2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
5 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
6 Petitions
At the close of the agenda no requests to present petitions had been
received.
7 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Ōrākei Local Board. This means
that details relating to deputations can be included in the published agenda.
Total speaking time per deputation is ten minutes or as resolved by the
meeting.
At the close
of the agenda no requests for deputations had been received.
8 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been
received.
9 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
10 Notices of Motion
There were no
notices of motion.
|
Ōrākei
Local Board
04 May 2017
|
|
Annual
Budget 2017/2018
File No.: CP2017/06917
Purpose
1. This
report seeks decisions and input from the Ōrākei Local Board on a
range of annual budget related matters, including locally driven initiatives
(LDI), advocacy and regional financial policy issues.
Executive
summary
2. This report
seeks decisions and input from the Ōrākei Local Board on a range of
annual budget related matters, including:
a) making
decisions on:
i. final
2017/2018 LDI budgets by activity area, within funding envelopes
ii. one
advocacy initiative to take to the Governing Body
b) providing
any feedback on regional issues and making recommendations to the governing
body on other financial matters such as:
i. release
of the Parking Reserve Fund
ii. 2016/2017
LDI opex projects for deferral to 2017/2018
3. Local board views on these matters
will be considered in discussions between the local boards and the Finance and
Performance Committee on 9 May; and by the governing body prior to adopting the
Annual Budget 2017/2018.
|
Recommendation/s
That the Ōrākei
Local Board:
a) receives
the public feedback on its local projects and advocacy initiatives from
submitters on the draft Annual Budget 2017/2018.
b) agrees
its 2017/2018 locally driven initiatives budgets by activity area, within
funding envelopes, as follows:
|
Activity
|
2017/2018
|
|
Local community services
|
$468,000
|
|
Local parks, sport and
recreation
|
$210,000
|
|
Local environmental management
|
$395,000
|
|
Local economic
development
|
$27,000
|
|
TOTAL
|
$1,100,000
|
c) agrees
that its key advocacy initiative for inclusion in the 2017/2018 Local Board
Agreement is a feeder link in the Gowing Drive area that will connect to the
Ōrākei Shared Path and provide a safe, direct walking and cycling
route between Meadowbank and Kohimarama.
d) provides
any views it may have on regional financial policy issues.
e) recommends
to the governing body the release of $183,594 from the Parking Reserve Fund
for the Glover Park and Waiatarua car park upgrades.
f) recommends
that $229,000 of 2016/2017 locally driven initiatives budgets to be deferred
to 2017/2018:
i) Coastal
ecological restoration – Hobson Bay Mangrove $64,000
ii) Coastal
ecological restoration – Tahuna Torea Mangrove $60,000
iii) OBAG
state of basin management plan revision $5,000
iv) Enhancing
council-owned heritage features in the area $75,000
v) Economic
development event impact study $25,000.
|
Comments
Locally
Driven Initiatives (LDI)
4. Local
boards are requested to agree the level of funding by activity area. The
expected delivery outcomes are further detailed in work programmes which will
be reported against throughout 2017/2018.
5. To
reach the decision on activity level funding, local boards have had a series of
workshops since December 2016 to consider the draft work programmes and
activity level budget lines. The board’s currently agreed activity level
budget can be found in Attachment A.
6. Local
boards can defer those projects that are funded by LDI where there was an
agreed scope and cost but have not been delivered. The Local Board may
wish to resolve 2016/2017 projects that meet the criteria for deferral to
2017/2018.
7. The
LDI funded projects that meet the criteria for deferral is provided in
Attachment B.
Advocacy
8. This triennium a
three year approach is proposed for considering initiatives that local boards
wish to progress that are unable to be funded by LDI. Such an approach seeks to
better utilise the annual budget, Long-term Plan (LTP) and local board plan
processes to progress and advise on a narrower range of local board
initiatives, in a more comprehensive way.
9. The proposed new approach involves:
· as part of the Annual Budget 2017/2018 process, local boards begin
narrowing their priorities to predominately one key advocacy initiative, and
one initiative held in common with other local boards, for further research and
consideration
· Council departments provide local boards with information to help
inform their position on these initiatives (in essence, developing a business
case for them)
· based on this information, local boards develop the case for their
advocacy further by testing ideas with the community in the local board plan
process and other engagement
· local boards discuss priority initiatives with the Finance and
Performance Committee through the annual budget and LTP processes, supported by
organisational advice on the key initiative.
10. Local boards resolved on their key advocacy initiative in December
2016 (Attachment C), for potential inclusion in their Local Board Agreements.
Local boards were requested to further consider and refine these at workshops
post consultation, and look to identify:
· one key initiative, and potentially one initiative held in common
with other local boards, for business case development and to progress through
the annual budget, local board plan and LTP processes.
