Agenda of Rodney Local Board Transport, Infrastructure and Environment Committee

Board Member

Organisation

Position

Brent Bailey

Royal NZ Yacht Squadron

Kaipara College Board of Trustees

Gumboots Early Learning Centre

Member

Parent Representative

Director

Tessa Berger

Mahurangi Action Incorporated
Mahurangi Coastal Trail Trust

The Merchandise Collective

Friends of Regional Parks

Matakana Coast Trail Trust

President

Chairperson

Founder/Director

Committee Member

Member Forum representative

Cameron Brewer

Riverhead Residents & Ratepayers Association

Passchendaele Society Inc.

New Zealand National Party

Cameron Brewer Communications Limited

Spire Investments Limited

Member

Director

Shareholder

Beth Houlbrooke

Sweet Adelines New Zealand (Charitable Trust)
Baddeleys Beach and Campbells Beach Residents and Ratepayers Assn.

Kawau Island Boat Club

Member

Louise Johnston

Blackbridge Environmental Protection Society

Treasurer

Phelan Pirrie

Muriwai Volunteer Fire Brigade

Best Berries (NZ) Ltd

Officer in Charge

Director/Shareholder

Allison Roe

Waitemata District Health Board

Matakana Coast Trail Trust

New Zealander of the Year Awards

Elected Member

Chairperson

Chief Category Judge/Community

Colin Smith

Brenda Steele

Te Uri o Hau

Ngati Whatua o Kaipara

Kaipara Cruising Club

Beneficiary

Member

Rodney Local Board Transport, Infrastructure and Environment Committee

18 May 2017

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 6

8.1 Proposal to lease council land at Springs Road, Parakai 6

8.2 Warkworth Bridge Club 6

9 Public Forum 6

10 Extraordinary Business 7

11 Notices of Motion 7

12 Grant of landowner approval, an agreement to lease and a community lease to Coastguard Kaipara Incorporated at Springs Road, Parakai 9

13 Approval of 2017/2018 Rodney local environment work programme 37

14 Road Name Approval for a new road name in the SJS Limited subdivision at 37 St James Avenue, Helensville 43

15 Road Name Approval for an un-named road off Jordan Road, Makarau 49

16 Road Name Approval for a new road name in the Mantavest Limited and Contour Developments Limited subdivision at 55 Rautawhiri Road, Helensville 55

17 Road Name Approval for a new road name in the SH 16 Limited subdivision at Tahekeroa Road, Tahekeroa 61

18 Road Name Approval for an un-named road off Parakai Avenue, Parakai 67

19 Road Name Approval for a new road name in the Graham Read Consultants subdivision at 44 Garfield Road, Helensville 73

20 Delegations to the Chairperson and Deputy Chairperson of the Rodney Local Board Transport, Infrastructure and Environment Committee 79

21 Appointment of Project Leads for the Rodney Local Board Transport, Infrastructure and Environment Committee 81

22 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a) confirm the ordinary minutes of its meeting, held on Thursday, 16 March 2017, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Rodney Local Board Transport, Infrastructure and Environment Committee. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Proposal to lease council land at Springs Road, Parakai

Purpose

1. Greg Skinner will be in attendance to address the local board in regard to a proposal to lease council land at Springs Road, Parakai for the purposes of a new Coastguard operational building for the unit.

Recommendation/s

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a) thank Greg Skinner for his presentation to the local board regarding a proposal to lease council land at Springs Road, Parakai for the purposes of a new Coastguard operational building for the unit.

8.2 Warkworth Bridge Club

Purpose

1. Representatives from Warkworth Bridge Club will be in attendance to discuss the possibility of a long term lease for the old Warkworth Library at 4 Alnwick Street in Warkworth.

Recommendation/s

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a) thank the representatives from Warkworth Bridge Club for their presentation on the possibility of a long term lease for the old Warkworth Library at 4 Alnwick Street in Warkworth.

Attachments

a Warkworth Bridge Club........................................................................ 111

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Rodney Local Board Transport, Infrastructure and Environment Committee

18 May 2017

Grant of landowner approval, an agreement to lease and a community lease to Coastguard Kaipara Incorporated at Springs Road, Parakai

File No.: CP2017/08010

Purpose

1. To grant landowner approval to Coastguard Kaipara Incorporated to enable it to construct its purpose built facility on a 550m² parcel of land located at the end of Springs Road Parakai, legally described as Section 1 SO 327676.

2. To grant an agreement to lease and community lease to Coastguard Kaipara Incorporated for Section 1 SO 327676 at Springs Road, Parakai.

Executive summary

3. In 2007 the former Rodney District Council approved an agreement to lease to Coastguard Kaipara Incorporated for Section 1 SO 327676 for a term of one calendar year from 27 March 2007. The purpose of this was to enable Coastguard to construct a new building from which to undertake its coastguard operations. The agreement to lease provided for the community lease to take effect on practical completion of the building. The community lease provided for an initial term of 15 years and one right of renewal for 15 years.

4. Unfortunately, plans to construct the operational building had to be put on hold when it was established that Coastguard couldn’t launch its rescue boat on the Kaipara River at low tide without remedial works to the ramp. The necessary works to the boat ramp have subsequently been completed to enable Coastguard to launch its boat as and when required, regardless of tidal movement.

5. In 2016, Section 1 SO 327676 at Springs Road, Parakai was classified as local purpose (community buildings) reserve under the provisions of the Reserves Act 1977. The land classification supports Coastguard’s activities and community lease proposal.

6. Coastguard is now ready to enter into a new agreement to lease with community lease attached, to take effect on practical completion of Coastguard’s works. This will provide Coastguard security of tenure to seek the necessary funding and consents to construct its proposed new purpose built facility.

