Agenda of Ōtara-Papatoetoe Local Board

Ōtara-Papatoetoe Local Board

16 May 2017

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Presentation from Auckland University of Technology South Campus Executive Director 5

8.2 Deputation - Hunters Corner BID 6

9 Public Forum 6

9.1 South Auckland Rangers 6

9.2 Mangere/Papatoetoe Pasific Community Safety Patrol Trust 6

10 Extraordinary Business 6

11 Notices of Motion 7

12 Manukau Ward Councillors Update 9

13 Board Members' Report 11

14 Chairperson's Announcements 13

15 Auckland Transport Update - May 2017 15

16 Proposed Wiri Business Improvement Associaiton Inc. Approval of the Wiri Business Improvment District (BID) Programme and Target rate. 39

17 Proposed Manukau Business Association Inc Approval of the Business Improvment District (BID) Programme and Target Rate. 89

18 Local Board recommendations on Easter Sunday trading 123

19 Auckland Council's Quarterly Performance Report: Ōtara-Papatoetoe Local Board for Quarter Three, 1 January - 31 March 2017 141

20 Hampton Park, 334R East Tamaki Road, East Tamaki 187

21 Māori input into local board decision making project – report to March 2017 193

22 The Southern Initiative's crowd empowerment platform UPsouth 213

23 Confirmation and delegation of local board Chair and alternate to The Southern Initiative Joint Steering Group 215

24 Governance Forward Work Calendar 221

25 Ōtara-Papatoetoe Local Board Workshop Notes 225

26 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Ōtara-Papatoetoe Local Board:

a) confirm the ordinary minutes of its meetings, held on Tuesday, 18 April 2017 and Tuesday 2 May 2017, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōtara-Papatoetoe Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Presentation from Auckland University of Technology South Campus Executive Director

Purpose

1. Mr Richard Hall, Executive Director, Auckland University of Technology (AUT) South Campus, would like to make a presentation to the local board on the south campus.

2. A copy of the presentation is attached as Attachment A.

Recommendation/s

That the Ōtara-Papatoetoe Local Board thank Mr Richard Hall, Executive Director, Auckland University of Technology South Campus, for his presentation.

Attachments

a Auckland University of Technology presentation................................ 241

8.2 Deputation - Hunters Corner BID

Purpose

1. Raj Chand, Chair of Hunters Corner Business Association (a Business Improvement District – BID) would like to present an update to the local board on the work of the BID.

Recommendation/s

That the Ōtara-Papatoetoe Local Board thank Raj Chand the Chair of Hunters Corner BID for his presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 South Auckland Rangers

Purpose

1. To speak to the local board regarding the fields at Rongomai Park and how an all-weather surface would enable more use of the facilities.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) thank Shiu Singh of South Auckland Rangers for his presentation.

9.2 Mangere/Papatoetoe Pasific Community Safety Patrol Trust

Purpose

1. Mou Fameitau, Warden of the Mangere/Papatoetoe Pacific Community Safety Patrol Trust, would like to update the local board on the work the Trust does in the area of community safety.

Recommendation/s

That the Ōtara-Papatoetoe Local Board thank Mou Fameitau, Warden, Mangere/Papatoetoe Pacific Community Safety Patrol Trust for his presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Ōtara-Papatoetoe Local Board

16 May 2017

Auckland Transport Update - May 2017

File No.: CP2017/08728

Purpose

1. The purpose of this report is to; provide an update on the current status of Local Board Transport Capital Fund (LBTCF), provide a summary of consultation material sent to the local board and, provide transport related information on matters of specific application and interest to the Otara-Papatoetoe Local Board and its community.

Executive summary

2. In particular, this report covers:

· Auckland Transport’s quarterly report

· request to approve funding for the Auckland Transport South Auckland HOP card trial

· a Local Board Transport Capital Fund update

· Auckland Transport projects that are being delivered in Otara-Papatoetoe

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) grant $10,000 from its FY17 Community Response fund to Auckland Transport for the Auckland Transport South Auckland HOP card trial, in partnership with Mangere-Otahuhu Local Board and Auckland Transport.

b) note the Auckland Transport update report for May 2017.

Comments

Auckland Transport Quarterly Reporting

3. Auckland Transport provides quarterly reports about the organisation’s activities. Attachment A provides information about Auckland Transport’s regional and local activities. Attachment B provides information about Auckland Transport’s work with local schools.

Auckland Transport South Auckland HOP Card trial

4. Since the rollout of HOP cards in 2012, HOP cards have become a critical component of the improvements to the public transport system. Uptake by patrons is close to 90 percent across the Auckland region. Major benefits of the HOP card over cash are discounted fares and the ability to make a journey of up to five vehicle trips on a single fare.

5. A review of the data concluded that uptake of HOP cards in South Auckland was lower than the regional average. Research shows that barriers to HOP card use included the initial outlay for a HOP card, a lack of understanding of the savings as well as the process of topping-up a HOP card.

6. In response to this situation, Auckland Transport are seeking to partner with the Otara-Papatoetoe and Mangere-Otahuhu local boards to deliver a trial project targeted at educating and providing HOP cards, at no cost, to cash paying customers at key stations within the local board areas.

7. The trial will use social media, leading popular radio networks, local board members and Auckland Transport volunteer ambassadors to provide cash customers with an opportunity to receive a HOP card, at no cost, as long as they top-up the card with their cash fare, at the time. This helps to educate them on-site on the process of topping-up, and on-going savings.

8. The funding for this trial is to be shared between Otara-Papatoetoe Local Board ($10,000), Mangere-Otahuhu Local Board ($10,000) and Auckland Transport ($20,000) and will be initiated between June-August 2017.

9. As a trial, success is dependent upon on-going use of the HOP cards at the conclusion of the project. Therefore, a target of 70 percent customer usage after one month has been set as the key measure. The results and learning of the project will be reported back to the southern local boards with the potential for further targeted promotions and roll-out to other southern local boards if appropriate.

10. This report seeks the support of the Otara-Papatoetoe Local Board for the trial project and requests that the local board allocates $10,000 from its FY17 Community Response Fund.

Auckland Transport’s actions against advocacy plans

11. This section provides a report about how Auckland Transport is supporting the Otara-Papatoetoe Local Board’s advocacy initiatives from the 2014-17 Local Board Plan. The table below notes the local board’s key transport related advocacy initiatives.

