Agenda of Ōrākei Local Board

Vigour

and

vitality

Age in years

Ōrākei Local Board

18 May 2017

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

8.1 Deputation - Friends of Churchill Park 5

9 Public Forum 6

9.1 Public Forum - From the Deck 6

9.2 Public Forum: GeckoNZ Trust 6

10 Extraordinary Business 6

11 Notices of Motion 7

12 Ōrākei Quick Response Round Three, 2016/2017 grant applications 9

13 Ōrākei Local Board Tree Protection Grant Programme 29

14 Ōrākei Tree Protection Grant Programme, round two 2016/2017 41

15 Gentleman's Bay Access-way Closure 59

16 Auckland Transport Report, Ōrākei Local Board, May 2017 83

17 Road Name Approval for a New Road to be created by way of Subdivision at 27-29 Towai Street, St Heliers 103

18 Local Boards recommendation on Easter Sunday trading 109

19 Auckland Council’s Quarterly Performance Report: Ōrākei Local Board
For Quarter Three, 1 January- 31 March 2017 127

20 License to Occupy Part of the Reserve at 3 - 5 Tāmaki Drive, Ōrākei

This report was not available at the time the agenda was printed and will be circulated as soon as possible.

21 Chairman’s Report – Colin Davis 173

22 Board Member Report - Kit Parkinson 185

23 Board Member Report - Troy Churton 187

24 Board Member Report - Carmel Claridge 191

25 Board Member Report - Toni Millar

This report was not available at the time the agenda was printed and will be circulated as soon as possible.

26 Board Member Report - Ros Rundle 199

27 Board Member Report - David Wong 203

28 Governance Forward Work Calendar 205

29 Ōrākei Local Board Workshop Notes 213

30 Resolutions Pending Action 221

31 Consideration of Extraordinary Items

1 Welcome

2 Apologies

An apology from Member Churton has been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the minutes of Ōrākei Local Board meeting, held on Thursday, 20 April 2017 and the extraordinary meeting, held on Thursday, 4 May 2017 be confirmed as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōrākei Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Friends of Churchill Park

Purpose

1. To deliver a presentation to the board during the Deputation segment of the business meeting.

Executive summary

2. Eric Walton, Friends of Churchill Park Chair will be in attendance to provide an update on Churchill Park and the current and future activities of the Friends of Churchill Park.

Recommendation/s

That the Ōrākei Local Board:

a) thank Eric Walton, Friends of Churchill Park Chair for his attendance and presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - From the Deck

Purpose

1. To deliver a presentation to the board during the Public Forum segment of the business meeting.

Executive summary

2. Rob Thomas, Waitematā Local Board Member, Penny Hansen, Sue Buckland and Malcolm Black, members of the ‘From the Deck’ working party will be in attendance to address the Board on the ecological restoration of the Newmarket stream from Remuera Road, Bassett Road through to Hobson Bay.

Recommendation/s

That the Ōrākei Local Board:

a) thank Rob Thomas, Waitematā Local Board Member, Penny Hansen, Sue Buckland and Malcolm Black, members of the ‘From the Deck’ working party for their attendance and presentation.

Attachments

a Presentation: From the Deck - Restorating Newmarket Stream........ 227

9.2 Public Forum: GeckoNZ Trust

Executive summary

1. Ella Schnapp, GeckoNZ Trust General Manager will be in attendance to address the Board on the ecological restoration of the Newmarket Stream.

Recommendation/s

That the Ōrākei Local Board:

a) thank Ella Schnapp, GeckoNZ Trust General Manager for her attendance and presentation on the ecological restoration of the Newmarket Stream.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Ōrākei Local Board

18 May 2017

Ōrākei Quick Response Round Three, 2016/2017 grant applications

File No.: CP2017/06423

Purpose

1. To approve funding or part funding, or to decline applications submitted to the Ōrākei quick response grants, round three for 2016/2017.

Executive summary

2. The Ōrākei Local Board has set a total community grants budget of $82,773.80 for the 2016/2017 financial year of which $43,733.80 remains to be allocated in one local grant round and one quick response grant round.

3. The local board received five applications to the Ōrākei Quick Response, Round Three, 2016/2017 grant round with a total request of $10,436.

Recommendation/s

That the Ōrākei Local Board:

a) agree to fund, part-fund or decline each application received in quick response round two listed in table one.

Table one: Ōrākei quick response round three applications

ID and focus	Applicant	Project	Requested	Eligibility
QR1712-305 Community	St Heliers Church and Community Centre	The programming costs of the speakers and tutors, advertising, print material, administration, facilities hire and catering for 70 young adults for nine meals for 'Talk To Me' Youth Conference	$3,000	Eligible (excludes catering costs)
QR1712-301 Events	St Chads Anglican Church and Community Centre	Towards activities, food, decorations, advertising and printing for a Christmas party	$2,999	Eligible (excludes catering costs)
QR1712-302 Environment	Malcolm Smith Gallery (Uxbridge Arts and Culture)	Towards an artist at school events and an estuary “Clean Up Day” covering participant professional costs and materials for workshops.	$500	Eligible
QR1712-303 Environment	Ms Sarah Bowman	Towards the purchase of plants and compost for the Te Arawa Local Food Project	$937	Eligible
QR1712-306 Sport and recreation	Auckland Indian Sports Club Incorporated	Towards venue hire fees for the New Zealand Indian Sports Aassociation National Indian Sports Tournament.	$3,000	Eligible
		Total Requested	$10,436

Comments

4. The implementation of the Community Grants Policy commenced on 1 July 2015. The policy supports each local board to adopt a grants programme for 2016/2017 and review their programme each financial year. The Ōrākei Local Board adopted its 2016/2017 grants programme on 5 May 2016 (see Attachment A).

5. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

6. The Ōrākei Local Board will operate two local grant rounds and three quick response grant rounds for this financial year.

7. The Ōrākei Local Board has set a total community grants budget of $82,773.80 for the 2016/2017 financial year of which $43,733.80 remains to be allocated in one local grant round and one quick response grant round.

8. The local board received six applications to the Ōrākei Quick Response, Round Three, 2016/2017 grant round with a total request of $10,436 (see Attachment B).

Consideration

Local board views and implications

9. Local boards are responsible for the decision-making and allocation of local board community grants. The Ōrākei Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

10. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

11. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Maori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Maori.

Implementation

12. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

13. Following the Ōrākei Local Board allocating funding for round one local grant, Commercial and Finance staff will notify the applicants of the local board decision.

Attachments

No.	Title	Page
a ⇩	Ōrākei local grants programme 2016/2017	13
b ⇩	Ōrākei Quick Response Round Three application information	17

Signatories

Author

Jaimee Wieland - Community Grants Coordinator

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

18 May 2017

Ōrākei Local Board Tree Protection Grant Programme

File No.: CP2017/06797

Purpose

1. To present the Ōrākei Local Board with the review for the pilot tree protection grants programme for 2016/17.

Executive summary

2. The Ōrākei Local Board recognises that trees, whether identified for protection or not, are significant contributors to the amenity and character of the Ōrākei Local Board area.

3. On 4 August 2016 the Ōrākei Local Board approved a one year pilot programme to incentivise the retention and maintenance of scheduled trees and other trees or groups of trees deemed to be notable based on the Ōrākei Local Board’s eligibility criteria to minimise the loss of amenity provided by trees in the Ōrākei Local Board area (OR/2016/79)

4. This pilot programme has been delivered according to the adopted 2016/2017 Ōrākei Local Board Tree Protection Grants Programme and criteria as per attachment A and within a programme budget of $15,000.

5. This report reviews the pilot Tree Protection Grants Programme and the extent to which this grants programme has incentivised owners of all notable trees within the Ōrākei Local Board area to undertake tree works that support the long-term health and retention of notable trees.

6. The eligibility criteria, scope of the works supported, promotion and recommendations are provided in this report.

Recommendation/s

That the Ōrākei Local Board:

a) agree to offer tree protection grants as part of the 2017/2018 grants programme to incentivise the retention and maintenance of scheduled trees and other trees or groups of trees deemed to be notable based on the grant programme eligibility criteria.

b) adopt the 2017/2018 Ōrākei Local Board Tree Protection Grants Programme and criteria as per attachment B.

c) agree to set aside budget from the Community and Events Grants budget for this Tree Protection Grants programme 2017/18.

Comments

7. The Ōrākei Local Board established the pilot Tree Protection Grants Programme for 2016/17 in August 2016 (OR/2016/79) agreeing to allocate $15,000 grants budget towards this pilot Tree Protection round from Community and Events Grants budget.

8. The pilot Tree Protection rounds were delivered according to the 2016/2017 Ōrākei Local Board Tree Protection Grants Programme with applications sought from homeowners with either a scheduled tree or significant landscape tree on their property. Within grant programme criteria, applicants can apply for up to 50 per cent of the cost of work or a maximum of $2,000. The majority of the applications received were under the cost of a $1,000.

9. The Ōrākei Local Board Tree Protection Grant programme has focused on ensuring tree retention and maintenance, all work has been recommended to be completed by a qualified arborist and the type of work supported were limited to pruning for safety, pruning for form and soil environments improvements i.e mulching with compost, in ground vertical mulching and soil aeration

10. All applications were assessed with subject matter expert input from council arborists and have been presented to the Board with the community grants programme quick response applications from funding rounds Two and Three.

11. A targeted approach has been taken with promotion of the pilot Tree Protection Grants Programme including provision of information through Council and external arborist and tree work companies, direct communication with potential applicants across the Ōrākei Local board area and newspaper article published in the East & Bays Courier (November 2016).

12. Promotional activities have resulted in increased interest in the tree protection grants programme. The second round of this grants programme had a significant increase in awareness and active uptake.

Consideration

13. For the pilot period ten applications for Tree Protection grants were received with one application received in round one and nine received in round two.

14. In addition to applications submitted for the second grants round eight applications were started by applicants but not submitted. This increase in application numbers indicates more people in the local board area are aware of the Tree Protection Grants Programme and are interested in taking up the opportunity of support to maintain the trees on their property.

15. The average cost of tree work across the ten applications received to this grant programme was $1,533. Pending local board decisions on applications received in the second grant round, the total grant allocation during this pilot is $7,226 and given the programme requirement for a 50 per cent applicant contribution, tree works with a total value of $15,339 have been carried out within the Ōrākei Local Board area.

16. The majority of applications were received from Remuera (five), with the remainder received from applications in St Heliers (one), Ōrākei (one) and Glendowie (three). Tree species covered by these applications were Liquid Amber (three) Totara (two) Oak (two) Dutch Elm (one) Camphor laurel (one) and Pohutukawa (one).

17. Given the short time period over which this pilot has been completed and reviewed the long term impact that offering tree protection grants has had on the retention and maintenance of notable trees in the local board area cannot be evaluated.

18. The number of customer enquires received during this pilot has steadily increase and delivery of this pilot could be contributed to increased public awareness regarding the need for tree maintenance work to retain notable trees within the community.

19. Extending the Ōrākei Local Board Tree Protection grant programme beyond the initial pilot year may see an increasing number of customer enquiries converted into applications, an increased number of notable trees within the local board area being actively maintained and greater retention and long-term survival of these trees.

20. Considering the total uptake received in rounds one and two of the pilot Tree Protection Grant Programme 2016/2017, should Tree Protection grants be offered during 2017/2018 this could be managed within a reduced grant budget of $10,000.

