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Ngāti
Whātua Ōrākei Reserves Board
08 May 2017
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1 Apologies
2 Declaration
of Interest
There were no
declarations of interest.
3 Confirmation
of Minutes
4 Extraordinary Business
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4.1
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St Heliers Bay Pony Club
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This item was
considered at this point with the agreement of the meeting.
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Representatives
from the St Heliers Bay Pony Club updated the Ngati Whatua Orakei Reserves
Board on the following topics and tabled documents in support of their
address:
·
The great progress the club has made with the
commencement of the Te Arohanui Riding program
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An extension of their current lease so they
can attract members and finance the ongoing care and up keep of the land in
the Pourewa Creek area
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The challenges that the club is facing in
regard to attracting and retaining members due to the limited time left on
the current lease. A lease extension would allow them to source new members
giving the club financial stability which in turn allows them to continue to provide the Te
Arohanui Riding program
·
The inability to retain the Riding for the
Disabled who are facing having to leave after 40 years due to the limited
time left on the lease.
Copies of tabled documents have been
placed on the official copy of the minutes are available on the Auckland
Council website as minutes attachments.
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Resolution number NGA/2017/8
MOVED by Deputy Chairperson D Simpson, seconded by Mr K Parkinson:
That the Ngāti
Whātua Ōrākei Reserves Board:
a) thank the
representatives of the St Heliers Bay Pony Club for their presentation and
attendance.
CARRIED
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Attachments
a St Heliers Bay Pony Club presentation
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5
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Minutes of the Ngāti Whātua Ōrākei Reserves
Board meeting, 20 February 2017
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The minutes were confirmed at item 3.
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6
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General Update
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MOVED by Deputy Chairperson D
Simpson, seconded by Mr K Parkinson:
That the Ngāti
Whātua Ōrākei Reserves Board:
a) approve
the extension of the Pourewa Creek Reserve lease to the St Heliers Bay Pony
Club by a further 5 years.
A division
was called for, voting on which was as follows:
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For
Mr K Parkinson
Deputy Chairperson D Simpson
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Against
Mr R Blair
Cr L Cooper
Member G Hawke
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Abstained
Chairperson S Hawke
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The motion was
declared lost by 2 votes
to 3.
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Resolution
number NGA/2017/10
MOVED by Cr L Cooper, seconded by Mr R Blair:
That the Ngāti
Whātua Ōrākei Reserves Board:
a) confirm
the St Heliers Bay Pony Club lease of Pourewa Creek Reserve will expire in
June 2018, as set out in the Pourewa Creek Management Plan.
CARRIED
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Pursuant to Standing Order 1.8.6, Cr Simpson and Mr K
Parkinson requested that their dissenting vote be recorded.
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Resolution number NGA/2017/11
MOVED by Deputy Chairperson D Simpson,
seconded by Member K Parkinson:
That the Ngāti
Whātua Ōrākei Reserves Board:
b) request
Auckland Council staff to work with the St Heliers Bay Pony Club to develop a
relocation plan, noting that the lease expiry has been reconfirmed by the
Ngati Whatua Orakei Reserves Board.
CARRIED
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Resolution number NGA/2017/12
MOVED by Deputy Chairperson D Simpson,
seconded by Chairperson S Hawke:
That the Ngāti
Whātua Ōrākei Reserves Board in relation to Okahu Bay:
c) request
Healthy Waters and Watercare staff to urgently prioritise Orakei Domain
overflow pipe mitigation works.
d) note that
Auckland Council staff notified Ngati Whatua
Reserves Board immediately of the
archaeological discovery of koiwi tangata / human remains close to the
Ōrākei Domain.
CARRIED
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Resolution number NGA/2017/13
MOVED by Deputy Chairperson D Simpson,
seconded by Member G Hawke:
That the Ngāti
Whātua Ōrākei Reserves Board:
e) receive
the General Update report
f) endorse the installation of the “Kohimaramara Pou” on
the Whenua Rangatira and delegate the authority to Member Renata Blair to
determine the exact location of this site
g) grant
approval in principle for a new concession for a tourism kiosk to be located
at the end of Hapimana Street and delegate final decision making to the Chair
in respect to the:
• exact
location, size and design of the facility, and
• duration
and scope of activity.
CARRIED
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The meeting adjourned at 8.19pm and
reconvened at 8.24pm.
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7
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Urupā Flooding Report
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Resolution number NGA/2017/14
MOVED
by Mr R Blair, seconded by Deputy Chairperson D Simpson:
That the Ngāti
Whātua Ōrākei Reserves Board:
a) receive
the Urupā Flooding update.
b) support
and endorse the short, medium and long-term solutions to be implemented and
action required to address the flooding and Urupa as outlined in the Urupā Flooding
report (page 22 of the 8 May 2017 agenda).
c) endorse
exploring a new location for the Urupa
CARRIED
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9
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Maintenance contracts and Project 17
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The report was tabled at the meeting and has
been placed on the official copy of the minutes and is available on the
Auckland Council website as minutes attachment.
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Resolution number NGA/2017/16
MOVED
by Mr K Parkinson, seconded by Deputy Chairperson D Simpson:
That the Ngāti
Whātua Ōrākei Reserves Board:
a) endorse
the appointment of Ventia as maintenance service supplier for, building
maintenance, playground, lock unlock, cleaning and waste management services
and Treescape for arboricultural services provided on the Whenua Rangatira
and Pourewa Creek Recreation Reserve.
CARRIED
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Attachments
a Maintenance
contracts and Project 17
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12 Procedural
motion to exclude the public
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Resolution number NGA/2017/19
MOVED by Cr L Cooper, seconded by Deputy Chairperson D Simpson:
That the
Ngāti Whātua Ōrākei Reserves Board:
a) exclude
the public from the following part of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Pourewa Creek Recreation
Reserve - 105-111 Kepa Road, Orakei - Vodafone New Zealand Limited - Request
for Renewal of Telecommunications Licence
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Reason for
passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h) -
The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In
particular, the report contains commercially sensitive information around a
commercial licence
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s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The text of these resolutions
is made available to the public who are present at the meeting and form part
of the minutes of the meeting.
CARRIED
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8.53pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
8.58pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Pourewa Creek Recreation Reserve - 105-111 Kepa Road, Orakei -
Vodafone New Zealand Limited - Request for Renewal of Telecommunications
Licence
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Resolution number NGA/2017/20
MOVED
by Chairperson S Hawke, seconded by Cr L Cooper:
That the Ngāti Whātua
Ōrākei Reserves Board:
c) Agree
that the report, attachments and decision not be restated in the open section
of the minutes.
CARRIED
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Whakawātea
The meeting closed with a karakia.
8.59 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Ngāti Whātua
Ōrākei Reserves Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
