandable that the New Network is still Auckland Transport’s biggest project in the MOLB area. It is the key project delivering improvements in public transport across South Auckland.

6. At this stage the New Network is entering a phase of review and adjustment based on operational experience. The recent changes to timetables are in response to this review.

7. Customer experience is also a priority. Auckland Transport’s recent re-organisation of customer service centres and improvements to security are steps driven by feedback from the community and elected members designed to support this strategic theme.

8. Another project that affects the MOLB at a strategic level is the recent announcement that light rail is being investigated. New Zealand Transport Agency and Auckland Transport boards have agreed that the preferred approach is a staged, integrated transition from bus to light rail transit between the airport and city centre and that the next step is to start protecting the planned route. Although MOLB is represented on the political working group that supports this discussion, briefings are being organised between the project team and the MOLB.

Auckland Transport Quarterly Reporting

9. Auckland Transport provides quarterly reports about the organisation’s activities. Attachment A provides information about Auckland Transport’s regional and local activities. Attachment B provides information about Auckland Transport’s work with local schools.

AT’s actions against advocacy plans

10. This section provides a regular report about how Auckland Transport is supporting the MOLB Advocacy Initiatives recorded in the MOLB Local Board Plan. In this report the MOLB’s Advocacy Initiatives from the 2013-16 electoral term are recorded in the table below providing a summary of their status. When the new Local Board Plan is developed the Advocacy Initiatives will be replaced with new ones for the 2016-19 electoral term.

Table 1: Advocacy Initiative Status

Advocacy Initiative	Key Initiative	Status
A great public transport network that is easy to get to, frequent and reliable	Ōtāhuhu bus and rail interchange project	Completed
	Mangere bus interchange project	Completed
Attractive, accessible and safe cycle ways and walkways	Linking of Windrush Close and Waddon Place in Māngere Town Centre	Completed
Attractive, accessible and safe cycle ways and walkways	Completion of the Peninsula Park walkway in Māngere	This project is not to be delivered by Auckland Transport
Safe, attractive and well maintained roads	Delivery of the Future Streets pilot	Completed

Local board transport capital fund (LBTCF) update

Updates

11. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. The limitations being that the project must:

· Be safe

· Not impede network efficiency

· Be in the road corridor. Although projects running through parks can be considered if there is a transport outcome.

Projects

12. The MOLB identified a number of possible projects and the table below summarises the projects that are currently progressing.

Table 2: Local Board Transport Capital Fund Projects

Projects	Current Status	Problem or Opportunity Being Addressed	Current Status
Upgrading the footpaths in and around the Mangere East Town Centre.		Providing better pedestrian facilities in and around Mangere East.	This project is still being reviewed. The Relationship Manager has provided more information and clarification of the idea to the review team. A final ROC is not available yet.
Building a two lane roundabout at the intersection of Bader Drive and Idlewild Ave		Easing congestion at the intersection of Bader Drive and Idlewild Ave.	This project is still being worked on. The project team is trying to work out whether the roundabout can be fitted into the available space. This may or may not be achievable and the answer will significantly affect the cost. The project team is therefore looking at options for funding a full investigation with existing funds. This would provide a final answer. The ROC is not available but one should be ready by the next meeting.
Widening Bader Drive in front of the Cosmopolitan Club		Remove the road narrowings near the Mangere Town Centre that create congestion on Bader Drive.	This project is still being worked on and the Relationship Manager has met with the project manager and, sought confirmation of details with the Transport leads. The process is progressing well and although a final ROC is not available one should be ready by the next meeting.
Building cycling facilities such as ‘pump tracks’ or ‘cycling training tracks’ in Centre Park and or Boggust Park		Building better facilities for learning to ride.	Use of the Local Board Transport Capital Fund to build pump tracks or cycle training facilities is outside the remit of this fund. The only other option that could potentially be explored is the development of tracks through the park that link walking or cycling routes.
Notes: A ‘traffic light’ code is used to summarize the status of projects. The colours are used as follows: Green – Project progressing ‘on time’ and with budget Orange – An issue has been identified that may need to be resolved Red - An major issue has been identified that needs to be resolved Black – The project has been investigated and the local board has decided not to pursue it at this time.

New Projects

13. Although the MOLB has already identified possible projects the recent completion of the MOLB’s Greenways Plan may create other, new opportunities. Auckland Transport’s Walking and Cycling Team are therefore reviewing the plan and can provide the MOLB with information about new projects that may help support the Greenways Plan.

Upcoming projects and activities

Consultations

14. Auckland Transport provides the MOLB with the opportunity to comment on transport projects being delivered in this local board area.

15. In this reporting period, three projects were put forward for comment by the MOLB. Attachment C is a summary of these projects.

16. Traffic Control Committee (TCC) decisions are reported on a monthly basis. In April there were two TCC decisions in the MOLB area.

Table 1: TCC Monthly Summary December 2016 – January 2017

Street

Area

Work

Decision

Piki Thompson Way

Otahuhu

No Stopping At Prohibited Times

Carried

Coronation Road / Crawford Avenue

Mangere Bridge

No Stopping At Prohibited Times, Bus Stop

Carried

Regional and sub-regional projects

Public Transport Service and Safety Improvements

17. The number of people using public transport in Auckland is reaching record numbers. In the last year 19 million trips were taken on Auckland’s trains.

18. Auckland Transport is improving customer service on public transport. The first project will bring together ticket offices and customer service centres at five train stations. Currently customers need to queue at one point to buy a cash ticket and queue at another to get journey planning advice and other information on AT Metro services. Bringing the ticket offices and customer service centres together will provide a faster ticketing service and give our customers better service overall.

19. The five stations that have two offices that will be combined are Britomart, Newmarket, New Lynn, Papakura and Manukau. There is also a customer service centre at Panmure which will be changed to offer tickets as well. The change will be in place by the end of July 2017.

20. Safety from crime on public transport, particularly trains, has been raised by both local boards and the public. Auckland Transport is working to improve the situation and a number of projects are starting to be delivered aimed at improving the situation, including:

· New security gates at high risk stations. AT HOP electronic gates are being installed at eight more stations over the next 18 months: Otahuhu, Manurewa, Papatoetoe, Henderson, Parnell, Middlemore, Glen Innes and Papakura.

· Law changes so that people that do not pay fares can be removed from trains and fined.

· Changing national legislation to allow for staff on trains to be ‘warranted’ meaning that they will be empowered under legislation to remove people and demand identification.

21. The legislative changes are progressing through Parliament and Auckland Transport is planning a pilot scheme with 18 warranted officers working on the AT Metro public transport network. The presence of legally empowered staff will provide a deterrent to fare evaders and provide visible security.

Auckland Transport South Auckland HOP Card trial promotion

22. AT HOP cards have been in use since 2012 and are a critical part of improving public transport. Across Auckland 90% of public transport customers use AT HOP and receive the benefits of significantly lower fares compared to using cash.

23. Reviews show that use of AT HOP cards in South Auckland is lower than the regional average. This is particularly low in Mangere-Otahuhu and Otara-Papatoetoe local board areas. Further research showed that barriers to HOP card use included:

· The cost of buying a HOP card

· Customers have the poor understanding of the savings

· Customers have a poor understanding of how to ‘top up’ an AT HOP Card.

24. Auckland Transport has trialled a number of ideas and approaches to address this issue and aims to partner with Otara-Papatoetoe and Mangere-Otahuhu local boards to deliver a trial project targeted at educating and signing cash customers up to the AT HOP card.

25. The trial will use social media, popular radio networks, local board members and Auckland Transport volunteer ambassadors to provide cash customers with an opportunity to receive an AT HOP card, as long as they top-up the card with their cash fare, at the time. This will educate customers immediately, on-site about the process of topping-up, and about their on-going savings if they use AT HOP instead of cash.

26. The funding for this trial would be shared between Otara-Papatoetoe, Mangere-Otahuhu local boards and Auckland Transport. The MOLB’s share is $9,500. If the partnership is agreed the trial promotion will be between June and August 2017.