12. Table 1: Advocacy Initiative Status

Advocacy Initiative	Key Initiative	Status
Manukau centre is a visitor destination of choice	Develop Manukau as a tourist destination	In-progress - Manukau Bus station is currently under construction. The station is due for completion in May 2018.
Town centre vitality	Improve signage	Completed - Illuminated signage was completed first quarter of 2017 in Papatoetoe along East Tamaki Road.
Parks & facilities	Streetscape programmes	Completed – footpath upgrades in Otara Town Centre & Old Papatoetoe.
Congestion is reduced on local roads	Realign Preston Road/ Ormiston Road and East Tamaki Road	Unfunded – Concept & initial design work has been completed. At this stage, this project was not progressed through the Regional Land Transport Plan 2015 for delivery at this time.
Better neighbourhood amenity	Streetscape programmes	Auckland Transport is continually improving its streetscapes through its road corridor rehabilitation programme. Details are noted on page 4 & 5 of Attachment A.

Transport capital fund update

13. The Local Board Transport Capital Fund is a capital budget provided to all local boards and delivered by Auckland Transport. Local Boards can use this fund to deliver projects that they deem important but are not part of Auckland Transport’s work programme. The limitations being that the project must:

· be safe

· not impede network efficiency

· be in the road corridor. Although projects running through parks can be considered if there is a transport outcome.

14. Otara-Papatoetoe local board annual funding is approx.

· $44,045 carried over from 2016/17 financial year

· $594, 996 for the 17/18 financial year

· $612,251 for the 18/19 financial year

· $630,619 for the 19/20 financial year (although the election is in 2019 the 19/20 Financial Year starts before the election so this money can be spent by this term’s local board)

· The annual increase is because the fund will now be adjusted for inflation each year.

15. Local Boards can consolidate up to three years of the funding available to them in an electoral term to allocate to projects. For the Otara-Papatoetoe local board this means a total of approximately $1.8 million could be spent on transport projects in this electoral term.

16. Auckland Transport encourages all local boards to identify potential projects early in their electoral term to ensure that project planning, procurement and delivery can be undertaken within the current electoral term.

17. The Otara-Papatoetoe Local Board are undertaking work to identify possible projects through workshops. The workshop booked for the 2 May 2017 was required to be rescheduled.

18. Potential projects will be formally reported to the local board to resolve projects to be progressed.

19. Table 2: LBTCF – Current projects

Projects

Current Status

Problem or Opportunity Being Addressed

Current Status

Hunters Corner Street lighting

Improving lighting

‘Detailed design’ authorised $280k by OPLB in Oct. 2014. Revised costings approved by OPLB in June 2015 for $292k. Further revised costings of $320k approved in Sept. 2015 to extend project area.

Currently, a major portion of the new lights are installed and working. Construction issues were identified and redesigned pole structures required.

At this time, four traffic signal poles are to be replaced/upgraded at 3 intersections (Kolmar, Sutton and Tui streets).

The works were completed in late April 2017.

Notes:

A ‘traffic light’ code is used to summarise the status of projects. The colours are used as follows:

Green – Project progressing ‘on time’ and on budget.

Orange – An issue has been identified that may need to be resolved.

Red - A major issue has been identified that needs to be resolved

Black – The project has been investigated and the OPLB has decided not to pursue it at this time.

Upcoming projects and activities

Manukau Bus Station

20. A briefing workshop by Auckland Transport staff was held with the local board on the 18 April 2017.

21. The meeting briefed the local board on the current progress of the bus station construction, the concept plans for Putney Way and the upcoming road closure.

22. Specific detail regarding the current work on the Manukau Bus Station is available in Attachment A.

Consultations

23. Auckland Transport provides the Otara-Papatoetoe Local Board with the opportunity to comment on transport projects being delivered in this local board area.

24. In this reporting period, no projects were put forward for comment by the local board.

25. Traffic Control Committee (TCC) decisions are reported on a monthly basis. In April the TCC resolved on two sites in the local board area. These are noted below:

26. Table 3: Traffic Control Committee resolutions for Otara-Papatoetoe

Otara-Papatoetoe	Porte Cochere (Front of Civic Building, Manukau)	Permanent Traffic and Parking changes combined	No Stopping At All Times, Loading Zone, Mobility Parking, Parking Direction, Paid Parking, Reserved Parking, Contractor Parking, LB Member Parking, Parking Place, Prohibited Turn, Pedestrian Crossing, Give-Way Control, Stop Control, Keep Clear Zone	Carried
Otara-Papatoetoe	Portage Road / Buckland Road / Park Avenue / Franklin Avenue	Permanent Traffic and Parking changes Combined	Lane Restrictions, SVL-Cycle Lane, No Stopping At All Times, Traffic Islands, Road Hump, Pedestrian Crossing, Give-Way Control, Stop Control, Flush Median	Carried

Regional and sub-regional projects

Public transport service

27. The number of people using public transport in Auckland is reaching record numbers. In the last year 19 million trips were taken on Auckland’s trains.

28. Auckland Transport is improving customer service on public transport. The first project will bring together ticket offices and customer service centres at five train stations. Currently customers need to queue at one point to buy a cash ticket and queue at another to get journey planning advice and other information on AT Metro services. Bringing the ticket offices and customer service centres together will provide a faster ticketing service and give our customers better service overall.

29. The five stations that have two offices that will be combined are Britomart, Newmarket, New Lynn, Papakura and Manukau. There is also a customer service centre at Panmure which will be changed to offer tickets as well. The change will be in place by the end of July 2017.

Public transport safety

30. Safety from crime on public transport (particularly trains) has been raised by both local boards and the public over the past few years. Auckland Transport are responding by delivering a number of projects to improve public safety by way of:

· New security gates at key stations. Auckland Transport HOP electronic gates will be installed at eight stations over the next 18 months: Ōtāhuhu, Manurewa, Papatoetoe, Henderson, Parnell, Middlemore, Glen Innes and Papakura

· Law changes so that people that do not pay fares can be removed from trains and fined

· Changing national legislation to allow for staff on trains to be warranted, which means they will be empowered under legislation to remove people and demand identification.

31. Legislative changes are required to enable warranted officers on trains and this is currently progressing through Parliament. Auckland Transport is planning a pilot scheme with 18 warranted officers working on the AT Metro public transport network. The presence of legally empowered staff will provide visible security on rail network.

City rail link

32. Three companies have been shortlisted to progress to the tender stage from a group of eight international companies for the delivery of the entire integrated system, testing and commissioning for the City Rail Link. They are:

· John Holland NZ Ltd

· Laing O’Rourke Australia Construction Pty Ltd

· RCR Infrastructure (New Zealand) Ltd.

33. The chosen companies will have three months to tender and following evaluation the successful company is likely to be appointed in the last quarter of this year.

