Planning Committee

OPEN MINUTES

Minutes of a meeting of the Planning Committee held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Tuesday, 2 May 2017 at 9.30am.

present

Chairperson	Cr Chris Darby
Members	Deputy Mayor Bill Cashmore
	Cr Linda Cooper, JP
	Cr Hon Christine Fletcher, QSO
	IMSB Member Hon Tau Henare
	Cr Richard Hills
	Cr Penny Hulse	From 10.51am, Item 10
	Cr Mike Lee
	Cr Daniel Newman, JP
	IMSB Member Liane Ngamane
	Cr Dick Quax
	Cr Desley Simpson, JP
	Cr Sharon Stewart, QSM
	Cr Sir John Walker, KNZM, CBE	Until 12.10pm, Item 11
	Cr Wayne Walker	From 9.44am, Item 5.1 Until 11.38am, Item 11
	Cr John Watson	From 9.35am, Item 5.1

ABSENT

Cr Cathy Casey

Cr Ross Clow

Cr Fa’anana Efeso Collins

Cr Alf Filipaina

Deputy Chair Cr Denise Lee

Mayor Phil Goff

Cr Greg Sayers

ALSO PRESENT

Angela Dalton, Manurewa Local Board Chair

Harry Doig, Puketāpapa Local Board Chair

Shane Henderson, Henderson-Massey Local Board Chair

IN ATTENDANCE

Sir Bob Harvey

David Rankin, Chief Operating Officer, Panuku

Planning Committee 02 May 2017

1          Apologies

Resolution number PLA/2017/47

MOVED by Chairperson C Darby, seconded by Deputy Mayor B Cashmore:

That the Planning Committee:

a) accept the apologies from Cr C Casey, Cr E Collins, Cr A Filipaina, Deputy Chairperson D Lee and Cr G Sayers for absence, from Mayor P Goff for absence on council business, from Cr P Hulse for lateness on council business and from Cr W Walker for early departure.

CARRIED

Note:   An apology for absence from Cr R Clow was subsequently received.

2          Declaration of Interest

There were no declarations of interest.

3          Confirmation of Minutes

Resolution number PLA/2017/48

MOVED by Chairperson C Darby, seconded by Cr L Cooper:

That the Planning Committee:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 28 March 2017, including the confidential section, as a true and correct record.

CARRIED

4 Petitions

There were no petitions.

5 Public Input

5.1	Public Input - Greater Auckland - Congestion Free Network 2.0
	Matthew Lowrie, representing Greater Auckland, was present to address the meeting.
	Cr J Watson joined the meeting at 9.35 am. Cr W Walker joined the meeting at 9.44 am.
	Resolution number PLA/2017/49 MOVED by Chairperson C Darby, seconded by Cr R Hills: That the Planning Committee: a)      receive the public input presentation from Greater Auckland, regarding the Congestion Free Network 2.0, and thank Matthew Lowrie for his attendance. b)      refer the matter to Auckland Transport and to the council’s Transport and Infrastructure Strategy team for their analysis and joint feedback to the committee. CARRIED
	Attachments a     2 May 2017 - Planning Committee - Item 5.1 Public Input PowerPoint Presentation

6 Local Board Input

Shane Henderson, Henderson-Massey Local Board Chair will speak at Item 12 - Panuku Unlock Henderson - High Level Project Plan.

7 Extraordinary Business

There was no extraordinary business.

8 Notices of Motion

There were no notices of motion.

9	Initial assessment of the Seachange – Tai Timu Tai Pari marine spatial plan for the Hauraki Gulf
	Note:   Amendments to the motion were incorporated with the agreement of the meeting
	A PowerPoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number PLA/2017/50 MOVED by Chairperson C Darby, seconded by IMSB Member T Henare: That the Planning Committee: a)      acknowledge the shared vision and intent of the SeaChange – Tai Timu Tai Pari Hauraki Gulf Marine Spatial Plan and Auckland Council’s goals, which both seek to improve the health of the Hauraki Gulf. b)      direct the council group to report to the Environment and Community Committee within four months on: i)       how to implement the SeaChange – Tai Timu Tai Pari Hauraki Gulf Marine Spatial Plan, including additional analysis of the implications for the council group, including the extent to which existing work programmes implement the plan ii)      a proposed work programme of activities consistent with the outcomes envisaged by the SeaChange – Tai Timu Tai Pari Hauraki Gulf Marine Spatial Plan, and within Auckland Council’s statutory responsibilities, including prioritisation, timing and funding iii)     options for where actions could be delivered in collaboration with other agencies that share similar goals and responsibilities, including the role of the Hauraki Gulf Forum iv)     consideration of these updated and proposed work programmes for incorporation into the Auckland Council Long Term Plan 2018-28 and other relevant processes and opportunities v)      terms of reference for a SeaChange – Tai Timu Tai Pari Hauraki Gulf Marine Spatial Plan political reference group. c)      establish a SeaChange – Tai Timu Tai Pari Hauraki Gulf Marine Spatial Plan Political Reference Group.  Initial membership to consist of chair and deputy chair of both the Planning Committee and Environment and Community Committee, the Deputy Mayor and Cr W Walker.  The terms of reference and membership to be approved in line with resolution b) v) above. CARRIED
	Attachments a     2 May 2017 - Planning Committee - Seachange PowerPoint presentation