27. This report seeks the support of the Mangere-Otahuhu Local Board for the trial project and requests that the local board allocates $9,500 from its current financial years Community Response Fund.

Otahuhu Station Wins Design Award

Figure 1: Interior of Otahuhu Station at Dusk

28. The new Ōtāhuhu Station, has been recognised with an Award of Excellence in Te Karanga o te Tui category, at the 2017 New Zealand Institute of Landscape Architects (NZILA) Awards.

29. The judges said that the design team wove together multiple cultural and historic narratives while navigating a raft of complicated technical planning issues.

30. This success is recognition of the care that Auckland Transport takes to try and build public transport infrastructure that reflects and respects the area’s cultural and historical importance. The project team worked closely with mana whenua from start to finish.

31. Consultation with mana whenua identified key design ideas that are incorporated in the building including restoration of the mauri (lifeforce) and the links to the area’s history and its significance in navigation as a portage. This influenced the layout and design of the architecture and landscape, and resulted in the integration of iwi art and design throughout the station site.

Future Streets Activation Project

32. Auckland Transport’s is working closely with the Mangere community to promote Future Streets and to encourage people to use the area for walking and cycling. Auckland Transport has a person specifically tasked to work with the MOLB and the community to encourage this type of activity and has recently circulated a plan to local community groups for feedback. The plan included ideas for actions and events to maximise activation of the new, safer streets.

Attachments

No.	Title	Page
a ⇩	Quarterly report on Auckland Transport Activities	23
b ⇩	Quarterly Travelwise Schools Report	37
c ⇩	Mangere-Otahuhu Local Board Consultations in April	39

Signatories

Authors

Ben Stallworthy, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Manager Elected Member Relationship Unit, Auckland Transport

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

17 May 2017

Mangere-Otahuhu Facility Partnership Fund 2016/2017

File No.: CP2017/05589

Purpose

1. For the Māngere-Ōtāhuhu Local Board to approve the allocation of $150,000 Facility Partnership Fund for 2016/2017 to Bridge Park Tennis Club.

Executive summary

2. Included in the 2016/2017 work programme is $150,000 from the Locally Driven Initiatives (LDI) Opex budget for Facility Partnership Fund (FPF). The purpose of the fund is to support a strategic approach to achieving sport and recreation outcomes through the development of sport facilities.

3. Following a workshop with the local board in March 2017, a number of projects were identified and considered. The projects have been assessed and a summary of the assessment is included in this report. Of the projects that were identified as suitable for funding from the FPF, one is close to proceeding at this time.

4. Bridge Park Tennis Club Incorporated (BPTC) – Resurfacing and remarking of 5 tennis courts at 7 Taylor Drive Māngere Bridge, estimated at $160,000 (ex GST). The project supports the development of multi-use sport facilities which are accessible to the local community and contribute towards achieving the local board outcomes for sport and recreation. This project is recommended for funding support from the FPF.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board grants $150,000 from the board’s Facility Partnership Fund 2016/2017 to Bridge Park Tennis Club Incorporated for the resurfacing and remarking of 5 tennis courts at 7 Taylor Drive, Māngere Bridge.

Comments

5. Included in the 2016/2017 work programme is $150,000 from Locally Driven Initiatives (LDI) Opex budget for Facility Partnership Fund (FPF). The purpose of the fund is to support a strategic approach to achieving sport and recreation outcomes through the development of sport facilities.

6. Following a workshop with the local board in March 2017, a number projects were identified and considered.

7. The projects have been assessed against the following factors.

· Support the development of fit-for-purpose, multi-use sport and recreation facilities

· Non-council owned asset.

· Groups willing to work in partnership to achieve sport and recreation outcomes for the community with the support of council investment.

· Readiness for the project to proceed.

8. The following projects were identified for assessment.

· Counties Manukau Zone of New Zealand Rugby League Incorporated (CMRL)

· Māngere East Rugby League Football and Sports Club Incorporated (MERL)

· Oruarangi community (community playground)

· Manukau Rovers Rugby Football Club Incorporated (MRFC)

· Centre Park ( two additional floodlights on existing dedicated training area)

· Ōtāhuhu Badminton Club Incorporated

· Ōtāhuhu Softball Sports Club Incorporated

· Bridge Park Tennis Club Incorporated (BPTC)

· Manukau Rugby League Football and Sports Club Incorporated (MRLFC)

Counties Manukau Zone of New Zealand Rugby League Incorporated (CMRL)

9. Overview: CMRL registered as an Incorporated Society in 2010 to reflect the geographical boundaries and participation in rugby league throughout Counties Manukau. CMRL have a vision to develop a headquarters for rugby league in Counties Manukau at Norana Park. CMRL host events including tournaments, competitions, skills sessions, holiday programmes, coaching courses, workshops and governance training.

CMRL’s vision includes:

o Relocating to Norana Park

o 2 playing surfaces

o Indoor training facilities

o Changing rooms and public toilets

o Mini stadium

o Learning community hub for education and development

o Museum and memorabilia feature

o Offices and kitchen facilities

10. Assessment: The project is in the very early stages of development. Further investigation is required through a needs assessment to identify facility requirements, costings, and how a sports partnership model could be implemented.

11. Recommendation: CMRL have been encouraged to continue advocacy by submitting formally to forthcoming local board engagement opportunities. This project is not recommended for funding support from the FPF at this time.

Māngere East Rugby League Football and Sports Club Incorporated (MERL)

12. Overview: The Māngere East Rugby League Football Club was established in 1963 and is now a multi-sport club that incorporates four codes including rugby league, netball, TAG and Australian Football League (AFL). There is a current membership of 3,500 with approximately 600 adult members and 2,900 junior members.

13. In May 2016 the Local Board granted $230,000 from the board’s Facility Partnership Fund 2015/2016 to Māngere East Rugby League Football Club towards the upgrade and renovation of its hall, kitchen and toilet areas of the clubrooms located on Walter Massey Park.

14. Assessment: MERL has been supported by the local board previously which has resulted in other funders supporting the project. MERL is also being supported by the local Regional Sports Trust to build capability and investigate effective operational models. This project is about to proceed following delays in gaining building consent.

15. Recommendation: This project is not recommended for funding from the FPF at this time due to significant support from the local board in 2016.

523 Oruarangi Road – Community Playground

16. Overview: There is an existing playground at 523 Oruarangi Road, Ihumatao Māngere which has come to the end of its life and is no longer fit for purpose. The land on which the playground is situated on is owned by Makaurau Marae.

17. Assessment: There is a significant Special Housing Area (SHA) proposed for a large part of Oruarangi Road. While 523 Oruarangi Road does not fall within the SHA boundary, there is potential scope for the development of a park facility in the SHA which could incorporate a playground.

18. Recommendation: This project is not recommended for funding from the FPF at this time until there is further assessment on the proposed SHA.

Manukau Rovers Rugby Football Club Incorporated (MRFC)

19. Overview: Manukau Rovers Football Club was established in 1923 and is based at Williams Park in Māngere. There is a current membership of approximately 550 which includes senior, junior, and women’s players. The club has the use of three fields, of which the number two field is the only one that has training lights down one side. Five senior teams use this field during the winter season and face limitations due to the lack of lighting. Six junior teams use the field during daylight hours. The club runs school holiday programmes which require the use of both clubrooms and fields.

20. Manukau Rovers Football Club wish to install an additional four lights on the number three training field to provide another training option for senior teams. MRFC has reported both players and coaches leaving the club due to the lack of training facilities. The installation of additional lights will assist in membership retention and avoid overuse of the existing half floodlit number two field.

21. Assessment: Based on a recent project on a similar scale at Southern Park Papakura, the cost for installation of four lights on the number three field at Williams Park would be estimated at $150,000.

22. Recommendation: The project does not fall within the scope of the FPF as it is an existing council owned asset. Alternative funding options should be considered for this project.

Centre Park (two additional floodlights on dedicated training area)

23. Overview: Installation of two additional floodlight poles on the existing Dedicated Training Area (DTA). This would allow for extra training space and the ability to accommodate another team as the club continues to grow and gain further opportunities from FIFA via the Oceania Governing Body.

