Māngere-Ōtāhuhu Local Board
OPEN MINUTES
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Minutes of a meeting of the Māngere-Ōtāhuhu Local Board held in the Māngere-Ōtāhuhu Local Board Office, Shop 17B, 93 Bader Drive, Māngere on Wednesday, 17 May 2017 at 5.00pm.
Chairperson |
Lemauga Lydia Sosene |
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Deputy Chairperson |
Togiatolu Walter Togiamua |
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Members |
Tauanu’u Nick Bakulich |
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Carrol Elliott, JP |
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Makalita Kolo |
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Tafafuna’i Tasi Lauese, JP |
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Christine O'Brien |
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ALSO PRESENT
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Cr Alf Filipaina |
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Cr Efeso Collins |
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Māngere-Ōtāhuhu Local Board 17 May 2017 |
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1 Welcome
Member Lauese led the meeting in prayer.
2 Apologies
3 Declaration of Interest
Member Bakulich declared that he is on the Counties-Manukau Rugby League Board of Directors, nominated by the Mangere East Hawks Rugby League Club. This relates to Item 28 a funding application.
4 Confirmation of Minutes
Resolution number MO/2017/71 MOVED by Chairperson L Sosene, seconded by Member N Bakulich: That the Māngere-Ōtāhuhu Local Board confirm the ordinary minutes of its meeting, held on Wednesday, 19 April 2017 and Wednesday, 3 May 2017, as a true and correct record. |
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
· Reverend Peter Sykes was awarded the Queen’s Service Medal.
· Congratulations Joseph Fa’afiu for winning the 2017 Toastmasters New Zealand International Speech Contest.
· Otahuhu Train Station Design Award.
· Condolences to Naomi Lange for the passing of her mother who died at age 98.
· Condolences to David Tua for the passing of his father-in-law Suniula Liufau aged 61.
7 Petitions
There were no petitions.
8 Deputations
There were no deputations.
9 Public Forum
9.1 |
Public Forum - Counties Manukau Sport and Onehunga Mangere Softball Club |
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The documents tabled at the meeting are attached to the back of the minutes. |
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Resolution number MO/2017/72 MOVED by Chairperson L Sosene, seconded by Member C Elliott: That the Māngere-Ōtāhuhu Local Board: a) thanks Jason McIntosh-Kerr and Jacinta Kerrigan for their attendance and presentations.
b) refers the presentation from the Onehunga Mangere United Softball Club to officers in Community Facilities and Parks, Sports and Recreation to assess and report back to the local board on options to respond to the drainage and surface issues. |
9.2 |
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Resolution number MO/2017/73 MOVED by Chairperson L Sosene, seconded by Member T Lauese: That the Māngere-Ōtāhuhu Local Board thanks David Ratu for his attendance and presentation. |
9.3 |
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10 Extraordinary Business
10.1 |
Māngere-Ōtāhuhu Local Board Quick Response Round Three 2016/2017 grant applications |
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Resolution number MO/2017/74 MOVED by Chairperson L Sosene, seconded by Member C Elliott: That the Māngere-Ōtāhuhu Local Board: a) consider an extraordinary item of business relating to the Māngere-Ōtāhuhu Local Board Quick Response Round Three 2016/2017 grant applications at agenda item 38. This report was submitted too late for this business meeting agenda.
b) agrees that this item is extraordinary and should be considered before the next meeting of the Mangere-Otahuhu Local Board because this matter was workshopped with the local board on Wednesday 10 May 2017 and if the community funding grants applications are not considered at this meeting, it will hold up the timely disbursement of the funding grants to community groups.
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10.2 |
Māngere-Ōtāhuhu Local Board Grant Round Two 2016/2017 grant applications |
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MOVED by Chairperson L Sosene, seconded by Member C Elliott: That the Māngere-Ōtāhuhu Local Board: a) consider an extraordinary item of business relating to the Māngere-Ōtāhuhu Local Board Grant Round Two 2016/2017 grant applications at agenda item 38. This report was submitted too late for this business meeting agenda.
b) agrees that this item is extraordinary and should be considered before the next meeting of the Mangere-Otahuhu Local Board because this matter was workshopped with the local board on Wednesday 10 May 2017 and if the community funding grants applications are not considered at this meeting, it will hold up the timely disbursement of the funding grants to community groups.
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11 Notices of Motion
There were no notices of motion.
12 |
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Resolution number MO/2017/76 MOVED by Chairperson L Sosene, seconded by Deputy Chairperson W Togiamua: That the verbal reports from Cr Alf Filipaina and Cr Efeso Collins be received.
