Agenda of Ngāti Whātua Ōrākei Reserves Board

Ngāti Whātua Ōrākei Reserves Board

08 May 2017

General Update

File No.: CP2017/07956

Purpose

1. To update the Ngāti Whātua Ōrākei Reserves Board (Reserves Board) on the operational and capital work programs for the Whenua Rangatira and Pourewa Creek Recreation Reserve.

Recommendation

That the Ngāti Whātua Ōrākei Reserves Board:

a) receive the report.

Financial summary (as at March 2017)

2. An overview of the operational budget is below:

Contract costs are more in line with the budget than was the case in the last quarter and they are projected to be on track by year end. Other operating expenses and revenue are on track.

3. An overview of the capital budget is below

The capital works programme is behind on budget. This budget is committed to the following projects: wharewaka, pou, Atkin Ave daylighting and recreation facilities. While there projects are approved and are now underway most are at the early stages of scoping. Capital funding will be carried forward and reviewed as part of the financial planning process.

Project tracker

4. As requested at the last meeting below is an overview of forecast projects with an indication of their progress against milestones. Commentary on these is provided later in the report.

*Project*	*Completion date*	*Status*
Wharewaka	TBC
Urupa	TBC
Pou Markings – stage 1	June 2016
Pou Markings – stage 2	TBC
Interpretative signage	Date not set - scope not yet approved
Okahu daylighting stream	TBC
Recreation facilities Ōkahu	November 2017
Atkin Ave stream enhancement	March 2018
Signage	TBC
Bastion Point celebrations/events	Annual
Kaitiaki support	Ongoing

Ōkahu Catchment Ecological Restoration Plan (OCERP)

5. The OCERP program has been developed to implement the intentions of Ngāti Whātua Ōrākei with the objective of restoring the mauri of Ōkahu Bay and alleviate flooding on the lower Whenua Rangatira/Okahu Bay.

6. The current capacity of pump infrastructure for the Urupa and the management of this asset are being assessed following the severity of the flooding that occurred the 5 of April 2017. Local residents, whanau and user groups were informed of the incidents and the local response. There was a variety of responses across Whai Maia and Council and a number of challenges that emerged from the flooding incident that are subject to a separate report – Urupa flooding report.

Tamaki Drive Filtration Project

7. The Okahu Bay Mussel Shell project is a research project for the purpose of investigating using mussel (kutai / kuku) shell media as a form of storm water treatment for a small road catchment on Tamaki Drive, Okahu Bay, Auckland. This project is considered a short term pilot study, that could potentially (if deemed suitable) up scaled in future as a long term solution to treat the entire Okahu Bay catchment. This work in this project follows on from previous research undertaken by Stormwater360, University of Auckland, NIWA & Auckland Council.

8. The project is currently in Stage 2 – Pre-testing mussel shell investigation/sourcing and site preparation are ongoing prep. This involves identifying a mussel shell media/grade that would be effective to reduce the target pollutant concentrations to levels that would not harm aquatic life, and which could be used in a storm filter treatment device.

9. The intent is to trial at least three sources; preferable a commercial or readily available grade is required. The estimated timeframe for this stage to be completed is six months to one year, provided a reliable source of aged mussel shell can be sourced.

10. Stage 3 is testing. This is estimated to take six months (to analyse and test mussel shell media at stormwater360 lab). This will determine the efficiency and grade of shell to use in field testing.

11. Following this, a temporary storm filter device will be installed and connected to existing outfall on Tamaki Drive. This will be installed alongside automatic samplers and collect influent (untreated) and effluent (treated) samples to then be analysed.

Removal of Angophora Trees

12. Approximately 14 large trees were removed from the reserve beside Kitemoana St. The trees were removed as part of the ecological restoration process and will be replanted with native plants over winter this year.