24. Assessment: The cost for installing two additional floodlights on the DTA is approximately $65-$75,000. This excludes the required design and necessary consents.

25. Recommendation: The project does not fall within the scope of the FPF as it is an existing council owned asset. Alternative funding options should be considered for this project.

Ōtāhuhu Badminton Club Incorporated

26. Overview: Ōtāhuhu Badminton Club was established in 1967 and is located at Seaside Park, Ōtāhuhu. There is a current membership of 80. The building is maintained by Ōtāhuhu Badminton Club who have recently installed an electronic access system. The club would like to install a new coin electronic timer machine that operates the lights for court hirers.

27. Assessment: The cost for new coin electronic timer machine that operates the lights for court hirers is approximately $2000.

28. Recommendation: This project is not recommended for funding support from the FPF as alternative funding options have been presented to the club.

Ōtāhuhu Softball Sports Club Incorporated

29. Overview: Ōtāhuhu Softball Club was established in 1966 and is located at Sturges Park, Ōtāhuhu. There is a current membership of around 500. Over 2012/2013 and 2014/2015, Ōtāhuhu Softball Club received approximately $150,000 funding from the local board for a new softball diamond skin, dugouts and fencing. This project has contributed towards revitalising the park, opening up the park for greater community use, providing a venue for community events and has resulted in increased community use.

30. Ōtāhuhu Softball would like to resurface their number two softball diamond with artificial turf to enable all weather use.

31. Assessment: While the club has been supported by the local board in previous years, the project does not fall within the scope of the FPF as it is an existing council owned asset

32. Recommendation: This project is not recommended for funding support from the FPF.

Bridge Park Tennis Club Incorporated (BPTC)

33. Overview: Established as Manukau Rovers Tennis Club in April 1934, the club moved from Onehunga to Māngere Bridge in the early 1970's and rebranded to Bridge Park Tennis Club in 1993. The club is based at the bottom of Māngere Mountain on 7 Taylor Drive Māngere Bridge.

34. A feasibility study was completed in July 2015 showing there is the potential for BPTC to develop a new clubhouse facility to meet the tennis clubs growing membership and wider community’s sporting needs. Resurfacing and remarking of their five courts would be the first phase of their project.

35. BPTC has experienced significant membership growth over the past five years growing from 10 to 214 members. The membership has a strong junior focus with 134 juniors now part of the club and a diverse ethnic membership comprised of 40% Pacific Peoples, 40% European, 10% Asian, 5% Maori, and 5% Indian.

36. BPTC wants to provide a more multi-purpose community space for the local community. The existing artificial tennis courts provide an opportunity for a number of sports who could also utilise the artificial surface for their training and/or competition purposes. Football, rugby, netball and hockey are a few such sports that could utilise the existing court space.

37. The cost for resurfacing and remarking their five courts is estimated at $160,000 (ex GST). The club are prepared to contribute $10,000 towards the cost. Depending on the level of local board funding contributed to this project, this could see the completion of the project without the need for additional fundraising.

38. Bridge Park Tennis Club has already instigated an increase in the community use of their facilities. The Onehunga Māngere United Football Club utilise BPTC’s artificial courts for training both their junior and senior football club teams during the winter months. This model of sports partnership has already proven a success with the merger of Tennis, Futsal and Netball that formed Riverside Sports Club (formerly Mt Wellington Tennis Club)

39. A regular school holiday programme which caters for up to 100 participants is delivered each school holiday period from the clubrooms and five courts.

40. BPTC has a community lease until March 2034.

41. The club has a strong connection with the local Regional Sports Trust (RST) Counties Manukau Sports Foundation. They have graduated from the Club Smart Programme and continue to attend professional development provided by the RST.

42. Assessment: Of the projects assessed, this project is the most likely to proceed at this time. The club are prepared to contribute financially towards the project and are working towards a sports partnership model which has seen an increase in membership and multi-use of their facility.

43. Recommendation: This project is recommended for funding support from the FPF as it meets the following criteria:

o Supports the development of fit-for-purpose, multi-use sport and recreation facilities

o Groups willing to work in partnership to achieve sport and recreation outcomes for the community with the support of council investment.

o Readiness for the project to proceed.

Manukau Rugby League Football and Sports Club Incorporated (MRLFC)

44. Overview: Manukau Rugby League Football and Sports Club Incorporated was established in 1907 and are based at Moyle Park, Māngere. There is a current membership of approximately 750.

45. Regular user groups that utilise the facilities at Moyle Park include youth groups and churches. Sports group include Tag, Touch, Waka Ama, Netball, Senior Indoor Bowls, and Karate.

46. The roof of MRLFC’s clubroom has deteriorated over time and will pose health and safety risks for users of the facility if left unattended. The cost to replace the roof is estimated at $40,000 (ex GST).

47. Assessment: The club have been advised of alternative funding options and offered support from the local Regional Sports Trust to assist in developing funding strategies.

48. Recommendation: This project is not recommended for funding support from the FPF.

Consideration

Local board views and implications

49. The input and views of the local board have been canvassed through a workshop in March 2017 where the board gave direction on the identified projects.

50. Following the workshop, costings and regular updates for the identified projects have been provided to the local board.

Māori impact statement

51. Māngere Ōtāhuhu Local Board area is very diverse with Maori comprising 15.9% of the population at the last census. The recent Sport and Active Recreation survey in the lives of Auckland adults (2015) showed that 73% of Maori in Auckland take part in sport and recreation in any given week.

52. The project which has been identified as suitable for funding from the FPF will benefit Maori participants along with participants from other ethnic groups.

Implementation

53. Should the local board resolve to allocate funding to the project identified, then a funding agreement will be developed outlining the terms and conditions for the funding. Council staff from Sport and Recreation will keep the local board informed on the project’s progress through local board reporting.

Attachments

There are no attachments for this report.

Signatories

Authors

Sanjeev Karan - Sport and Recreation Advisor

Authorisers

Sharon Rimmer - Manager Sport and Recreation

Mace Ward - General Manager Parks, Sports and Recreation

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

17 May 2017

Delegated Authority Recommendation - Panuku Development Auckland and Mangere-Otahuhu Local Board - New Grazing Licence - James Patterson trading as Foyle Farms Limited

File No.: CP2017/05105

Purpose

1. To ratify a two year grazing licence with 1 right of renewal term to a new tenant at 56 Ihumatao Road, Mangere.

Executive summary

2. The Stonefields Reserve is located at 56 Ihumatao Road, Mangere and is made up of five lots under DP198546. Historically under Auckland Council ownership the land has been traditionally divided into two grazing parcels, 14.82ha and 81.58ha.

Foyle Farms has been grazing the total Ellet farm next to Stonefields Reserve for the past four years and hopes to continue to do so for a minimum of another two years. During this period Foyle Farms would often utilise Trevor Ellet's licence area of Stonefields Reserve to graze cattle. James Patterson the sole director of Foyle Farms is an experienced grazier

Foyle Farms are only interested in grazing Stonefields while they have access to the grazing of the Ellet Farm. This is due to a large portion of the Stonefields area being stones and the requirement to have an adjacent area available to move the cattle between when required.

Panuku Development Auckland has obtained approval from Auckland Council Parks for the grazing of Stonefields to Foyle Farms Limited. Biran Singh of Auckland Council Parks has consulted with Iwi regarding the continued grazing of the site and Iwi has approved the continued negotiations by Panuku Development Auckland with Foyle Farms Limited.

Background

3. Otuataua Stonefields Reserve at 56 Ihumatao Road, Mangere, comprises of approximately 96.4 hectares. This is an historic volcanic site and as the name Stonefields implies, the land is heavily covered in volcanic rock. There are several public coastal walks and these are accessed through the Stonefields Reserve.

The Stonefields Reserve is made up of five lots under DP198546. Historically under Auckland Council ownership the land has been divided into two grazing parcels 14.82ha and 81.58ha. 14.82ha has been under license to the original owner Trevor Ellet since it was purchased by Council in 1990. The 81.58ha grazing license was to Vic Allen a neighbour until February 2015, when he sold his own adjoining site for re-development.