34. The contract will include tracks, power systems, communications, controls, ventilation and signaling from Britomart, through the CRL and connecting to the western line at Mt Eden Station.

Consideration

Local board views and implications

35. The local board’s views will be incorporated during consultation on any proposed schemes.

Māori impact statement

36. No specific issues with regard to impacts on Maori are triggered by this report and any engagement with Maori will be carried out on an individual project basis.

Implementation

37. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

No.	Title	Page
a ⇩	Auckland Transport regional and local activities.	23
b ⇩	Auckland Transport work with local schools	37

Signatories

Authors

KennethTuai – Elected Member Relationship Manager

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

16 May 2017

Proposed Wiri Business Improvement Associaiton Inc. Approval of the Wiri Business Improvment District (BID) Programme and Target rate.

File No.: CP2017/06571

Purpose

1. To approve the Wiri Business Improvement Association Inc Business Improvement District (BID) expansion.

2. To recommend to the Governing Body the striking of the Wiri BID target rate as shown in the Draft Annual Plan 2017-2018.

Executive summary

3. The Wiri Business Association Inc (WBIA) is undertaking a process to expand the geographic area covered by its BID programme.

4. The Auckland Council Business Improvement District Policy 2016 (BID Policy 2016) requires that Local Boards approve any BID programme boundary changes, and recommend to the Governing Body the striking of the targeted rates.

5. The WBIA BID programme expansion includes business properties located in both the Manurewa Local Board and Otara Papatoetoe Local Board areas.

6. The Manurewa Local Board approved the proposed Wiri BID boundary map at a business meeting on 19 November 2015 (Resolution MR/2015/204).

7. The Otara Papatoetoe Local Board approved the Wiri BID boundary map at a business meeting on 22 February 2016 (Resolution OP/2016/10).

8. The WBIA has completed all requirements outlined in the BID Policy (2016) relating to BID programme expansions. Council officers are satisfied that the process has been followed to its fullest extent. An important part of the process is the undertaking of a democratic ballot; completed by WBA in March 2017, which resulted in a vote supporting the expanded BID programme boundary.

9. The proposed expansion will increase the Wiri BID targeted rate amount from $219,616 to $670,000 per annum; an increase of $450,384, to take effect 1 July 2017.

10. This report informs the Otara Papatoetoe Local Board that the WBIA BID expansion project has met the requirements of the BID Policy (2016) and requests their approval. It also seeks a recommendation to the Governing Body regarding the striking of the BID targeted rate for 2017/2018. A map of the proposed BID boundary expansion is attached as Appendix A.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) approve the Wiri Business Improvement Association Inc. proposed Business Improvement District boundary expansion to include properties identified in a map of the proposed BID boundary attached as Appendix A.

b) recommend to the Governing Body the striking of the Wiri Business Improvement District targeted rate amount of $670,000, as shown in the Draft Annual Plan 2017/2018.

Comments

11. The WBIA has been a BID since 2005 and is one of 48 BIDs operating across the Auckland Region.

12. The WBIA is a significant player in facilitating and creating local economic development in Otara Papatoetoe Local Board area, and has currently over 864 businesses and property owners involved in the existing BID programme.

13. The WBIA currently receives $219,616 (excluding GST) per annum via the BID targeted rate.

14. The WBIA confirmed their intention to expand their BID boundary at the 2016 WBIA Annual General Meeting held on 26 October 2016.

15. The BID Policy (2016) states there are two areas of a BID expansion project that require approval by the appropriate local board as follows:

· BID Policy Table 1, page 9, Partner roles: Local boards (as a whole) have allocated governance and decision-making:

o Approval of BID programme boundary maps

o Approval of BID programme boundary expansions

· BID Policy Appendix 2 page 51, criteria 9: The local board pass a resolution (noted in the local board meeting minutes) approving the proposed BID programme map and support for the project.

· BID Policy Appendix 2 page 63, criteria 22: A resolution noted in the local board meeting minutes approving the BID programme and boundary and recommending to the governing body to strike the BID programme targeted rate grant on 1 July.

16. The proposed 2017 BID programme expansion includes businesses located in the area defined by Puhinui Rd, Cavendish Drive, Mclaughlins Rd, Rosecommon Rd, Browns Rd, Kerrs Rd, Ash Rd and property surrounding Plunket Ave. This expansion includes businesses and business zoned properties located within the Manurewa Local Board and Otara Papatoetoe Local Board area. A map of the proposed BID boundary expansion is attached as Appendix A.

17. The Wiri BID programme and boundary will increase from 864 members to approximately 1500 members. The BID target rate will increase from $219,616 to $670,000 as of 1 July 2017.

18. The WBIA requires the approval from both Manurewa Local Board and the Otara Papatoetoe Local Board on the proposed Wiri BID expansion boundary map and target rate.

19. The Manurewa Local Board approved the Wiri BID boundary map at a business meeting on 19 November 2015 (Resolution MR/2015/204).

20. The Otara Papatoetoe Local Board approved the Wiri BID boundary map at a business meeting on 22 February 2016 (Resolution OP/2016/10).

21. All BID expansion projects require Local Board approval after the completion of the BID expansion project, voter engagement and ballot. This is to ensure the Local Board has the opportunity to view the final outcome of the completed BID expansion project, review the ballot results, and are satisfied the criteria for a BID expansion has been completed against the BID Policy (2016).

22. As part of the requirements of section 6 and Appendix B of the BID Policy (2016), WBIA completed the following requirements:

· Developed and implemented a communication plan to highlight the opportunities, the project and benefits of being a part of the Wiri BID programme;

· Development of a detailed database of eligible voters (business owners and property ratepayers) located in the expansion area, and to be used to send out the BID expansion postal ballot voting documents;

· Consulted with council officers regarding the approach to their expansion project and ballot;

· Held a minimum of three public meetings encouraging eligible voters to attend and take part in an information briefing and a question and answer session.

Full details of this process are outlined in the report attached as Appendix B completed by WBIA Inc.

23. An important stage of the process is the ballot which seeks a mandate from the eligible voters located within the expansion area. This ballot was undertaken between 13 February and 13 March 2017. Election Services Ltd, an independent polling service provider, was commissioned by WBIA to undertake this work.

24. The BID Policy (2016) requires a successful ballot to achieve a threshold of at least 25% of the total voting forms returned. Of the returned votes, a minimum of 51% of the votes must be in favour of the proposition raised on the ballot form to achieve a mandate.

25. For the ballot 591 envelopes containing information where lodged with NZ Post on 10 February 2017.

26. Each envelope contained the following:

· An WBIA Inc BID programme information booklet (see Appendix 2) including:

o A summary of achievements;

o The purpose of the ballot including the benefits of being part of the Wiri BID programme;

o Wiri BID target rate information;

o Map of the Wiri BID expansion area and current BID area.