Local board views and implications

21. This report seeks the view of the board.

Māori impact statement

22. All grant programmes should respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to organisations or individuals delivering positive outcomes for Maori.

23. It is recognised that positive environmental outcomes are interwoven with Maori outcomes. The proposed Ōrākei Local Board Tree Protection Grants programme provides an opportunity for Ōrākei local board area residents to undertake tree maintenance and protection work which positively affect the mauri of the local environment.

Implementation

24. There are no implementation issues arising from this report.

25. Targeted advertising and promotion of the Ōrākei Local Board Tree Protection Grants will be developed for potential applicants across the Ōrākei Local Board area.

Attachments

No.	Title	Page
a ⇩	Ōrākei Tree Protection Fund Criteria 2016/17	33
b ⇩	Ōrākei Tree Protection Grant Criteria 2017/18	37

Signatories

Author

Maisha Bukhari - Environmental Grants Advisor

Authorisers

Fran Hayton - Environmental Funding Advisor

Jennifer Rose - Operations Support Manager

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

18 May 2017

Ōrākei Local Board Tree Protection Grants

The Ōrākei Local Board recognises trees, whether identified for protection or not, are significant contributors to the amenity and character of local neighbourhoods and town centres. The Ōrākei Local Board Tree Protection Grants Programme provides owners of notable trees within the local board area access to grants to support tree works that support the long term health of notable trees and their retention within the community.

Eligibility criteria

To be apply for an Ōrākei Local Board Tree Protection Grants

· You must be the property owner.

· No more than one application per annum per tree can be submitted

The Ōrākei Local Board Tree Protection Grants programme is open to owners of all notable trees that are either

· Scheduled in of the Proposed Auckland Unitary Plan Appendix 3 Natural Heritage or

· Significant notable non-scheduled landscape trees able to score 15 or greater when assessed against criteria for tree scheduling below

Age and health

This scoring system should be used when assessing the age and health of a tree. It allows for trees that are old and healthy to score much more highly than trees that are either unhealthy or young. The degree of vigour and vitality for any tree is assessed given the age of the tree. Therefore, a notable tree that is over 100 years old and showing high vigour and vitality, for a tree that age, will score a 10

Character or form

This scoring system should be used when assessing the character or form of a tree. It allows for trees that are exceptional examples at two spatial scales (from local to Auckland-wide) to score more highly than trees that are regarded as normal.

Not exceptional	0
Exceptional example locally	5
Exceptional example in Auckland	10

Size

This scoring system should be used when assessing the size of a tree (including height, girth and lateral spread). It allows for trees that are larger than would be expected (on average) for a particular location to be scored more highly than trees that are at, or close to (or below), their average height.

Average size for the species in this

location

Greater than average size (up to

25% larger)

Substantially greater than average

size (>25% larger)

Visual and neighbourhood amenity contribution

This scoring system should be used when assessing the visual and neighbourhood amenity contribution of a tree. It allows for trees that act as significant locator points for the local community and are seen by more people on a daily basis either from the street, from neighbouring properties or community vantage points to score more highly than trees that are rarely seen.

Limited visibility within local community.

A tree which is not visible from the road or other neighbourhood vantage points

Immediate neighbourhood visibility.

A tree which is visible from the road and/or from properties within a 3 block radius.

Significant landscape tree.

A tree which visible from the road and from properties within a greater than 3 block radius.

A tree which acts as a navigation feature from community vantage points

What can you apply for?

The Ōrākei Local Board Tree Protection Grants programme is focused on ensuring tree retention and maintenance and accepted tree work is limited to that which will ensure the long term health of the tree.

1. Pruning for safety

· Reduction / thinning of extended branches with heavy end weight, poor taper and/or exhibiting weak attachments.

· Crown lifting / pruning of branches obstructing lines of sight on streets and driveways.

· Pruning to maintain clearances from dwellings and overhead private service lines.

2. Pruning for form (where these will benefit the longevity of the tree)

· Removal of dead and diseased branches.

· Removal or pruning of crossing and rubbing secondary branches.

· Removal or pruning of broken and storm damaged branches.

· Removal of stumps and stubs to encourage wound closure.

· Thinning of the crown to increase sunlight

3. Soil environment

· Measures designed to improve the tree’s soil environment, such as mulching with compost, in ground vertical mulching and soil aeration where this will be of benefit to the longevity

Exclusions

Ōrākei Local Board Tree Protection Grants will not support

· Tree work solely to improve outlook from the property or enhance property values

· Tree work solely for the protection of built structures.

Applicants can apply for 50% of the cost of tree work up to a maximum of $2,000.

Tree work is required to be carried out by a qualified arborist and applications must be supported by quotes.

Contestable Application dates

Funding rounds

Opens

Closes

Decision made

Work to be carried out after

Funding round 1

3 October 2016

4 November 2016

December 2016

1 January 2017

Funding round 2

1 March 2017

8 April 2017

May 2017

1 June 2017

Contact : Maisha.bukhari@aucklandcouncil.govt.nz

or Environmentalfunding@aucklandcouncil.govt.nz for further information.

Ōrākei Local Board

18 May 2017

Ōrākei Local Board Tree Protection Grants

Eligibility criteria

To be apply for an Ōrākei Local Board Tree Protection Grants

· You must be the property owner.

· No more than one application per annum per tree can be submitted

The Ōrākei Local Board Tree Protection Grants programme is open to owners of all notable trees that are either

· Scheduled in of the Proposed Auckland Unitary Plan Appendix 3 Natural Heritage or

· Significant notable non-scheduled landscape trees able to score 15 or greater when assessed against criteria for tree scheduling below

Age and health

Character or form

Not exceptional	0
Exceptional example locally	5
Exceptional example in Auckland	10

Size

Average size for the species in this

location

Greater than average size (up to

25% larger)

Substantially greater than average

size (>25% larger)

Visual and neighbourhood amenity contribution

Limited visibility within local community.

A tree which is not visible from the road or other neighbourhood vantage points

Immediate neighbourhood visibility.

A tree which is visible from the road and/or from properties within a 3 block radius.

Significant landscape tree.

A tree which visible from the road and from properties within a greater than 3 block radius.

A tree which acts as a navigation feature from community vantage points

What can you apply for?

1. Pruning for safety

· Reduction / thinning of extended branches with heavy end weight, poor taper and/or exhibiting weak attachments.

· Crown lifting / pruning of branches obstructing lines of sight on streets and driveways.

· Pruning to maintain clearances from dwellings and overhead private service lines.

2. Pruning for form (where these will benefit the longevity of the tree)

· Removal of dead and diseased branches.

· Removal or pruning of crossing and rubbing secondary branches.

· Removal or pruning of broken and storm damaged branches.

· Removal of stumps and stubs to encourage wound closure.

· Thinning of the crown to increase sunlight

3. Soil environment

· Measures designed to improve the tree’s soil environment, such as mulching with compost, in ground vertical mulching and soil aeration where this will be of benefit to the longevity

Exclusions

Ōrākei Local Board Tree Protection Grants will not support

· Tree work solely to improve outlook from the property or enhance property values

· Tree work solely for the protection of built structures.

Applicants can apply for 50% of the cost of tree work up to a maximum of $2,000.

Tree work is required to be carried out by a qualified arborist and applications must be supported by quotes.

Contestable Application dates

Funding rounds

Opens

Closes

Decision made

Work to be carried out after

Funding round 1

19 June 2017

14 July 2017

17 August 2017

01 September 2017

Funding round 2

22 January 2018

16 February 2018

15 March 2018

01 April 2018

Contact : Maisha.bukhari@aucklandcouncil.govt.nz

or Environmentalfunding@aucklandcouncil.govt.nz for further information.

Ōrākei Local Board

18 May 2017

Ōrākei Tree Protection Grant Programme, round two 2016/2017

File No.: CP2017/07182

Purpose

1. To approve funding, part-funding or to decline applications submitted to the Ōrākei Tree Protection Grant Round two for 2016/2017.

Executive summary

2. The Ōrākei Local Board has allocated $15,000 to the pilot Tree Protection Grants Programme to incentivise the retention and maintenance of scheduled trees and other trees or groups of trees deemed to be notable based on the Ōrākei Local Board’s eligibility criteria to minimise the loss of amenity provided by trees in the Ōrākei Local Board area.

3. A total of $14,500 is available to be allocated in the pilot Tree Protection Grant Round two for 2016/2017.

4. Nine applications were received in the Tree Protection Grant Round two requesting a total of $6,726.50.

Recommendation

That the Ōrākei Local Board:

a) consider the applications listed in table one and agree to fund, part-fund or decline each application in this round.

App ID	Applicant	Project	Requesting	Eligibility
2/02/2016	Charles Hadfield	Towards pruning of Liquid Amber tree to bring it back to a more manageable and safer size.	$1,150.00	Eligible
3/02/2016	Jan Bierman	Towards pruning of the 150 years old healthy tree for its long-term survival and safety.	$322.00	Eligible
5/02/2016	Clare Brooks	Towards pruning for safety of the large Oak tree causing significant blockage in the property.	$943.00	Eligible
8/02/2016	David Crown	Towards reduction of size of the otherwise healthy Liquid Amber for its long-term health benefit.	$460.00	Eligible
12/02/2016	Tian Zheng	Towards pruning of Totara tree at the property causing blockage on the storm water pipes and occasional flooding.	$230.00	Eligible
13/02/2016	Jean Nicholas	Towards trimming of tree around powerlines and branches over hanging footpath.	$1,035	Eligible
15/02/2016	Carl Bergstrom	Towards trimming of large Oak tree at the property to bring it back to a safer, more manageable size.	$805.00	Eligible
16/02/2016	Ron Drake	Towards trimming of Liquid Amber to maintain form and safety.	$281.50	Eligible
17/02/2016	Sally Blyth	Towards retrenchment pruning of large Camphor Laurel tree on property which is declining as a likely result of altered growing environment.	$1,500.00	Eligible
		Total Requested:	$6726.50

Comments

5. The Ōrākei Local Board implemented the Tree Protection Grant programme to recognise that trees, whether identified for protection or not, are significant contributors to the amenity and character of the Ōrākei Local Board.

6. The pilot Tree Protection Grant rounds were delivered according to the 2016/2017 Ōrākei Local Board Tree Protection Grants Programme with applications sought from homeowners with either a scheduled tree or significant landscape tree on their property.

7. The Ōrākei Local Board Tree Protection Grant programme has focused on ensuring tree retention and maintenance, all work has been recommended to be completed by a qualified arborist and the type of work supported were limited to pruning for safety, pruning for form and soil environments improvements i.e mulching with compost, in ground vertical mulching and soil aeration.

8. The Ōrākei Local Board has allocated $15,000 to the pilot Tree Protection Grants Programme. A total of $14,500 is available to be allocated in the pilot Tree Protection Grant round two.

9. Nine applications were received in the Tree Protection Grant round two requesting a total of $6,726.50.

Consideration

Local board views and implications

10. Local Boards are responsible for the decision-making and allocation of local board community grants. The Ōrākei Local Board is required to fund, part-fund or decline these grant applications against the proposed priorities identified for the implementation of the Ōrākei Local Board Tree Protection grants.

11. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

Māori impact statement

It is recognised that positive environmental outcomes are interwoven with Maori outcomes. The proposed Ōrākei Local Board Tree Protection Grants programme provides an opportunity for Ōrākei local board area residents to undertake tree maintenance and protection work which positively affect the mauri of the local environment.