Presently the water supply for the Stonefields grazing comes from the Auckland Council owned property at 619 Oruarangi Road. Part of 619 Oruarangi Road is leased to a residential tenant and the balance left unused. Parks have recommended that the under-utilised area of 619 Oruarangi Road be leased to the Stonefields grazier, thereby creating ease of access for water supply.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) approves granting a new 2 year licence with 1 right of renewal option of 2 years to James Patterson trading as Foyle Farms Limited, 56 Ihumatao Road, Mangere from 1 February 2017. Panuku Development Auckland to proceed with finalising the commercial terms with James Patterson trading as Foyle Farms Limited.

Comments

4. Auckland Council Parks Sport and Recreation is supportive of the new lease to James Patterson trading as Foyle Farms Limited.

Consideration

Local board views and implications

5. If there are any concerns regarding the grazing licence please submit to Panuku Development Auckland and we will review and provide feedback.

Māori impact statement

6. Panuku Development Auckland has a comprehensive Iwi engagement process that engages with the 19 key Mana Whenua groups in Tamaki on four fronts: identifying cultural significance concerns regarding disposal and development properties, flagging commercial interests, development partnering discussions and engagement around design outcomes for council driven development projects. Panuku Development Auckland has also undertaken to be part of council’s Maori Responsiveness Plan pilot program. The project’s key output will be an operational document outlining how Panuku Development Auckland will contribute to council’s strategic and operational commitments to Maori. The local Iwi have been consulted and have no objection in respect to the proposed new license on the reserve.

Implementation

7. If the local board approves the above recommendations Panuku Development Auckland will finalise commercial terms and enter into a new license with James Patterson trading as Foyle Farms Limited.

Attachments

There are no attachments for this report.

Signatories

Authors

Elmarie VanRensburg - Commercial Property Manager

Authorisers

Ian Wheeler - Director Portfolio Management

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

17 May 2017

Local Board recommendations on Easter Sunday trading

File No.: CP2017/07885

Purpose

1. To seek a local board recommendation to the Governing Body on whether or not to expand Easter Sunday trading in Auckland.

Executive summary

2. Councils were given the power to adopt a policy to expand Easter Sunday trading through a law change in August 2016.

3. In August 2017, the Governing Body will decide whether or not to propose a policy to expand Easter Sunday trading in all or parts of Auckland for public consultation.

4. Any decision on Easter Sunday trading will impact on Auckland Council’s economic, social, recreational and cultural objectives, for example through increased wages and revenue, or the ability to retain an additional day’s holiday for family, leisure time or religious observance.

5. This report enables the local board to advocate a position to the governing body on whether or not to expand Easter Sunday trading in Auckland. This is consistent with the local board’s community advocacy role under the Local Government (Auckland Council) Act 2009.

6. In February 2017, the Governing Body approved community engagement to inform its August 2017 decision on whether to retain the status quo or to expand Easter Sunday trading (Resolution GB/2017/22). A copy of the Governing Body report is contained in Attachment A.

7. The Governing Body report (Attachment A) provides information to assist to make a recommendation on Easter Sunday trading, including:

· background on the Easter Sunday trading legislative change, rationale, current regulations

· options for responding to the legislative change, including:

o issues and options analysis

o pros and cons.

8. Planned engagement initiatives in May and June 2017, include:

· a survey of a representative group of 1600 Aucklanders

· an online feedback form promoted through online, media and external networks

· engagement with key stakeholders.

9. Staff will circulate preliminary findings of overall engagement to local board members in an information memo in mid-June 2017.These preliminary findings will show regional views as well key views of Māori, Pacific, diverse and hard to reach Aucklanders with whom engagement will be prioritised.

10. The local board can either:

· make its recommendation at a business meeting before 30 June 2017 with or without the preliminary findings of engagement

· delegate this responsibility to the Chair, or appropriate board member, if it wishes to delay its recommendation until after members have received the preliminary findings of engagement in mid-June, and the local board is unable to meet before 30 June 2017.

11. Local boards’ recommendations are required by 30 June 2017 in order for them to be included in the report to the Governing Body in August.

12. Local boards’ views will be summarised within the report to the Governing Body and the resolutions attached verbatim.

13. In making its August 2017 decision, the Governing Body will consider the findings of engagement as well as local boards’ recommendations.

14. If the Governing Body decides to adopt a policy to expand Easter Sunday trading, it must use the special consultative procedure. This allows for public consultation prior to a final decision being made by Easter 2018.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) note the attached Governing Body report (Attachment A) provides information to assist to make a recommendation on Easter Sunday trading, including:

i. background on the Easter Sunday trading legislative change, rationale, current regulations

ii. options for responding to the legislative change, including:

iii. issues and options analysis

iv. pros and cons.

AND EITHER

b) recommend that the Governing Body retain the status quo, so that only shops that can currently open for trade on Easter Sunday can continue to do so.

c) recommend that the Governing Body adopt a policy to allow shops in all of Auckland to trade on Easter Sunday.

d) recommend the Governing Body adopt a policy to allow shops in the following parts of Auckland to trade on Easter Sunday: [local board to insert parts in list format]

e) delegates the Local Board Chair to recommend to the Governing Body by email via the Manager Social Policy and Bylaws by 30 June on whether to retain the status quo, or to allow shops in all or parts of Auckland to trade on Easter Sunday.

Attachments

No.	Title	Page
a ⇩	Attachment A: Governing Body Report_Response to Easter Sunday trading legislation	51

Signatories

Authors

Pania Elliot - Principal Policy Analyst

Authorisers

Michael Sinclair - Manager Social Policy and Bylaws

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

17 May 2017

Auckland Council's Quarterly Performance Report: Māngere-Ōtāhuhu Local Board for Quarter Three, 1 January - 31 March 2017

File No.: CP2017/06382

Purpose

1. To provide the Māngere-Ōtāhuhu Local Board with an integrated quarterly performance report for quarter three (January - March) 2016/17, against the Local Board Agreement work programme.

Executive summary

2. This report provides an integrated view of performance for the Māngere-Ōtāhuhu Local Board, third quarter (Jan-March 16/17) including financial performance, progress against local board key performance indicators, progress against each operating department work programme, key challenges the board should be aware of and any risks associated with delayed delivery against the Māngere-Ōtāhuhu 2016/17 Work Programme. For a snapshot of progress in the second quarter see attachment A.

3. Of significance this quarter is:

· The financial performance of the board against Quarter three FY16/17 is on track. Mangere-Ōtāhuhu Local Board has invested $2.1m in capital expenditure and $12.4m in operating expenditure for the nine months ending 31 March 2017

· Overall, the financial performance of the board is near to budget. Revenue is slightly below budget due to lower revenue from leisure facilities, offset by higher revenue from community facilities hire, following the introduction of on-line booking

· Capital expenditure delivery for this quarter shows development projects are behind schedule. Spend so far this year is 64% of budget. Key projects such as the town centre revitalisation in Otahuhu is progressing after it was delayed due to issues which emerged during construction

4. The Māngere-Ōtāhuhu Local Board has an approved 2016/17 work programme for the following operating departments:

· Arts, Community and Events, approved on 20 July 2016

· Parks, Sport and Recreation, approved on 15 July 2016

· Libraries and Information, approved 15 July 2016

· Community Leases, approved on 15 June 2016

· Local Economic Development on 20 July 2016

· Community Facilities: Renewals, approved on 20 July 2016

· Infrastructure and Environmental Services and Development Programme Office, approved on 20 July 2016.

5. These operating departments have provided quarterly updates against their work programme delivery (Attachment B). Each work programme item is reported as “red” status (behind delivery, significant risk); “amber” status (moderate issues requiring corrective action to achieve benefits) or “green” status (on track).