Atkin Ave

13. The design of the reduced scope for the Atkin stream mouth restoration has started. The new hydraulic model report from Tonkin and Taylor has been reviewed and flow rates updated for the calculations. This recent modeling indicates more flow occurs within the adjacent triple culvert and therefore there is less flow in the stream under flood conditions that previously determined. This means it is feasible to undertake less stream widening than originally proposed, which reduces the earthworks and cost from the previous design.

14. Calculations have been undertaken to define appropriate widths and water levels for the stream with a narrower channel in mind. The next step is for the design drawings to be updated which is programmed for late May. The design report is planned to be delivered by ‪early June 2017 to be reported back in August.

15. Following this, the work can be re-tendered for construction with work potentially programmed for spring, typically October is considered appropriate for the start of dryer weather.

16. A local resident has raised issues with the soil erosion occurring on the Atkin Ave bank that borders his property. The naturalisation of Atkin is designed to address the matters being raised by the resident. In the interim the resident has proposed to independently undertake remedial works. Auckland Council Healthy waters staff are investigating temporary erosion protection (by way of some strategic large rock placement).

Tamaki Drive Cliffside Erosion

17. There was a slip on 5 April 2017 during the recent heavy rain at 22/23 Tamaki Drive. A small tree and some dirt came off the cliff. There was no damage to property or people. It was estimated to be about a trailer load of dirt. A geotechnical engineer visited the site the following morning to ascertain this risk, which he assessed as small. Council staff reported that the car park was closed for less than a day. Kelly Tarlton’s have been kept fully informed.

18. There has been minor land slippage on the Cliff faces at multiple points along Tamaki Drive (see figures). Auckland Transport hired contractors to address and clear out the debris off the road that resulted from the slippage.

Fig. 1

Pourewa Recreation Reserve Management and Concept Plan

19. The opportunity to broaden the scope for the Pourewa Concept Plan to incorporate a revision of the concept for the Whenua Rangatira was discussed at the last meeting. It was resolved that the reserves board support the progression of the Pourewa Recreation Reserve Concept Plan into a wider concept plan that incorporates the Whenua Rangatira. Timeframes and the process for this will be the subject of a workshop at the May meeting.

Kohimarama Pou

20. The artists are completing the finishing touches for the Kohimarama pou piece which is on track to be installed by June (see figure 2). An installation quote has been sourced by Whai Maia staff. The Whai Maia staff have met with Council planners for a pre-application meeting and have commissioned aerial and cross section drawings – these are required to obtain resource consent. All going well the resource consent will be lodged early May. Resource consent takes a maximum of 20 working days for approval unless addition information is sought.

Fig 2

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Lines on Hapimana

21. Auckland Transport have processed the request for the broken yellow lines on Hapimana St and have sent the works order to the contractor end of April and can take up to 3 months to get implemented on the ground.

Wharewaka

22. A concept for a shelter to house Mahuhu-o-te-Rangi is being progressed alongside the development of the master plan. An operational project team has been formed with representatives from Council and Ngāti Whātua Ōrākei to deliver the project going forward. A temporary PVC cover is currently being procured and resourced by the Ngāti Whātua Ōrākei Trust board. It is intended that this will alleviate the time pressure of housing the waka and afford adequate timeframes for the design and build of a permanent whare waka for Māhuhu-o-te-Rangi. This will also mitigate further water damage that would likely occur over the winter period.

Concessionaires

23. A whanau member, trading under the name ‘Nice Cream’, applied for a concession to operate on the Whenua Rangatira and this was successfully approved in 2016. It expires July 2017. The vendor proposed trading and selling ice cream however is noted that the vendor isn’t currently actively trading due to power source issues.

24. We have recently received a kiosk proposal that is a matter of a workshop. This proposal aligns with the boards recommendations to promote economic development that is in keeping with the values of the Whenua Rangatira.

25. As tourist numbers have grown in Auckland, we have seen an increase in visitors to Michael Joseph Savage Memorial. These numbers have not subdued, with 365 days a year tour operators visiting our Whenua Rangatira daily and with the impending road closure of several maunga around Auckland (Maungakiekie etc.) the Tourism and Events team expect that this growth will continue.