10	Auckland Council draft submission on Urban Development Authorities Discussion Document
	Cr P Hulse entered meeting at 10.51 am. Cr L Cooper left the meeting at 10.51 am. Cr W Walker left the meeting at 10.53 am. IMSB Member T Henare left the meeting at 10.59 am. Cr W Walker returned to the meeting at 11.03 am. Cr L Cooper returned to the meeting at 11.08 am. IMSB Member T Henare returned to the meeting at 11.08 am.
	Resolution number PLA/2017/51 MOVED by Cr P Hulse, seconded by Chairperson C Darby: That the Planning Committee: a)      approve Auckland Council’s draft submission to the Ministry of Business, Innovation, and Employment’s Urban Development Authorities Discussion Document (February 2017), in Attachment A of the agenda report, inclusive of amendments agreed to by the committee. b)      delegate authority to the Planning Committee Chair and Deputy Chair to finalise and approve the council’s submission on the Ministry of Business, Innovation and Employment’s Urban Development Authorities Discussion Document. CARRIED

The meeting was adjourned at 11.12 am and reconvened at 11.21am. Cr W Walker, Cr J Watson, IMSB Member T Henare and IMSB Member L Ngamane, were not present.

11	Endorsement of Global Street Design Guide
	Note:   A correction  was made to clause b) replacing ‘Traffic’ with ‘Transport’.
	A PowerPoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Cr W Walker returned to the meeting at 11.24 am. Cr J Watson returned to the meeting at 11.25 am. IMSB Member L Ngamane returned to the meeting at 11.27 am. IMSB Member T Henare returned to the meeting at 11.28 am. Cr W Walker left the meeting at 11.38 am. Cr M Lee left the meeting at 11.53 am. Cr J Walker left the meeting at 12.10 pm.
	Resolution number PLA/2017/52 MOVED by Deputy Mayor B Cashmore, seconded by Cr P Hulse: That the Planning Committee: a)      endorse the vision and principles of the Global Street Design Guide, prepared by the Global Designing Cities Initiative, which puts “people” and “place” as central considerations of street design and outcomes. b)      note that Auckland Transport’s draft Transport Design Manual and Roads and Streets Framework will, when completed, be the local outworking of the principles of the Global Street Design Guide and will be the policy documents for transport design in Auckland. CARRIED
	Attachments a     2 May 2017 - Planning Committee - Global Street Design Guide Presentation