· Ballot form;

· Prepaid envelope for returning the ballot form;

· Contact details for eligible voters to make enquiries.

27. The question on the ballot form asked: Do you support the expansion of the Wiri Business Improvement District (BID) programme delivered by Wiri Business Improvement Association Inc and accordingly support a targeted rate?

28. The result of the expansion ballot when voting closed at 12 noon on 13 March 2017 was that 29.4% (174) of eligible voters had returned their vote. Of those who voted, 75.29% (131) voted yes to the question. 24.71% (43) voted no.

29. Election Services Ltd has provided a report outlining the ballot process, results and voting documents. See Appendix C.

30. WBIA held a Special General Meeting (SGM) on 15 March 2017 passing a special resolution approving the Wiri BID new enlarged programme, boundary, 2017/2018 budget and other related support documents. The SGM information is contained in Appendix B.

31. Council officers are satisfied that WBIA has met all the requirements for a successful expansion as per the BID Policy (2016), including a robust consultation process, development of an effective database, quality ballot process, and development of clear planning documents regarding how funds will be used if the expansion is successful.

32. Council officers are supportive of the proposed new enlarged Wiri BID programme and boundary. There are no reasons under the BID Policy (2016) not to support the proposed new enlarged Wiri BID programme and boundary.

33. This report request the Otara Papatoetoe Local Board recommends to the Governing Body the striking of the target rate amount of $670,616 for 2017/2018.

Consideration

Local board views and implications

34. The outcome from the WBIA BID expansion project will result in the newly enlarged Wiri BID programme and boundary to be part of both the Manurewa Local Board and Otara Papatoetoe Local Board areas.

35. The Manurewa Local Board approved the Wiri BID boundary map at a business meeting on 19 November 2015 (Resolution MR/2015/204).

36. The Otara Papatoetoe Local Board approved the Wiri BID boundary map at a business meeting on 22 February 2016 (Resolution OP/2016/10).

37. The Manurewa Local Board will consider the approval of the proposed WBIA Inc BID expansion project at their business meeting on 18 May 2017.

Māori impact statement

38. Maori Businesses located within the WBIA BID expansion boundary area have been included in the ballot process under the same policy regulations as non-Maori businesses. A BID programme may identify opportunities for niche support or development of any Maori business sector in the area.

Implementation

39. The funding of the enlarged Wiri BID programme and BID target rate amount of $670,000 is gained through a BID targeted rate levied on commercial property owners. This will be cost neutral to Auckland Council, but will lead to increased rates for the commercial property owners in the BID expansion area.

40. The funding of the $670,000 Wiri BID target rate is identified in both the Manurewa Local Board and Otara Papatoetoe Local Board 2017/2018 budgets.

41. Following consideration by the Governing Body, council officers will inform WBIA of the amount of BID target rate to be struck for 2017/2018.

Attachments

No.	Title	Page
a ⇩	Proposed Wiri BID Expansion Map	43
b ⇩	Wiri BID Expansion Report 2017	45
c ⇩	Election Services Ltd Wiri BID Ballot report 2017	79

Signatories

Authors

Claire Siddens - BID Partnership Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

16 May 2017

Proposed Manukau Business Association Inc Approval of the Business Improvment District (BID) Programme and Target Rate.

File No.: CP2017/06606

Purpose

1. To approve the Manukau Business Association Inc Business Improvement District (BID) expansion.

2. To recommend to the Governing Body the striking of the Manukau BID target rate as shown in the Draft Annual Plan 2017-2018.

Executive summary

3. The Manukau Business Association Inc is undertaking a process to expand the geographic area covered by its BID programme.

5. BID programme expansion includes business properties located in Otara Papatoetoe Local Board area.

6. The Otara Papatoetoe Local Board approved the proposed Manukau BID boundary map at a business meeting on 17 August 2015 (Resolution OP/2015/139).

7. Manukau Business Association Inc. has completed all requirements outlined in the BID Policy (2016) section 4, principles 22, 26 and Operating Standards, section 6 and Appendix 2. Council officers are satisfied that the process has been followed to its fullest extent. An important part of the process is the undertaking of a democratic ballot; completed by Manukau Business Association Inc in October 2016 and resulting in a favourable result.

8. The proposed expansion will increase the Manukau BID target rate amount from $217,957 to $490,000 per annum; an increase of $272,043, to take effect 1 July 2017.

9. This report informs the Otara Papatoetoe Local Board that the Manukau Business Association Inc BID expansion project has met the requirements of the BID Policy (2016) and requests their approval. It also seeks a recommendation to the Governing Body regarding the striking of the BID target rate on July 1, 2017. A map of the proposed BID boundary expansion is attached as Appendix A.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) approve the Manukau Business Association Inc. proposed Business Improvement District boundary expansion to include properties identified in a map of the proposed BID boundary attached as Appendix A.

b) recommend to the Governing Body the striking of the Manukau Business Improvement District target rate amount of $490,000, as shown in the Draft Annual Plan 2017-2018.

Comments

10. The Manukau Business Association Inc (MBA) has been a BID since 2007 and is one of 48 BIDs operating across the Auckland Region.

11. MBA is a significant player in facilitating and creating local economic development in Otara Papatoetoe Local Board area, and has currently over 715 businesses and property owners involved in the existing BID programme.

12. MBA currently collects $217,957 (excluding GST) per annum from the BID targeted rate approach. This funding is currently collected through a targeted rate that is applied to all of the commercial properties within the current BID boundary.

13. MBA confirmed their intention to expand their BID boundary at their 2015 MBA Annual General Meeting held on 15 October 2015.

14. The BID Policy (2016) states there are two areas of a BID expansion project that require approval by the appropriate local board as follows:

· BID Policy Table 1, page 9, Partner roles: Local boards (as a whole) have allocated governance and decision-making:

o Approval of BID programme boundary maps

o Approval of BID programme boundary expansions

· BID Policy Appendix B page 51, criteria 9: The local board pass a resolution (noted in the local board meeting minutes) approving the proposed BID programme map and support for the project.

· BID Policy Appendix B page 63, criteria 22: A resolution noted in the local board meeting minutes approving the BID programme and boundary and recommending to the governing body to strike the BID programme targeted rate grant on 1 July.

15. The proposed 2017 BID programme expansion includes businesses located in the area defined by the Southern Motorway, The Southwestern Motorway, Wiri Stream and Phuinui Road. This expansion includes businesses and business zoned properties located within the Otara Papatoetoe Local Board area excluding the Manukau Westfield Shopping Centre as previously agreed. A map of the proposed BID boundary expansion is attached as Appendix A.