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Member N Bakulich left the meeting at 6.08 pm.
Member N Bakulich returned to the meeting at 6.11 pm.
13 |
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Resolution number MO/2017/77 MOVED by Chairperson L Sosene, seconded by Member T Lauese: That the verbal updates from local board members be received. |
14 |
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Resolution number MO/2017/78 MOVED by Chairperson L Sosene, seconded by Member C Elliott: That the verbal update be received.
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15 |
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Resolution number MO/2017/79 MOVED by Chairperson L Sosene, seconded by Member C O'Brien: That the Māngere-Ōtāhuhu Local Board: a) note the Auckland Transport Update – April 2017 report. b) authorise expenditure of up to $9,500 from the Community Response Fund to help fund an Auckland Transport programme designed to encourage increased use of the AT HOP card in the Mangere-Otahuhu Local Board area. c) reiterates its advocacy on a heavy rail link from the airport to the central city following recent 2017/18 annual budget discussions with the governing body. d) requests Auckland Transport to use wire mesh in bus shelters instead of glass in the Mangere-Otahuhu Local Board area.
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16 |
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The memo tabled at the meeting is attached to the back of the minutes. |
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Resolution number MO/2017/80 MOVED by Chairperson L Sosene, seconded by Member C Elliott: That the Māngere-Ōtāhuhu Local Board: a) grants $150,000 from the board’s Facility Partnership Fund 2016/17 to Bridge Park Tennis Club Incorporated for the resurfacing and remarking of 5 tennis courts at 7 Taylor Road, Mangere Bridge. b) request that the criteria for the local board’s facility partnership fund for 2017/18 be discussed and agreed with the local board as soon as possible, for implementation in the new financial year.
c) request that officers proactively follow-up with the local board and community organisations to advise alternative options (such as the local board’s LDI capex) where the facility partnership fund is not an appropriate funding mechanism.
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Member C Elliott left the meeting at 6.45 pm.
Member C Elliott returned to the meeting at 6.53 pm.
17 |
Delegated Authority Recommendation - Panuku Development Auckland and Mangere-Otahuhu Local Board - New Grazing Licence - James Patterson trading as Foyle Farms Limited |
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Resolution number MO/2017/81 MOVED by Chairperson L Sosene, seconded by Member N Bakulich: That the Māngere-Ōtāhuhu Local Board: a) defers this report and granting of this licence. b) requests officers to further develop the Maori impact statement in the report to include which mana whenua were consulted and what their feedback was.
c) requests that the officer attends the next meeting to answer questions.
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18 |
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Resolution number MO/2017/82 MOVED by Chairperson L Sosene, seconded by Deputy Chairperson W Togiamua: That the Māngere-Ōtāhuhu Local Board: a) note the attached Governing Body report (Attachment A) provides information to assist to make a recommendation on Easter Sunday trading, including: i. background on the Easter Sunday trading legislative change, rationale, current regulations ii. options for responding to the legislative change, including: iii. issues and options analysis iv. pros and cons. b) delegates the local board Chair to give local board views to the governing body on Easter Sunday trading by 30 June 2017, once the local board has had a chance to consider community consultation feedback on this issue.
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19 |
Auckland Council's Quarterly Performance Report: Māngere-Ōtāhuhu Local Board for Quarter Three, 1 January - 31 March 2017 |
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Attachments E and F tabled at the meeting are attached to the back of the minutes. |
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Resolution number MO/2017/83 MOVED by Chairperson L Sosene, seconded by Deputy Chairperson W Togiamua: That the Māngere-Ōtāhuhu Local Board: a) receive the performance report for the financial quarter ending 31 March 2017. b) request officers to provide a memo outlining how the amber work programme items will be transitioned to green before the next quarterly report. c) receive Attachments E and F tabled at the meeting. d) confirm a work programme for assessing multi-use facilities options in Mangere East as outlined in Attachment E which relates to a 2016/17 budget provision of $50,000 LDI opex.
e) confirm their developed Youth Voice programme outlined in Attachment F and agree the deliverables noting that projects have been implemented.
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Member T Lauese left the meeting at 7.29 pm.
Member T Lauese returned to the meeting at 7.32 pm.
Items 28.1 and 28.2 was considered after item 19.