Implementation

12. Budget has been allocated for the proposed Ōrākei Local Board Tree protection Grants Programme in the Ōrākei Local Board 2016-2017 community grants programme.

13. Following the decisions of the Ōrākei Local Board allocating funding to Tree Protection Grant applications from round two, staff will notify applicants of the local board decision.

Attachments

No.	Title	Page
a ⇩	Ōrākei Tree Protection Guidelines 2016/17	45
b ⇩	Ōrākei Tree Protection Fund application summary	49

Signatories

Author

Maisha Bukhari - Environmental Grants Advisor

Authorisers

Fran Hayton - Environmental Funding Advisor

Jennifer Rose - Operations Support Manager

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

18 May 2017

Gentleman's Bay Access-way Closure

File No.: CP2017/08281

Purpose

1. To seek approval for permanently closing the Gentleman’s Bay walkway and removal of the stair structure leading to the beach.

Executive summary

2. The walkway that extends from Glover Park to Gentlemen’s Bay is temporarily closed for access due to surrounding erosion and unstable ground conditions.

3. The walkway will not be renewed as the cost estimate to redevelop the walkway is likely to be $300,000 - $500,000 or more and is not a permanent solution.

4. The wooden steps currently in place are no longer accessible from the Waitara Road reserve at the top of Glover Park. However, the public are still accessing and using the stairs to walk to the beach via the Glover Park entrance.

5. Community Facilities staff recommend removing the steps permanently and planting a vegetation buffer to further deter entry. If approved, this option will cost $37,950.35 and will be funded from the asset-based capital renewals budget.

Recommendation/s

That the Ōrākei Local Board:

a) approve the removal of the steps that lead to Gentleman’s Bay from Glover Park and the planting of a vegetation buffer to further deter entry to the path leading to the walkway.

Comments

6. Gentleman’s Bay walkway has a set of wooden stairs that enable access to the lower slope and beachfront. It is currently closed to public access for safety reasons due to the surrounding unstable slope and coastal erosion. However, the walkway continues to be used as public are bypassing the orange hazard fence. Therefore a more permanent solution to prevent inadvertent or unpermitted access to the steps is required. Staff propose that a fence could be installed along the embankment at the start of the walkway, but this is not guaranteed to prevent people from gaining access and may lead to unsafe attempts along the cliff edge to enter the walkway. Additionally, the stair structure is no longer maintained and is deteriorating and continued unpermitted access will lead to increased risk of an accident due to the failing structure.

7. Considering this, it is recommended to retire the access by removing the step structure to the beach. This will prevent access from either Glover Park or the esplanade. It also removes any health and safety liability should there be any injury caused by the current state of the stairs. The steps would be removed at ground level and retain the footings in place to prevent ground disturbance and reduce removal cost. Planting a buffer of vegetation along the Glover Park tree canopy edge adjacent to the step access will also further deter entry.

8. A report in August 2008 by Frame Group/Richmond Planning entitled “Gentleman’s Bay Walkway advice on Engineering and Consent Issues” recommended: “Given the detailed background of unsuccessful attempts to establish a walkway from the Waitara Road/Glover Park vicinity to Gentleman’s Bay, and the expected high cost of pursuing the current proposal, Richmond Planning Limited and Frame Group Limited recommend that Auckland City Council adopt option 3, which is to abandon this project and accept that this section of coast not be provided with direct access. If this recommendation is accepted, the existing staircase structures, steps and handrails should be recovered from the remains of the existing walkway, drainage provision made to ensure the remnants of the walkway do not contribute to slope instability, and the top of the walkway signposted and blocked off to discourage continued use.”

9. In 2014, a geotechnical and coastal process investigation was carried out by Davis Coastal Consultants. It found that to renew the steps and path the slope would have to be re-contoured and dewatered. The cost estimate would likely exceed $300,000, with the report outlining a higher cost that would more likely be required if full development was to proceed.

Option	Cost Estimate	Benefit(s)	Risk(s)
1) Do nothing.	No ongoing maintenance costs Potential costs due to health and safety risks not managed	No maintenance costs	Increasing risk of step structure failing while in use potentially leading to injury or fatality.
2) Sign and barrier to walkway	$15,000	The facility is no longer an unpleasant experience. Lower cost.	Fence will not be able to fully deter access and will require a resource consent. The current steps will be left in a progressively unsafe condition and council will be liable for any accidents that may occur due to incidental use.
3) Build a new track, drainage and coastal armouring	$300,000	The track will be accessible in the short term. Drainage will increase the life of the track. Drainage will potentially reduce the risk of slumping to a limited extent. Access at the toe of the cliff will be formalised and open for public access.	The long term stability of the track is not guaranteed. The dewatering and re-contouring of the track will not be stable in the long term. Long term safety of users cannot be assured. The cost is indicative and will likely increase once a full design assessment is undertaken. A resource consent will be required and may potentially be opposed due to the significant nature of works in a sensitive landscape area.
4) Dismantle the steps and plant a vegetation buffer	$42,000	Removal of the step structure eliminates the risk of an health and safety incident on the stairs. Eliminates further maintenance costs on the track. Removes the necessity for a fence or sign, and the ongoing maintenance costs of such. The track is no longer an access way supported by Auckland Council.	Public perception of closure of walkway. Potential increased use of a number of informal walkways throughout the cliff face due to closure of the walkway. Consent will be required.

Consideration

Local board views and implications

10. The proposed removal has been the subject of a workshop discussion with the board, which supported the removal of the stair structure as the preferred means of managing the risk to the public.

Māori impact statement

11. Mana Whenua input has not been sought at this point. This will be done as part of the resource consent process.

Implementation

12. Once the resource consent is approved, removal will occur within six weeks, depending on weather and ground condition.

Attachments

No.	Title	Page
a ⇩	Gentleman's Bay Walkway Advice	63
b ⇩	Gentleman's Bay Additional Geotech Review	71

Signatories

Author

Johan Ferreira - Manager Project Delivery (Central/West)

Authorisers

Rod Sheridan - General Manager Community Facilities

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

18 May 2017

Auckland Transport Report, Ōrākei Local Board, May 2017

File No.: CP2017/08822

Purpose

1. To update the Board on local transport issues for May 2017.

Executive summary

2. This report is presented to :

· respond to resolutions and requests on transport-related matters

· provide an update on the current status of Local Board Transport Capital Fund (LBTCF)

· provide transport related information on matters of specific application and interest to the Ōrākei Local Board and its community

· provide a summary of consultation material sent to the Board.

Recommendation/s

That the Ōrākei Local Board:

a) receive the Auckland Transport Report, Ōrākei Local Board, May 2017.

Responding to Resolutions:

3. Resolution number OR/2017/24:

‘support the proposal by the Meadowbank/St Johns Residents Association and request the Auckland Transport Board to consider including this proposal in the Auckland Transport New Bus Network on a trial basis, if it cannot be implemented permanently, as soon as possible’.

4. Auckland Transport are investigating the route proposed connecting Meadowbank to Mission Bay for implementation with the central new network in 2018.

5. Resolution number OR/2017/ 70:

‘request that Auckland Transport release up to $150,000 from the Local Board Transport Capital Fund to conduct phase 2 of the feasibility study for the Gowing Drive link to the Glen Innes to Tāmaki Drive Shared Path’.

6. Auckland Transport are commissioning a feasibility study to investigate the most appropriate site, method and indicative cost for crossing to the Shared Path from Gowing Drive.

Transport meetings

7. Auckland Transport attended a number of workshops and transport briefings in April 2017. Officers from Auckland Transport briefed Board members on the following:

· Connection between Gowing Drive and the Ōrākei Spine

· The Central Suburbs New Network

· The Links to Glen Innes Cycle Route project

8. Updates on other transport matters were also covered in brief.

Local Board Capital Fund

9. The Ōrākei Local Board has approximately $600,000 per annum of discretionary funding for transport related capital projects.

10. This money can be used for projects identified by the Local Board, the principal constraints being that the project:

· Will not compromise transport safety;

· Is transport-related;

· Does not compromise the efficiency of the road network.

11. For funding projects outside of the road corridor, they must meet the following criteria:

· Supports connectivity of cycle way and footpaths within the transport network;

· Footpaths should close a gap in the current walking network to residential, recreational, public transport or town or local economic areas;

· Footpaths widths should accommodate both walking and cycling when no alternative route for cycling has been identified.

12. The Local Board’s current Local Board Transport Capital Fund projects are summarised in the table below:

Current LBTCF Projects

Project	Description	Status
Shared path connection between Gowing Drive and Ōrākei Spine	The objective of the Gowing Drive Connection is to provide a direct north and south link across the Shared Path to local schools, shopping and community facilities.	Auckland Transport (AT) are commissioning a study that will investigate the most appropriate site, method and indicative cost for crossing to the Shared Path from Gowing Drive. The Local Board has allocated up to $150,000 for this work.
Walkway Connection - Wilsons Beach to Shore Rd Reserve	Concept Plans	The Local Board allocated $30,000 to enable the development of the concept plans. This is being managed and completed by Auckland Council, Parks and is excepted completion mid 2017.
Landing Entrance Upgrade	Improved entrance way to “The Landing” on Tāmaki Drive	The design for the Landing has been completed and has a Firm Estimate of Cost (FEC) of $140,000. Construction work for a new marine sports center at the marina has started with completion due in the first quarter of 2018. The landing construction will need to be delayed until completion of the current works. This project is on hold.
St Heliers Library Streetscape Upgrade		Should the Ōrākei Local Board (OLB) wish to proceed with this project, a formal proposal, outlining how this fits within the Local Board Transport Capital Fund criteria will need to be provided.
Wayfinding signage - Hapimana Street		Should the OLB wish to proceed with this project, a formal proposal, outlining how this fits within the Local Board Transport Capital Fund criteria will need to be provided.

Financial Update

Ōrākei Local Board Transport Capital Fund Financial Summary

Total Funds Available in current political term (Balance of 2016-17, plus 2017-18 and 2018-19)	$ 1,754,522
Spent to Date on Completed Projects in current political term (including money spent on cancelled projects)	$ 57,435
Committed to date on projects approved for design and/or construction	$ 182,691	2%	Percentage of these commitments spent to date.
Total budget left that needs to be allocated to new projects and spent by the end of the current political term.	$ 1,514,397	The total available budget is not fully committed. More projects need to be approved.

Total of Projects assessed to a Rough Order of Cost (ROC) stage but not approved by the LB.	$ -
Funds available from the next political term (2019-20)	$ 631,373	This is the full 2019-20 Ōrākei LBTCF budget.

General information items from Auckland Transport relevant to Ōrākei Local Board

Central New Network

13. As a part of ongoing planning for the implementation of the New Network it has been decided that the Eastern New Network will be implemented before the network for the Central Suburbs (including Ōrākei). The Central Suburbs New Network is now planned for implementation in 2018.

14. This allows Auckland Transport the time to investigate the route proposed connecting Meadowbank to Mission Bay, and work through the operational details, including the need for additional layover space for buses in Mission Bay.

Agreement on next steps for Auckland mass transit

15. The New Zealand Transport Agency and Auckland Transport boards have come to an important agreement on the next steps for mass transit in Auckland.

