Agenda of Manurewa Local Board

Manurewa Local Board

18 May 2017

01/06/2016 - 31/12/2016

Author: Brittney Flavell
All payments & transaction History ORIGINALLY recorded by: John Chen

Manurewa Youth Council - Second Round of Funding Expenditure 2016

Supplier	Date	Description	Details	Amount	Receipt
Domino’s Pizza	July 6	Catering	Fortnightly Meetings	- $34.93	Y
Sarah Colcord	July 6	Travel	Reimbursement	- $40.00	Y
Custom Clothing	July 7	Rebranding	Jumpers - New Rebranding	- $390.20	Y
Vijendra - Taxi Service	July 9	Travel	South Council Meetup	- $118.00	Y
Vijendra - Taxi Service	July 9	Travel	South Council Meetup	- $118.00	Y
Budget Taxis	July 16	Travel	Team Outing	- $55.00	Y
Budget Taxis	July 16	Travel	Team Outing	- $85.00	Y
Megazone	July 16	Lazer Tag	Team Outing	- $120.00	Y
Sal’s Pizza	July 16	Catering	Team Outing	- $118.00	Y
Sal’s Pizza	July 16	Catering	Team Outing	- $3.00	Y
Event Finder	July 19	Development	Tall Poppies	- $699.88	Seconded
Domino’s Pizza	July 20	Catering	Fortnightly Meetings	- $34.93	Y
Auckland Council	July 21	Grant	Biannual Grant	+ $10,000	Y
Lil’ Regie Ltd.	July 23	Development	Festival Of The Future	- $706.00	Seconded
Kiwibank	July 31	Fees	Transaction Fees	- $4.00	/
Kiwibank	July 31	Fees	Transaction Fees	- $0.40	/

			SUB TOTAL EXPENDITURE -	$ 2519.34


Tash Catering	August 3	Catering	Fortnightly Meetings	- $30.00	Y
Tash Catering	August 3	Catering	Fortnightly Meetings	- $30.00	Y
Mobil	August 3	Travel	Reimbursement - Jacinta	- $20.00	Y
The Photo Centre	August 3	Gift	Flora’s Farewell	- $18.81	Y
The Warehouse Ltd.	August 3	Gift	Flora’s Farewell	- $29.60	Y
Cheesecake Shop	August 4	Catering	Flora’s Farewell	- $44.90	Y
Kiwibank	August 11	Fees	Annual Visa Debit Fee	- $10.00	/
Sarah Colcord	August 12	Travel	Reimbursement	- $40.00	Y
Lil’ Regie Ltd.	August 13	Development	Festival Of The Future	- $129.00	Seconded
Sarah Colcord	August 19	Travel	Reimbursement	- $40.00	Y
Sarah Colcord	August 25	Travel	Reimbursement	- $57.89	Y
Sarah Colcord	August 27	Travel	Reimbursement	- $72.00	Y
Z Petrol Station	August 29	Travel	August Workshop	- $20.00	Seconded
Mitre 10 Mega	August 29	Materials	August Workshop	- $125.13	Y
Joseph Dalosa	August 29	Photographer	August Workshop	- $70.00	Y
Sarah Colcord	August 29	Graphics	August Workshop	- $150.00	Y
Phil Hands	August 29	Speaker	August Workshop	- $50.00	Y
Mitre 10 Mega	August 30	Materials	August Workshop	- $40.84	Y
Wins Diner	August 30	Catering/Food	August Workshop	- $10.50	Y
Mitre 10 Mega	August 31	Materials	August Workshop	- $145.62	Seconded
Domino’s Pizza	August 31	Catering	Fortnightly Meetings	- $34.93	Y
Jacinta Tauli	August 31	Travel	Reimbursement	- $30.00	Y
Kiwibank	August 31	Fees	Transaction Fees	- $3.20	/
Kiwibank	August 31	Fees	Transaction Fees	- $2.80	/

			SUB TOTAL EXPENDITURE -	$1205.22


A. Johnston	Sept 1	Speaker	August Workshop	- $50.00	Seconded
One-Stop Pak	Sept 2	Materials	August Workshop	- $17.00	Y
The Warehouse Ltd.	Sept 2	Materials	August Workshop	- $29.97	Y
Mr Meat	Sept 2	Catering	August Workshop	- $60.00	Y
Clendon Dairy	Sept 2	Catering	August Workshop	- $10.00	Y
Mobil	Sept 3	Travel	August Workshop	- $83.40	Seconded
Domino’s Pizza	Sept 3	Catering	Fortnightly Meetings	- $20.00	Seconded
Countdown	Sept 3	Catering	August Workshop	- $34.77	Y
Dollar Store	Sept 3	Materials	August Workshop	- $6.00	Y
Countdown	Sept 3	Catering	August Workshop	- $125.30	Y
Finlayson Superette	Sept 3	Catering	August Workshop	- $6.30	Y
Mitre 10 Mega	Sept 11	Materials	August Workshop	- $58.44	Seconded
Sarah Colcord	Sept 15	Catering	Fortnightly Meetings	- $31.95	Y
Sarah Colcord	Sept 15	Travel	Reimbursement	- $20.00	Y
The 123 Mart	Sept 16	Materials	Election Workshop	- $4.00	Y
Countdown	Sept 16	Catering	Election Workshop	- $36.01	Y
Domino’s Pizza	Sept 16	Catering	Election Workshop	- $202.59	Y
ATM Manurewa	Sept 20	Travel	Cash Out - Taxi	- $80.00	Seconded
ATM Manurewa	Sept 20	Travel	Cash Out - Taxi	- $120.00	Seconded
ATM Manurewa	Sept 20	Travel	Cash Out - Taxi	- $280.00	Y
Copies Plus	Sept 22	Advertising	Community Expo - Flyers	- $65.90	Y
Sarah Colcord	Sept 23	Travel	Reimbursement	- $56.51	Y
Burger King	Sept 24	Food	Festival Of The Future	- $52.20	Y
Mc Donalds	Sept 24	Food	Festival Of The Future	- $44.60	Y
Subway	Sept 24	Food	Festival Of The Future	- $10.20	Y
Pita Pit	Sept 25	Food	Festival Of The Future	- $71.40	Y
Sarah Colcord	Sept 25	Parking	Festival Of The Future	- $12.00	Y
Tash Catering	Sept 28	Catering	Fortnightly Meetings	- $30.00	Y
Kiwibank	Sept 30	Fees	Transaction Fees	- $8.00	/
Kiwibank	Sept 30	Fees	Transaction Fees	- $2.00	/

			SUB TOTAL EXPENDITURE -	$1628.54

				-
Carl’s Jr	October 1	Catering	Team Building	- $17.10	Y
Simply Plus	October 6	Materials	Community Expo	- $2.00	Y
Simply Plus	October 6	Materials	Community Expo	- $2.50	Y
Simply Plus	October 6	Materials	Community Expo	- $2.00	Y
Mc Donald’s	October 6	Catering	Community Expo	- $68.80	Y
ATM Manurewa	October 12	Catering	Fortnightly Meetings	- $62.50	Y
M.I.T	October 15	Venue	Election Workshop	- $396.75	N
Sarah Colcord	October 30	Travel	Reimbursement	- $20.00	Y
Kiwibank	October 31	Fees	Transaction Fees	- $3.20	/
Kiwibank	October 31	Fees	Transaction Fees	- $0.80	/
Kiwibank	October 31	Fees	Other ATM Fees	- $1.00	/
Kiwibank	October 31	Fees	Transaction Fees	- $1.20	/