16. The Manukau BID programme and boundary will increase from 715 members to approximately 1390 members. The BID targeted rate will increase from $217.957 to $490,000 as of 1 July 2017.

17. The Otara Papatoetoe Local Board approved the proposed Manukau BID boundary map at a business meeting on 17 August 2015 (Resolution OP/2015/139).

18. All BID expansion projects require Local Board approval following completion of the BID expansion project, voter engagement and ballot result. This is to ensure the Local Board has the opportunity to view the final outcome of the completed BID expansion project, review the ballot results and are satisfied the criteria for a BID expansion has been completed against the BID Policy (2016).

19. As part of the requirements of section 6 and Appendix B of the BID Policy (2016), MBA completed the following requirements:

· Developed and implemented a communication plan to highlight the opportunities, the project and benefits of being a part of the Manukau BID programme;

· Development of a detailed database of eligible voters (business owners and property ratepayers) located in the expansion area, to be used to send out the BID expansion postal ballot voting documents;

· Consulted with council officers regarding the approach to their expansion project and ballot;

· Held a minimum of three public meetings encouraging eligible voters to attend and take part in an information briefing and a question and answer session.

Full details of this process are outlined in the report attached as Appendix B completed by MBA.

20. An important stage of the process is the ballot which seeks a mandate from the eligible voters located within the expansion area. This ballot was undertaken between 10 October and 31 October 2016. Election Services Ltd, an independent polling service provider, was commissioned by MBA to undertake this work.

21. The BID Policy (2016) requires a successful ballot to achieve a threshold of at least 25% of the total voting forms returned. Of the returned votes, a minimum of 51% of the votes must be in favour of the proposition raised on the ballot form to achieve a mandate.

22. For the ballot, 559 envelopes containing information where lodged with NZ Post on 7 October 2016.

23. Each envelope contained the following:

· An MBA BID programme information booklet (see Appendix B) including:

o A summary of achievements;

o The purpose of the ballot including the benefits of being part of the Manukau BID programme;

o Manukau BID targeted rate information;

o Map of the Manukau BID expansion area and current BID area.

· Ballot form;

· Prepaid envelope for returning the ballot form;

· Contact details for eligible voters to make enquiries.

24. The question on the ballot form asked: Do you support the expansion of the Manukau Central Business Improvement District (BID) programme delivered by Business Manukau (Manukau Central Business Association Inc) and accordingly support the paying of a targeted rate?

25. The result of the expansion ballot when voting closed on 31 October 2016 was that 30.9% (174) of eligible voters had returned their vote. Of those who voted, 83.82% (145) voted yes to the question. 16.18% (28) voted no.

26. Election Services Ltd has provided a report outlining the ballot process, results and voting documents. See Appendix C.

27. MBA held an Annual General Meeting (AGM) on 4 November 2016 passing a special resolution approving the new Manukau BID enlarged programme boundary, 2017/2018 budget, the ballot result and other related support documents. The AGM information is contained in Appendix B.

28. Council officers are satisfied that MBA has met all the requirements for a successful expansion as per the BID Policy (2016), including a robust consultation process, development of an effective database, quality ballot process, and clear planning documents regarding how funds will be used if successful.

29. Council officers are supportive of the proposed new enlarged MBA BID programme and boundary. There are no reasons under the BID Policy (2016) not to support the proposed new enlarged MBA BID programme and boundary.

30. This report requests the Otara Papatoetoe Local Board approves the expanded BID boundary, and recommend to the Governing Body the striking of the targeted rate amount of $490,000 to commence 1 July 2017.

Consideration

Local board views and implications

31. The outcome from the MBA BID expansion project will result in the newly enlarged Manukau BID programme and boundary to be part of the Otara Papatoetoe Local Board area.

32. The Otara Papatoetoe Local Board approved the Manukau BID boundary map at a business meeting on 17 August 2015 (Resolution OP/2015/139).

Māori impact statement

33. Maori Businesses located within the MBA BID expansion boundary map have been included in the ballot process under the same policy regulations as non-Maori businesses. A BID programme may identify opportunities for niche support or development of any Maori business sector in the area.

Implementation

34. The funding of the enlarged Manukau BID programme and BID targeted rate amount of $490,000 is gained through a BID targeted rate levied on commercial property owners. This will be cost neutral to Auckland Council, but will lead to increased rates for the commercial property owners in the BID expansion area.

35. The funding of the $490,000 Manukau BID target rate is identified in the Otara Papatoetoe Local Board 2017/2018 budget.

36. Following approval by the Governing Body council officers will inform MBA confirming the amount of BID target rate to be struck on 1 July 2017.

Attachments

No.	Title	Page
a ⇩	Proposed Manukau BID Expansion Map	93
b ⇩	Manukau BID Expansion Report 2017	95
c ⇩	Election Services Ltd Manukau BID Ballot Report 2017	113

Signatories

Authors

Claire Siddens - BID Partnership Advisor

Authorisers

Alastair Cameron - Manager - CCO Governance & External Partnerships

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

16 May 2017

Local Board recommendations on Easter Sunday trading

File No.: CP2017/07875

Purpose

1. To seek a local board recommendation to the Governing Body on whether or not to expand Easter Sunday trading in Auckland.

Executive summary

2. Councils were given the power to adopt a policy to expand Easter Sunday trading through a law change in August 2016.

3. In August 2017, the Governing Body will decide whether or not to propose a policy to expand Easter Sunday trading in all or parts of Auckland for public consultation.

4. Any decision on Easter Sunday trading will impact on Auckland Council’s economic, social, recreational and cultural objectives, for example through increased wages and revenue, or the ability to retain an additional day’s holiday for family, leisure time or religious observance.

5. This report enables the local board to advocate a position to the governing body on whether or not to expand Easter Sunday trading in Auckland. This is consistent with the local board’s community advocacy role under the Local Government (Auckland Council) Act 2009.

6. In February 2017, the Governing Body approved community engagement to inform its August 2017 decision on whether to retain the status quo or to expand Easter Sunday trading (Resolution GB/2017/22). A copy of the Governing Body report is contained in Attachment A.

7. The Governing Body report (Attachment A) provides information to assist to make a recommendation on Easter Sunday trading, including:

· background on the Easter Sunday trading legislative change, rationale, current regulations

· options for responding to the legislative change, including:

o issues and options analysis

o pros and cons.

8. Planned engagement initiatives in May and June 2017, include:

· a survey of a representative group of 1600 Aucklanders

· an online feedback form promoted through online, media and external networks

· engagement with key stakeholders.

9. Staff will circulate preliminary findings of overall engagement to local board members in an information memo in mid-June 2017.These preliminary findings will show regional views as well key views of Māori, Pacific, diverse and hard to reach Aucklanders with whom engagement will be prioritised.

10. The local board can either:

· make its recommendation at a business meeting before 30 June 2017 with or without the preliminary findings of engagement

· delegate this responsibility to the Chair, or appropriate board member, if it wishes to delay its recommendation until after members have received the preliminary findings of engagement in mid-June, and the local board is unable to meet before 30 June 2017.

11. Local boards’ recommendations are required by 30 June 2017 in order for them to be included in the report to the Governing Body in August.

12. Local boards’ views will be summarised within the report to the Governing Body and the resolutions attached verbatim.

13. In making its August 2017 decision, the Governing Body will consider the findings of engagement as well as local boards’ recommendations.

If the Governing Body decides to adopt a policy to expand Easter Sunday trading, it must use the special consultative procedure. This allows for public consultation prior to a final decision being made by Easter 2018.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) note the attached Governing Body report (Attachment A) provides information to assist to make a recommendation on Easter Sunday trading, including:

i. background on the Easter Sunday trading legislative change, rationale, current regulations

ii. options for responding to the legislative change, including:

iii. issues and options analysis

iv. pros and cons.

AND EITHER

b) recommend that the Governing Body retain the status quo, so that only shops that can currently open for trade on Easter Sunday can continue to do so.

c) recommend that the Governing Body adopt a policy to allow shops in all of Auckland to trade on Easter Sunday.

d) recommend the Governing Body adopt a policy to allow shops in the following parts of Auckland to trade on Easter Sunday: [local board to insert parts in list format]

e) delegates the Local Board Chair to recommend to the Governing Body by email via the Manager Social Policy and Bylaws by 30 June on whether to retain the status quo, or to allow shops in all or parts of Auckland to trade on Easter Sunday.

Attachments

No.	Title	Page
a ⇩	Attachment A: Governing Body Report_Response to Easter Sunday trading legislation	125

Signatories

Authors

Pania Elliot - Principal Policy Analyst

Authorisers

Michael Sinclair - Manager Social Policy and Bylaws

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

16 May 2017

Auckland Council's Quarterly Performance Report: Ōtara-Papatoetoe Local Board for Quarter Three, 1 January - 31 March 2017

File No.: CP2017/08341

Purpose

1. To provide the Ōtara-Papatoetoe Local Board with an integrated quarterly performance report for quarter three 2016/17, against the local board agreement work programme.

Executive summary

2. This report provides an integrated view of performance for the Ōtara-Papatoetoe Local Board including financial performance, progress against local board key performance indicators, progress against each operating department work programme, key challenges the board should be aware of and any risks associated with delayed delivery against the Ōtara-Papatoetoe 2016/17 Work Programme.

3. The Ōtara-Papatoetoe Local Board has an approved 2016/17 work programme for the following operating departments:

· Arts, Community and Events, approved on 18 July 2016

· Libraries and Information, approved on 13 June 2016

· Parks, Sport and Recreation, Leisure, approved on 13 June 2016

· Community Facility Renewals, approved on 13 June and 18 July 2016

· Community Leases approved on 13 June 2016

· Business Improvement District, approved on 18 July 2016

· Local Economic Development approved on 18 July 2016

· Local Environment and Development (Infrastructure and Environmental Services) approved on 18 July 2016.

4. The overall snapshot for the Ōtara-Papatoetoe Local Board indicates performance in the local board area is tracking positively (Attachment A).

5. The operating departments have provided quarterly updates against their work programme delivery (Attachment B). Each work programme item is reported as "red" status (behind delivery, significant risk); "amber" status (moderate issues requiring corrective action to achieve benefits), or "green" status (on track).

6. In quarter three, two items are reported as red, 13 items are reported as amber, and all the rest are green.

7. Financial operating performance is over budget year to date. With operating expenditure almost on budget, operating revenue continues its downward trend and is behind budget overall by 15%. Community facilities hire revenue has been exceeding budget following the introduction of on-line booking, however revenues in leisure, fitness, aquatics and arts are below budget. Capital expenditure has achieved 45% delivery to March with some renewals projects being behind schedule.

8. Attachment D provides an overview of the Key Performance Indicators for the local board. The year-end outlook is for 35 per cent of measures to not achieve target. The local environmental management, and local planning and development measures are on track, but there are a few measures across the remaining service delivery areas where performance needs to be lifted into order to achieve target.

Recommendation/s

That the Ōtara-Papatoetoe Local Board receive the performance report for the financial quarter ending 31 March 2017.

Comments

Key highlights for quarter three

9. The Otara-Papatoetoe Local Board has a number of key achievements to report from quarter three:

· The Community Empowerment Unit has been modelling the empowered communities approach, by facilitating community groups to respond to accommodation space in local facilities, and facilitating a group of council staff to agree on a collective and consistent approach to applications to build on parks.

· Renovations have been completed at Friendship House to modernise the interior, resulting in a friendly welcoming environment.

· The Roots Collective is collaborating with libraries to review the service delivery model for the Ōtara Library to better engage with the local community and align with Auckland Libraries.

· The Wiri BID Expansion ballot was completed. An officer report outlining the BID expansion project and ballot result and BID policy requirements is presented separately.

Key Project updates from the 2016/17 Work Programme

10. All operating departments with an approved 2016/17 Work Programme have provided performance report updates for quarter three (Attachment B). The following are progress updates against key projects identified in the Local Board Plan. ID numbers refer to the numbers in the left column of Attachment B.

a) A heart for Manukau – Manukau library is currently displaying storyboards on the Manukau framework plan recently released by Panuku Development Auckland. (ID 832.)

b) Parks and facilities meet needs – Ngati Ōtara Multisport and Marae needs assessment completed, which identifies the spaces and functions required in the new facilities. The outcomes from the needs assessment will inform the design brief which is currently being developed. Local Board presentation completed on 14 February (ID 583.)

c) Healthy harbours and waterways – A Draft Litter Action Plan is in final stages of completion. Neat Streets project is to be undertaken as the primary project for this plan, to be completed by 30 June 2017 (ID 2296.)

d) Age-friendly communities – The YouthFull website was upgraded to version 2.0 in March. Youth can now view courses, testimonials, roles and business prior to registering, resulting in an increase in local youth progressing through the platform. The latest of the 28 work readiness courses co-designed with business available on the platform addresses drug and alcohol use, a major barrier to employment for our hardest to reach rangatahi (ID 2630.)

Risks identified in the 2016/17 Work Programme

11. Operating departments have reported the status of each item on their work programmes as red, amber or green:

· red – significantly behind budget/time or achievement of outcomes

· amber – moderate issues requiring corrective action to achieve benefits

· green – on track.

12. For quarter three, there are two red items, 13 amber, and all the rest are green. The red and amber items are:

Red

a) ID 3781 - The Depot, Papatoetoe renewals. This project was cancelled by board resolution on 16 February 2017.

b) ID 2904 - Pursuit of Excellence Awards event. The specialist advisor completed the draft project criteria. Taxation advice is required before a draft process and criteria can be presented to the local board for decision. Staff are currently obtaining taxation advice. The draft process and criteria will be presented to the board in Q4 with direction clarified.

Amber

c) ID 2240 - Bulk Funding to business associations - town safety initiatives. There have been unprecedented levels of CCTV maintenance call outs over the three sites. Additional funding was granted by the board on 18 April 2017 to ensure vital maintenance and repairs could continue until the end of June.

d) ID 3484 - Community-led response to alcohol licensing and advertising. The allocated funding of $10,000 has now largely been spent. Additional funding was granted by the board on 18 April 2017 to continue this work programme through to the end of Q4.

e) ID 2930 - Establish a skills shed in Papatoetoe. Community Empowerment staff have been unable to identify a suitable site for a Papatoetoe skills shed, as reported in previous quarters. At the board’s workshop on 26 April, members discussed the need to defer this budget of $30,000 to next financial year.

f) ID 418 - Funding to support community events through a non-contestable process. Funding agreements and payments have been completed for all but one event in this fund. The funding agreement has yet to be returned for the remaining $3,000 for the Counties Manukau Sporting Excellence Awards. One accountability report has been returned, with the rest expected to be received in Q4.

g) ID 3166 - Manukau Sports Bowl Renewals. Manukau Sports Bowl Velodrome renewal needs to be reviewed and is not included in scope for this financial year. Next steps: Determine costs/feasibility if velodrome is to be replaced, contract engineer/specialist.

h) ID 3169, 3171, 3178 - Otara Creek Reserve and Otara Creek Reserve path and paving renewals. These are on hold, until Otara Bridge Creek design is confirmed. Next steps: Design connecting pathways. Ōtara Bridge (ID 4182) is reported as in design, with consenting being the next step.

i) ID 1771, 1773, 1776, 1781, 1784 - Leases for five community spaces delayed for various operational reasons.

Risks reported previously

13. The quarter two performance report referred to one amber item:

· ID 2930 - Establish a skills shed in Papatoetoe $30k. This has not been resolved, as discussed in previous section.

Financial Performance

14. Operating expenditure is almost to budget. Notably Locally Driven Initiative expenditure is ahead of budget for some Parks and Town Centre Safety initiatives originally phased for completion in June, but in practicality have already progressed. In Asset Based Services savings have been attained in wages, utilities, materials and outsourced services. Notably Full Facility Contract and other parks services are also slightly below budget.

15. Revenue has exceeded budget in libraries, and in community facility hire fees since the introduction of the on-line booking system. In arts and recreation all facilities are below budget by 18%.

16. Capital spend so far this year is 45% of budget, mainly in renewals projects. Citywide delivery issues related to materials, site conditions and environmental constraints are being actively managed. Development of the Papatoetoe Mall has commenced.

17. There is $502,000 of Locally Driven Initiative Capex funding still to be allocated by the local board. Options are under consideration.

18. The Ōtara-Papatoetoe Local Board Financial Performance report is in Appendix C.

Key performance indicators

19. Local board agreements include level of service statements and associated performance measures to guide and monitor the delivery of local services. Attachment D provides interim performance results and outlook information for Ōtara-Papatoetoe Local Board's measures, showing how we are tracking for the third quarter of FY17.

20. The year-end outlook is for 35 per cent of measures to not achieve target.

21. The local environmental management, and local planning and development measures are on track, but there are a few measures across the remaining service delivery areas where performance needs to be lifted into order to achieve target.

22. Measures that are not on track to be achieved include:

a) Percentage of residents satisfied with the provision of sports fields. Due to the wet ground conditions over winter, it is necessary to restrict the use of all sports fields to avoid significant damage to the playing surface. This may result in dissatisfaction with the provision of sports fields in the area. We have a programme of work to address quantity of sports fields, but we are looking at ways to also improve the quality of surfaces and playing conditions.

b) Percentage of Aucklanders that feel connected to their neighbourhood and local community. A number of our activities such as arts programmes, community facility programmes and events seek to connect Aucklanders to their local communities. The empowered communities approach being implemented across these activities in FY17 aims to increase this.

c) Percentage of Aucklanders that feel their local town centre is safe during the day. Initiatives to help improve this result include Ōtara Business Association taking over the monitoring of Old Papatoetoe's public safety cameras to ensure a continuous service is maintained, and the Work and Income Ambassador programme in Hunters Corner, Ōtara and Old Papatoetoe town centres, which provides a great high-profile presence around town centres and works closely with the camera monitoring centres.

Consideration

Local board views and implications

23. This report informs the Otara-Papatoetoe Local Board of the performance to date for the period ending 31 March 2017.

Māori impact statement

24. In September 2016 the board resolved to support in principle the recommendations from the Māori input into local board decision making co-design group of mana whenua and local board representatives, and allocated funding to support implementation. This will support the local board and mana whenua to engage positively and in collaborative partnership. Implementation work is ongoing.

Implementation

25. The Senior Advisor will continue to facilitate performance updates to the local board, in conjunction with the Lead Financial Advisor and other staff.

Attachments

No.	Title	Page
a ⇩	Q3 Performance Report Snapshot	147
b ⇩	Q3 Work Programme Updates	149
c ⇩	Q3 Ōtara-Papatoetoe Local Board Financial Performance	171
d ⇩	Q3 Key Performance Indicators	181

Signatories

Authors	Neil Taylor - Senior Local Board Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

16 May 2017

Hampton Park, 334R East Tamaki Road, East Tamaki

File No.: CP2017/07474

Purpose

1. To support

(a) the revocation of the resolution passed by the Manukau City Council on 27 November 2008 (Minute No.CL/NOV/1214/08) declaring Lots 2 and 5 DP 63604 to be classified as a historic reserve in terms of Section 16 (2A) of the Reserves Act 1977, and

(b) replacing that resolution with another resolution pursuant to Section 14 (1) of the Reserves Act declaring Lots 2 and 5 DP 63604 to be a reserve within the meaning of the Reserves Act and to be held for historic purposes.

Executive summary

2. Hampton Park comprises 12 hectares and lies at 334R East Tamaki Road in East Tamaki. Hampton Park is owned by the Auckland Council and is held as a classified historic reserve under the Reserves Act.

3. Lots 2 and 5 DP 63604, together with another four adjoining land parcels, form Hampton Park. In March 1985 Lots 2 and 5 were both acquired by the Manukau City Council from a private land owner under the Local Government Act 1974 and were not acquired for reserve purposes under the Reserves Act.

4. In November 2008 the Manukau City Council resolved pursuant to Section 16 (2A) of the Reserves Act to classify Lots 2 and 5 as a historic reserve. Section 16 (2A) of the Reserves Act was the incorrect provision to use since Section 16 (2A) can only empower a council to classify council owned land where such land is already held by the council under the Reserves Act.

5. Section 14 (1) of the Reserves Act empowers any council owned land to be declared to be a reserve within the meaning of the Reserves Act and should have been used in this case to declare Lots 2 and 5 to be a reserve within the meaning of the Reserves Act and to be held for historic purposes.

6. Provided the council agrees to pass such a resolution in terms of Section 14 (1) of the Reserves Act, the council’s Minister of Conservation’s delegate can then sign a gazette notice declaring this action. Once that notice has been published in the New Zealand Gazette, Lots 2 and 5 will both be automatically classified as a historic reserve by virtue of Section 16 (2) of the same Act.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) Support a recommendation to the Environment and Community Committee that the resolution passed by the Manukau City Council on 27 November 2008 declaring Lots 2 and 5 DP 63604 to be classified as a historic reserve in terms of Section 16 (2A) of the Reserves Act be revoked.

b) Support a recommendation to the Environment and Community Committee that pursuant to Section 14 (1) of the Reserves Act the Committee resolves to declare Lots 2 and 5 DP 63604 to be a reserve within the meaning of the Reserves Act and to be held for historic purposes.

Comments

7. No prior public advertising or local iwi consultation is required because there is no statutory change being made to the reserve under the Reserves Act, ie the historic reserve classification will remain the same as will both the ownership and management of the reserve as a historic reserve.

Consideration

Local board views and implications

8. The recommendations within this report fall within the Local Board’s authority relating to local recreation, sports and community facilities.

Māori impact statement

9. There is no need to consult with local iwi because there is no statutory change being made to the reserve under the Reserves Act.

Attachments

No.	Title	Page
a ⇩	Diagrams & Maps of Hampton Park	189

Signatories

Authors

Dave Bayley – Specialist Technical Statutory Advisor

Authorisers

Remy De La Peza – Manager Land Advisory Services

Carol McKenzie-Rex - Relationship Manager

Ōtara-Papatoetoe Local Board

16 May 2017

The Southern Initiative's crowd empowerment platform UPsouth

File No.: CP2017/08132

Purpose

1. To discuss potential collaboration between the local board and The Southern Initiative’s (TSI) new online crowd empowerment platform UPsouth to help change negative media and public perceptions of the south, Manukau in particular, by ‘commissioning’ uplifting videos.

Executive summary

2. UPsouth is an online platform and place for people to respond to South Auckland’s challenges together by getting creative and sharing new and original ideas.

3. Through UPsouth South Aucklanders can develop ideas to tackle local issues and earn money for their input.

4. Different groups (internal and external) use UPsouth to make a callUP.

5. A callUP asks about a challenge in our community so people can share ideas on how to solve the challenge. UPsouth taps into people’s creativity and by responding to callUPs with users are paid from the funding attached to each call.

6. UPsouth is a new, innovative and cost effective method of engagement.

7. It has recently been used by council’s engagement department to ask South Aucklanders what they think of council’s Annual Plan proposal to pay its staff a Living Wage and was a very successful callUP.

8. It has also been used by the council’s waste team to gauge South Aucklander’s views on the proposed change from rubbish bags to rubbish bins, also a successful callUP that is still running on the UPSouth site.

9. UPsouth’s first callUP was for a logo for itself which saw more than 300 entries. Six young people were selected to be paid $500 each for their creative designs and another 20, $50 each.

10. The Southern Initiative is confident the Manukau video callUP will generate a good number of quality contributions and that the local board will be pleased with the results.

11. The Southern Initiative is also confident that once the local board sees the results it will be keen to factor in an UPsouth component into many other local board activities.

Recommendation/s

That the Ōtara-Papatoetoe Local Board:

a) supports The Southern Initiative proposal and approves funding of $5000 from the board’s Community Response Fund for a callUP through the online platform UPsouth, which will be used to pay the ‘top’ three video creators $1000 with the remaining $2000 used as micro-payments to as many creators as possible.

Comments

12. The exact wording of the callUP will be refined by UPsouth once this recommendation is considered and determined by the local board.

13. The allocated $5000 will be used to pay the ‘top’ three video creators $1000 with the remaining $2000 used as micro-payments to as many creators as possible.

14. There is scope for a people’s choice award.

15. The callUP will be made as soon as details are confirmed and practicable and will run for three months.

16. There has been a suggestion that when the callUP closes an event be held to showcase the best videos and congratulate the UPsouth users who made excellent contributions. A separate budget would be required to do this and there is the possibility of sponsorship from attractions likely to feature in the videos.

17. The ‘winning’ or selected videos will be used in as many different ways as possible and a media strategy will be developed by TSI to maximise opportunities.

18. The cost of having three excellent videos ($5000) is less than a quarter of the amount quoted for one video, by an external source ($25,000).

19. On top of that, by using UPsouth the local board will be encouraging people in its community to take part in a local issue in a creative way and earn some money for doing so which will build social and cognitive capital in South Auckland.

Consideration

Local board views and implications

20. The board’s views will be incorporated into the callUP and at the time of video selection, and the chair will be the primary media spokesperson.

Māori impact statement

21. No specific issues with regard to impacts on Maori are triggered by this report.

Attachments

There are no attachments for this report.

Signatories

Authors

Fiona Cunningham – TSI Social Intrapreneur

Authorisers

Gael Surgenor – Director Community & Social Innovation TSI

Carol McKenzie-Rex - Relationship Manager

Chairperson	Lotu Fuli
Deputy Chairperson	Ross Robertson, QSO, JP
Members	Apulu Reece Autagavaia
	Dr Ashraf Choudhary, QSO, JP
	Mary Gush
	Donna Lee
	Dawn Trenberth

Authors	Carmen Fernandes - Democracy Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager

Authors	Albert Scott - Local Board Advisor
Authorisers	Carol McKenzie-Rex - Relationship Manager