16. Both boards have agreed that there will be a staged, integrated transition from bus to light rail transit from the airport to the city centre, based on future demand and capacity, and to commence route protection for this important gateway corridor between two of Auckland’s key growing employment areas.

17. Further work will be done to assess key operational elements, required trade-offs, flow on effects, transition impacts and network resilience issues.

18. The New Zealand Transport Agency and Auckland Transport will work together with Auckland Council to determine an integrated approach that enables a progression from the current bus services and bus lanes, to improved bus services in the short-term. This will potentially be followed by higher-capacity buses and a dedicated bus-mass-transit right-of-way, before a transition to light rail transit could occur. The timing for this transition will be based on demand, capacity and funding.

19. The most recent Advanced Bus Solution study commissioned by the NZ Transport Agency is a useful input into existing data and builds on previous studies such as the Central Access Plan, the South-Western Multi-modal Airport Rapid Transit Study, and the Auckland Transport Alignment Project, with Auckland Council.

20. In parallel, work will be undertaken to progress route protection of the south-eastern connection from the Airport to Manukau City Centre and east to Botany to ensure good connections to the airport and its surrounding employment zones.

21. The New Zealand Transport Agency and Auckland Transport will also continue to work with Auckland Council and Auckland International Airport Limited to jointly develop and implement a package of short term access improvements to the airport.

Consideration

Local board views and implications

22. The Ōrākei Local Board’s views are considered during consultation on proposed project schemes. The following project proposals were consulted and feedback sought by the Local Board, April 2017:

· Raised Speed Tables on Meadowbank Road, Meadowbank

· Proposed Bus Stop and Cycle Lane Extension, Tāmaki Drive, Mission Bay

· 'No Stopping' time-restricted parking on Guyon Street and Vialou Lane, Stonefields

· Allum Street Kea Crossing

Māori impact statement

23. No specific issues with regard to impacts on Maori are triggered by this report and any engagement with Maori will be carried out on an individual project basis.

Implementation

24. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

No.	Title	Page
a ⇩	Auckland Transport activities for the January - March 2017 Quarter.	87
b ⇩	Auckland Transport School Community Transport Report	101

Signatories

Author

Felicity Merrington, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Manager, Elected Member Relationship Unit, Auckland Transport

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

18 May 2017

Road Name Approval for a New Road to be created by way of Subdivision at 27-29 Towai Street, St Heliers

File No.: CP2017/07908

Purpose

1. The purpose of this report is to seek approval from the Ōrākei Local Board to name a new road, to be created by way of subdivision, at 27-29 Towai Street, St Heliers.

Executive summary

2. This report outlines the background for the naming of a new road (right of way) created by way of a subdivision by developer Aaron Ghee of Walton 18 Limited. The associated land-use resource consent for the 8-dwelling development was approved in August 2016 (Council reference R/LUC/2015/4824) and the subdivision consent referenced as R/SUB/2017/1327 is currently being processed by Auckland Council. The road naming application has been compiled on behalf of the developer by agent Kiwi Vision Consultants Limited.

3. This report is a re-submission of a road naming application that was originally deferred by the Ōrākei Local Board in 2016. At that time, an associated road naming application by the same developer for the neighbouring site at 23-25 Towai Street was approved. The new road name chosen by the Ōrākei Local Board for that subdivision was ‘Grace Ghee Lane’, named after the developer’s daughter.

4. The Ōrākei Local Board has a road naming policy and guidelines that set out the requirements and criteria of Auckland Council for naming a new road. These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Ōrākei Local Board area.

5. The proposed name for the new road is ‘Ryanville Lane’, which is the applicant’s preferred name. Alternative name options are ‘Ryan Ghee Lane’ and ‘Ryanland Way’. The Ōrākei Local Board has already approved the name ‘Grace Ghee Lane’ for the new road in the adjacent development by the same developer at 23-25 Towai Street.

6. Following assessment against the road naming policy and guidelines, the proposed road names were determined to meet the majority of the road naming criteria, except that the names refer to living persons.

7. Local iwi groups were consulted by Auckland Council on behalf of the applicant and no objections or comments concerning the proposed names were received.

Recommendation/s

That the Ōrākei Local Board:

a) approve the road name ‘Ryanville Lane’, proposed by the applicant, for the new private road created by way of subdivision at 27-29 Towai Street, St Heliers, in accordance with section 319(1)(j) of the Local Government Act 1974.

Comments

8. The Ōrākei Local Board Road Naming Policy and guidelines allow that, where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name for the local board’s approval. This also applies to private roads (including Jointly Owned Access Lots and Rights of Way) that serve more than five properties.

9. The new road to be named is a right of way serving 8 new dwellings (see Attachment 1) approved under resource consent reference R/LUC/2015/4824, approved in August 2016. The associated subdivision consent R/SUB/2017/1327 is currently being processed by Auckland Council.

10. The proposed name for the new road is ‘Ryanville Lane’, which is the applicant’s preferred name. Alternative name options are ‘Ryan Ghee Lane’ and ‘Ryanland Way’.

11. The applicant, developer Aaron Ghee of Walton 18 Limited, wishes to name the new road after his son Ryan and the three name options are derived from this. The adjacent subdivision and development at 23-25 Towai Street already contains a new road named ‘Grace Ghee Lane’ after his daughter, which the Ōrākei Local Board approved in 2016. Mr Ghee has provided the following background to the road name choices, demonstrating a thematic identity of familial ties, and has also explained the history of his company’s developments and contributions to the Eastern Bay area:

· “Walton 18 Limited is well-established developer in the area and the company has developed multiple properties in the Eastern Bays over the last 8-10 yrs (listed below). I feel that we have contributed significantly to the housing landscape of the area with beautiful high end houses, most of which are new built to the highest standard. The Towai Street development is the largest and most significant for me (as one of the most significant land housing development in the Eastern Bays area in recent times) therefore it will mean a lot if the street names can have some reference to my two children, Grace and Ryan. My favoured choices would be Graceville and Ryanville Lane”.

· “My family has long standing ties to the Eastern suburbs of Auckland having lived, worked and studied in the area for many years. Our two children have grown up in the area. When we moved to the Eastern Bays we fell in love with the Bays lifestyle. We love the area and we send our kids out of zone to private schools in order to stay in Eastern Bays, even though we could have easily moved to Remuera to be in the Zone for Grammar Schools for their intermediate and high school years. As a longstanding resident and contributor to the local economy, it would be nice to leave something behind in the area with some reference to my family, to leave a legacy for my children in a tangible way”.

· Properties we developed over the years in the eastern Bays:

1. 44 Godden Cresent, Mission Bay – 2 unit development – 2007

2. 31A The Parade, St Heliers – single house redevelopment – 2008

3. 132 (I think), Paritai Drive – 1 site development, large house – 2008

4. 36 Dudley Road, Mission Bay – 2 unit development – 2009

5. Speights Road, Kohimarama – 2 new townhouses – 2011

6. 159 Kohimarama Road, Kohimarama – 4 unit development 2014

7. 31 Ashby Street – 3 unit development 2015

· Current Development in the Eastern Bays:

8. Towai Street, St Heliers – 21 unit development

9. 98 Paritai Drive, Ōrākei – single house development

10. 96 Melanesia Road, St Heliers – 2 unit development

11. 98 Melanesia Road, St Heliers – 2 unit development

12. 26 Sprott Road, Kohimarama – 2 unit development

13. 23 & 25 Auckland Road, St Heliers – 14 unit development

12. The applicant’s proposed road names have been assessed against the criteria set out in the Ōrākei Local Board Road Naming Policy and Guidelines.

13. In this instance the proposed road names meet all criteria as laid out in the road naming guidelines, except that the names refer to a living person; and the road naming guidelines state that the names of living persons are not encouraged. However, Criteria 18 of the Ōrākei Local Board Road Naming Policy and Guidelines permits the use of given or first names in conjunction with a surname, if required to provide uniqueness for a significant name. The developer has provided a description as to the significance of the chosen names and the use of the first name in conjunction with a surname (‘Ryan Ghee’) can be seen to provide uniqueness, given that there are other nearby road names containing personal names in various forms.

14. New Zealand Post and Land Information New Zealand (LINZ) have commented that the proposed names meet their criteria and standards, as per the New Zealand and Australian ‘Standard for rural and urban addressing policy AS/NZS 4819:2011’. This means that there is no applicable duplication of the names and no similar names already in use in the area that would lead to confusion for emergency and postal services.

15. The proposed suffix ‘Way’ is considered appropriate in the circumstances as ‘Appendix C’ of the Ōrākei Local Board Road Naming Guidelines references ‘Way’ as being a short enclosed road, which is a description that fits the road to be named.

16. The proposed suffix ‘Lane’ is also considered appropriate in the circumstances as ‘Appendix C’ of the Ōrākei Local Board Road Naming Guidelines references ‘Lane’ as being a narrow road between walls, buildings, or a narrow country road. In this case, the road to be named is fairly narrow when compared to the main road and will be located in relative proximity to the adjacent dwellings.

17. The applicant consulted Mission Bay /Kohimarama Residents Association, St Heliers Bay Village Association and St Heliers /Glendowie Residents Association on the proposed names.

18. Only Mission Bay Kohimarama Residents Association responded, who supported the use of ‘Ryanville Lane’. However, they did not support the use of the name ‘Ryan Ghee’ on the basis that the use of full names of people unknown in the area, or of multi-word names, is not encouraged. Don Stock, Chair of the association, noted that the properties were originally developed by Douglas Miller and suggested that if the developer were looking for a local connection, then Douglas Lane and Miller Lane (or Way) might be an option. However, the local board should note that these name suggestions have not been checked by NZ Post or LINZ and that local iwi have not been consulted.

Consideration

Local board views and implications

19. The Auckland Council, by way of the Auckland Council Long Term Plan (2012 - 2022), allocated the responsibility for the naming of new roads, pursuant to section 319(1)(j) of the Local Government Act 1974, to the Local Boards.

20. The decision sought from the Ōrākei Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

21. The decision sought from the Ōrākei Local Board for this report is not considered to have any legal or legislative implications.

Māori impact statement

22. The applicant used Auckland Council’s Iwi Facilitation service to consult relevant local iwi about the proposed road names. In total, 12 iwi were consulted on behalf of the applicant. Of these, Te Rūnanga o Ngāti Whātua responded to defer their interests to the decision of Ngāti Whātua o Ōrākei. In turn, no further response was received from Ngāti Whātua o Ōrākei. Ngāti Tamaoho were happy to refer to resident iwi. No responses were received from the reaming iwi. It is therefore considered that the proposed names are deemed acceptable by all relevant iwi.

Implementation

23. The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Council’s Administrative Charges.

24. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once an approval is obtained for the new road name.

Attachments

No.	Title	Page
a ⇩	Attachment 1 - Location Map	107

Signatories

Author

Emerald James - Subdivision Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

18 May 2017

Local Boards recommendation on Easter Sunday trading

File No.: CP2017/07896

Purpose

1. To seek a local board recommendation to the Governing Body on whether or not to expand Easter Sunday trading in Auckland.

Executive summary

2. Councils were given the power to adopt a policy to expand Easter Sunday trading through a law change in August 2016.

3. In August 2017, the Governing Body will decide whether or not to propose a policy to expand Easter Sunday trading in all or parts of Auckland for public consultation.