			SUB TOTAL EXPENDITURE -	$ 812.354


Joesph Dalosa	Nov 8	Photography	Annual General Meeting	- $40.00	Y
Franklin (FYAB)	Nov 10	Event	Event Cost SHARING	+ $213.12	Y
Badgeworks Ltd.	Nov 11	Gifts	Annual General Meeting	- $464.03	Y
Sarah Colcord	Nov 12	Travel	Reimbursement	- $56.70	Y
Sarah Colcord	Nov 14	ERROR	ERROR - Reimbursement	- $20.00	Y
Nathan Homestead	Nov 18	Venue	Annual General Meeting	- $85.50	Y
Howick (HYC)	Nov 25	Event	Event Cost SHARING	+ $213.12	Y
Kiwibank	Nov 30	Fees	Transaction Fees	- $1.20	/

			SUB TOTAL EXPENDITURE -	$667.43


				667.43
The Warehouse Ltd.	Dec 9	Materials	Annual General Meeting	- $74.30	Y
Countdown	Dec 9	Catering	Annual General Meeting	- $41.89	Y
Dollar Store	Dec 9	Materials	Annual General Meeting	- $4.00	Y
Losta Goodies	Dec 9	Materials	Annual General Meeting	- $45.00	Y
Dollar Store	Dec 9	Materials	Annual General Meeting	- $9.00	Y
Windmill Bakery	Dec 10	Catering	Annual General Meeting	- $90.00	Y
New World Catering	Dec 10	Catering	Annual General Meeting	- $730.01	Y
Sarah Colcord	Dec 11	-	Reimbursement	- $38.71	Y
Auckland Council	Dec 15	Grant	Biannual Grant	+ $11,000	Y
Kiwibank	Dec 31	Fees	Transaction Fees	- $0.40	/
Kiwibank	Dec 31	Fees	Transaction Fees	- $3.20	/

			SUB TOTAL EXPENDITURE -	$1036.51


SUB TOTAL DEPOSITS (+)	$ 21,426.24
SUB TOTAL EXPENDITURE (-)	$ 7,869.39		TOTAL EXPENDITURE -	+ $ 13,556.85

(01/06/2016 - 31/12/16)

TOTAL EXPENDITURE: + $ 13,556.85

Manurewa Local Board

18 May 2017

Auckland Transport Update - May 2017

File No.: CP2017/08856

Purpose

1. The purpose of this report is to respond to resolutions and requests on transport-related matters; provide an update on the current status of Local Board Transport Capital Fund (LBTCF); request approval for new LBTCF projects; provide a summary of consultation material sent to the Manurewa Local Board; and provide transport-related information on matters of specific application and interest to the Manurewa Local Board and its community.

Executive summary

2. In particular, this report covers:

· Local board transport capital fund update

· Responses to Manurewa Local Board resolutions and requests

· Quarterly report for January–March 2017.

Recommendation/s

That the Manurewa Local Board:

a) receive the report entitled ‘Auckland Transport Update – May 2017’.

Discussion

A: Strategic alignment

A1. Auckland Transport Statement of Intent

3. Five strategic themes guide Auckland Transport’s decisions and actions and are aimed at providing an accessible, integrated, efficient and innovative transport system. They are also critical to the realisation of Auckland Council’s vision for transport as expressed in Chapter 13 of the Auckland Plan.

4. The five strategic themes endorsed by Auckland Transport’s Board are:

· Prioritise rapid, high frequency public transport

· Continually transform and elevate customer experience

· Build network optimisation and resilience for travel times

· Enable quality urban growth to meet demand

· Fast-track creative, innovative and efficient transport services.

5. Over the last six weeks, public transport improvements have seen the new Half Moon Bay ferry pier opened for business, and construction continues on the Hibiscus Coast busway station and the Manukau bus station.

6. On Sunday 30 April, timetables changes were implemented across many southern new network bus services to allow for more punctual and reliable services, and better connections to train services.

7. The new network for west Auckland, including Helensville, Huapai and Kumeu will be launched on Sunday 11 June.

8. The City Rail Link (CRL) project reached another milestone, with the last of 362 piles dug on Albert Street, between Customs Street and Wyndham Street, and the preferred tenderers were announced for the contract for Auckland Public Transport Bus Service Central and East Procurement, which were called under the Public Transport Operating Model (PTOM).

9. Safety improvements were made to the Quay Street cycleway in April including traffic separators, arrow symbols and speed bumps to slow vehicles entering and exiting Queen’s Wharf.

10. The Strategic Growth Initiatives team recently won the New Zealand Planning Institute’s Best Practice Integrated Planning and Investigations award for their work on Transport for Future Urban Growth Strategy - Production Stage. The team is a partnership between Auckland Transport, NZTA, Auckland Council and Urbanismplus. The award recognised the project team’s innovative way in communicating the transport network in the growth areas to the public.

11. Ōtāhuhu Station has also been recognised at the 2017 New Zealand Institute of Landscape Architects Awards.

12. On 4 May, Auckland Transport launched a new phone app which makes catching a bus, train or ferry more intuitive and easier to use. The AT Mobile app has introduced new features and has been designed from the customers’ point of view.

B: Local projects and activities

B1. Local Board Transport Capital Fund (LBTCF) update

13. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver projects that they consider are important but are not otherwise part of Auckland Transport’s work programme. The limitations are that the projects must be safe, not impede network efficiency, and be located within the road corridor or on land controlled by Auckland Transport. However, projects running through parks and reserves may also be considered if there is a transport outcome.

14. The board’s current LBTCF projects are included in the table below (in which ROC = rough order of costs, and FEC = firm estimate of cost):

*ID#*	*Project Description*	*Progress/Current Status*
353	Hill Road pedestrian link: A project to improve pedestrian links on Hill Road between Great South Road and the Botanic Gardens	· ROC first requested in Oct-14. · Detailed design approved in Jun-15 based on ROC of $850,258. · Project scale reduced in Nov-15 to new crossing points and safer intersections only (and removal of proposed new cycleways). · Construction approved in Nov-15 based on FEC of $575,000 (later reduced by $50,000 to $525,000). · In 2016 the lighting required for the new crossing points was resolved. · In Dec-16 the TCC approved the changes. a) b) *Project update:* · Construction began in mid-April and the project is still on track for completion by 22-Jun-17 (weather dependent).
354	Manurewa covered walkway: A project to improve connectivity between the Manurewa bus station, rail station, and Great South Road (through South Mall) by building a weather-proof canopy to link all three.	· ROC first requested in Oct-14. · Detailed design approved in May-15 based on ROC of $ 1,430,000. · Construction approved in Nov-15 based on FEC of $ 1,500,000. · Construction of the canopy has been completed over the station overbridge and stairs. · The Board requested a ROC for a similar canopy over the two disabled access ramps. ROCs for erecting canopies over the train station ramps were presented to a Board workshop on 30-Mar-17. The ROC for a solid (metal) roof was $721,632 while the ROC for a structureflex roof was $795,072. The Board has withheld making a decision on covering the ramps until potential opportunities relating to Te Mahia train station can be identified with AT. · In Dec-16, the Board resolved to extend the canopy across to the bus shelters in the park and ride/bus interchange area. In Mar-17, based on AT advice it would be reviewing the layout of the existing bus station, the Board resolved to defer the proposed extension to the future. *Project update:* · Tendered works to extend the canopy over to Southmall have been evaluated and a preferred bidder identified. Prior to formal award, a meeting is being held with Southmall management to ensure the programme will be accepted. This requires a short-term closure of the road access to allow concrete to cure. A meeting has been arranged with the stakeholder, contractor and AT for 5-May-17. · Once agreement is completed, construction will be undertaken in Jun-17.
##	Manurewa RSA mobility parking: A project to create mobility parking spaces directly outside the RSA main entrance to improve ease of access and comfort for disabled patrons · ROC estimate of $5-10,000	· On 20-Apr-17, the board approved the project for detailed design and costing. *Project update:* · Currently awaiting allocation once staff resource becomes available.