20 |
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Resolution number MO/2017/84 MOVED by Chairperson L Sosene, seconded by Member N Bakulich: That the Māngere-Ōtāhuhu Local Board: a) receive the update report on community-led response to alcohol licensing report. b) approve an additional funding allocation of $3,000 for this project from the Community Response Fund, to enable advice and support for community objections to be available throughout the rest of the 2016/17 financial year.
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21 |
Mangere-Otahuhu Local Board Feedback for Auckland Council's submission on Government's Urban Development Authorities Discussion Document |
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Resolution number MO/2017/85 MOVED by Chairperson L Sosene, seconded by Member C Elliott: That the Māngere-Ōtāhuhu Local Board endorses its feedback for Auckland Council’s submission on Government’s Urban Development Authorities Discussion Document, Attachment A to this report. |
22 |
Confirmation and delegation of local board Chair and alternate to The Southern Initiative Joint Steering Group |
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Resolution number MO/2017/86 MOVED by Member C Elliott, seconded by Member T Lauese: That the Māngere-Ōtāhuhu Local Board confirm appointment of the Chair Lemauga Lydia Sosene to The Southern Initiative Joint Steering Group and appoint Deputy Chair Togiatolu Walter Togiamua as the alternate and designated proxy should the Chair be unable to attend a meeting. |
23 |
Delegation to represent the local board in liquor licence hearing: Grace's place |
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Resolution number MO/2017/87 MOVED by Chairperson L Sosene, seconded by Member C O'Brien: That the Māngere-Ōtāhuhu Local Board: a) delegates Member Tauanu’u Nick Bakulich to represent the local board as a witness to proceedings for the Auckland District Licensing Committee application for an on-licence by L & H Graces Place Mangere Limited at 5/1 Savill Drive, Mangere East, Auckland to trade as Graces Place. b) appoints Member Tauanu’u Nick Bakulich to represent the local board on liquor licensing matters and alternate Deputy Chair Togiatolu Walter Togiamua.
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24 |
Māori input into local board decision making project – report to March 2017 |
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Resolution number MO/2017/88 MOVED by Chairperson L Sosene, seconded by Deputy Chairperson W Togiamua: That the Māngere-Ōtāhuhu Local Board: a) note the Māori input into local board decision making update report to March 2017. b) allocates $15,000 in its 2017/18 budget towards the Māori input into local board decision-making project to deliver the jointly agreed actions of southern local boards and mana whenua. |
25 |
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Resolution number MO/2017/89 MOVED by Member C Elliott, seconded by Member N Bakulich: That the Māngere-Ōtāhuhu Local Board: a) approves sending Chair Lemauga Lydia Sosene, Deputy Chair Togiatolu Walter Togiamua and Member Makalita Kolo to attend the FIZZ Symposium on 26 June 2017 and that the registration fee of $50 (early bird prior to 5th June 2017) or $100 (after 5th June 2017) be funded from the board’s Community Response Fund.
b) confirm that FIZZ Symposium attendance will be paid for in accordance with the current Auckland Council Elected Member Expense Policy.
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26 |
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Resolution number MO/2017/90 MOVED by Chairperson L Sosene, seconded by Deputy Chairperson W Togiamua: That the Māngere-Ōtāhuhu Local Board workshop notes from the workshops held 5, 12 and 19 April 2017 be received.
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27 |
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Resolution number MO/2017/91 MOVED by Chairperson L Sosene, seconded by Deputy Chairperson W Togiamua: That the Māngere-Ōtāhuhu Local Board notes the Governance Forward Work Calendar.
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28 Consideration of Extraordinary Items
Items 28.1 was considered after item 19.
28.2 |
Māngere-Ōtāhuhu Local Board Grant Round Two 2016/2017 grant applications |
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Resolution number MO/2017/93 MOVED by Chairperson L Sosene, seconded by Member N Bakulich: That the Māngere-Otahuhu Local Board: a) approve/grant/decline the Māngere-Otahuhu Local Board Round Two Local Grant applications listed in Table One.
Table One: Māngere-Otahuhu Local Board Round Two Local Grant Applications
b) approve/grant/decline the Māngere-Otahuhu Local Board Round Two Local Grant Multi-board applications listed in Table Two. Table Two: Māngere-Otahuhu Local Board Round Two Local Grant Multi-board Applications
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Items 28.2 was considered after item 28.1 and before Item 20.