4. Any decision on Easter Sunday trading will impact on Auckland Council’s economic, social, recreational and cultural objectives, for example through increased wages and revenue, or the ability to retain an additional day’s holiday for family, leisure time or religious observance.

5. This report enables the local board to advocate a position to the governing body on whether or not to expand Easter Sunday trading in Auckland. This is consistent with the local board’s community advocacy role under the Local Government (Auckland Council) Act 2009.

6. In February 2017, the Governing Body approved community engagement to inform its August 2017 decision on whether to retain the status quo or to expand Easter Sunday trading (Resolution GB/2017/22). A copy of the Governing Body report is contained in Attachment A.

7. The Governing Body report (Attachment A) provides information to assist to make a recommendation on Easter Sunday trading, including:

· background on the Easter Sunday trading legislative change, rationale, current regulations

· options for responding to the legislative change, including:

o issues and options analysis

o pros and cons.

8. Planned engagement initiatives in May and June 2017, include:

· a survey of a representative group of 1600 Aucklanders

· an online feedback form promoted through online, media and external networks

· engagement with key stakeholders.

9. Staff will circulate preliminary findings of overall engagement to local board members in an information memo in mid-June 2017.These preliminary findings will show regional views as well key views of Māori, Pacific, diverse and hard to reach Aucklanders with whom engagement will be prioritised.

10. The local board can either:

· make its recommendation at a business meeting before 30 June 2017 with or without the preliminary findings of engagement

· delegate this responsibility to the Chair, or appropriate board member, if it wishes to delay its recommendation until after members have received the preliminary findings of engagement in mid-June, and the local board is unable to meet before 30 June 2017.

11. Local boards’ recommendations are required by 30 June 2017 in order for them to be included in the report to the Governing Body in August.

12. Local boards’ views will be summarised within the report to the Governing Body and the resolutions attached verbatim.

13. In making its August 2017 decision, the Governing Body will consider the findings of engagement as well as local boards’ recommendations.

14. If the Governing Body decides to adopt a policy to expand Easter Sunday trading, it must use the special consultative procedure. This allows for public consultation prior to a final decision being made by Easter 2018.

Recommendation/s

That the Ōrākei Local Board:

a) note the attached Governing Body report (Attachment A) provides information to assist to make a recommendation on Easter Sunday trading, including:

i. background on the Easter Sunday trading legislative change, rationale, current regulations

ii. options for responding to the legislative change, including:

iii. issues and options analysis

iv. pros and cons.

AND EITHER

b) recommend that the Governing Body retain the status quo, so that only shops that can currently open for trade on Easter Sunday can continue to do so.

c) recommend that the Governing Body adopt a policy to allow shops in all of Auckland to trade on Easter Sunday.

d) recommend the Governing Body adopt a policy to allow shops in the following parts of Auckland to trade on Easter Sunday: [local board to insert parts in list format]

e) delegate the Local Board Chair to recommend to the Governing Body by email via the Manager Social Policy and Bylaws by 30 June on whether to retain the status quo, or to allow shops in all or parts of Auckland to trade on Easter Sunday.

Attachments

No.	Title	Page
a ⇩	Attachment A: Governing Body Report_Response to Easter Sunday trading legislation	111

Signatories

Author

Pania Elliot - Principal Policy Analyst

Authorisers

Michael Sinclair - Manager Social Policy and Bylaws

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

18 May 2017

Auckland Council’s Quarterly Performance Report: Ōrākei Local Board
For Quarter Three, 1 January- 31 March 2017

File No.: CP2017/08843

Purpose

1. To provide the Ōrākei Local Board (the Local Board) members with an integrated performance report for quarter three (1 January to 31 March 2017) on the Local Board’s 2016/2017 work programme.

Executive summary

2. This report provides an integrated view of performance for the Ōrākei Local Board, which includes:

· progress against the Local Board’s 2016/2017 work programme, highlighting project delivery risks and challenges that the Local Board should be aware of, and

· financial performance and progress against local board key performance indicators.

3. Significant achievements this quarter are:

· The sod-turning and start of works at the Akarana Marine Sports Trust (AMST) building at the Landing,

· The start of development of the Stonefields Heritage Trail, and

· The completion and official opening of the kayak launching ramp in Shore Road Reserve, providing water access to Hobson Bay.

4. The Ōrākei Local Board has invested $3.2 million in capital expenditure and $8.2 million in operating expenditure for the nine months ending 31 March 2017.

Performance for quarter three

5. Overall, the financial performance of the Board is close to budget year-to-date. Capital expenditure delivery is behind budget by $3.5m, mainly in the sport and recreation activity area. Renewals programmes and development projects are still in the planning or early execution stages.

6. The majority of the work programme items are being progressed, although some appear to be behind schedule. 14 projects are reported as requiring attention and three projects are unlikely to be completed this financial year. Budgets for some items will need to be carried forward to 2017/2018.

7. The Key Performance Indicators for local planning and development, and local environmental management are on track to be achieved. However, some measures in local community services continue to show declining satisfaction, particularly, in the areas of grant application support, the use of Council-run community centres and venues for hire, and in customer satisfaction with events.

Recommendation/s

That the Ōrākei Local Board:

a) receive the performance report for the financial quarter ending 31 March 2017.

Comments

2016/2017 Local Board work programme

8. The dashboard shown in Attachment A provides a summary snapshot for the work programme for 2016/2017. The “green” status for the majority of the work programme indicates performance is generally tracking positively.

9. All operating departments with an approved 2016/2017 Work Programme have provided performance report updates for quarter three (Attachment B). Overall, performance on the work programme is tracking as expected for this phase of the financial year. However, delivery of capital projects is $3.5m behind budget.

10. As per the quarter two report $63,000 remains in the community grants budget, with $14,500 available for tree maintenance under the Tree Protection scheme trial. The next allocation of community grants and tree protection grants will occur at the May 2017 business meeting.

Key highlights for quarter two

11. The Ōrākei Local Board has a number of key achievements to report from the quarter three period, which include:

· The sod-turning and start of works at the AMST building at the Landing,

· The start of development of the Stonefields Heritage Trail, and

· The completion of the kayak launching ramp in Shore Road Reserve, providing water access to Hobson Bay, an initiative in the Hobson Bay Action Plan.

Key project updates from the 2016/2017 Work Programme

12. Each operating department has provided progress updates for all projects set out in the Ōrākei Local Board Agreement for the end of the third quarter (31 March 2017). The line items in the work programme (Attachment B) have been allocated red, amber, green (RAG) status, reflecting their progress towards completion.

13. The majority of the work programme items are on track, with 14 items reported as requiring attention (amber) and three projects at risk (red).

14. One item marked as “red” is in the activity area of community leases, being the Mission Bay Bowling Club which has relinquished its lease. The other “red” items are:

· the Ōrākei Basin path renewal project, the funding for which has already been deferred by the Board because the project cannot commence until the work behind the Auckland Water-ski Club building has been completed, and

· Economic Development, for which the event Leverage Fund ($25 000) has not been not taken up by business associations to support their own events during the World Masters Games and the Lions Tour. There has been no take up of this fund and the Board will be asked on 4 May 2017 for approval to carry the budget forward to 2017/2018.

Risks identified in the 2016/2017 Work Programme

15. Delivery of capital projects has continued to lag in this quarter and expenditure has fallen further behind the phased budget by $3.5m. Delays have occurred mainly in the areas of Community Facilities and Local Parks, Sport and Recreation delivery as many projects are still in the planning, tendering or early execution stages. These projects are at risk of not being delivered by the end of the financial year.

16. The parks projects that have amber status as of 31 March 2017 are:

a) Tahuna Torea Restoration – mangrove removal and fish trap restoration - $85 000

b) Hobson Bay Mangrove Removal - $80 000

c) Tāmaki Drive searchlight emplacement restoration - $75 000.

17. It is likely that the budgets for these projects will need to be carried forward when the 2017/2018 annual budget is decided on 4 May 2017. Final approval to carry the budgets forward will be sought from the Finance and Performance Committee on 9 May 2017.

18. A number of other capital works projects have an “amber” status with a variety of reasons for this status. The projects are identified as:

· Andersons Beach seawall – as indicated last quarter, this project may need to be deferred to 2017/2018, due to the complexity of the issues that need investigation.

· Kupe Reserve playground, paths and carpark (renewal) – on hold pending concept design options for the reserve.

· Tinana Walkway (Wilsons Beach to Shore Road Reserve) – consultation with local residents is needed and the design and construction of the walkway is likely to be complex.

· Ellerslie Sports Club will receive Facility Partnership Funding once it raises its own funds - staff are going to meet with the club to expedite this project.

· Ōrākei Basin State of the Basin report – a scope for this report will be prepared for approval by the Local Board.

19. The two projects which are being funded from the Parking Reserve Fund are progressing as follows:

· Shore Road Reserve eastern carpark development – the contract is about to go out for tender.

· The carpark redevelopment at Waiatarua Reserve is being scoped, but the extent of the design may change depending on whether the current lease will be renewed.

20. There are two Arts, Community and Events operating expenditure work programme items marked “amber” and they relate to the funding allocated by the Local Board to residents’ associations and environmental groups. Funding agreements for the groups are being developed and once in place the grants will be made by the end of the financial year.

Financial Performance

22. Overall, the financial performance of the Board is close to year-to-date budget for operating expenditure. The Ōrākei Local Board has invested $3.2 million in capital expenditure and $8.2 million in operating expenditure for the nine months ending 31 March 2017 (Attachment C).

21. Operating revenue is shown to be $186,000 which is slightly above budget. It should be noted that the Local Parks, Sport and Recreation year-to-date (YTD) revenue budget has been revised from $650,000 last quarter to $135,000 this quarter, again because of a shortfall in revenue from The Landing operations. This is primarily due to further delays in the operation of the new boat haulage mechanism at The Landing.

22. Operating expenditure is slightly (1%) below budget, most notably in Locally Driven Initiative expenditure that has not yet commenced.

23. Capital spend progress for this quarter shows both renewals and development projects are behind schedule overall. Spend so far this year is 48 per cent of the phased budget.

Key performance indicators

24. The local board agreements include level of service statements and associated performance measures to guide and monitor the delivery of local services. This report provides interim performance results and outlook information for the Ōrākei Local Board’s measures, showing how performance is tracking for the third quarter of 2016/2017.

25. The year-end outlook is for 32 per cent of measures to not achieve the targets set. The local environmental management, and local planning and development measures are on track, but there are a few measures across the remaining service delivery areas where performance needs to be lifted into order to achieve target.

26. Measures that are not on track to be achieved include:

· Percentage of residents who visited a local park or reserve in the last 12 months. Promoting our parks and facilities is one strategy being used to help increase the proportion of the population who visit local parks.

· Percentage of funding/grant applicants satisfied with information, assistance and advice provided. A series of community workshops is planned for FY17 to build community groups’ capacity to submit quality applications and to provide further advice to applicants.

· Facility utilisation at off-peak times for council-managed community centres and venues for hire. The digital booking system, which began recording bookings in FY17 Q1, is expected to improve customer experience and utilisation, along with a marketing campaign in Q3.

Consideration

Local board views and implications

27. This report informs the Ōrākei Local Board of the performance to date for the period ending 31 March 2017. To date, the work programme looks to be delivered by the end of the financial year to benefit the local board area.

Māori impact statement

28. The Ōrākei Local Board, through its work programme, responds and delivers upon Council’s Maori Responsiveness Framework through fostering and building relationships with mana whenua and matawaaka by ensuring their views are considered prior to making decisions on local projects and embedding mana whenua customary practices within the development of local projects.