6. The third quarter report shows nearly all activities reported as green (on track) and 18 items as ‘amber’ as follows:

	ID Lead Department/CCO	Amber Activities	Summary (additional details in Attachment B)
1	2341 Community Empowerment	Community safety	Unable to source a suitable programme to address youth safety around the Mangere town centre
2	2340 Community Empowerment	Community Gardens	Decision yet to made to establish a community garden at either Calvert or Miami Reserve
3	2277 Events	World Diabetes Day	Mangere Community Health Trust to complete the required process to uplift funds
4	3383 CF: Project Delivery	Oruarangi SHA GD	Refer to Investigation and Design team to help with engagement and scope definition
5	3387 CF: Project Delivery	Market Cove SHA playground PD	Waiting on land to be vested. Finalising design. Next steps: Resource Consent and tender for physical works
6	2931 CS: PSR: Local Parks	Teaching Gardens Otahuhu	Staff are currently in discussions with the applicant to approve and develop a yet to be identified new site
7	252 CF: Project Delivery	Māngere-Ōtāhuhu Ōtāhuhu Pools & Leisure capital works 2016/2017	Project has been placed on hold for further planning and approval. Assign back to Project Manager for execution
8	4105 CF: Project Delivery	Walter Massey Park walkway and fitness equipment	Issues/Risk: Delays in the project initiation form coming through causing delay in the scoping process
9	3221 CF: Project Delivery	Boggust Park Path and Furniture Renewal	Project is on hold due to master concept plan alignment with current renewals. Parks advisor is working with local board to confirm a location for toilet
10	3222 CF: Project Delivery	Boggust Park Toilet Renewal	Project is on hold due to master concept plan alignment with current renewals
11	250 CF: Project Delivery	Māngere-Ōtāhuhu 2017-2019: Mangere Community House -	Refurbish, extend, reconfigure layout & remove garage - Project is still being scoped and will likely require locally driven initiative funding if benefits are to be realised from the community services analysis
12	3248 CF: Project Delivery Peninsula Point Reserve Bridge and Footpath Renewal	Peninsula Point Reserve Path and Bridge Renewal. Existing Renewals project.	Budget allocation required for physical works build of bridges. Current Status: Consent approval in process. Physical works being tendered.
13	3250 CF: Project Delivery	Seaside Carpark and Furniture Renewals	Master Plan shows car park in different location. Confirmation required before car park can be renewed. Current Status: Scoping and cost estimate. Next Steps: Assess estimate against master plan
14	1971 I&ES: Environmental services	Healthy Rentals- Māngere-Ōtāhuhu	The uptake of the project is behind target with only two properties referred for an assessment and tenant education
15	2110 ATEED	Collective Business Improvement District Project	Delays due to administration complexities, and staff have requested the project funding to be deferred to 2017/18
16	2126 ATEED	Local Economic Development Action Plan Implementation	It is unlikely the funding will be spent by June 2017
17	1699 CF: Community Leases	Kalapu Maile Ua Community Trust	Lease on hold. The club wants to build a community centre. They will come back to staff for land owner approval and an agreement to lease
18	1701 CF: Community Leases	Manukau Outriggers Canoeing Whare Nui Trust	Lease on hold. The group is still working through their plans for the new build and will make contact with council once this is completed. Next step is to follow up.

7. The financial performance of the board against Quarter three FY16/17 is on track. Mangere-Ōtāhuhu Local Board has invested $2.1m in capital expenditure and $12.4m in operating expenditure for the nine months ending 31 March 2017. (See Financial Quarterly Performance Report - attachment C).

8. The Key Performance Indicators for the Māngere-Ōtāhuhu Local Board show a trend of delivery as 50 per cent of targets achieved or substantially achieved. The year-end outlook is below target for two out of four measures for Local parks, sport and recreation; and Local community services - perception of town centre safety (day and night).These are explained further in detail in the KPI report (See attachment D).

9. Overall, the financial performance of the board is near to budget. Revenue is slightly below budget due to lower revenue from leisure facilities, offset by higher revenue from community facilities hire, following the introduction of on-line booking. Capital expenditure delivery for this quarter shows development projects are behind schedule due to delays associated with unprecedented growth.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board receive the performance report for the financial quarter ending 31 March 2017.

Comment

10. Financial comments:

· Revenue has exceeded budget in community facility hire fees since the introduction of the on-line booking system. In Leisure facilities revenue is below budget.

· Operating expenditure is slightly (2%) under budget, most notably in Locally Driven Initiative expenditure that has been delayed.

· In Asset Based Services parks contracts and maintenance is below budget

· Capital projects expenditure for this quarter shows development projects are behind schedule overall. Spend so far this year is 64% of budget. Key projects such as the town centre revitalisation in Otahuhu is progressing after it was delayed due to issues which emerged during construction. Growth funded projects are in the planning stage.

· There is a substantial amount of Locally Driven Initiative Capex funding still to be allocated by the local board this year

· The Mangere-Otahuhu Local Board Financial Performance report is in Appendix C.

Key highlights for quarter three

11. The commentary from departments notes examples of projects showing progress in the third quarter addressing the six outcome areas of the Māngere-Ōtāhuhu Local Board Plan.

12. These are:

a. Strong local economy

24 hour south visitor attraction campaign finished early this year reaching around 500,000 viewers. The board is looking at providing further investment to continue this programme.

The Young Enterprise Scheme has been successful which saw delivery of 10 sub-regional events across the Auckland region. Through the programme, students develop creative ideas into actual businesses, complete with real products and services and experience real profit and loss. Local schools who have decided to participate in 2016 were Kings College and Auckland Seventh Day Adventist High School.

b. Māngere-Ōtāhuhu as the heart of Maori and Pasifika arts and culture

Arts brokers successfully mentoring the team that presented ‘Fonua’, a major community theatre show presented as part of the Auckland Arts Festival Whānui programme;

Metro Theatre continues to be popular with patronage reported to be at 4,120.

c. A place where environment and heritage are protected, enhanced and preserved

Community weed control campaign encouraged residents to control moth plants on their properties and provided support to groups interested in this campaign. This work is now complete.

Portage Canal Foreshore Reserve, Otuataua Weed Control, and Oruarangi - Riparian Restoration - specialist weed control contractors will work alongside iwi representatives next quarter to complete this work;

Wai Care - many initiatives have been underway in quarter three such as planning an ‘impact’ study with Southern Cross teachers, water monitoring with Westmount School, and teacher training at Auckland Seventh Day Adventist School.

d. A well-connected area

Otahuhu Town Centre Upgrade - the Avenue Road upgrade project is programmed for completion in April 2017, but has taken longer than anticipated due to unexpected issues which emerged during construction and that could not reasonably have been identified in planning. The design for stage 3 (Great South Road, Station Road and Mason Avenue) is currently being prepared. A workshop to discuss the concept design is scheduled for May 2017.

e. A range of facilities to meet diverse needs

Development of an Accessibility Plan will be presented at the May 2017 business meeting to be considered for approval. Harania/Marys Foreshore Reserve Renewals works to have begun in April 2017.

f. A place where communities thrive and belong

The YouthFull website was upgraded to version 2.0 in March. Youth can view courses, testimonials, roles and business prior to registering, resulting in an increase in local youth progressing through the platform.

There were 2186 graffiti incidents in the Māngere-Ōtāhuhu Local Board area between 1 July 2016 to 31 March 2017. This is a 28 per cent decrease compared to the same period last year. The graffiti prevention team continue to monitor trends in the local board area.

Risks identified in the 2016/17 Work Programme

13. Operational departments with approved work programmes have provided quarterly updates against programme delivery (Attachment B). Each work programme item is reported as “red” status (behind delivery, significant risk); “amber” status (moderate issues requiring corrective action to achieve benefits), or “green” status (on track).

14. There are 18 items marked as ‘amber’ comparing to seven that were so in the last quarter. All other items are noted to be on track (green). Those noting moderate issues, flagged as ‘amber’, are identified in paragraph 6 of this report.

Comparing risks identified in second and third quarter

15. There are 12 items that are new to the ‘amber’ category. Six projects continue to be at risk from quarter two. These are a range of projects as follows: Items, 2341, 3387, 3248, 2110, 2126 and 1701, as summarised in paragraph 6 of this report.