15. The Manurewa Local Board’s transport capital fund to date is summarised below.

Manurewa Local Board transport capital fund summary:

Total Funds Available in current political term (Unspent 2015-16 balance from previous Local Board, plus 2016-17, 2017-18 and 2018-19 and 2019-20)	$3,068,375
Amount committed to date on projects approved for design and/or construction	$532,203
Remaining budget left that can be allocated to new projects and spent by the end of the current political term.	$2,536,172

B2. Responses to Manurewa Local Board resolutions and requests

16. At the Manurewa Local Board’s February 2017 meeting, the Board passed resolution number MR/2017/59 as follows:

That the Manurewa Local Board:

c) request Auckland Transport to remove the existing bus shelter located at the unused bus stop opposite 19 Station Road Manurewa.

17. Auckland Transport has instructed Adshel to remove the bus shelter opposite 19 Station Road. The removal of this Adshel shelter and two others on Great South Road in the town centre will cost in the order of $20,000.

18. In February the Manurewa Local Board chairperson requested Auckland Transport to review the light phasing at the intersection of Alfriston Road and Magic Way as priority seemed to be given to side road traffic rather than main road traffic, which was causing congestion on Alfriston Road. Auckland Transport agreed that main roads should have priority over side roads at signalised intersections but advised that sensors at the intersection were faulty. The sensors were logged for repair, which was undertaken on 20 April.

19. In April, the Manurewa Local Board’s transport lead raised concerns regarding speeding on Aarts Avenue Manurewa, particularly in light of a recent incident that damaged property, and requested Auckland Transport to assess the road for speed calming measures.

20. In order to assess requests for traffic calming measures in a consistent manner, Auckland Transport (AT) investigates all requests against a set of policy guidelines for Local Area Traffic Management (LATM). This makes it possible for AT to determine the roads with the most significant safety problems that therefore need to receive a higher priority, given that there are limited funds for these area speed calming projects.

21. In accordance with the assessment guidelines, AT has considered the following factors in its investigation: reported crashes in the street, traffic speeds, traffic volumes, numbers of large vehicles using the street, the topography of the street, the length of the street, and the road status (i.e. local road, collector road or arterial road).

22. While not the only consideration, crash statistics are used as an important indicator of the risk for all road users. While investigating Aarts Avenue, AT found that there have been no reported crashes relating to speed on this route in the last five years, suggesting there is not a significant risk associated with speed. It is important to note that AT is unable to analyse the causes and contributing factors behind crashes that have not been reported, or that have not yet been uploaded onto the crash analysis database due to on-going Police investigation or having occurred only very recently, such as the crash mentioned on Aarts Avenue.

23. In reviewing available speed and volume traffic data for Aarts Avenue, AT found that vehicles travelling along this route were doing so at an 85th percentile speed of 44 km/h (meaning that 85% of the traffic travels that speed or lower) and the average daily traffic volumes are around 1,017 vehicles per day. The data shows that most drivers are travelling at an appropriate speed and that there is minimal by-passing traffic.

24. Aarts Avenue has a centreline throughout the route as well as a refuge island outside Manurewa West Kindergarten and the rear access to Rowandale School. In addition, there is a 40km/h school speed zone in place from Rowandale Road to the east of Crampton Place. These existing measures are considered appropriate for the route and environment and it is therefore considered that additional speed calming measures would not be warranted for Aarts Avenue.

25. While the above does not discount local residents’ observations of vehicles speeding through, it does indicate that speed calming measures would be targeting a very small group of drivers, and that targeting these drivers through enhanced enforcement from the Police is the better approach. Therefore, should residents notice common trends of speeding vehicles such as certain times of the day or night, or an individual vehicle consistently travelling at speed, AT suggests that Police be contacted as they may choose to carry out targeted enforcement in the area.

B3. Quarterly report for January–March 2017

26. The following quarterly report material is attached to this monthly report:

· Attachment B – report from Auckland Transport departments on their activities in the Manurewa Local Board area and regionally over the last quarter

· Attachment C – report on Travelwise Schools activities in the Manurewa Local Board area over the last quarter.

B3. Traffic Control Committee (TCC) report

27. Decisions of the TCC during the month of April 2017 affecting the Manurewa Local Board area are shown below.

Date	Street (Suburb)	Type of Report	Nature Of Restriction	Decision
7 April 2017	Hill Road / Auckland Botanical Gardens Access (Manurewa)	Permanent Traffic and Parking changes Combined	No Stopping At All Times, Lane Restrictions, Give-Way Control, Flush Median	Carried
23 April 2017	Northcrest Way (Manurewa)	Temporary Traffic and Parking changes (Event – ANZAC Manurewa, 25 April 2017)	No Stopping At Prohibited Times	Carried

B4. Consultation documents on proposed improvements

28. Consultation documents for the following proposals have been provided to the Manurewa Local Board for its feedback, and are summarised here for wider information purposes only.

29. Following consultation, Auckland Transport considers the feedback received and determines whether to proceed further with the proposal as consulted on, or proceed with an amended proposal if changes are considered necessary.

30. Proposed on-street restrictions, subdivision at 890 Great South Road, Manurewa – Resource Consent has been granted by Auckland Council for the residential development of 890 Great South Road. As part of the development, it is proposed to construct a new road within the site with Give Way controls, a roundabout and indented street parking to serve the new residential dwellings. As part of the consent, No Stopping at All Times (NSAAT) parking restrictions will be provided along the Great South Road frontage, as shown in the plan at Attachment C. Other features of the proposal are:

· A cul-de-sac street (Totara Meadows Court) and four private driveways (Adina Lane, Duin Lane, Fay Close and Ibister Lane)

· A Give Way control at the intersection of Totara Meadows Court and Great South Road

· A roundabout on Totara Meadows Court

· NSAATs on Totara Meadows Court and Great South Road

· Eight indented parking bays and three angled parking bays at the end of the cul-de-sac

· A one-way private driveway connecting Totara Meadows Court to Great South Road.

31. The proposed changes are expected to be implemented in July 2017.

C: Regional and sub-regional activities

C1. NZTA Southern Corridor Improvements project update

32. On Saturday 1 April, the new southbound off-ramp at Takanini was connected to the motorway by stitching the new and existing bridges over Papakura Stream together with concrete. The off-ramp was opened to traffic on 20 April, and the third southbound lane from Hill Road to Takanini on 23 April. Reduced speed limits and narrowed lanes remain in place.