26. One of the key missing factors in the growth and development of the Ngāti Whātua Ōrākei existing tourism product, Tamaki Hikoi, has been not having a fixed base as a meeting location for guests, or as a point of contact to further engage with visitors to the Whenua Rangatira to promote the opportunity. It is intended that the kiosk on the whenua Rangatira will facilitate improved engagement with visitors to the Whenua Rangatira and provide for wider outcomes, such as a general info hub for a first point of contact, a place to share local stories and works, as well as providing a potential platform and improving the capacity to collect data on annual visitors, traffic flow etc.

27. Options for the location are shown in figure 3 below. Feedback from the reserves board is sought on this proposal.

Fig.3

Kiosk%20Positioning.png

St Heliers Pony Club

28. The St Heliers Bay Pony Club (pony club) has requested clarification on the terms and dates of their lease of Pourewa Creek Recreation Reserve. The pony club has made contact with Ngāti Whātua Ōrākei and have been in discussion with the reserves board technical officer. Staff are clear on the terms of the lease and the date of the final expiry of the lease but are investigating the implications of ownership of built assets and impending relocation implications.

Health and Safety

29. Last quarter included a report of a new hazard being identified that being power lines within reach of the search light emplacement. These powerlines are currently being moved underground / the hazard is being removed.

30. There have been two incidents where the pipe in the Orakei Domain bush has overflowed sewerage. This is an issue for workers and the public and options are being explored to remove or isolate this.

31. Downers are maintenance contractors for some Council infrastructure and buildings on the reserve. While undertaking works outside the boundary of the urupa but within the bounds of the Whenua Rangatira koiwi (human bones) were discovered on site. Archaeologists were called onsite to investigate the remains and confirmed the koiwi pre-dates the establishment of the road. Ngāti Whātua Ōrākei cultural heritage and management staff and marae staff were activated to ensure that kaumata could conduct the necessary customary practices. The site was sealed off to prevent public access. The future course of action is dependent on establishing whether there is further unmarked koiwi in the surrounding area.

Attachments

There are no attachments for this report.

Signatories

Author

Hana Maihi, Technical Officer of the Ngāti Whātua Ōrākei Reserves Board

Authorisers

Te Aroha Morehu – General Manager Toki Taiao, Ngāti Whātua Ōrākei Whai Maia Limited

Jane Aickin - Paeurungi Te Waka Tai-ranga-whenua

Ngāti Whātua Ōrākei Reserves Board

08 May 2017

Urupā Flooding Report

File No.: CP2017/08211

Purpose

1. The purpose of this report is to give an update on the Urupā flooding that occurred in April 2017.

Executive summary

2. The urupā at Okahu Bay is a wāhi tapu or site of sacred significance to the Ngāti Whātua Ōrākei tribal unit. It is the cemetery located in the middle of the Bay resident on Papakainga land which is situated next to the old Ngāti Whātua Ōrākei Pā site.

3. This report provides detail to the reserves board on the flooding including the action took by various stakeholders and the current state of play.

Recommendation/s

That the Ngāti Whātua Ōrākei Reserves Board:

a) receive the Urupā Flooding update.

b) support and endorse the short, medium and long-term solutions to be implemented and action required to address the flooding and Urupa.

Comments

4. In early April there were heavy rains which resulted in the flooding of parts of Okahu Bay and the urupa next to Tāmaki Drive. The flooding was extensive as highlighted in the photos and the video at this http://www.nzherald.co.nz/national/news/video.cfm?c_id=1503075&gal_cid=1503075&gallery_id=173953

5. Ngāti Whātua Ōrākei Whai Maia Limited took a key role to manage this crisis with the Marae and the Reserves Board.

6. Sharon Hawke lead the communications, was onsite and liaising with the public.

7. Te Aroha Morehu lead the engagement with Council (Healthy Waters) and the Fire Service. Due to the slow progress of alleviate the flooding, external contractors were bought in to assist. We were fortunate to have the TROW group work with us. They brought in 13 pumps to empty the water, working through the night.