16. Please note (item 2720) World Masters Games activity is amber in Attachment B. This event was recently implemented, and will be updated to green status in the next quarterly report.

Key Performance Indicators

17. The local board agreements include level of service statements and associated performance measures to guide and monitor the delivery of local services. This report provides interim performance results and outlook information for Māngere-Ōtāhuhu Local Board’s measures, showing how we are tracking for the third quarter of FY17.

18. The year-end outlook is for 50 per cent of measures to not achieve target.

19. The local environmental management and local planning development measures are on track, but there is a variety of measures across the remaining service delivery areas where performance needs to be lifted into order to achieve target.

20. Measures that are not on track to be achieved include:

a) Percentage of residents satisfied with the provision of sports fields. Due to the wet ground conditions over winter, it is necessary to restrict the use of all sports fields to avoid significant damage to the playing surface. This may result in dissatisfaction with the provision of sports fields in the area. We have a programme of work to address quantity of sports fields, but we are looking at ways to also improve the quality of surfaces and playing conditions.

b) Percentage of visitors satisfied with the library environment. To help improve the result, furniture and fitting renewals, and a CCTV replacement project are underway at Māngere Bridge Library.

c) Percentage of Aucklanders that feel their local town centre is safe (both day and night). A public safety camera system has been installed in Māngere East town centre. The 10-camera system is linked to a centralised monitoring centre in Māngere Town Centre and to the NZ Police southern district command centre. The Work and Income Ambassador programme operates in Māngere, Māngere East and Ōtāhuhu town centres. The ambassadors provide a great high-profile presence around the local board area and work closely with the public safety camera monitoring centre.

21. Below target indicators outlined below.

Key performance indicators below target	Performance measure result %	Target %
Percentage of residents satisfied with the provision of sports fields.	64	75
Percentage of visitors satisfied with the library environment.	80	85
Percentage of Aucklanders that feel their local town centre is safe (both day and night).	66 (day)	74 (day)
	14 (night)	24 (night)

Local board views and implications

22. This report informs Māngere-Ōtāhuhu Local Board of the performance to date for the period ending 31 March 2017.

Māori impact statement

23. In September 2016 the board resolved to support in principle the recommendations from the Māori input into local board decision making co-design group of mana whenua and local board representatives, and allocated funding to support implementation. This will support the local board and mana whenua to engage positively and in collaborative partnership.

Implementation

24. The Senior Advisor, Local Board Services and the Financial Advisor will continue to facilitate performance updates to the board on the approved work programmes, with the support of staff from relevant departments.

Attachments

No.	Title	Page
a ⇩	Local Board Work Programme Snapshot 2016/17 Q3	73
b ⇩	Work Programme 2016/17 Q3 Report	75
c ⇩	Financial Performance Summary	99
d ⇩	Mangere-Otahuhu Performance Measure Results	107

Signatories

Authors

Rina Tagore - Senior Local Board Advisor

Audrey Gan – Lead Financial Advisory

Authorisers

Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

17 May 2017

Update - Community-led response to alcohol licensing

File No.: CP2017/05003

Purpose

1. This report provides an update on the community-led response to alcohol licensing work programme.

Executive summary

2. The Māngere-Ōtāhuhu Local Board Plan (2014) places a priority on reducing harm from alcohol stemming from proliferation of off-licenses in local neighbourhoods. The board resolved to support local communities through a community-led approach, that is, to build local capability to engage with systems and processes to make objections to alcohol licence applications.

3. The adjacent local board, Ōtara-Papatoetoe has a similar position on this topic and adopted the same approach in supporting local communities.

4. The information in this report is sourced from the progress update of the contractor (Grant Hewison and Associates Ltd), providing policy support and advice to members of the community engaged in alcohol licensing advocacy and objections.

5. Key deliverables in the contract are:

· provide technical advice and support to community organisations, local board and stakeholders on alcohol licence applications

· support community leaders to make objections or negotiate settlements

· administer the Community Action Against Alcohol Harm Facebook page

· support community-led initiatives for removal of non-compliant alcohol advertising signage.

6. The specialist’s report notes that a wide network of objectors has developed from Māngere-Ōtāhuhu, and also the adjacent local board area of Ōtara-Papatoetoe. Through repeated experiences of hearings, members of the community actively involved as objectors are reported to be gathering skills and confidence. They are also sharing experiences with each other, training and supporting each other through the processes. The use of the social media site, Facebook and a dedicated page is said to be an excellent means of keeping the community informed of notifications.

7. There is also, with continued work, some frustration expressed by community participants and a view that the Sale and Supply of Alcohol Act 2012 has not changed much from the previous Sale of Liquor Act 1989.

8. A key challenge noted in the report is that the legal requirements are such that the Police, Medical Officer of Health and Council Inspector can only object on the basis of a very high level of local and direct evidence of alcohol-related harm in the locality where the licence applies. Consequently for almost all licence applications, including new applications, these parties do not oppose the application. And where there are no adverse comments by these reporting agencies, it appears unlikely that an objector will satisfy the District Licensing Committee (DLC) that an application should be declined.

9. With renewals, it is proving virtually impossible for community objectors to raise issues unless there is direct evidence such as photographs, and even where there is evidence, such as a sale to a minor, this tends not to be seen as being serious enough to warrant refusal of a licence or even restrictions on the length of the licence period.

10. Community objectors are said to be suggesting that the Act needs to be amended to address these local concerns.

11. Nonetheless, members of the community are continuing to make objections and attend hearings. Since October 2016, 11 objections have been made to off-licences and on-licences. Several other applications were notified to the community and assessed, with no objections being made. There have been hearings of Super Store Liquor (28 Avenue Road, Otahuhu), Thirsty Liquor Wickman Way (18 Wickman Way, Mangere East), Bargain Liquor (26A Salesyard Road, Otahuhu) and Phoenix Tavern (26 Avenue Road, Otahuhu).

12. Following DLC decisions from late 2015, objectors had begun to take an approach of making an objection, but making it clear that the objection would be withdrawn if the applicant was willing to sign undertakings, such as no single sales. However, more recently the DLC has decided not to accept this approach. It seems the DLC is saying that unless there is direct and strong evidence of poor practices by the applicant they will not accept undertakings. As a consequence, community objectors have stopped taking this approach.

13. A highlight, mentioned in the contractor’s report, is the objections and further work of the Turehou Māori Wardens based in Ōtara, but working across both local board areas. Faced at their first hearing with an objection from the council inspector that they did not have an interest greater than the public generally, the wardens successfully argued that they did have a right to object and this was accepted by the District Licensing Committee. Subsequently the wardens challenged the Police, Medical Officer of Health, Council Inspectorate and the District Licensing Committee that they were not upholding obligations under the Treaty of Waitangi. The wardens have also since lodged a claim to the Waitangi Tribunal that the Crown has not upheld its obligations under the Treaty of Waitangi to actively protect Māori in the Sale and Supply of Alcohol Act 2012.

14. Hearings have been held of the Auckland Provisional Local Alcohol Policy (PLAP), at which community members from Māngere and Ōtāhuhu gave evidence for Alcohol Healthwatch. From the neighbouring board area submissions were made by the Otara Gambling and Alcohol Action Group (OGAAG).

15. The contractor’s report states that the experiences of hearings, the skill levels and confidence of objectors developed through the community-led response to alcohol licensing made a significant difference in the evidence they could give.

16. The local board allocated $10,000 to this project for contracted services to provide technical expertise in support of community-led objections to liquor licences, to manage a social media page and to provide policy advice to the local board on specific, related matters during the 2016/17 year. The sum is substantially based on an estimate of the number of likely objections and hearings to be serviced, and the estimate has been exceeded in the current financial year. This report seeks the board’s consideration of a top-up to continue the project through to the end of June 2017.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) Receive the update report on community-led response to alcohol licensing report.

b) Consider an additional funding allocation of $3000 for this project from the Community Response Fund, to enable advice and support for community objections to be available throughout the rest of the 2016/17 financial year.

Comments

17. On 18 December 2013, the Sale and Supply of Alcohol Act 2012 (Act) came into force. The Act was intended to give communities more of a voice over the sale and supply of alcohol in their area. In particular, it expands the criteria upon which communities may object to a licence application.