Implementation

29. The Senior Advisor Ōrākei Local Board will continue to facilitate performance updates to the Local Board.

Attachments

No.	Title	Page
a ⇩	Work programme snapshot	131
b ⇩	Work programme update	133
c ⇩	Financial performance	159
d ⇩	Performance measure results	167

Signatories

Author	Suzanne Weld - Senior Local Board Advisor Ōrākei
Authorisers	Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

18 May 2017

Chairman’s Report – Colin Davis

File No.: CP2017/08494

Purpose

1. To update the Ōrākei Local Board Members on projects, activities and issues since last reported.

Recommendation/s

a) That the report be received.

b) That Board member Carmel Claridge be appointed Alternate for the transport portfolio, replacing Board member Troy Churton.

Portfolio Lead: Arts, Events and Libraries; Heritage

Other (alternate portfolio holder): Resource Consenting and Regulatory; Civil Defence and Emergency Management

Membership

Board member Churton has resigned as Alternate for the transport portfolio (attachment B). There has been informal agreement among members that Board member Claridge take this role.

Events

The Board was represented at the three ANZAC Day commemorative services in the Board’s area: College Rifles, Remuera, Ōrākei RSA and St Heliers.

The St Heliers service was organised by the Ōrākei Local Board. It has been estimated by various sources that 2000-2500 people attended, a similar number to the 2016 service. The public response to the format has been very positive. Photographs from the service are attached.

Once again the Board involved young people in the Service: the guest speaker is the Head Boy of Selwyn College; three students (one from Sacred Heart College and two from Glendowie College) read real letters from persons involved in WWI and WWII; sailors from the TS Achilles formed the guard of honour; the trumpeter and the piper; scouts raised and lowered the flags on the memorial flagstaff. The march included not only returned and serving personnel but also students from Glendowie College, and the scouting movement.

Libraries

There is still public concern about the ongoing review of the libraries.

Heritage

(1) Tāmaki Drive Searchlights

Vector has now advised that the telephone and power lines on the reserve adjacent to searchlight emplacement no. 3 at Biddick’s Bay, Tāmaki Drive, have now been undergrounded, the transformer has been replaced, the current poles removed, and reinstatement was completed on 6 May. A new connection on Tāmaki Drive has been put in which will permit us to floodlight emplacement no. 3. Completion of Vector’s work will now allow onsite inspections and work on the restoration of the emplacements, particularly no. 3. The overgrown area around emplacement no. 3 can now be cleaned up and the grass mowed. Recent storms have caused moderate land slips near nos. 1 and 2, taking away a lot of the vegetation. Text for the sign is ready and the illustrations are still being obtained.

(2) Heritage Projects

Work is continuing on the heritage project to identify and photograph heritage sites, artefacts and plaques in the Board’s area for inclusion with appropriate text in the Board’s page on the Council’s website.

The Board’s World War One Roll of Honour on the website is continuing to be updated as more information is found.

(3) Stonefields Heritage Trail

I have been informed that work is progressing within the contract budget, with the target completion date still June 2017. The anticipated completion date is weather-dependant. Fitting of panels is causing a problem and taking more time than anticipated. Some panels need to be custom-made, particularly to fit the landform. Dialogue is continuing with the owners of a site in Lunn Avenue for an easement to provide access from the Trail to the Lunn Avenue area.

Other

Communications

I have had meetings with Council’s communications staff to improve the Board’s ongoing communication with constituents. Digests of the Board’s last three business meetings are being prepared. In future, digests will be sent to stakeholders soon after each business meeting.

Activities (since 8 April 2017)

As well as assisting with a range of citizens’ enquiries, staff meetings, and involvement with other community activities, I have also attended the following to date:

10 April the local boards chairs’ forum, followed by the chairs’ meeting with the Mayor.

10 April the Auckland Philharmonia concert at Somerville church, Remuera.

11 April staff briefing on the recent urban polo event.

11 April meeting with officials of the Outboard Boating Club.

11 April site inspection of Mount Hobson/Ohinerau.

11 April the Mission Bay/Kohimarama Residents Association AGM.

12 April the sod turning event at the Royal Akarana Yacht Club site.

13 April Ōrākei Local Board workshop various topics.

(14-17 April Easter)

18 April the Board’s transport portfolio meeting.

19 April meeting with the Council’s communications staff.

19 April Stonefields Residents Association meeting.

20 April staff briefing on progress of the heritage project to identify and photograph heritage sites, artefacts and plaques.

20 April Ōrākei local Board business meeting.

21 April together with the St Heliers Village Association’s manager installed the crosses at the St Heliers war memorial and hoisted a new New Zealand flag preparatory to ANZAC Day commemorations.

25 April the St Heliers Day commemorative service.

26 April the public meeting hosted by the Tāmaki Drive Protection Society about the future of Tāmaki Drive in relation to the Board’s Tāmaki Drive Master Plan and the protection of the pohutukawa trees along Tāmaki Drive.

27 April Ōrākei Local Board workshop various topics.

28 April meeting with the MP for Tāmaki and members of the Stonefields Residents Association.

28 April meeting with staff regarding the Board’s proposal to grant to the Outboard Boating Club a licence to occupy part of the unnamed Council recreation reserve in Tāmaki Drive adjacent to its premises. This matter has remained unresolved for some time and the Board and the Club have been endeavouring to regularise the situation. At the Board’s last business meeting a staff report recommending positive steps to resolve the situation was deferred at the Club’s request for a month until this business meeting. The proposal includes granting the Club a licence to occupy part of the reserve to allow members’ vehicles to cross and access to the Club’s premises, providing public access to the two public boat ramps with public boat trailer parking, opening up the reserve for public passive recreation as required by the legislation but still providing for reasonable access and use by the Club.

1 May St Heliers Village Association’s executive meeting.

2 May the Board’s transport portfolio meeting.

2 May meeting with representatives of Ngati Paoa.

2 May meeting with the Mayor regarding the Governing Body’s 2017/2018 annual budget proposals which were part of the recent Council consultation.

2 May meeting of the Auckland Library Heritage Trust, of which I am Chairman.

3 May the Board’s parks portfolio meeting.

4 May Ōrākei Local Board workshop various topics.

4 May Ōrākei local Board extraordinary business meeting.

7 May the Stonefields Residents Association AGM.

Attachments

No.	Title	Page
a ⇩	Photographs from St Heliers Day commemorative service	177
b ⇩	Email correspondence	183

Signatory

Author

Colin Davis – Chairman, Ōrākei Local Board

Date: 7 May 2017

Ōrākei Local Board

18 May 2017

Board Member Report - Kit Parkinson

File No.: CP2017/08521

Purpose

1. To update the Ōrākei Local Board Members on projects, activities and issues since the last Ōrākei Local Board meeting.

Recommendation/s

a) That the report be received.

Portfolio Lead: Parks and Reserves and Community Leases

Other (alternate portfolio holder): Environment

Other Appointments (Lead): Friends of Madills Farm Incorporated, Friends of Tahuna Torea, Michaels Avenue Reserve Community Liaison Committee, Ngāti Whātua Ōrākei Reserves Board, Ōrākei Basin Advisory Group, Tāmaki Drive Protection Society, Tūpuna Maunga Authority

Other Appointments (Alternate): Mission Bay Business Association, Mission Bay-Kohimarama Residents Association Incorporated, East City Community Trust

Parks and Reserves and Community Leases

2. Lease discussions around: Auckland Ski Club renewal, OBC new Lease or Licence, Asplund Waitarua Lease expires 30 June 2017, Ōrākei Tennis Club renewal, Okahu Bowling Club Lease expired, new lease for Mens Shed.

Michaels Avenue Reserve Community Liaison Committee

3. No meeting Scheduled for this period.

Ngāti Whātua Ōrākei Reserves Board

4. Attended meeting 8 May.

Tūpuna Maunga Authority

5. Attended meetings and workshops.

Activities since last report

· Met Mens Shed representatives re leasing the former Asplund building on Waiatarua

· reserve.

· Constituent enquiries many of them.

· Auckland Netball progressing request for weed removal of Wattles which are reseeding the Stonefields area with this weed.

· Landowner consents

· Healthy Waters site visit of reinstatement of Madills Farm reserve used by Connells Contractor.

· Direction on H&S actions required around steps and bank to Gentlemen bay

· Discussions about Liston Park to Progress future use and planning for the reserve, I have appointed liaison person for this and will be key point of contact for all enquiries for Liston Park and will be attending the internal Council working party meetings as the political representative. The Board wants to advance this process as quickly as possible to make a decision by September 2017.

· Set OBAG first meeting and invite user groups to nominate members.

Activities since: 21 April 2017

Date	Activities
21 April	Meeting with Outboard Boating Club
22 April	Participate in Dog Walk ‘withlotsofdogs’
25 April	ANZAC Ceremony – College Rifles, Remuera ANZAC Ceremony – Auckland War Memorial Museum
27 April	Board workshop
28 April	Meeting with Outboard Boating Club
1 May	Tāmaki Estuary Environmental Forum Tūpuna Maunga o Tāmaki Makaurau Authority Hui
2 May	Auckland Transport Portfolio Ngāti Paoa open plan network meeting Met with Mayor Phil Geoff with Member Davis re Annual Plan
3 May	Chair / Deputy Chair meeting Parks, Sports and Recreation Portfolio
4 May	Ōrākei Local Board workshop Ōrākei Local Board Extraordinary Business Meeting
5 May	Churchill Park constituent meeting
8 May	Meet Gerry Rea from Grammar Rugby. Meet with Desley Simpson Ngāti Whātua Ōrākei Reserves Board Hui
9 May	Meet with Becka re High Performance Yachting Facility in ward Parks Portfolio meeting Presentation to GB on Annual Plan
10 May	Chair / Deputy Chair Meeting
11 May	Ōrākei Local Board workshop
12 May	Grace Joel Retirement Village Art Showcase
15 May	Ōrākei Local Board agenda run through Local Boards Regional/sub regional meeting
16 May	Auckland Transport Portfolio Leases Portfolio
18 May	Chair / Deputy Chair Meeting Ōrākei Local Board Business Meeting

Attachments

There are no attachments for this report.

Signatory

Author

Kit Parkinson - Ōrākei Local Board Councillor

Date: 10 April 2017

Ōrākei Local Board

18 May 2017

Board Member Report - Troy Churton

File No.: CP2017/08533

Purpose

1. To update the Ōrākei Local Board Members on projects, activities and issues since the last Ōrākei Local Board meeting.

Recommendation/s

a) That the report be received.

Portfolio Lead: Resource Consenting and Regulatory

Other (alternate portfolio holder): Transport

Criteria Auckland Transport using for Hobson walkway

Assessment of Alternatives- Section 4

Why:

2. Section 171 and the Fourth Schedule (Clause 6 Assessment of Effects) of the Resource Management Act 1991 (RMA) requires that consideration is given to alternatives (locations, sites, routes or methods) where:

· any significant adverse effect on the environment,

· discharges of contaminants; and

· the requiring authority does not have an interest in the land sufficient for undertaking the work.

Process:

3. The NoR lodged is based on a preferred route identified through a Scheme Assessment process undertaken in 2014. The decision was made to undertake a further alternatives assessment to consider the alternatives suggested through consultation along with the original options considered in the Scheme Assessment.