8. Okahu Rākau also played a role, and in consultation with the marae, Neil Maihi provided health and safety support.

9. In consultation with the Poutaki (protocol advisor) and kaumatua, a rahui was placed on Okahu Bay because the pumping of the water from the urupa was likely to go into the Waitemata. It took 2 days to remove the water from Okahu Bay.

10. The church was damaged and an insurance claim has been lodged by the Trust with the scale of the damage yet to be determined.

11. Within the week there was the impending Cyclone Cook that hit. Whai Maia Ltd met with Auckland Council (Healthy Waters) to develop a plan to take proactive measures toward flooding.

12. TROW group with the support of Neil Maihi were onsite during the cyclone period in the case of recurring flooding. Fortunately, there was no flooding.

13. As this is a wāhi tapu for Ngāti Whātua Ōrākei it is a significant priority to prevent a reoccurrence due to the stress and anxiety caused by not being able to see the headstones and graves of the hapū ancestors and the health and safety issues of whanau who use the Urupa

Implementation

14. Short term (next month): The pump that is located on the outside of the urupa is damaged and is not the right size for the area. This will be replaced with a newer and better pump by Healthy Waters and added to their maintenance list. It had not been maintained and it was unclear where the accountability sits within Council to maintain the pump.

15. Investigate the condition of the pumps in Okahu Bay and the pipes that lead into Okahu.

16. Ensure there is an asset maintenance system and secure access for staff to the asset system.

17. Medium-Long Term: There is a project team established between Healthy Waters and Ngāti Whātua Ōrākei (WRL/WML) to develop mid-long term catchment solutions. Tom Mansell, from Healthy Waters will work with ourselves to develop a comprehensive project plan as to what can be done in regard the daylighting plans and OCERP. Noting there needs to be a catchment wide assessment undertaken. Presently however, it is unclear as to how this will be resourced and undertaken. The project team plan to meet every 2 months. We have brought in independent advice (storm water engineers, TROW group) to provide guidance. Within this project team we are testing the water levels in the Urupa.

18. Long-term: The influence of sea-level rises, climate change and the impact and implications on the Tamaki Drive and Okahu Bay need to be investigated and considered during the master planning process.

Attachments

There are no attachments for this report.

Signatories

Author

Hana Maihi – Technical Officer of the Ngāti Whātua Ōrākei Reserves Board

Authorisers

Te Aroha Morehu – General Manager Toki Taiao, Ngāti Whātua Ōrākei Whai Maia Limited

Jane Aickin - Paeurungi Te Waka Tai-ranga-whenua

Ngāti Whātua Ōrākei Reserves Board

08 May 2017

Waitangi Day event update

File No.: CP2017/07811

Purpose

1. To provide the Ngāti Whātua Ōrākei Reserves Board (reserves board) with the event report for the Waitangi Day Festival 2017, hosted on the Whenua Rangatira at Ōkahu Bay.

Recommendation

That the Ngāti Whātua Ōrākei Reserves Board:

a) receive the report

Comments

2. The 2017 Waitangi Day Festival was a successful event hosted by Ngāti Whātua Ōrākei to acknowledge the significance of the signing of the Treaty of Waitangi and its place in 2017 New Zealand society. The event enabled the community to come together and celebrate this occasion in a safe, positive and whānau focused environment, where everyone was welcome to join in the festivities at Ōkahu Bay.

3. Ngāti Whātua Ōrākei extended an invitation to Prime Minister English after he had publically declined invitations to Waitangi. Prime Minister English was able to spend time with the public at Ōkahu Bay after his official duties at Ōrākei Marae. A personal letter of thanks was expressed from his office with his only regret being he did not spend enough time at Ōkahu Bay.