11. It is recommended the Ōrākei Local Board continue their
advocacy initiative from December 2016 on the Gowing Drive area feeder link to
the Ōrākei Shared Path given very strong support in the consultation
feedback.
12. Discussions with the Finance and Performance Committee will take
place on 9 May 2017.
Consultation
13. Consultation on the Annual Budget 2017/2018 took place from 27
February – 27 March 2017. The results from the consultation have
been analysed and summarised, and provided to assist with decision-making (see
Attachment D).
14. The data that has informed the consultation report is:
· Comments from Ōrākei Local Board residents –
Attachment E
· Comments from the Have your say event – Attachment F
· Comments on Ōrākei Local Board issues from outside of the
Ōrākei Local Board area – Attachment G
15. The original written feedback from 397 local residents can be found
in the following attachments has been collated into seven volumes of feedback
which have been added as attachments H-N.
16. There was no social media feedback on Ōrākei Local Board
projects through the 2017/2018 Annual Budget consultation.
Regional
issues
17. Regional
issues consulted on as part of the 2017/2018 annual budget process include
rates increases, rating stability, paying for tourism promotion, paying for
housing infrastructure, paying council staff a living wage and other changes
for 2017/2018 (regarding waste management and charges, the mass transit
network, SkyPath implementation, collaborations on reducing homelessness and
the rural fire service). The regional feedback summary can be found in
Attachment O which can be compared to the Ōrākei Local Board results
on regional questions.
18. Local
boards may wish to provide feedback on these issues for consideration by the
Finance and Performance Committee.
Parking
Reserve Funds
19. The
former Auckland City Council collected funds under the contributions policy for
the provision of off-street parking. These funds were collected via cash
contributions from developers in lieu of parking provisions to be applied
towards off-street parking subsequently provided by the Council as the
opportunity arose. Auckland Council inherited this reserve at the time of
amalgamation and the funds ($183,594) are now available to the Ōrākei
Local Board to be used to fund projects that provide off-street parking.
20. Staff
recommend the local board utilise all available remaining funds to develop car
parking at Waiatarua Reserve and Glover Park.
Consideration
Local
board views and implications
21. Local
board decisions and feedback are being sought in this report.
22. Local
boards play an important role in the development of the annual budget, and
provide views and information at key stages as council continues through the
annual budget process.
Māori
Impact Statement
23. Many local board
decisions are of importance to and impact on Māori. Local board agreements
and the annual budget are important tools that enable and can demonstrate
council’s responsiveness to Māori. Local board plans, which were
developed in 2014 through engagement with the community including Māori,
form the basis of local priorities. There is a need to continue to build
relationships between local boards and iwi, and where relevant the wider
Māori community. Ongoing conversations will assist local boards and
Māori to understand each other’s priorities and issues. This in turn
can influence and encourage Māori participation in council’s
decision-making processes.
Implementation
24. Feedback from the local boards will be provided to the Finance and
Performance Committee and governing body for consideration and adopting the
Annual Budget 2017/2018.
Attachments
|
No.
|
Title
|
Page
|
|
a⇩ 
|
LDI schedule by activity level for 2017/2018
|
11
|
|
b⇩
|
List of LDI projects to be carried forward
|
13
|
|
c⇩ 
|
Advocacy from December 2016
|
15
|
|
d⇩
|
Consultation feedback report
|
17
|
|
e⇩
|
Consultation data - Ōrākei Local Board area
Annual Budget comments
|
29
|
|
f⇩
|
Consultation data – HYS event comments
|
69
|
|
g⇩
|
Consultation data – External feedback on
Ōrākei Local Board priorities
|
71
|
|
h⇨
|
Local Board Annual Budget feedback volume1
(Circulated separately under Separate Cover)
|
|
|
i⇨
|
Local Board Annual Budget feedback volume 2 (Circulated
separately under Separate Cover)
|
|
|
j⇨
|
Local Board Annual Budget feedback volume 3 (Circulated
separately under Separate Cover)
|
|
|
k⇨
|
Local Board Annual Budget feedback volume 4 (Circulated
separately under Separate Cover)
|
|
|
l⇨
|
Local Board Annual Budget feedback volume 5 (Circulated
separately under Separate Cover)
|
|
|
m⇨
|
Local Board Annual Budget feedback volume 6 (Circulated
separately under Separate Cover)
|
|
|
n⇨
|
Local Board Annual Budget feedback volume 7 (Circulated
separately under Separate Cover)
|
|
|
o⇩
|
Regional Annual Budget feedback summary
|
75
|
Signatories
|
Author
|
Audrey Gan – Lead Financial Advisor
|
|
Authorisers
|
Christine Watson, Manager Financial Advisory Services
– Local Boards
Karen Lyons, GM Local Board Services Adam Milina -
Relationship Manager - Albert-Eden & Orakei Local Boards
|