18. In July 2014, the Māngere-Ōtāhuhu Local Board resolved to support their local communities to make objections to alcohol licence applications, including new applications and renewals, with the idea of limiting new applications and seeking better conditions with regard to existing licences , such as a reduction in advertising and no single sales. In June 2016, the board resolved to continue this support for the period 1 July 2016 to 30 June 2017.

19. In October 2016, reports were received by the Māngere-Ōtāhuhu and Ōtara-Papatoetoe Local Boards on the previous six months of activity on the community-led response to alcohol licensing.^{^[1]}

20. Notices of Applications:

· New Online Premises: Drinkz (205-207 Great South Road, Otahuhu), 16 February 2017.

· Renewal and Variation: Brews Otahuhu (205-07 Great South Road, Otahuhu), 2 February 2017.

21. All notices also posted on Community Action Against Alcohol Harm Facebook Page.

22. Pending applications – see table below

Name	Location	Type	*Detail*	Date
Drinkz	205-207 Great South Road, Otahuhu	New Online Premises	Assistance was provided in identifying notification of the application on-line and in newspapers, notifying the community through Facebook and email, analysing the application, searching databases for any suspensions, assisting with writing objections. *Objections have been made.*	No date yet
Kennedys Foodcentre 2003 Ltd (‘Māngere Pak’nSave’)	44 Orly Ave	Off-Licence Renewal	Assistance was provided in identifying notification of the application on-line and in newspapers, notifying the community through Facebook and email, analysing the application, searching databases for any suspensions, assisting with writing objections. Assistance currently being provided to objector in negotiations with the owner of Pak’nSave as well as the Inspectorate.	No date yet.
Countdown Mangere East	1/359 Massey Road, Mangere East	Renewal and Variation of Single Alcohol Area (to reduce size)	Assistance has been provided in identifying notification of the application on-line and in newspapers, notifying the community through Facebook and email, analysing the application, searching databases for any suspensions, assisting objectors draft objections. *Objections have been made.*	No date yet.
Countdown Mangere Mall	Bader Drive, Mangere Mall	Renewal	Assistance has been provided in identifying notification of the application on-line and in newspapers, notifying the community through Facebook and email, analysing the application, searching databases for any suspensions, assisting objectors with writing objections. *Objections have been made.*	No date yet.
Star Hotel	388-392 Great South Road, Otahuhu	Renewal	Assistance has been provided in identifying notification of the application on-line and in newspapers, analysing the application, searching databases for any suspensions, researching the RMA Property File, communicating information using established and/or new channels to members of the public, local board members and community stakeholders, assisting to identify and support community leaders make and organize objections through provision of templates and advice. *Objections have been made.*	No date yet.
Graces Place Mangere East	5/1 Savill Drive, Mangere East	Renewal	Assistance has been provided in identifying notification of the application on-line and in newspapers, analysing the application, searching databases for any suspensions, researching the RMA Property File, communicating information using established and/or new channels to members of the public, local board members and community stakeholders, assisting to identify and support community leaders make and organize objections through provision of templates and advice. *Objections have been made.*	6 April 2017.

23. Recent Hearings/Negotiations

Bargain Liquor

New Premises

26 A Salesyards Road, Otahuhu

http://www.aucklandcouncil.govt.nz/EN/AboutCouncil/meetings_agendas/hearings/Documents/bargainliquoragdrpt20160314.pdf

14 March 2017

Liquor Legends (Mangere)

123 Corornation Road, Mangere Bridge

Renewal

Objection withdrawn

Thirsty Liquor Wickman Way

1/18 Wickman Way, Mangere East

Renewal

http://www.aucklandcouncil.govt.nz/EN/AboutCouncil/meetings_agendas/

hearings/Documents/wickmanwayagdrpt20170306.pdf

6 March 2017

Alcohol Licensing

24. Since October 2016, objections have been made to the following notifications made for new and renewals of licences in the Māngere-Ōtāhuhu:

· New Online Premises: Drinkz (205-207 Great South Road, Otahuhu), 16 February 2017

· New Premises: Phoenix Tavern Ltd (26 Avenue Road, Otahuhu), 1 December 2016

· New Premises: Bargain Liquor (26 A Salesyards Road, Otahuhu), 3 November 2016

· Renewal: Liquor Legends (Mangere) Ltd (123 Corornation Road, Mangere Bridge), 13 October 2016

· Renewal: Thirsty Liquor Wickman Way (1/18 Wickman Way, Mangere East), 29 September 2016

25. The objections heard (from October 2016 to March 2017) are for the following:

· Super Store Liquor (28 Avenue Road, Otahuhu)

· Thirsty Liquor Wickman Way (18 Wickman Way, Mangere East)

· Bargain Liquor (26A Salesyard Road, Otahuhu)

· Phoenix Tavern (26 Avenue Road, Otahuhu)

26. The Decisions are available at:

http://www.aucklandcouncil.govt.nz/EN/AboutCouncil/meetings_agendas/hearings/Pages/districtlicensingcommitteehearings2016.aspx

http://www.aucklandcouncil.govt.nz/EN/AboutCouncil/meetings_agendas/hearings/Pages/districtlicensingcommitteehearings2017.aspx

27. Community Empowerment

A wide network of objectors has developed, with regular objectors covering Māngere-Ōtāhuhu local board area and also from Ōtara-Papatoetoe. This network grew notably through the alcohol ban review process. With repeated experiences of hearings, the skill levels and confidence of objectors has grown. In addition, objectors are now training each other, passing on experiences and supporting each other through the hearings processes.

28. All licence notifications are being identified and posted on Facebook, with people coming forward to make objections. In a recent posting, regarding the failed controlled purchase operation (CPO) by Thirsty Liquor Wickman Way, the Facebook page achieved very significant levels of interest.

29. There is also, with continued work, some frustration expressed by community participants and a view that the Sale and Supply of Alcohol Act 2012 has not changed much from the previous Sale of Liquor Act 1989.

30. A key challenge noted in the report is that the legal requirements are such that the Police, Medical Officer of Health and Council Inspector can only object on the basis of a very high level of local and direct evidence of alcohol-related harm in the locality where the licence applies. Consequently for almost all licence applications, including new applications, these parties do not oppose the application. And where there are no adverse comments by these reporting agencies, it appears unlikely that an objector will satisfy the District Licensing Committee (DLC) that an application should be declined.

31. With renewals, it is proving virtually impossible for community objectors to raise issues unless there is direct evidence such as photographs, and even where there is evidence, such as a sale to a minor, this tends not to be seen as being serious enough to warrant refusal of a licence or even restrictions on the length of the licence period.

32. Conditions and Undertakings

Following DLC decisions from late 2015, objectors had begun to take an approach of making an objection, but making it clear that the objection would be withdrawn if the applicant was willing to sign the usual undertakings. However, more recently the DLC has decided not to accept this approach. In effect the message is that unless there is direct and strong evidence of poor practices by the applicant, the DLC will not accept Undertakings. As a consequence, community objectors have stopped taking this approach.

33. Supermarkets

With regard to Supermarkets, objectors have often been able to achieve agreement to earlier closing hours e.g. 10pm rather than 11pm, and that partitions are placed between the entrance/exit and alcohol area, if it is adjacent to the alcohol area, so that the alcohol section is not visible from the entrance/exit. This approach is still being pursued.

34. Although objections have been made along the lines above to a number of supermarket applications, these have been on hold awaiting a Court of Appeal decision. Now that has been resolved, these applications are being worked through by Council Inspectors.

Conclusions

35. The contractor report notes that the local board’s support for a community-led approach has enabled an important ‘check and balance’ on the licensing system. At a minimum, a number of decisions have recognised this role being played by the community, with conditions being imposed with better outcomes than if no objection had been made at all.

Consideration

Local board views and implications

36. One of the six outcomes in the Mangere-Ōtāhuhu Local Board’s three year plan is ‘A place where communities thrive and belong’. The board has over past two electoral terms taken a lead role in advocating for fewer off-licenses and stricter conditions. The board has supported a community empowerment approach to build capacities, enabling groups and people to participate and shape what happens in their neighbourhoods.