4. In line with our aim to share our history and provide an educational aspect for the day for those who celebrated Waitangi Day at Ōkahu Bay in 2017, we once again featured the Mauri Tent, supported by the Ngāti Whātua Ōrākei Reserves Board. The Mauri Tent is a point of contact to exhibit historical images of Bastion Point and of Takaparawhau occupation led by Ngāti Whātua Ōrākei in 1978. Named “507 Days” the collection depicts the conditions those involved faced and provides an insight into 25 May 1978, a defining day in New Zealand history, for Māori and Pākehā alike. Two hundred and twenty-two supporters and Ngāti Whātua Ōrākei whānau were arrested that day, when 700 police, navy and army forces moved onto the whenua. Their actions lead to the 1991 Ōrākei Act, which returned Takaparawhau to Ngāti Whātua Ōrākei.

5. For future events we would look to double the size of the Mauri Tent, to incorporate more room for community, visitors to sit discuss and engage with mana whenua in a safe and friendly environment. This is based on feedback from those attending.

Para Kore, Waste Diversion Update

6. This year the event was a smaller scale than previous years, however the event had a successfully diverted 96.9% of waste from landfill:

Recycling 77kg 22.84%

Compostable food waste 243.5kg 72.25%

Landfill 10.5kg 3.1%

Cardboard 2.5kg 0.74%

Soft plastic 3.5kg 1.0%

7. All compostable, food waste and cardboard composted on the Whenua Rangatira.

8. Ōkahu Rākau staff members ran the zero waste event management with a multitude of volunteers who appeared on the day without dedicated advertising for their services.

9. The food vendors from the Auckland Night Markets were given the contract to sell products at the event. Stall holders were directed to provide only paper based products (to be composted). However they ‘double handled’ their packaging; original packaging was discarded and then ‘BioPak’ biodegradable products were served. Ōkahu Rākau informed vendors that this system was not adequate and that they then had the responsibility of removing their own considerable amount of waste. Vendors will be denied access to events in future years if they do not provide paper based products.

Attachments

There are no attachments for this report.

Signatories

Authors

Jamie Cook – Event Co-ordinator – Ngāti Whātua Ōrākei, Whai Maia

Lisa Davis – GM Tourism and Events

Authorisers

Te Aroha Morehu, Kaiurungi / General Manager, Toki Taiao and Digital Transformation, Ngāti Whātua Ōrākei Whai Maia Limited

Jane Aickin - Paeurungi Te Waka Tai-ranga-whenua

Chairperson	Ms Sharon Hawke
Deputy Chairperson	Cr Desley Simpson, JP
Members	Mr Renata Blair
	Cr Linda Cooper, JP
	Mr Grant Hawke
	Mr Kit Parkinson

No.	Title	Page
a ⇩	Minutes of the Ngāti Whātua Ōrākei Reserves Board meeting - 20 February 2017	9

No.	Title	Page
a ⇩	Events schedule	31

Name of Event	Location	Event date
Ofusina Wedding Photos and Videos	Bastion Point	12-Jan-17
Waitangi Day Festival	Okahu Bay, Michael Joseph Savage Memorial Park, Watene Reserve, Okahu Bay Beach	6-Feb-17
Gemma Gore - Wedding	Michael Joseph Savage Memorial Park	18-Feb-17
Stephen and Michelle's Wedding	Michael Joseph Savage Memorial Park	11-Mar-17
Rebecca Paki-Newport Wedding	Michael Joseph Savage Memorial Park	18-Mar-17
Bailey Wong Wedding	Michael Joseph Savage Memorial Park	18-Mar-17
Mills Wedding	Michael Joseph Savage Memorial Park	25-Mar-17
City Surf Series	Okahu Bay	2-Nov-17
City Surf Series	Okahu Bay	16-Nov-17

No.	Title	Page
a ⇩	Resolution tracker progress	35

Author	Tam White - Senior Governance Advisor
Authoriser	Jane Aickin - Paeurungi Te Waka Tai-ranga-whenua