29 |
New Road Name Approval for Three New Roads to be created for a Housing New Zealand development at 32-44 Luke Street, Otahuhu |
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Resolution number MO/2017/94 MOVED by Chairperson L Sosene, seconded by Deputy Chairperson W Togiamua: That the Māngere-Ōtāhuhu Local Board: a) approves the three new road names ‘Peepeke Crescent’, ‘Tiikapa Lane’ and ‘Hopohopo Lane’ proposed by the applicant, for the three new roads within the Housing New Zealand development at 32-44 Luke Street, Otahuhu, in accordance with section 319(1)(j) of the Local Government Act 1974.
b) queries the use of double vowels in the Maori names and whether macrons should be used and therefore delegates to the chair to work with the officers to finalise the spelling of the road names.
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Member N Bakulich left the meeting at 8.23 pm.
Member N Bakulich returned to the meeting at 8.26 pm.
Member Kolo closed the meeting in prayer.
8.27pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Māngere-Ōtāhuhu Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
Item 9.1 Tabled Documents
Item 16
To: Chair and Members of Mangere – Otahuhu Local Board
cc: Anita Coy-Macken (Team Leader Sport and Recreation)
Debra Langton (PSR Portfolio Manager)
From: Sanjeev Karan (Sport and Recreation Lead)
Subject: Facility Partnership Fund 2016-2017
Purpose:
To inform the Mangere-Otahuhu Local Board of alternative funding options for projects not recommended for funding support from the 2016-2017 Facility Partnership Fund (FPF).
Background:
Included in the 2016/2017 work programme is $150,000 from the Locally Driven Initiatives (LDI) Opex budget for Facility Partnership Fund (FPF). The purpose of the fund is to support a strategic approach to achieving sport and recreation outcomes through the development of sport facilities.
Staff have workshopped the allocations for the 2016/2017 fund with the local board and a report was included on the April agenda for the board to consider. This report was deferred as the board requested additional information prior to making a decision. The recommendation in the report for the 2016-2017 Facility Partnership Fund was:
That the Error! No document variable supplied. grants $150,000 from the board’s Facility Partnership Fund 2016/2017 to Bridge Park Tennis Club Incorporated for the resurfacing and remarking of 5 tennis courts at 7 Taylor Drive, Māngere Bridge.
This project was recommended for funding support from the FPF as it meets the following criteria:
o Supports the development of fit-for-purpose, multi-use sport and recreation facilities
o Groups willing to work in partnership to achieve sport and recreation outcomes for the community with the support of council investment.
o Readiness for the project to proceed.
Alternative funding options:
A number of other projects are outlined in the report are not recommended for funding through the Facility Partnership Fund. One of the reasons for a number of these is that alternative funding sources are available. These alternative funding sources for each project are listed below.
Manukau Rovers Football Club Incorporated – additional lights at Williams Park
It is recommended that the local board consider their Locally Driven Initiatives (LDI) Capex budget for projects which are council owned assets.
The local board may use this fund to build council owned assets, add to an existing council funded renewal or new capital project, work in partnership with an external provider or seed fund a community project.
The consequential opex resulting from a project funded from the LDI capex is funded under asset based services, by the department responsible for delivering the service.
Otahuhu Badminton Club Incorporated – New electronic timer for lights
It is recommended that the club apply through the board’s local grant process given the level of funding required.
Centre Park – additional lights on existing dedicated training area
It is recommended that the local board consider their Locally Driven Initiatives (LDI) Capex budget for projects which are council owned assets.
The local board may use this fund to build council owned assets, add to an existing council funded renewal or new capital project, work in partnership with an external provider or seed fund a community project.
The consequential opex resulting from a project funded from the LDI capex is funded under asset based services, by the department responsible for delivering the service
Manukau Rugby League Football and Sports Club Incorporated – replacement of roof
It is recommended that the local board consider their Locally Driven Initiatives (LDI) Capex budget for projects which are council owned assets.
The local board may use this fund to build council owned assets, add to an existing council funded renewal or new capital project, work in partnership with an external provider or seed fund a community project.
The consequential opex resulting from a project funded from the LDI capex is funded under asset based services, by the department responsible for delivering the service
Next steps:
1. Sport and Recreation staff will work with groups not supported for funding from the 2016-2017 Facility Partnership Fund and provide further advice on these projects with the local board as they progress.
2. Sport and Recreation staff will review the existing criteria for the Facility Partnership Fund and present an updated criteria for local board consideration for the 2017-2018 decision-making to ensure it aligns with the local board’s sport and recreation outcomes.