33. Orams Road Bridge was closed to all traffic on 22 April and will remain closed until October 2017. Signposted traffic detour routes are in place along Everglade Drive, Redoubt Road and Great South Road, while a pedestrian and cyclist path can be accessed via the Puhinui Stream Bridge underpass (off Everglade Drive from inside the Botanic Gardens).

34. Throughout May, the project will continue to focus on constructing the additional third lane southbound from the Takanini on-ramp to the Pahurehure Inlet, with the lane scheduled to open to traffic later in May.

35. On the Orams Road bridge, work will continue to demolish and remove the eastern span and abutment, and piling for the new abutment will follow demolition.

36. To find out more, visit http://nzta.govt.nz/projects/southern-corridor-improvements

C2. New AT Mobile app provides a simpler public transport journey

37. As noted previously, Auckland Transport has launched a new app which makes catching a bus, train or ferry around Auckland more intuitive and easier to use.

38. Auckland Transport spoke extensively to customers throughout the app’s development to design a whole new experience from the customers’ point of view.

39. One of the big features of the app is the alerts function. Once customers have entered their journey, the app will send them alerts and tell them how far away their bus or train is, so they know exactly when to leave home.

40. Alerts can also be received on a wearable device, like an Apple Watch, making it easier to know when to get off the bus or train when making an unfamiliar trip.

41. The app uses location (GPS) services, tracking the customer’s journey as they go. This makes it easier to find unfamiliar bus stops, train stations and where to go to make transfers.

42. Ongoing customer feedback is actively being sought to help design new features, making sure the app keeps improving. Auckland Transport has built in a feedback loop to hear from customers what they think would improve and what could be added to the app.

43. To find out more about the app go to: https://at.govt.nz/bus-train-ferry/more-services/mobile-services/

C3. Ōtāhuhu Station design award

44. Ōtāhuhu station has been recognised with an Award of Excellence in the Te Karanga o te Tui category at the 2017 New Zealand Institute of Landscape Architects Awards, through the design team weaving together multiple cultural and historic narratives, while meeting the complicated technical planning issues required for the site.

45. Auckland Transport takes care to build public transport infrastructure that reflects and respects the area’s cultural and historical importance. For Ōtāhuhu Station, the project team worked closely with mana whenua from project inception through to its construction. Partnering with mana whenua at the outset of the project allowed clear priorities and narratives to be established. These were further refined through the use of the Te Aranga Design Principles.

46. For more information on Ōtāhuhu Station, visit: https://at.govt.nz/projects-roadworks/otahuhu-station/

Consideration

Local board views and implications

47. The board’s view will be incorporated during consultation on any proposed schemes.

Māori impact statement

48. No specific issues with regard to impacts on Maori are triggered by this report and any engagement with Maori will be carried out on an individual project basis.

Implementation

49. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

No.	Title	Page
a ⇩	Auckland Transport activities in the Manurewa Local Board area for the January - March 2017 quarter	45
b ⇩	Travelwise schools activities in the Manurewa Local Board area for the January - March quarter	59
c ⇩	Plan of proposed on-street restrictions, subdivision at 890 Great South Road, Manurewa	61

Signatories

Author

Jenni Wild – Elected Member Relationship Manager (South); Auckland Transport

Authorisers

Jonathan Anyon – Manager Elected Member Relationship Unit, Auckland Transport

Rex Hewitt – Relationship Manager

Manurewa Local Board

18 May 2017

Manurewa Local Grants Round Two and Quick Response Round Three 2016/2017 grant applications

File No.: CP2017/07287

Purpose

1. The purpose of this report is to present applications received for Manurewa Local Grant Round Two and Quick Response, Round Three 2016/2017. The local board is required to fund, part-fund or decline these applications.

Executive summary

2. The Manurewa Local Board adopted the Manurewa Local Grants Programme 2016/2017 on 12 May 2016. The document sets application guidelines for community contestable grants.

3. The local board is required to allocate grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of becoming the world’s most liveable city.

4. The Manurewa Local Board has set a total community grants budget of $224,000 for the 2016/2017 financial year.

5. To date, the Manurewa Local Board has allocated $79,731 in local grants round one, quick response round one and two. A total of $144,269 remains to be allocated across the remaining 2016/2017 grant rounds.

6. In Local Grant Round Two, 24 applications were received (including six multiboard requests); requesting a total of $195,968, (see Attachment B). In Quick Response Round Three, nine applications were received; requesting a total of $17,798, (see Attachment C).

Recommendation/s

That the Manurewa Local Board:

a) agree to fund, part-fund or decline each application in this round, listed in Table One and Two.

Table One: Manurewa Local Grant Round Two applications

Application No.	Organisation Name	Project	Total Requested	Eligibility
LG1710-208	The Parenting Place – Attitude Youth Division	Towards 25 mental health and wellbeing presentations for Manurewa Schools; South Auckland Middle School, Alfriston College, James Cook High School and Manurewa High School.	$3,671	Eligible
LG1710-215	The Parenting Place	Towards running six session parenting courses of 14 groups in Manurewa, with particular focus on Māori and vulnerable families; specifically subsidies for low-income participants and production of the course handbook.	$3,007	Eligible
LG1710-225	KidsCan Charitable Trust	Towards providing food and necessities to children in-need within 20 low decile partner schools in the Manurewa Local Board area.	$5,000	Eligible
LG1710-221	Babystart Charitable Trust	Towards providing 18 care boxes for at risk new-born babies during 2017 to 2018.	$6,172	Eligible
LG1710-229	What Hope Community Trust	Towards afterschool youth programmes between 1 June to 23 December 2017.	$5,846.95	Eligible
LG1710-212	Age Concern Counties Manukau Incorporated	Towards counselling services for older adults across South Auckland; specifically the cost of salary and travel expenses.	$68,000	Eligible
LG1710-209	Kane Paea	Towards costs associated to various on-going activities for “Fineone Plus Craft Group”, including resources, weekly venue hire, purchase of a storage unit, and the cost of the annual show day.	$3,600	Eligible
LG1710-226	RaWiri Residents Association	Towards the community sewing classes to residents, specifically the cost of tutors, repair and maintenance of the sewing machines, marketing and room hire.	$2,365	Eligible
LG1710-218	COMET Auckland	Towards a cross-sector, business-led initiative to support young people in developing soft skills required for success in the workplace.	$38,616	Ineligible: section 78 of the Community Grants Policy
LG1710-219	Communities Against Alcohol Harm	Towards a community-led project to review all alcohol off-licence signage in the Manurewa Local Board area against the signage bylaw and a complaint will be lodge to council should there be non-compliance.	$8,000	Eligible
LG1710-220	Auckland Action Against Poverty	Towards the once weekly benefit advocacy presence at the Clendon Work and Income branch.	$5,000	Ineligible: section 95 of the Community Grants Policy
LG1710-224	GeneNow Financial Literacy Trust	Towards workshops to be held at libraries and community houses to improve financial and food literacy, specifically the cost of facilitation and workshop material.	$6,000	Eligible
LG1713-227	Discovery Foundation	Towards providing scholarships for youths between the ages of 14 to 18 and their families to attend “Discovery for Teens”, a seven day residential life skills programme.	$2,000	Eligible
LG1713-233	Sanatan Shivarchan Trust	Towards the floor replacement for the community hall.	$15,000	Eligible
LG1720-207	Dress for Success Incorporated	Towards service delivery: rent, salary and general operating costs	$5,000	Eligible
LG1710-210	StarJam Charitable Trust	Towards a suite of weekly musical workshops for 30 weeks, aimed at youth with disabilities aged six to 26 years in preparation of live public performances at community based gigs. The costs requested are for venue hire of Nathan Homestead and tutors fees.	$25,000	Eligible
LG1710-228	Manukau Performing Arts Incorporated	Towards the production "In the Heights" at Spotlight Theatre, specifically the cost of lighting and sound.	$2,000	Eligible
LG1713-202	Chinese New Settlers Services Trust (CNSST)	Towards the Connecting Kids, Connecting Families programme running from the CNSST Cultural Learning Centre in Manukau.	$8,191	Eligible
LG1710-217	New Zealand Kennel Club t/a Dogs New Zealand	Towards the three days national dog show, specifically the venue hire cost for Vodafone Events Centre.	$10,000	Eligible
LG1710-222	Sinoti Samoa Methodist Youth (Autalavou) , Southern Auckland District	Towards the “Autalavou” celebration event in recognition of youth achievements in areas of arts, education, sports and community engagement, specifically the venue hire cost for Manukau Events Centre.	$5,000	Eligible
LG1710-223	Counties-Manukau Sports Foundation	Towards holding a series of sports-related events and programmes (Manurewa Junior Sports Awards, Manurewa Volunteer Recognition Awards, Manukau Sporting Excellence Awards, Manurewa Sports Expo, Primary Sport, Have a go day, Youth Impact School Holiday programme and Afterschool dance programme).	$49,500	Eligible
LG1710-216	Manurewa Central School	Towards the inclusion of a perceptual motor programme into existing physical education and health programme, specifically for the purchase of equipment and manuals.	$5,000	Ineligible Ineligible: section 95 of the Community Grants Policy
LG1713-209	Mt Wellington Roller Sports Club (Inc.)	Towards stage two of feasibility study to identify appropriate sites and costs to establish an indoor roller skating facility in South Auckland.	$5,000	Eligible
LG1720-203	The Auckland Asthma Society Incorporated	Towards salaries for asthma nurse educators (in home education and support, working alongside schools and preschools) for asthma education and awareness	$7,000	Eligible
		Total requested	$195,968.95

Table Two: Manurewa Quick Response Round Three applications

Application No.	Organisation Name	Project	Total Requested	Eligibility
QR1703-317	LifeChurch Trust	Towards setting up a 20-30 member community children's choir for kids aged eight to twelve, specifically the cost of uniforms, resources, koha for use of venue and petrol of choir master.	$2,000	Eligible
QR1710-301	Manukau Orchestral Society Incorporated	Towards the technical costs associated to putting on the orchestral programme "Romance" on 24 June, at Vodafone Events Centre.	$2,000	Eligible
QR1710-309	Thebreaksnz Limited	Towards free weekly community hip hop dance workshops for two terms in Manurewa.	$2,100	Eligible
QR1710-304	Urban Neighbours of Hope Trust New Zealand	Towards the start-up assets and infrastructure for the “Bounce for a Cause” social enterprise.	$2,000	Eligible
QR1710-305	Mobility Assistance Dogs Trust	Towards the puppies in prison programme based in Auckland Region Women's Corrections Facility, specifically the salary costs of senior trainer and coordinator.	$2,000	Eligible
QR1710-306	Senior Citizens Service Club of Manurewa Incorporated	Towards a pamper day for seniors at Randwick Park Neighbourhood Centre with healthy food tastings, group exercise, and fashion show.	$2,000	Eligible
QR1710-311	Totara Hospice South Auckland	Towards the purchase of a bariatric commode for larger and heavier patients admitted to the Inpatient Unit.	$1,698	Eligible
QR1710-312	Auckland Kids Achievement Trust trading as Graeme Dingle Foundation Auckland	Towards the Kiwi Can Jam event taking place in Vodafone Events Centre on 2 November 2017, specifically the costs of venue hire.	$2,000	Eligible
QR1710-314	Rowandale School	Towards the Bikes in Schools programme at Rowandale School, specifically the cost of building a bike track.	$2,000	Eligible
		Total Requested	$17,798

Comments

7. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme (see Attachment A).

8. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

9. The Manurewa Local Board will operate four quick response and two local grants rounds for this financial year.

10. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

11. The Manurewa Local Board has set a total community grants budget of $224,000 for the 2016/2017 financial year.

12. To date, the Manurewa Local Board has allocated $79,731 in local grants round one, quick response round one and two. A total of $144,269 remains to be allocated across the remaining 2016/2017 grant rounds.

13. In Local Grant Round Two, 24 applications were received (including six multiboard requests); requesting a total of $195,968, (see Attachment B). In Quick Response Round Three, 9 applications were received; requesting a total of $17,798, (see Attachment C).

Consideration

Local board views and implications

14. Local boards are responsible for the decision-making and allocation of local board community grants. The Manurewa Local Board is required to fund, part-fund or deadline these grant applications against the local board priorities identified in the local board grant programme.

15. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

16. A summary of each application received through Local Grant Round Two is attached, see Attachment B.

17. A summary of each application received through Quick Response Round Three is attached, see Attachment C.

Māori impact statement

18. Community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.

Implementation

19. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

20. Following the Manurewa Local Board allocating funding to the two grant rounds, commercial and finance staff will notify the applicants of the local board’s decision.

Attachments

No.	Title	Page
a ⇩	Manurewa Local Board Grants Programme 2016/2017	69
b ⇩	Manurewa Quick Response Round Three 2016/2017 application summaries	71
c ⇩	Manurewa Local Grant Round Two 2016/2017 application summaries	95

Signatories

Authors

Sara Chin - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Rex Hewitt - Relationship Manager

Manurewa Local Board

18 May 2017

Proposed Wiri Business Association Inc - Approval to Expansion the Business Improvement District (BID) Programme and Target Rate

File No.: CP2017/04602

Purpose

1. To approve the Wiri Business Improvement Association Inc Business Improvement District (BID) expansion.

2. To recommend to the Governing Body the striking of the Wiri BID target rate as shown in the Draft Annual Plan 2017-2018.

Executive summary

3. The Auckland Council Business Improvement District Policy 2016 (BID Policy 2016) requires that Local Boards approve any BID programme boundary changes, and recommend to the Governing Body the striking of the targeted rates (BID Policy, 2016, section 3, Table 1, and BID Policy Operating Standards section 2.1).

4. The Wiri Business Improvement Association Inc BID programme expansion includes business properties located in both the Manurewa Local Board and Otara Papatoetoe Local Board areas.

5. The Manurewa Local Board approved the Wiri BID boundary map at a business meeting on 19 November 2015 (Resolution MR/2015/204).

6. The Otara Papatoetoe Local Board approved the Wiri BID boundary map at a business meeting on 22 February 2016 (Resolution OP/2016/10).

7. Wiri Business Improvement Association Inc. has completed all requirements outlined in the BID Policy (2016) section 4, principles 22, 26 and Operating Standards, section 6 and Appendix 2. Council officers are satisfied that the process has been followed to its fullest extent. An important part of the process is the undertaking of a democratic ballot. This ballot was completed by Wiri Business Improvement Association Inc in March 2017, and resulted in a vote supporting the proposed expansion.

8. The proposed expansion will increase the Wiri BID target rate amount from $219,616 to $670.000 per annum; an increase of $450,384, to take effect from 1 July 2017. The increase in the BID targeted rate will be funded by the increased number of properties within the enlarged BID area.

9. This report informs the Manurewa Local Board that the Wiri Inc BID expansion project has met the requirements of the BID Policy (2016), and recommends approval of the proposed expansion. It also seeks a recommendation to the Governing Body regarding the striking of the BID target rate on July 1, 2017. A map of the proposed BID boundary expansion is attached as Appendix A.

Recommendation/s

That the Manurewa Local Board:

a) approve the Wiri Business Improvement Association Inc. proposed Business Improvement District boundary expansion to include properties identified in a map of the proposed BID boundary attached as Appendix 1.

b) recommend to the Governing Body the striking of the Wiri Business Improvement District target rate amount of $670,000, as shown in the Draft Annual Plan 2017-2018.

Comments

10. Wiri Business Improvement Association Inc (WBIA) has been a BID since 2005 and is one of 48 BIDs operating across the Auckland Region.

11. WBIA is a significant player in facilitating and creating local economic development in Manurewa Local Board area, and has currently over 864 businesses and property owners involved in the existing BID programme.

12. WBIA currently receives $219,616 (excluding GST) per annum from the BID targeted rate mechanism.

13. WBIA confirmed their intention to expand their BID boundary at their 2016 Annual General Meeting held on 26 October 2016.

14. The BID Policy (2016) states there are two areas of a BID expansion project that require approval by the appropriate local board:

· BID Policy Table 1, page 9, Partner roles: Local boards (as a whole) have allocated governance and decision-making:

o Approval of BID programme boundary maps

o Approval of BID programme boundary expansions

· BID Policy Appendix 2 page 51, criteria 9: The local board pass a resolution (noted in the local board meeting minutes) approving the proposed BID programme map and support for the project.

· BID Policy Appendix 2 page 63, criteria 22: A resolution noted in the local board meeting minutes approving the BID programme and boundary and recommending to the governing body to strike the BID programme targeted rate grant on 1 July.

15. The proposed 2017 BID programme expansion includes businesses located in the area defined by Puhinui Rd, Cavendish Drive, Mclaughlins Rd, Roscommon Rd, Browns Rd, Kerrs Rd, Ash Rd and property surrounding Plunket Ave. This expansion includes businesses and business zoned properties located within the Manurewa Local Board and Otara Papatoetoe Local Board area. A map of the proposed BID boundary expansion is attached as Appendix 1.

16. The Wiri BID programme and boundary will increase from 864 members to approximately 1500 members. The BID target rate will increase from $219,616 to $670,000 as of 1 July 2017.

17. The WBIA Inc. requires the approval from both Manurewa Local Board and the Otara Papatoetoe Local Board on the proposed Wiri BID expansion boundary map and target rate.

18. The Manurewa Local Board approved the Wiri BID boundary map at a business meeting on 19 November 2015 (Resolution MR/2015/204).

19. The Otara Papatoetoe Local Board approved the Wiri BID boundary map at a business meeting on 22 February 2016 (Resolution OP/2016/10).

20. All BID expansion projects require Local Board approval after the completion of the BID expansion project, voter engagement and ballot. This is to ensure the Local Board has the opportunity to view the final outcome of the completed BID expansion project, review the ballot results and are satisfied the criteria for a BID expansion has been completed against the BID Policy (2016).

21. As part of the requirements of section 6 and Appendix 2 of the BID Policy (2016), WBIA completed the following requirements:

· Developed and implemented a communication plan to highlight the opportunities, the project and benefits of being a part of the Wiri BID programme;

· Development of a detailed database of eligible voters (business owners and property ratepayers) located in the expansion area, and to be used to send out the BID expansion postal ballot voting documents;

· Consulted with council officers regarding the approach to their expansion project and ballot;

· Held a minimum of three public meetings encouraging eligible voters to attend and take part in an information briefing and a question and answer session.

Full details of this process are outlined in the report attached as Appendix B completed by WBIA.

22. An important stage of the process is the ballot which seeks a mandate from the eligible voters located within the expansion area. This ballot was undertaken between 13 February and 13 March 2017. Election Services Ltd, the independent polling service provider, was commissioned by WBIA to undertake this work.

23. The BID Policy (2016) requires a successful ballot to achieve a threshold of at least 25% of the total voting forms returned. Of the returned votes, a minimum of 51% of the votes must be in favour of the proposition raised on the ballot form to achieve a mandate.

24. For the ballot 591 envelopes containing information where lodged with NZ Post on 10 February 2017.

25. Each envelope contained the following:

· An WBIA Inc BID programme information booklet (see Appendix 2) including:

o A summary of achievements;

o The purpose of the ballot including the benefits of being part of the Wiri BID programme;

o Wiri BID target rate information;

o Map of the Wiri BID expansion area and current BID area.

· Ballot form;

· Prepaid envelope for returning the ballot form;

· Contact details for eligible voters to make enquiries.

26. The question on the ballot form asked: Do you support the expansion of the Wiri Business Improvement District (BID) programme delivered by Wiri Business Improvement Association Inc and accordingly support at targeted rate?

27. The result of the expansion ballot when voting closed at 12 noon on 13 March 2017 was that 29.4% (174) of eligible voters had returned their vote. Of those who voted, 75.29% (131) voted yes to the question. 24.71% (43) voted no.

28. Election Services Ltd has provided a report outlining the ballot process, results and voting documents. See Appendix C.

29. WBIA held a Special General Meeting (SGM) on 15 March 2017 passing a special resolution approving the Wiri BID new enlarged programme, boundary, 2017/2018 budget and other related support documents. The SGM information is contained in Appendix B.

30. Council officers are satisfied that WBIA Inc has met all the requirements for a successful expansion as per the BID Policy (2016), including a robust consultation, development of an effective database, quality ballot process and clear planning documents on how funds will be used if successful.

31. Council officers are supportive of the proposed new enlarged Wiri BID programme and boundary. There are no reasons under the BID Policy (2016) not to support the proposed new enlarged Wiri BID programme and boundary.

32. This report request the Manurewa Local Board recommends to the Governing Body the striking of the target rate amount of $670,000 to commence 1 July 2017.

Consideration

Local board views and implications

33. The outcome from the WBIA Inc. BID expansion project will result in the newly enlarged Wiri BID programme and boundary to be part of both the Manurewa Local Board and Otara Papatoetoe Local Board areas.

34. The Manurewa Local Board approved the Wiri BID boundary map at a business meeting on 19 November 2015 (Resolution MR/2015/204).

35. The Otara Papatoetoe Local Board approved the Wiri BID boundary map at a business meeting on 22 February 2016 (Resolution OP/2016/10).

36. The Otara Papatoetoe Local Board will consider the approval of the proposed WBIA Inc BID expansion project at their business meeting on 16 May 2017.

Māori impact statement

37. Maori Businesses located within the WBIA Inc BID expansion boundary area have been included in the ballot process under the same policy regulations as non-Maori businesses. A BID programme may identify opportunities for niche support or development of any Maori business sector in the area.

Implementation

38. The funding of the enlarged Wiri BID programme and BID target rate amount of $670,000 is gained through a BID target rate levied on property owners; therefore this will be cost neutral to Auckland Council and Local Board. The increase in the BID targeted rate will be funded by the increased number of properties within the enlarged BID area.

39. The funding of the $670,000 Wiri BID target rate is identified in both the Manurewa Local Board and Otara Papatoetoe Local Board 2017/2018 budgets.

40. Following approval by the Governing Body council officers will inform WBIA confirming the amount of BID target rate to be struck on 1 July 2017.

Attachments

No.	Title	Page
a ⇩	Proposed Wiri BID expansion map	171
b ⇩	Wiri BID expansion report 2017	173
c ⇩	Election Services Ltd Wiri BID ballot report	207

Signatories

Authors

Claire Siddens - BID Partnership Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Rex Hewitt - Relationship Manager

Manurewa Local Board

18 May 2017

Auckland Council's Quarterly Performance Report: Manurewa Local Board for Quarter Three, 1 January - 31 March 2017

File No.: CP2017/06940

Purpose

1. To provide the Manurewa Local Board members with an integrated quarterly performance report for quarter three 2016/2017, against the local board agreement work programme.

Executive summary

2. This report provides an integrated view of performance for the Manurewa Local Board, including; financial performance, progress against local board key performance indicators, progress against each operating department work programme, key challenges the board should be aware of and any risks associated with delayed delivery against the Manurewa 2016/2017 Work Programme.

3. Of significance this quarter was the formal approval of the draft Integrated Area Plan (IAP), Manurewa Youth Council’s leadership on the development and activation of the online crowd sourcing platform 'All Our Ideas' as an engagement tool, and the completion of the Wiri BID Expansion ballot.

4. The Manurewa Local Board has an approved 2016/2017 work programme for the following operating departments:

· Arts, Community and Events, approved on 9 June, 2016

· Parks, Sport and Recreation, approved on 9 June, 2016

· Libraries and Information, approved on 9 June, 2016

· Community Facilities Renewals, approved on 9 June, 2016

· Community Leases, approved on 9 June, 2016

· Infrastructure and Environmental Services, approved on 14 July 2016

· Business Improvement Districts, approved on 14 July 2016

· Local Economic Development, approved on 14 July 2016.

5. The overall snapshot for the Manurewa Local Board indicates performance in the Manurewa Local Board area is tracking positively (Attachment A).

6. All operating departments with agreed work programmes, have provided a quarterly update against their work programme delivery (Attachment B), with all items reported as ‘green’ status (on track) except for the following which have a ‘red’ status (behind delivery, significant risk) or ‘amber’ status (behind delivery, some risk):

Red

· Community Facilities renewals – Weymouth Park play renewals (as reported in previous quarter)

Amber

· Community Empowerment – Māori Responsiveness

· Community Empowerment - Placemaking: Public safety cameras and safety initiatives

· Community Places - Funding agreement - Clendon Park, Randwick Park and Te Whare Awhina community houses

· Parks, Sport and Recreation: Leisure – Totara Park Pool

· Parks, Sport and Recreation: Sport and Recreation Business Plan

· Community Facilities: Project Delivery - Greers Road Foreshore footpath renewal

· Community Facilities: Project Delivery - Keith Park Toilet Renewal

· Community Facilities: Project Delivery - Manurewa FY17 Community Leases renewals - Manurewa AFC. Rood and cladding renewals

· Community Facilities: Project Delivery - Pitt Avenue Foreshore Seawall Renewal

· ATEED: Local Economic Development - Manurewa TC Value Proposition Implementation

7. Financial operating performance is close to budget year to date, with operating expenditure almost on budget and operating revenue above budget in facility hire, however revenue is below budget in leisure and recreation activities. This has remained steady this quarter as mitigation efforts are being actively managed. Some operating expenditure Locally Driven Initiatives are forecast not to be fully delivered and the local board is looking to reallocate some funds for initiatives that can be completed. Capital expenditure has achieved two thirds of its budgeted delivery year to date, equally in both renewals and development, and work programmes indicate planned delivery is expected to continue in the last quarter. Attachment C contains further detailed financial information.

8. Attachment D provides an overview of the Key Performance Indicators for the Manurewa Local Board. In summary, the key performance indicators show that the Year-end outlook is for 50 per cent of measures to be achieved. This is the same as the previous quarter and is explained in further detail in the report and in the attachment.

Recommendation/s

That the Manurewa Local Board:

a) receive the performance report for the financial quarter ending 31 March 2017.

Comments

Key highlights for quarter three

9. The Manurewa Local Board has a number of key highlights to report from the quarter three period, which include:

· The formal approval of the draft Integrated Area Plan (IAP). An internal workshop was held for staff across the council and council-controlled organisations to obtain feedback on draft concepts.

· Manurewa Youth Council led the development and activation of the online crowd sourcing platform 'All Our Ideas' as an engagement tool. It was used to seek feedback on the initial ideas for the integrated area plan. Over 2300 votes were cast by the end quarter three.

· The Wiri BID Expansion ballot was completed. A staff report outlining the BID expansion project and ballot result and BID policy requirements is scheduled to be presented to Manurewa Local Board meeting in May.

Key project updates from the 2016/2017 Work Programme

10. All operating departments with an approved 2016/2017 Work Programme have provided performance report updates for quarter two (Attachment B). The following are progress updates against key projects identified in the Manurewa Local Board Plan:

· Restore Nathan Homestead as a community arts and function centre -

o café refurbishment is well underway and signage is in design phase

o site identity project and programming review will take place in quarter four as well as the signage and wayfinding collateral

o new heritage lighting was installed in the main foyer

o the other key highlight was the performance by the ‘NZ Trio’ which attracted a local audience and regional following.

· Identify and support community-led projects –

o as directed by the local board, the emergency response kits previously purchased by the board are to be redistributed to four local centres. In quarter four, Civil Defence Emergency Management will seek community feedback to establish which areas are deemed to be safe by the community, and which centre locations to use to store the emergency response kits. Community resilience workshops will also be held at these locations

o the strategic broker continued to be a point of contact for the Randwick Park Sports and Community Trust (RPSCT). The broker assisted the group with its request to place a noticeboard on the Manu Tukutuku site, as well as erecting a permanent sign to celebrate Randwick Park receiving the 'Mitre Ten Community of the Year Award' at the entry to the Park

o the Rangatahi Youth Leadership scholarships were completed and all funding agreements administered, and the Manurewa Youth Council launched the online crowdsourcing platform ‘All Our Ideas’ as mentioned above.

· Develop multi-use sport and community buildings at Memorial, Weymouth and Gallaher parks - due to the need for clarity about the future of the Manurewa Association Football Club building, the War Memorial Park steering group did not meet in this quarter. The group will be reconvened in quarter four.

· Progress the Totara Park and other community planting projects -

o Friends of Totara Park - provided equipment for maintenance of nursery so new propagation tables could be made. Pest control bait stations provided. Discussion re planting in autumn held

o Clendon residents - provided maintenance of 2016 planting site in Pitt Avenue

o Clean-ups and weeding bees - mangrove seedling removal at Waimahia Inlet

o Wattle Downs - planning underway for autumn planting

o Totara Bike Mountain Bike Club - gorse control undertaken along the mountain bike path

o Department of Corrections - mulch spread at Totara Park (main carpark), painting of fences. Weeding and mulch spreading at Palmers Road, Clendon.

Risks identified in the 2016/2017 Work Programme

11. The following are risks that have been identified by operating departments where the progress and performance indicator has been set to ‘red’ – significantly behind budget/time or achievement of outcomes, or ‘amber’ – moderate issues requiring corrective action to achieve benefits.

Red

a) Community Facilities renewals – Weymouth Park play renewals

This work line item was reported on in the previous quarter and has been cancelled in the work programme but will remain until the end of the financial year.

Amber

b) Community Empowerment – Māori Responsiveness

As indicated in the previous quarter, alignment of the Māori Responsiveness work programme item with the Māori input into Local Board Decision-Making working group has taken longer than expected. In this quarter staff met twice with Otara Health to progress the recommendations coming from earlier workshops. Implementation of recommendations will take place in quarter four.

c) Community Empowerment - Placemaking: Public safety cameras and safety initiatives

Staff briefed the local board on opportunities for allocating the remaining $37,000 of the community safety funding. The direction given from the board will be implemented in quarter four.

d) Community Places - Funding agreement - Clendon Park, Randwick Park and Te Whare Awhina community houses

During quarter three, Te Whare Awhina has been developing its 2017/2018 work plan. It has been confirmed the plan will be presented to the local board in quarter four.

e) Parks, Sport and Recreation: Leisure – Totara Park Pool

Totara Park Pool Business Plan – the programming targets are behind local board objectives for the year to date. Visitation numbers have been lower than last year. Research is being undertaken to better understand why there is lower attendance and will be workshopped with the local board in quarter four, including recommendations and actions.

f) Parks, Sport and Recreation: Sport and Recreation - Manurewa Community Facilities Charitable Trust

Staff are working with the trust to meet accountability requirements. Funding will not be released until the accountability is received.

g) Community Facilities renewals - Greers Road Foreshore footpath renewal

As reported in quarter two, a review of scope is required against current budget allocation. Current reserve encroachments need to be resolved as there is a risk around the suitability of the land for the development of a walkway. Significant planning and engagement is required with residents in neighbouring properties.

h) Community Facilities: Project Delivery - Keith Park Toilet Renewal

Project on hold, confirmation required for toilet block location and public consultation needs to be completed.

i) Community Facilities: Project Delivery - Manurewa FY17 Community Leases renewals - Manurewa AFC. Rood and cladding renewals

The building condition report has estimated repair costs to the building as very high. The Investigation and design team are reviewing the options for the building.

j) Community Facilities: Project Delivery - Pitt Avenue Foreshore Seawall Renewal

Project on hold due to the erosion. Path is under threat of erosion at this stage and renewal not required.

k) ATEED: Local Economic Development - Manurewa TC Value Proposition Implementation

The next steps for the project are to develop an implementation strategy to help realise the Value Proposition. Onemata have discussed potential options with the newly appointed Town Centre Manager and staff and these will be discussed with the Town Centre Steering Group to agree a way forward.

Financial performance

12. The Manurewa Local Board Financial Performance report is in Attachment C.

· Operating expenditure year to date is almost on budget overall. Locally Driven Initiative (LDI) expenditure is under budget as some projects have not yet commenced or are behind delivery, however Parks, Sports and Recreation LDI is ahead of delivery. Asset Based Services (ABS) is similarly over budget overall especially in the leisure, fitness and aquatics areas, and also in parks services with response maintenance exceeding budgets year to date, but steady for this quarter.

· Revenue is behind budget. There is increased revenue in facility hire since the introduction of the on-line booking system however patronage loss is an ongoing concern in leisure, fitness and aquatics as revenues have fallen 4.4%

· Capital spend of $1.75m is $805k behind budget but achieving 68% delivery year to date. Capital projects show both renewals programmes and new development are behind schedule financially but most have no known issues and progress updates are provided for each project in the work programme.

· There is $729,000 of Locally Driven Initiative Capex funding still to be allocated by the local board. Options are yet to be considered.

Key performance indicators

13. The local board agreements include level of service statements and associated performance measures to guide and monitor the delivery of local services. This report provides interim performance results and outlook information for Manurewa Local Board’s measures, showing how they are tracking for the third quarter of FY17. The year-end outlook is for 50 per cent of measures to achieve target. This is the same as the previous quarter.

14. Local environmental management, local planning and development and all but one of the local parks, sport and recreation measures are on track; the key areas of below-target performance are related to local community services (see Table 1 below).

15. Further information can be found in Attachment D which provides an overview of the Key Performance Indicators for the Manurewa Local Board.

Table 1

Local Service	Not on track to achieve target
Local Parks, Sport and Recreation	· Percentage of residents who visited a local park or reserve in the last 12 months
Local Community Services	· Number of visits to library facilities per capita
	· Percentage of visitors satisfied with the library environment
	· Percentage of participants satisfied with council delivered local arts activities
	· Percentage of Aucklanders that feel connected to their neighbourhood and local community
	· Percentage of attendees satisfied with council delivered and funded local events
	· Percentage of Aucklanders that feel their local town centre is safe (night)
	· Facility Utilisation - utilisation at off-peak times for council managed community centres and venues for hire
	· Percentage of community facilities bookings used for health and wellbeing related activity
	· Number of visitors to community centres and venues for hire

Consideration

Local board views and implications

16. This report informs the Manurewa Local Board of the performance to date for the period ending 31 March, 2017.

Māori impact statement

17. As indicated in the previous quarter, alignment of the Māori Responsiveness work programme item with the Māori input into Local Board Decision-Making working group has taken longer than expected. In this quarter staff met twice with Otara Health to progress the recommendations coming from earlier workshops. Implementation of recommendations will take place in quarter four.

18. In addition, Otara Health facilitated two workshops with the Maori input into Local Board Decision Making Project Reference Group. The workshops focused on establishing how mana whenua might input into the draft Manurewa Local Board Plan.

19. In quarter two staff engaged with mana whenua on the ‘Manurewa Coastal Walkway Network Connecting Weymouth to Wattle Downs walkway and incorporating drinking fountains’ work line item. Following this, works were scheduled to begin on site on 17 April 2017.

20. As part of the Libraries school engagement and after school programming, Clendon library staff visited with 45 students at Te Wharekura o Manurewa promoting library resources in te reo Maori during this quarter. Libraries also successfully completed its Kia Maia te Whai Dare to Explore Summer Reading Programme delivered to over 1100 children over the last two quarters, including at Te Kura Kaupapa Maori o Manurewa. The delivery of the very first event in te reo Maori to one class from Te Kura Kaupapa Maori o Manurewa was identified as a special highlight of the programme.

Implementation

21. The Senior Advisor Manurewa Local Board will continue to facilitate performance updates to the local board.

Attachments

No.	Title	Page
a ⇩	Manurewa_Q3_Attachment A WP Snapshot	225
b ⇩	Manurewa_Q3_Attachment B WP Update	227
c ⇩	Manurewa_Q3_Attachment C Financial Report	247
d ⇩	Manurewa_Q3_Attachment D KPI Report	255

Signatories

Authors	Sarah McGhee - Senior Local Board Advisor
Authorisers	Rex Hewitt - Relationship Manager

Chairperson	Angela Dalton
Deputy Chairperson	Rangi McLean
Members	Joseph Allan
	Simeon Brown
	Stella Cattle
	Sarah Colcord
	Angela Cunningham-Marino
	Ken Penney

Governance role	Examples
Setting direction/priorities/budget	Capex projects, work programmes, annual plan
Local initiatives/specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, cluster workshops

Authors	Trina Bishop - Relationship Manager PA Office Manager
Authorisers	Rex Hewitt - Relationship Manager