37. The adjacent local board, Otara-Papatoetoe has a similar position to support a community-led approach and enable communities to take up objections through the appropriate legal process.

Māori impact statement

38. The total population of Māngere-Ōtāhuhu Local Board area is 70,959 and 16 per cent of the people identify as Māori. There is a high likelihood of adverse effects of harm from proliferation of liquor outlets for the local Māori population.

Attachments

There are no attachments for this report.

Signatories

Authors	Rina Tagore - Senior Local Board Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

17 May 2017

Mangere-Otahuhu Local Board Feedback for Auckland Council's submission on Government's Urban Development Authorities Discussion Document

File No.: CP2017/08009

Purpose

1. To endorse the Māngere-Ōtāhuhu Local Board feedback for Auckland Council’s submission on Government’s Urban Development Authorities Discussion Document (Attachment A).

Executive summary

2. The Ministry of Business, Innovation and Employment’s Urban Development Authorities Discussion Document, released in February 2017, proposes new legislation for urban development authorities.

3. The potential legislation is the government’s direct response to recommendations made by the Productivity Commission during the Using Land for Housing inquiry (2015). The government signaled the proposal in August 2016.

4. The discussion document notes that the urban development authority proposal is one of a number of initiatives to improve the urban development system overall, others being the Resource Legislation Amendment Bill and the Productivity Commission inquiry into Better Urban Planning.

5. The proposed legislation is intended to complement the government’s recent introduction of a National Policy Statement on Urban Development Capacity and the Housing Infrastructure Fund.

6. The purpose of the proposed legislation is to enable better urban development at scale, where projects are complex or strategically important.

7. The legislation would enable local and central government:

· to empower nationally or locally significant urban development projects to access more enabling development powers and land use rules; and

· to establish new urban development authorities to support those projects where required.

8. The intention is to overcome barriers to large scale urban development identified by the Productivity Commission’s Using Land for Housing inquiry.

9. The proposed legislation would enable publicly-controlled urban development authorities to plan and oversee the necessary development. Urban development authorities would be granted access powers to overcome these barriers, where applicable and strategically appropriate. This may include:

· powers to acquire parcels of land

· powers to plan and fund infrastructure

· powers to buy, sell or lease land and buildings and fund infrastructure

· override existing and proposed district plans.

10. Developments could include housing, commercial premises, associated infrastructure, and amenities including parks, community spaces or shopping centres. Projects could also be greenfield and part of city expansion. Projects would not be limited to solely housing related projects. Development powers will not be available for stand-alone infrastructure projects.

11. The planning and consenting system as a whole; and any ability for urban development authorities to access powers under the Building Act 2004 and the Building Code will not be considered in this discussion document or during the further development of the urban development authority proposal.

12. In its submission to the Productivity Commission Using Land for Housing draft report in June 2015, the council raised the following points regarding urban development authorities. These are that the council:

· agrees that there can be high value in urban development agency models

· does not support the establishment of a government urban development agency in Auckland

· supports and believes there is scope for government to undertake complementary development activities and work alongside Development Auckland (now Panuku)

· does not support the removal of planning powers from local government to an urban development agency as local government is better placed to undertake local planning

· recommends government undertakes an evaluation of existing development initiatives it has been involved in in Auckland e.g. Tamaki Redevelopment Company Limited and Hobsonville Point Company Limited.

Recommendation/s

That the Māngere-Ōtāhuhu Local Board endorses its feedback for Auckland Council’s submission on Government’s Urban Development Authorities Discussion Document, Attachment A to this report.

Attachments

No.	Title	Page
a ⇩	Mangere-Otahuhu Local Board Feedback on the Government’s Urban Development Authorities Discussion Document	123

Signatories

Authors	Daniel Poe - Local Board Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager

Māngere-Ōtāhuhu Local Board

17 May 2017

cid:image003.png@01D1FEDF.A14571A0

Workshop record of the Māngere-Ōtāhuhu Local Board held in the Mangere-Otahuhu Local Board Office, Wednesday 12 April 2017, commencing at Time 12.30pm

PRESENT

Chairperson: Lemauga Lydia Sosene

Deputy Chairperson: Togiatolu Walter Togiamua

Members: Tauanu’u Nick Bakulich

Makalita Kolo

Tafafuna’i Tasi Lauese

Christine O’Brien

Apologies: Carrol Elliott

Also present: Carol McKenzie-Rex, Rina Tagore, Carmen Fernandes, Daniel Poe, Audrey Gan, Shirley Samuels

Workshop Item	Governance role		Summary of Discussions
Relationship Manager Update	Keeping Informed		The Relationship Manager updated the Board on upcoming issues.
Community Services & Asset Planning	Setting direction/budget		Five community groups have applied to locate facilities on council reserve land. The Board want the groups’ programmes to align with the Board’s programmes. A programme team consisting of officers from various departments has been formed. The Board suggested adding an officer from leisure. The available budget of $50k (16/17) to be used by the team to get on with their work and report back to the Board. ACTION: Prepare scope and brief for services and secure contract. Undertake assessment and report back to the Local Board by end of June 2017.
Annual Plan Workshop 4 - Setting direction/priorities/budget
Libraries and Information Services	Setting direction/priorities/budget	Libraries – 55 libraries across Auckland are undergoing a restructure called, ‘Fit for Future’. 24 hours or less staff working hours across the 4 libraries in the Mangere-Otahuhu area. From 1 July the new structure will be in place. A critical component of the new structure is the ability to deliver effectively on the Local Boards’ work programmes using a local approach to service enhancement. Staff will be in a particular location (home base) and will move across the libraries in that Local Board area. Libraries will communicate the new structure to the community Cost saving – how will it affect the LDI contribution from the Board. Room Hire - Charges are too high for this community to access.
Economic Development (ATEED) and BIDs	Setting direction/priorities/budget	$43k ($20k to be carried over to new financial year/$19k to town centres to market promotions). Young Enterprise schools to continue. New 24 hour campaign video include the young people - $30k.
I&ES/Development Programme Office -Otahuhu Middlemore Spatial Priority Area	Setting direction/priorities/budget	The consultants presented the Otahuhu Commercial Property Market Study and the Ōtāhuhu Town Centre Transformation Outcome Measurement Reports. East-West link will benefit Sylvia Park/Highbrook for office tenants.
I&ES/Development Programme Office - Development project office - Healthy Water ways -Waste	Setting direction/priorities/budget	107 – Amend to $1.7 million. 1.6 - new transport costs to programmes not sure what schools including primary /intermediate. This programme will compliment local programmes through encouragement, i.e. Mangere Mountain education programme. Update report requested. 46 – Board wants to know when planting is going to take place. 150 - Business waste minimisation education programme have not been done yet for this Board area. Officers need to work with Otahuhu and Mangere Town Centre business associations.
Arts, Community & Events (ACE) (Community Services) Mangere-Otahuhu Community Art Brokers	Setting direction/priorities/budget	The arts brokering programme update: 491 & 494 – Proposed funding for arts programme. Underspend of $16,000 to carry over to 2017/18. 493 – Arts broker for community arts programme - $100K.
Arts, Community & Events (ACE) (Community Services) Youth Connections	Setting direction/priorities/budget	626 - Youth Connections has launched YouthFull, a scalable digital learning and employment platform. Job Fest in 3 May at the Vodafone Events Centre. ACTION: Board requested for Board specific data. Officers to come back with updated work programme.

[1] Māngere-Ōtāhuhu Local Board (Resolution number MO/2016/40), Ōtara-Papatoetoe Local Board (Resolution number OP/2016/38).

Chairperson	Lemauga Lydia Sosene
Deputy Chairperson	Togiatolu Walter Togiamua
Members	Tauanu’u Nick Bakulich
	Carrol Elliott, JP
	Makalita Kolo
	Tafafuna’I Tasi Lauese, JP
	Christine O'Brien

Authors	Albert Scott - Local Board Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager