I hereby give notice that an extraordinary meeting of the Ōrākei Local Board will be held on:




Meeting Room:



Thursday, 4 May 2017


St Chads Church and Community Centre
38 St Johns Road


Ōrākei Local Board









Colin Davis, JP


Deputy Chairperson

Kit Parkinson



Troy Churton



Carmel Claridge



Toni Millar, QSM, JP



Ros Rundle



David Wong



(Quorum 4 members)




Kim  Lawgun

Democracy Advisor


1 May 2017


Contact Telephone: 021 302 163

Email: kim.lawgun@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz




Ōrākei Local Board

04 May 2017



ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Leave of Absence                                                                                                          5

5          Acknowledgements                                                                                                       5

6          Petitions                                                                                                                          5

7          Deputations                                                                                                                    5

8          Public Forum                                                                                                                  5

9          Extraordinary Business                                                                                                5

10        Notices of Motion                                                                                                          6

11        Annual Budget 2017/2018                                                                                             7  

12        Consideration of Extraordinary Items 



1          Welcome


2          Apologies


At the close of the agenda no apologies had been received.


3          Declaration of Interest


Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.


4          Leave of Absence


At the close of the agenda no requests for leave of absence had been received.


5          Acknowledgements


At the close of the agenda no requests for acknowledgements had been received.


6          Petitions


At the close of the agenda no requests to present petitions had been received.


7          Deputations


Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōrākei Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.


At the close of the agenda no requests for deputations had been received.


8          Public Forum


A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.


At the close of the agenda no requests for public forum had been received.


9          Extraordinary Business


Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:


“An item that is not on the agenda for a meeting may be dealt with at that meeting if-


(a)        The local authority by resolution so decides; and


(b)        The presiding member explains at the meeting, at a time when it is open to the public,-


(i)         The reason why the item is not on the agenda; and


(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”


Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:


“Where an item is not on the agenda for a meeting,-


(a)        That item may be discussed at that meeting if-


(i)         That item is a minor matter relating to the general business of the local authority; and


(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but


(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


10        Notices of Motion


There were no notices of motion.


Ōrākei Local Board

04 May 2017



Annual Budget 2017/2018


File No.: CP2017/06917





1.       This report seeks decisions and input from the Ōrākei Local Board on a range of annual budget related matters, including locally driven initiatives (LDI), advocacy and regional financial policy issues.

Executive summary

2.       This report seeks decisions and input from the Ōrākei Local Board on a range of annual budget related matters, including:

a)    making decisions on:

i.    final 2017/2018 LDI budgets by activity area, within funding envelopes

ii.    one advocacy initiative to take to the Governing Body

b)    providing any feedback on regional issues and making recommendations to the governing body on other financial matters such as:

i.    release of the Parking Reserve Fund

ii.    2016/2017 LDI opex projects for deferral to 2017/2018

3.       Local board views on these matters will be considered in discussions between the local boards and the Finance and Performance Committee on 9 May; and by the governing body prior to adopting the Annual Budget 2017/2018.



That the Ōrākei Local Board:

a)      receives the public feedback on its local projects and advocacy initiatives from submitters on the draft Annual Budget 2017/2018.

b)      agrees its 2017/2018 locally driven initiatives budgets by activity area, within funding envelopes, as follows:



Local community services


Local parks, sport and recreation


Local environmental management


Local economic development





c)      agrees that its key advocacy initiative for inclusion in the 2017/2018 Local Board Agreement is a feeder link in the Gowing Drive area that will connect to the Ōrākei Shared Path and provide a safe, direct walking and cycling route between Meadowbank and Kohimarama.

d)      provides any views it may have on regional financial policy issues. 

e)      recommends to the governing body the release of $183,594 from the Parking Reserve Fund for the Glover Park and Waiatarua car park upgrades.

f)       recommends that $229,000 of 2016/2017 locally driven initiatives budgets to be deferred to 2017/2018:

i)        Coastal ecological restoration – Hobson Bay Mangrove $64,000

ii)       Coastal ecological restoration – Tahuna Torea Mangrove $60,000

iii)      OBAG state of basin management plan revision $5,000

iv)      Enhancing council-owned heritage features in the area $75,000

v)      Economic development event impact study $25,000.


Locally Driven Initiatives (LDI)

4.       Local boards are requested to agree the level of funding by activity area. The expected delivery outcomes are further detailed in work programmes which will be reported against throughout 2017/2018.

5.       To reach the decision on activity level funding, local boards have had a series of workshops since December 2016 to consider the draft work programmes and activity level budget lines. The board’s currently agreed activity level budget can be found in Attachment A.

6.       Local boards can defer those projects that are funded by LDI where there was an agreed scope and cost but have not been delivered.  The Local Board may wish to resolve 2016/2017 projects that meet the criteria for deferral to 2017/2018.

7.       The LDI funded projects that meet the criteria for deferral is provided in Attachment B.


8.       This triennium a three year approach is proposed for considering initiatives that local boards wish to progress that are unable to be funded by LDI. Such an approach seeks to better utilise the annual budget, Long-term Plan (LTP) and local board plan processes to progress and advise on a narrower range of local board initiatives, in a more comprehensive way.

9.       The proposed new approach involves:

·        as part of the Annual Budget 2017/2018 process, local boards begin narrowing their priorities to predominately one key advocacy initiative, and one initiative held in common with other local boards, for further research and consideration

·        Council departments provide local boards with information to help inform their position on these initiatives (in essence, developing a business case for them)

·        based on this information, local boards develop the case for their advocacy further by testing ideas with the community in the local board plan process and other engagement

·        local boards discuss priority initiatives with the Finance and Performance Committee through the annual budget and LTP processes, supported by organisational advice on the key initiative.

10.     Local boards resolved on their key advocacy initiative in December 2016 (Attachment C), for potential inclusion in their Local Board Agreements.  Local boards were requested to further consider and refine these at workshops post consultation, and look to identify:

·        one key initiative, and potentially one initiative held in common with other local boards, for business case development and to progress through the annual budget, local board plan and LTP processes.

11.     It is recommended the Ōrākei Local Board continue their advocacy initiative from December 2016 on the Gowing Drive area feeder link to the Ōrākei Shared Path given very strong support in the consultation feedback.

12.     Discussions with the Finance and Performance Committee will take place on 9 May 2017.


13.     Consultation on the Annual Budget 2017/2018 took place from 27 February – 27 March 2017.  The results from the consultation have been analysed and summarised, and provided to assist with decision-making (see Attachment D).

14.     The data that has informed the consultation report is:

·        Comments from Ōrākei Local Board residents – Attachment E

·        Comments from the Have your say event – Attachment F

·        Comments on Ōrākei Local Board issues from outside of the Ōrākei Local Board area – Attachment G

15.     The original written feedback from 397 local residents can be found in the following attachments has been collated into seven volumes of feedback which have been added as attachments H-N.

16.     There was no social media feedback on Ōrākei Local Board projects through the 2017/2018 Annual Budget consultation.

Regional issues

17.     Regional issues consulted on as part of the 2017/2018 annual budget process include rates increases, rating stability, paying for tourism promotion, paying for housing infrastructure, paying council staff a living wage and other changes for 2017/2018 (regarding waste management and charges, the mass transit network, SkyPath implementation, collaborations on reducing homelessness and the rural fire service). The regional feedback summary can be found in Attachment O which can be compared to the Ōrākei Local Board results on regional questions.

18.     Local boards may wish to provide feedback on these issues for consideration by the Finance and Performance Committee.   

Parking Reserve Funds

19.     The former Auckland City Council collected funds under the contributions policy for the provision of off-street parking. These funds were collected via cash contributions from developers in lieu of parking provisions to be applied towards off-street parking subsequently provided by the Council as the opportunity arose. Auckland Council inherited this reserve at the time of amalgamation and the funds ($183,594) are now available to the Ōrākei Local Board to be used to fund projects that provide off-street parking.

20.     Staff recommend the local board utilise all available remaining funds to develop car parking at Waiatarua Reserve and Glover Park.


Local board views and implications

21.     Local board decisions and feedback are being sought in this report. 

22.     Local boards play an important role in the development of the annual budget, and provide views and information at key stages as council continues through the annual budget process.

Māori Impact Statement

23.     Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual budget are important tools that enable and can demonstrate council’s responsiveness to Māori. Local board plans, which were developed in 2014 through engagement with the community including Māori, form the basis of local priorities. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.


24.     Feedback from the local boards will be provided to the Finance and Performance Committee and governing body for consideration and adopting the Annual Budget 2017/2018.







LDI schedule by activity level for 2017/2018



List of LDI projects to be carried forward



Advocacy from December 2016



Consultation feedback report



Consultation data - Ōrākei Local Board area Annual Budget comments



Consultation data – HYS event comments



Consultation data – External feedback on Ōrākei Local Board priorities



Local Board Annual Budget feedback volume1 (Circulated separately under Separate Cover)



Local Board Annual Budget feedback volume 2 (Circulated separately under Separate Cover)



Local Board Annual Budget feedback volume 3 (Circulated separately under Separate Cover)



Local Board Annual Budget feedback volume 4 (Circulated separately under Separate Cover)



Local Board Annual Budget feedback volume 5 (Circulated separately under Separate Cover)



Local Board Annual Budget feedback volume 6 (Circulated separately under Separate Cover)



Local Board Annual Budget feedback volume 7 (Circulated separately under Separate Cover)



Regional Annual Budget feedback summary





Audrey Gan – Lead Financial Advisor


Christine Watson, Manager Financial Advisory Services – Local Boards

Karen Lyons, GM Local Board Services Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards


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