12	Panuku Unlock Henderson - High Level Project Plan
	Shane Henderson, Henderson-Massey Local Board Chair, provided local board input for this item.
	Cr D Newman left the meeting at 12.23 pm. Cr D Newman returned to the meeting at 12.28 pm. Cr C Fletcher left the meeting at 12.29 pm. Cr M Lee returned to the meeting at 12.33 pm. Cr C Fletcher returned to the meeting at 12.34 pm.
	Resolution number PLA/2017/53 MOVED by Cr P Hulse, seconded by Cr L Cooper: That the Planning Committee: a)      adopt the Unlock Henderson High Level Project Plan appended as Attachment A. b)      endorse the Panuku Development Auckland (Panuku) role to actively collaborate with the wider council group and its controlled organisations integrating planned activities in order to align projects and implementation to achieve the outcomes in the High Level Project Plan. c)      endorse Panuku Development Auckland to dispose of the Auckland Council owned properties as listed below, with the objective of contributing to the outcomes of the High Level Project Plan, urban renewal and housing: 1.   Central One building, associated parking and casual staff car park: i.    2-4 Henderson Valley Road - (CFR) 284767 2.   The Alderman car park:   ii.   4 Edmonton Road - NA625/22 iii.  6 Edmonton Road - NA625/23 (part-cancelled) iv.  8 Edmonton Road - NA1040/14 v.   10 Edmonton Road - NA1106/257 vi.  22 Alderman Drive - NA91/77 (part-cancelled) 3.   The Falls car park:            vii. 14 Edmonton Road- NA693/359 viii.   16 Edmonton Road- NA810/244 ix.  18 Edmonton Road- NA1656/50 x.   20 Edmonton Road- NA1656/51 4.   5 Trading Place car park leading to the footbridge: xi.  NA11A/1335 5.   1 Ratanui Street car park adjacent to the Library: xii. ID 95624 6.   Corban’s Hill car park – road reserve: xiii.   430 Great North Road- N/A (vested as Legal Road) 7.   Auckland Film Studios site: xiv.   2 Hickory Avenue – CFR 493255 xv. 10-14 Hickory Avenue – CFR 493254 Subject to: -     Satisfactory conclusion of required statutory processes, and -     Auckland Transport satisfaction regarding transport requirements for the Corban’s Hill, Falls and Alderman car parks. -     cessation of film activity on the Auckland Film Studios site at some future point or once it transitions elsewhere. d)      note that the Finance and Performance Committee will need to approve the disposal of the properties above and as reference in the High Level Project Plan. e)      note Comprehensive Parking Management Plan with a view to rationalising parking supply in Henderson and utilising property assets efficiently. f)       note that Panuku will consider service properties and community facilities within the Unlock boundary as part of the project, engaging with the council departments, the Local Board and will seek further approval from Council if it recommends development or optimisation of these properties. g)      note that Panuku, through the Unlock Housing for Older People project and previous council resolutions, has approval to develop and dispose of 21-33 Henderson Valley Road (the Wilsher Village site) as outlined in those separate reports, and intends to proceed with development shortly. h)      note the future transfer of 2 and 10-14 Hickory Ave, the 3.8ha film studios site, from Auckland Council Investments Limited to Panuku Development Auckland on the basis that it will be run by Auckland Tourism, Events and Economic Development into the medium term, which is under negotiation. CARRIED

13	Summary of Planning Committee information memos and briefings - 2 May 2017
	The prioritised Planning Committee forward work programme was distributed separately. A copy has been placed on the official minutes and is available as a minutes attachment.
	Resolution number PLA/2017/54 MOVED by Chairperson C Darby, seconded by IMSB Member T Henare: That the Planning Committee: a)      receive the Summary of Planning Committee information memos and briefings – 2 May 2017. CARRIED
	Attachments a     2 May 2017 - Planning Committee - Item 13 - Prioritised Planning Committee Forward Work Programme

14        Consideration of Extraordinary Items

There was no consideration of extraordinary items.

15        Procedural motion to exclude the public

Resolution number PLA/2017/55

MOVED by Cr C Fletcher, seconded by Deputy Mayor B Cashmore:

That the Planning Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1       Auckland Unitary Plan (Operative in Part) - High Court Appeal on Three Kings Precinct

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(g) - The withholding of the information is necessary to maintain legal professional privilege. In particular, the report contains discussion of matters that are subject of appeals to the Environment Court and any public disclosure could compromise the Council's case	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

12.37pm          The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

1.04pm            The public was re-admitted.

restatementS

It was resolved while the public was excluded:

C1

Auckland Unitary Plan (Operative in Part) - High Court Appeal on Three Kings Precinct

Resolution number PLA/2017/56 MOVED by Cr C Fletcher, seconded by Cr P Hulse: That the Planning Committee: a)         upon the withdrawal of the High Court appeal by the Societies (South Epsom Planning Group Incorporated and Three Kings United Group Incorporated), support a Council-initiated plan change to the Auckland Unitary Plan to give effect to the settlement broadly agreed between Fletcher Residential Limited (Fletcher) and the Societies, following the necessary statutory processes of the Resource Management Act and reporting back to the Planning Committee. b)         request staff to investigate and report back to the appropriate committee on a further land exchange of council-owned or administered land (such as the Depot Site) for Superlot G. On the basis that any land exchange is undertaken: i)          the council will retain a Reserves Act vesting over Superlot G (identified in Attachment B to the agenda report).     ii)        staff are instructed to agree acceptable commercial terms that reflect the value of the relevant land, the cost of relocating existing activities and ensure urban development outcomes consistent with the Auckland Unitary Plan and the site’s location adjacent to the town centre iii)         the council will undertake a further plan change to the Auckland Unitary Plan to re-zone Superlot G from Terrace Housing and Apartment Buildings zone to Public Open Space – Informal Recreation zone. Restatement c)   note that the report and attachments relating to the appeals by the Societies (South Epsom Planning Group Incorporated and Three Kings United Group Incorporated) will remain confidential until the withdrawal of the appeals or the final determination of the appeals by the High Court and Environment Court, any appeal or review of that decision by any Court, and any decision made in relation to costs for any associated proceeding. d)   note that decisions of the Planning Committee in relation to this agenda item will be restated in the open minutes of the meeting.

1.04 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Planning Committee HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................