Item 19 Attachment E
To: Mangere-Otahuhu Local Board
Carol McKenzie-Rex, Relationship manager
From: Justine Haves, Manager Service and Asset Planning, Community Services
Subject: Proposed allocation of LDI funding;
To assess options for service provision and investment for community facilities in Mangere East
Recommendation:
That the Mangere-Otahuhu Local Board confirm a work programme for
assessing multi-use facilities options in Mangere East as outlined below which relates to a
2016/17 budget provision of $50,000 LDI opex.
Background
LDI opex budget of $50K was allocated in the 2015-2016 financial year towards the scoping of the development of a multi-purpose community facility on Walter Massey Park). The current network of community facilities around Centre Park and Walter Massey Park were seen as inadequate and not meeting demand. This budget was carried forward to the 2016/17 financial year.
A number of community organisations are interested in developing community facilities in Mangere East. In addition Council has renewals funding allocated to Mangere Community House (Whare Koa). It is proposed to broaden the scope of the LDI opex budget to enable consideration of all the community initiatives in the general Mangere East area to inform decisions on service provision and investment for community facilities.
Opportunity
There is an opportunity to understand the collective aspiration and resulting spatial requirements of these organisations and the sectors of the community they seek to serve. This understanding will inform an assessment of:
a) how the aspiration is complimentary to Council provision (in particular Mangere Community House (Whare Koa),
b) the opportunity for integration of services
c) the network view of provision
Outcome
Evidence to support efficient and effective stakeholder and Council investment that advances key priority initiatives delivering community outcomes, whilst minimising the impact of multiple buildings on open space within Mangere East.
Proposed Approach
In 2015 Visitor Solutions completed preliminary work regarding community facility provision in Mangere East, in particular for Walter Massey Park and Mangere Centre Park. This assessment could be extended to achieve an understanding of the overall provision within Mangere East, and how best to meet community need effectively and efficiently, now and in the future.
a) Stakeholder involvement
The approach should include key community stakeholders from the outset to ensure options are identified and considered in a collaborative way that respects and recognises the different intentions and varying status of concept development across the stakeholder group.
b) Implementation
Options identified will identify short, medium and long term investment solutions that explore practicalities of shared delivery, if relevant. The work can commence in May and is scheduled for completion by July 2017
c) Timing
Completing this work now means it can inform the facility provision component of the concept plans for Walter Massey and Centre Parks, prior to public consultation. This ensures consistency of messaging to the community and alignment of planning objectives.
d) Resourcing and funding
Service and Asset Planning will project manage this assessment and seek allocation of Mangere-Otahuhu Local Driven Initiative (LDI) funding to procure Visitor Solutions.
The budget deferral to 2017/18 was confirmed at the extraordinary business meeting on 3 May 2017. (Resolution number MO/2017/70)
Local Board
Project Outline
Item 19 Attachment F
To: Māngere-Ōtāhuhu Local Board
cc: Local Board Services
From: Shirley Samuels, Strategic Broker
Subject: Youth Voice 2016/2017 Work Programme (Line 2346)
Purpose:
1. To confirm the developed 2016/2017 Youth Voice Programme (Line 2346)
Recommendation:
2. That the Māngere-Ōtāhuhu Local Board confirm their developed Youth Voice programme and agree the deliverables noting that projects have been implemented.
Executive Summary:
The Māngere-Ōtāhuhu Local Board has been involved in workshop discussions to shape and develop the Youth Voice Programme as follows:
Project name |
Amount |
Project rationale & deliverables
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Status (implemented/in progress) |
Ōtāhuhu Māngere Youth Group (OMYG) Leadership Conference |
$1,000 |
Capacity Building for OMYG |
Completed |
Restricted Driver’s Licence Course – Mangere College |
$2,500 |
Enabling young people to obtain employment |
Completed |
Activation of Tōia – Otahuhu Recreation Centre |
$2,500 |
Engagement with Youth and participation of Youth in programmes held at Tōia |
Programmes 1 May to 30 June 2017 |
Activation of Old Ōtāhuhu Library (12-16 High Street, Ōtāhuhu)) |
$3,000 |
Capacity building and supporting Ōtāhuhu Mangere Youth Group (OMYG) to deliver programmes for youth |
Programmes 24 April to 12 June 2017 |
Item 28.1
Mangere-Otahuhu Quick Response Round Three 2016/2017 grant applications
File No.: CP2017/09229
The purpose of this report is to present applications received the Māngere-Ōtāhuhu Local Board Quick Response Grants Round Two 2016/2017. The local board is required to fund, part-fund or decline these applications.