4. The methodology utilised to assess alternatives to confirm the alternative has been Multi-Criteria Analysis (MCA) following the generic MCA methodology used in the Decision Making Guidelines published by New Zealand Asset Management Support.

5. This methodology involves the identification of an agreed set of criteria and the attribution of scores to the criteria. The scores are combined to produce an overall option score or rating which can be used to identify a preferred option. Each criterion has a different weighting, the weighting reflects the importance of the criteria in the assessment. Criteria with a higher weighting will have a greater influence on the final rating.

6. The criteria used for Section 4 were based on the criteria used for earlier sections for consistency with changes made to reflect direct impact on private land (there had not been any in the other sections) and changes made to weighting due to Section 4’s context.

Ōrākei Basin – authority for ‘local park’ advice

7. Extract from Item 16: Clarification of Decision Making Allocation for Specific Parks from the Governing Body meeting held on 22 August 2013 follows:

‘The Local Government (Auckland Council) Act 2009 (the Act) requires the governing body to allocate decision-making responsibility for non-regulatory activities to either the governing body (including committees of the whole) or local boards. The Council Long-Term Plan 2012-2022 allocates decision-making for “regional parks listed in schedule 1” to the governing body, while “local parks” are allocated to local boards.

In June 2013, Parks Recreation and Heritage Forum (PRHF) considered a proposed schedule of specific parks for which decision making is allocated to the governing body and a protocol for collaborative working between the governing body and local boards’.

8. The tables that follow then set out those parks which are identified as regional parks. Anything else is regarded as “local”.

Parks subject to Treaty of Waitangi settlement
For the purposes of decision-making allocation, “Parks subject to Treaty of Waitangi settlement” include the following areas of crown-owned land which are included in the Treaty of Waitangi settlement with Nga Mana Whenua o Tāmaki Makaurau (the Tāmaki Collective) and which will be subject to future governance by the Tūpuna Maunga o Tāmaki Makaurau Authority (the Maunga Authority). Decision making for these areas is allocated to the governing body as an interim measure, prior to the formation of the Maunga Authority.
Parks subject to Treaty of Waitangi settlement
Matukutururu (Wiri Historic Reserve) Maungakiekie (One Tree Hill) Maungarei (Mt Wellington) Maungauika (North Head) (subject to agreement regarding councils role) Maungawhau (Mt Eden) Ohinerau (Mt Hobson) Ohuiarangi (Pigeon Mt) Otahuhu (Mt Richmond) Owairaka (Mt Albert) Puketapapa/Pukewiwi (Mt Roskill) Takarunga (Mt Victoria) Te Kopuke (Mt St John) Te Pane o Mataoho/Te Ara Puera (Mangere Mt) Te Tatua a Ruikiuta (Big King)
Land contiguous with parks subject to Treaty of Waitangi settlement
For the purposes of decision making allocation, “Parks subject to Treaty of Waitangi settlement” also includes the following areas of Council owned land which are contiguous with crown owned land included in the Treaty of Waitangi settlement with Nga Mana Whenua o Tāmaki Makaurau (the Tāmaki Collective), but which are not included within the Treaty settlement. Decision making for these areas is allocated to the governing body.
*Park subject to Treaty of Waitangi Settlement*		*Contiguous council owned land allocated to the governing body*
Maungawhau (Mt Eden)		Lot 1 DP 131932
Maungarei (Mt Wellington)		Lot 200 DP 436081
Ohinerau (Mt Hobson)		Pt Allotment 2 SECT 11 SBRS OF Auckland
Ohuiarangi (Pigeon Mt)		Lot 182 DP 98841
		Lot 183 DP 98841
		Section 1 SO 434440
		Section 2 SO 434440
		Section 3 SO 434440
		Allotment 19 SECT 5 SM FMS NEAR Howick
Otahuhu (Mt Richmond)		Lot 1 DP 47429
		Lot 2 DP 47429
		Lot 3 DP 47429
		Lot 4 DP 47429
		Lot 5 DP 47429
		Lot 6 DP 47429
		Lot 7 DP 47429
		Lot 8 DP 47429
		Pt Lot 10 DP 47429
Owairaka (Mt Albert)		Lot 29A DP 17682
		Lot 19 DP 58177
		Lot 59 DP 16603
Te Kopuke (Mt St John)		Lot 1 DP 334602
		Lot 2 DP 413830
		Lot 13 DP 20564
		Lot 2 DP 35331
Te Pane o Mataoho/Te Ara Puera (Mangere Mt)		Pt Allotment 202 PSH OF Manurewa
		Allotment 379 PSH OF Manurewa
		Allotment 262 PSH OF Manurewa
		Paper Road (Pt Mangere Mountain Education Centre grounds)
		LOT 24 DP 10685
		Paper Road (Access to Ridgemount Road)
		Lot 1 DP 44558
		Lot 29 DP 57347
		Lot 1 DP 29452
Te Tatua a Ruikiuta (Big King)		Lot 4 DP 44196
		Lot 3 DP 44196
		Lot 5 DP 108794
		Lot 4 DP 21107
		Lot 5 DP 108794
		Lot 1 DP 108794
		Pt Allotment 80 SECT 10 SBRS of Auckland
Parks delivering Auckland-wide benefits
For the purposes of decision making allocation, “Parks delivering Auckland-wide benefits” include the following:
Regional Parks
Decision making for the former Auckland Regional Council Regional Parks network is allocated to the governing body, including the following Regional Parks:
Ambury Atiu Creek Auckland Botanic Gardens Awhitu Duder Hunua Ranges Long Bay Mahurangi Muriwai (excluding Muriwai Village Green) Mutukaroa / Hamlins Hill Omana Pakiri Scandrett			Shakespear Tapapakanga Tawharanui Tawhitokino Te Arai Te Muri Te Rau Puriri Waharau Waitakere Ranges Waitawa Wenderholm Whakanewha Whakatiwai
Land contiguous with Regional Parks
The following parks are amalgamated into the adjacent Regional Park and decision making allocated to the governing body as part of the relevant regional park
*Relevant Regional Park*	*Land to be amalgamated into adjacent Regional Park*
Long Bay	Piripiri Park			Section 1 SO 70452
Mahurangi	Scott Point Reserve, Te Kapa Peninsula (subject to continued 24 hour public access)			Lot 15 DP 44711
				Sec 216 Mahurangi Village SO 43441
				Lot 14 DP 11711
Muriwai	Oaia Reserve, Muriwai			Lot 11 DP 58521
Te Arai	Te Arai Reserve (subject to continued 24 hour public access)			Lot 1 DP 66227
				Lot 1 DP 59556
Waitakere Ranges	Marama Plantation Reserve, Little Huia			Lot 12 DP 27798
	Douglas Scenic Reserve			Lot 31 DP 77453
	Raroa Park			Lot 100 DP 21358
	Parkland surrounding Waitakere Quarry Scenic Reserve			Lot 2 DP 193044
	Karekare Reserve			Lot 31 DP 40109
	Lone Kauri Road – 3 reserves			Lot 99 DP 42402
				Lot 106 DP 42402
				Lot 107 DP 42402
	South Piha Plantation Reserve			Lot 77 DP 31268
	Lake Wainamu Scenic Reserve			Section 3 Block 1/Waitakere SD/
	Tasman View Esplanade			Lot 90 DP 42223
	Lake Wainamu Walkway			Pt Waitakere 1A (Easement over lake edge only)
	Waitoru Reserve, Bethells Rd			Pt Allotment 5 PSH OF Waitakere
Other parks delivering Auckland wide benefits
Auckland Domain Decision making allocation for Auckland Domain is geographically split, with the Waitematā Local Board being allocated responsibility for the playing fields areas and two community recreational leases (Auckland Bowling Club and Parnell Tennis Club), and the balance of land within Auckland Domain being allocated to the governing body.
Motukorea (Browns Island) Motukorea is owned by Auckland Council and managed by the Department of Conservation. Decision making as required within the parameters of the management agreement with the Department of Conservation is allocated to the governing body.

Orākei Tower – proposal beside Orākei Station – update

9. The applicant has requested the application to remain on-hold while they consider making amendments to the proposal.

Attachments

There are no attachments for this report.

Signatory

Author

Troy Churton - Ōrākei Local Board Member

Date: 5 May 2017

Ōrākei Local Board

18 May 2017

Board Member Report - Carmel Claridge

File No.: CP2017/08749

Purpose

1. To update the Ōrākei Local Board Members on projects, activities and issues since the last Ōrākei Local Board meeting.

Recommendation

a) That the report be received.

Portfolio Lead: Environment

Other (alternate portfolio holder): Parks and Reserves and Community Leases

Environment:

There were no pollution incidents notified in the Ōrākei Ward this month.

Activities since: 4^th April 2017

Date	Activities
4^th April 2017	Meadowbank St Johns Residents Association Meeting
6^th April 2017	Orākei Local Board Workshop
9^th April 2017	Pamela Place Reserve Open Day – Weed Management Initiative funded by OLB and run by Kaipataki Trust to help local residents identify problem weed species and to be proactive in tackling weeds in their own properties adjacent to Reserve areas of bush. A good turnout of approximately 20 residents.
	Chairman Colin Davis talking War on Weeds with local residents
10^th April 2017	Ellerslie Business Association Meeting – providing OLB update for Association Members Attendance at APO Sextent Performance – Sommerville Church
11^th April 2017	Ohinerau/Mt Hobson Field Trip with OLB and Council Staff to familiarise Board Members with recent changes to governance of Maunga and examination of issues re: maintenance. Mission Bay Kohimarama Residents Association AGM – Attendance with fellow Board Members with address given by OLB Chairman Colin Davis.
12^th April 2017	“The Landing” Sod Turning for Akarana Marine Sports Centre attendance for both formal and informal part of proceedings.
13th April 2017	OLB Workshop 12.00 noon – 5.00pm
22^nd April 2017	Brief attendance at Howick Local Board “Weed Swap Day” – Lloyd Elsmore Park
	Attendance at event held in Waiatarua Reserve – “The Big Dog Walk with Lots of Dogs” – This is the second year the event has been held in our Ward. It is an NZ wide “Dog Walk held annually at various locations around the country and is a simple concept of dog owners getting together en masse for a couple of hours of dog & people socializing and then going for a walk in a public space. This year attracted an estimated 1500 participants. There is potential for the Board to have a ‘presence’ at this event which is proving highly popular with both our local residents and visitors from as far afield as Hamilton.