1. The Māngere-Ōtāhuhu Local Board has set a total community grants budget of $209,500 for the 2016/2017 financial year. A total of $109,472 remains to be allocated for one quick response round and one local grant round.
2. Twenty-Four applications were received in this quick response round requesting a total of $46,271.00.
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3. The implementation of the Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2016/2017 and the Māngere-Ōtāhuhu Local Board adopted its grants programme on 18 May 2016 (see Attachment A).
4. The local board grants programme sets out:
· local board priorities
· lower priorities for funding
· exclusions
· grant types, the number of grant rounds and when these will open and close
· any additional accountability requirements.
5. The Māngere-Ōtāhuhu Local Board will operate three quick response rounds for this financial year.
6. The local board community grant programmes have been extensively advertised through the new council grant webpage, local board webpages, local board e-newsletters and Facebook pages, council publications, radio, local newspapers and community networks. Staff have also conducted a series of public workshops in local board areas.
7. For the 2016/2017 financial year, the Māngere-Ōtāhuhu Local Board set a total community grants budget of $109,472. A total of $92,270 remains to be allocated for this quick response round and one local grant round.
8. Twenty-Four quick response applications were received, with a total amount requested of $46,271.00.
Local Board views and implications
9. Local boards are responsible for the decision-making and allocation of local board community grants. The Māngere-Ōtāhuhu Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.
10. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”
Māori impact statement
11. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.
Implementation
12. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.
13. Following the Māngere-Ōtāhuhu Local Board allocating funding for round three quick response, Commercial and Finance staff will notify the applicants of the local board decision.
Signatories
Authors |
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Authorisers |
Marion Davies - Community Grants Operations Manager Jennifer Rose - Operations Support Manager Carol McKenzie-Rex - Relationship Manager |
Item 28.2
Māngere-Ōtāhuhu Local Board Grant Round Two 2016/2017 grant applications
14. The purpose of this report is to present applications received for Māngere-Otahuhu Local Board Local Grant Round Two and multi-board applications for 2016/2017. The local board is required to fund, part-fund or decline these applications.
15. The Māngere-Otahuhu Local Board has set a total community grants budget of $209,500 for the 2016/2017 financial year. This will be disbursed in two local grant rounds and three quick response grant rounds.
16. Mangere-Otahuhu Local Grant Round Two 2016/2017 received 39 grant applications, with a total requested of $341,203. In addition, 12 multi-board local grant applications were received, with a total amount requested of $34,270. In the two previous quick responses and one local grant round, the local board has allocated $100,028. A total of $109,472.00 remains to be allocated for quick response round three and local grant round two.
17. The total amount requested for 39 Local Grant and 12 multi-board applications is $375,473.
That the Error! No document variable supplied.: b) considers the Local Grant applications listed in Table One and agree to fund, part-fund or decline each application in this round. Table One: Māngere-Otahuhu Local Board Round Two Local Grant Applications
c) Considers the Local Grant multi-board applications listed in Table Two and agree to fund, part-fund or decline each application in this round. Table Two: Māngere-Otahuhu Local Board Round Two Local Grant Multi-board Applications
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1. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme (see Attachment A).
2. The local board grant programmes set out:
· local board priorities
· lower priorities for funding
· exclusions
· grant types, the number of grant rounds and when these will open and close
· any additional accountability requirements.
3. The Māngere-Otahuhu Local Board will operate two local grant rounds and three quick response grant rounds this financial year. Local Grant Round Two closed on 7 April 2017.
4. The community grant programmes have been advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.
5. For the 2016/2017 financial year, the Māngere-Otahuhu Local Board set a total community grants budget of $209,500. In the two previous quick responses and one local grant round the local board has allocated $100,028. A total of $109,472.00 remains to be allocated for quick response round three and local grant round two, including multi-board grant applications.
6. Thirty-nine local grant and 12 multi-board applications were received for local grants round two, requesting a total of $375,473.
Consideration
7. Local boards are responsible for the decision-making and allocation of local board community grants. The Māngere-Otahuhu Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.
8. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”
9. A summary of each Local Grant and multi-Board application received is attached to the report (see Attachments B).
10. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.
11. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.
12. Following the Māngere-Otahuhu Local Board allocating funding for Round Two Local Grant and multi-boards applications, Commercial and Finance staff will notify the applicants of the local board’s decision.
Signatories
Authors |
Catherine Bolinga - Community Grants Advisor |
Authorisers |
Marion Davies - Community Grants Operations Manager Jennifer Rose - Operations Support Manager Carol McKenzie-Rex - Relationship Manager |