24^th April 2017	Churchill Park site visit. Friends of Churchill Park Chairman took myself and fellow Board Member for a guided walk through Churchill. There are several ongoing maintenance issues – path re-gravelling, weed control, fencing. Report to be found in attachments (Attachment A).
25^th April 2017	Attendance at St Heliers ANZAC Day Commemorative Service – laying of wreath together with Chairman Colin Davis on behalf of OLB.
26^th April 2017	OLB Workshop Brief Attendance at Point England Reserve Development Community Meeting – High level of public interest in the Pt England Reserve and potential loss under the Enabling legislation to release land for potential purchase by Ngāti Paoa as part of Treaty of Waitangi Settlement. Strong sentiment that this land be retained for community use. Attendance at Tāmaki Drive Protection Society meeting, St Heliers library.
27^th April 2017	OLB Workshop Attendance – Urban Street Fest, Orākei
1^st May 2017	Meeting at Lucerne Rd with Council Staff/Contractors/Neighbours to discuss progress of works imminent at Orākei Basin Ski Club. Lucerne Road residents had all received a leaflet drop advising of meeting. One resident only in attendance – left meeting early happy with information and assurances provided that track would be accessible outside of work hours.
	Due to recent heavy rainfall there has been a slip affecting the track approximately 200 meters west of the Ski-Club rooms towards the Basin carpark. Remedial work is to commence immediately to stabilize the bank and lay a surface to enable access for the transport of materials for the planned construction & landscape works so the project can be completed on time.
	Tāmaki Estuary Environment Forum (TEEF) – Maungakiekie-Tāmaki Local Board. A morning’s attendance to discuss composition of membership and way forward for the forum to achieve desired ecological outcome. Agreement reached by consensus amongst attendees that Council staff would put together a proposal to take to the 5 represented Local Boards – Howick, Māngere-Ōtāhuhu, Maungakiekie-Tāmaki, Orākei and Ōtara-Papatoetoe that a Council Convenor be appointed from within Auckland Council, with the Boards to share equally in the costs of same.
2^nd May 2017	Meadowbank St Johns Transport Sub-Committee Meeting – Attendance to obtain update on current issues for residents. Meadowbank Rd Speeding: In August 2016 a letter was sent to MSJRA in response to their concerns indicating that Auckland Transport (AT) would soon implement at least one speed table as a traffic calming measure. AT advised that a table was “proposed” near the Corinth Rd intersection – with another further down Meadowbank Rd at an unspecified point as being ‘considered’. An AT engineer visited the Corinth/Meadowbank site back in 2015 so the matter has been ongoing for a long time. No further progress on this has been made since that letter and the Association has heard nothing further. I will follow this matter up with Felicity Merrington, our AT Liaison. The Residents Associations view of the speed tables is highly favorable and they would like them installed as soon as possible. Problematic Intersection Widths: A number of intersections in Meadowbank have been identified by residents as being difficult to cross for particularly the elderly and children due to the excessive width – resulting in too much time being taken to cross exposing users to dangers of traffic turning at speed. In regards to the Manapau/Meadowbank Rd intersection AT were investigating the feasibility of a pedestrian refuge. Again this requires following up. Local Connections to G.I -Tāmaki Shared Path Committee expressed concerns about lack of North/South routes between Meadowbank St Johns and Kohimarama and the need to keep advocating for the Gowing Drive link particularly for school commuters.

Attachments

No.	Title	Page
a ⇩	Report: Churchill Park site visit	195

Signatory

Author

Carmel Claridge - Ōrākei Local Board Councillor

Date: 8 May 2017

Ōrākei Local Board

18 May 2017

Board Member Report - Ros Rundle

File No.: CP2017/08753

Purpose

1. To update the Ōrākei Local Board Members on projects, activities and issues since the last Ōrākei Local Board meeting.

Recommendation/s

a) That the report be received.

Portfolio Lead: Economic Development

Other (alternate portfolio holder): Community

Economic Development

Remuera Business Association

Attended Executive Committee Meeting

Excellent presentation from Match Realty – a recent survey conducted by Remuera Business Association (RBA) indicated that many locals are dissatisfied with the overall retail offer within the area. As a result, Match Realty has been engaged by RBA to advise and assist on implementing a positive change to the long term retail mix within the Village.

The blueprint provides a targeted end point for the Village which assists in initiating discussions with Landlords and potential tenants.

Ongoing Auckland Transport (AT) issues regarding the red screens on Clonbern Road which still need to be screwed down. AT are working on this issue.

It was advised at the meeting that the Pay by Plate system for Clonbern Car Park wasn’t possible because of the 2 different owners of the car park. It was then discussed and agreed by the RBA Executive, that it is acceptable for Auckland Transport to increase monitoring in the Clonbern Car Park and Remuera Road to encourage turnover in the Clonbern Car Park.

Nuisance with dogs defecating is still a problem, the Dog Officer has been monitoring the business area unfortunately only from 7am and it would appear that the dogs and owners are out before this time. The RBA is trying to have plastic bags available on lamp posts in the Business area. Ongoing issue.

Bastille Day celebrations will be held on 15 July 2017 in Remuera.

St Heliers Village Association

Attended 2 Board Meetings within the reporting period.

Harcourt’s moving into the old Post Shop, much larger area for them and will have a large open area to let out for community meetings.

Successful Anzac Day held at St Heliers. Great to see so many young people participating in the service. Unfortunately, there were issues with Traffic Management and parking restrictions, this has been taken up with Auckland Transport.

The new website will be launched 19 June 2017.

World Masters Games Triathlon held in St Heliers, many participants and supporters descended upon St Heliers. It was reported that the games were a definite benefit to the businesses in St Heliers.

One of the main wishes from the recent business survey was that businesses wanted the streetscape to be upgraded. The SHVA manager will obtain a quote for the streetscape plan for OLB consideration.

It was reported that Auckland Transport has a quote for the cleaning of the BID area not being cleaned. Awaiting for the sign off for this from AT.

Discussion regarding extra cameras required and signage to help with security.

AT is planning to have a new bus route along Tāmaki Drive terminating in St Heliers, will be a blue link bus with a 15-minute frequency. This will offer easier access and be an economic assist to all businesses along Tāmaki Drive including St Heliers. Consideration is being given to the bus layover outside the TESA Hall in Polygon Street. Final location not yet determined by AT planners.

Ellerslie Business Association

Attended Business Association Board meeting.

One of Ellerslie’s main events ARTerslie starts 8 May through 31 May 2017.

There will be 3D chalk art, art exhibits, street art and competitions.

The container has been removed and since the meeting a wall was been built and since vandalised. EBA wish to make it clear that they in no way condone this act of vandalism and that they are still attempting to work with the body corporate in a positive manner for the betterment of the Ellerslie as a whole.

The recent survey undertaken wanted a more attractive business area with planter boxes and more parking.

Mission Bay Business Association

Fountain and clock are both working again, as the fountain is a big draw card for Mission Bay, having it working has a ripple effect for the local Mission Bay businesses.

The clock tower is still to be cleaned.

Toilets on Selwyn Reserve are being painted at present a request regarding the scope of the work and a time frame has been requested.

Rubbish bins on the Reserve are under discussion. Report back on this next meeting.

World Masters Games did benefit the businesses however not on the day of the games but before and afterwards. There were issues with traffic management and inconsistent road closures signage.

It was reported that the NZ Flower and Garden Show which was to be at Okahu Bay area has been moved to Henderson.

The Mission Bay Kohimarama Residents Association have offered to pay for the gym signage.

The Association is considering more streetscape planting, they see the added benefit of having a pontoon to swim out to from the b each, similar to those on other Auckland beaches. They are very keen on a large photo frame somewhere on Selwyn Reserve #missionbay. This in turn will reach many more through social media as an effective marketing tool for Mission Bay therefore benefitting the business sector and the region as a whole.

Community

Ōrākei Community Association

Art competition – Need a willing organizer for this competition. Suggested sending to their database and advertise on Neighbourly.

Ōrākei History Book – this is being actively considered. It will be on-going over several years, wishing to interview as many of the older generation to obtain their stories of Ōrākei and their lives. Suggested that Auckland University students to assist with the interviewing and research. Suggestion that local business could sponsor part of the book.

Discussed that Ōrākei has no entrance markers denoting the Ōrākei suburb, the need of branding and a sense of place was discussed. Perhaps a carving.

Noted that Kupe South Reserve is in planning stage and waiting to hear back from the planners.

Noted that the section of the shared path from St Johns Rd and Merton Rd is very rough when biking and that there are weeds growing up on the sides.

The Association is very concerned with the Sewage overflows and that many sewage and waste water pipes are not separated in the Ōrākei suburb. This will be an on-going concern until all the house pipes are upgraded.

Activities since last board report

As well as assisting with a range of citizens’ enquiries, I have also attended the following:

April
10	Regional and Sub-regional meeting – Population Growth with all its implications – housing, environmental, skills and jobs. St Heliers Village Association Board Meeting Ellerslie Business Association Executive Board Meeting
11	Met at Mt Hobson with Fellow Board members for an update of the Maunga Attended Mission Bay Kohimarama Residents Association AGM
13	Meeting with Brett Young Strategic Broker for the Board discussing BID issues OLB workshop
18	Auckland Transport Update Microsoft IT Refresher course
20	Meeting with Democracy Services Advisors Business Meeting OLB Ōrākei Community Association Meeting
21	Meeting with Neil Berryman regarding networking with small businesses
22	World Masters Games Netball
24	Met Eric Walton and Carmel Claridge at Churchill Park for an update of the wonderful work being done by Friends of Churchill Park and the need for ongoing upkeep of the Park as a whole.
25	Attended Dawn Service at the Cenotaph Attended Ōrākei RSA Anzac Service – presented a wreath on behalf of the OLB
27	OLB Workshop
May
1	Auckland Transport Update St Heliers Village Association Board Meeting
2	Remuera Executive Committee Meeting Auckland Transport Update Eastern Bays Network Meeting Mission Bay Business Association Committee Meeting
4	Transport update with Alternate Lead for OLB Transport OLB Workshop OLB Extraordinary Meeting
World Masters Games Netball held at Auckland Netball Courts From L to R - Lady Sheryl Wells, Lois Bush, Ros Rundle, Denise Lee

Attachments

There are no attachments for this report.

Signatory

Author

Rosalind Rundle - Ōrākei Local Board Councillor

Date: 10 April 2017

Ōrākei Local Board

18 May 2017

Board Member Report - David Wong

File No.: CP2017/08779

Purpose

1. To update the Ōrākei Local Board Members on projects, activities and issues since the last Ōrākei Local Board meeting.

Recommendation/s

a) That the report be received.

Portfolio Lead: Community

Other (alternate portfolio holder): Economic Development

Significant Points

· Maintaining close liaison with the Manager – ASB Stadium following requirements to complete Sports Facilities grant applications. Full application request ($200k) may not have been successful.

· Also offered support in lieu preparing for civil defence and profiling the ASB Stadium as the appropriate congregation venue.

Community

2. Attended Eastern Bays Network meeting Glendowie Community Centre on 2 May 2017. Key issues addressed at forum included:

· Application for Youth Week Grants and the short time frame for potential stakeholders to apply

· Liaised with Brett Young to extend the application time frame – or apply funds to initiatives outside the Youth Week period

· Opportunities for Community Organisation Grants Scheme

3. Mission Bay /Kohimarama Residents Association continue to seek resolution to:Options for improving Kupe Reserve and surrounds of the playground area.

· Parking along Mission Bay and disorderly behavior from undesirable late night groups; suggest a roundtable with police, council officers and OLB

Activities since: April 2017 – May 2017

Date	Activities
11 April 2017	Mission Bay/Kohimaramara Residents Association AGM Attended Tupuna Maunga debrief on Mt Hobson
13 April 2017	Ōrākei (OLB) Local Board workshop
19 April 2017	Strategy broking catch up
20 April 2017	OLB Business meeting
25 April 2017	Attendance at College Rifles ANZAC Day commemoration
27 April 2017	OLB workshop
5 May 2017	Strategy broking catch up
9 May 2017	Attend Meadowbank/St John’s Residents Association AGM
11 May 2017	Visitation to Remuera Citizen Advice Bureau; Victoria Avenue