7. This report recommends the Rodney Local Board grant landowner approval, agreement to lease and new community lease to Coastguard Kaipara Incorporated.

Recommendation/s

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a) grant landowner approval to Coastguard Kaipara Incorporated to construct its purpose built facility on land situated at the end of Springs Road Parakai, comprising 550m² legally described as Section 1 SO 327676 in general accordance with the concept plans prepared by Greg Skinner dated 29 March 2017 and numbered; including cover page, Lo.1 – Lo.5 respectively, as detailed in Attachment A to the agenda report.

b) grant an agreement to lease to Coastguard Kaipara Incorporated for 550m² of land at the end of Springs Road, Parakai legally described as Section 1 SO 327676 (Attachment B to the agenda report) to enable it to construct its purpose built facility, subject to the following conditions:

i) term – three years commencing from date of execution of the deed

ii) Coastguard Kaipara Incorporated securing all necessary funding and letters of intent from suppliers for its project prior to the commencement of its works

iii) Coastguard Kaipara Incorporated obtaining all necessary regulatory consents for its project prior to the commencement of its works

iv) Coastguard Kaipara Incorporated adhering to the conditions detailed in the landowner approval throughout its works (Attachment C to the agenda report)

v) all other terms and conditions would be in accordance with the Reserves Act 1977 and Auckland Council Community Occupancy Guidelines 2012.

c) grant a community lease to Coastguard Kaipara Incorporated for 550m² of land at the end of Springs Road, Parakai legally described as Section 1 SO 327676 (Attachment B), effective once all of the conditions to the agreement to lease have been met and subject to the following conditions:

i) term – 10 years with one right of renewal for a period of 10 years commencing on date of practical completion and issue of code compliance certificate for its purpose built facility

ii) rent - $1.00 plus GST per annum if demanded

iii) the approved Coastguard Kaipara Incorporated Community Outcomes Plan be attached to the lease document

iv) all other terms and conditions would be in accordance with the Reserves Act 1977 and Auckland Council Community Occupancy Guidelines 2012.

d) approve the Coastguard Kaipara Incorporated Community Outcomes Plan as attached to the agenda report (Attachment D).

e) delegate authority to the Chairperson and Deputy Chairperson of the Rodney Local Board’s Transport, Infrastructure and Environment Committee to approve any minor changes to the project.

Comments

Land, previous agreement to lease and classification

8. The parcel of land described as Section 1 SO 327676 comprising 550m² is owned in fee simple by Auckland Council. Section 1 SO 327676 is located at the end of Springs Road Parakai near the banks of the tidal Kaipara River and adjacent to the Parakai Domain (Attachment E).

9. Council staff advised Coastguard to surrender the original agreement to lease approved in 2007 by the former Rodney District Council and apply for a new agreement to lease, as while the deed was executed, the terms has long since expired. This would provide Coastguard security of tenure to seek the necessary funding, consents and construct its proposed new purpose built facility.

10. In 2015, Coastguard formally surrendered the previous document and applied to council for landowner approval and a new agreement to lease with community lease attached in accordance with the Auckland Council Community Occupancy Guidelines 2012.

11. On researching the land status, council staff discovered that Section I SO 327676 was an unclassified esplanade reserve and needed to be classified under the provisions of the Reserves Act as local purpose (community buildings) reserve to support Coastguard’s activities. Council staff undertook the necessary steps regarding the proposed classification and at its business meeting of 21 September 2016, the Parks, Recreation and Sport Committee resolved to formally classify the land. Resolution number PAR/2016/81 (Attachment F).

Coastguard Kaipara Incorporated

12. Coastguard Kaipara Incorporated was duly incorporated under the Incorporated Societies Act 1908 on 2 February 1980 (formerly Kaipara Sea Rescue). Coastguard operates Search and Rescue coverage in the Tasman Sea from Manukau to Hokianga, including the Southern Hemisphere's largest harbour, the Kaipara Harbour, an area of over 1850 square miles.

13. Coastguard’s current premises located in Mill Road Helensville under the terms of a commercial lease arrangement has served its purpose but with limitations both functionally and operationally.

14. The new location at the end of Springs Road Parakai, offers Coastguard the ability for faster response times due to being significantly closer to the mouth of the Kaipara River. The Springs Road site has a near new, all tide boat ramp and wharf facility.

15. The southern regions of the Kaipara Harbour are becoming busier with the expansion of Auckland City further to the North-west. There are already large areas of land being developed into new suburbs in and around the existing towns of Helensville, Parakai and Kaukapakapa.

16. Coastguard provides off water safety presentations to local schools, boating clubs, Marae and community groups.

17. Council staff has negotiated a community outcomes plan with the Coastguard. Subject to local board approval, the plan will be appended as a schedule to the new community lease.

Coastguard’s proposed new purpose built facility

18. Coastguard has prepared a cost analysis for its project, worked out on a “full scheme”, “moderate scheme” and “basic scheme” as detailed in the project analysis (Attachment G).

19. The proposed building is 15 metres wide x 18 metres long (270 m² ground floor), with a mezzanine floor measuring 4.5 metres wide x 18 metres long (81 m² first floor). The total proposed floor area is 278 m² (the basic option does not include a mezzanine floor). The method of construction for this building has been based upon employing a “kitset” warehouse building manufacturer and installer.

20. The basic building consists of a reinforced concrete slab and footings, with steel frame and cladding (based on a modular system), complete with external aluminium windows and doors. Two large motorised roller shutter doors form openings for vessels. Offices, storage, workshop, drying and toilet facilities are anticipated to be on one side of the building and in the option including a mezzanine floor, rooms will be split over the two levels.

21. External works include potential wash down areas, water storage tanks, bollards and fencing.

22. Coastguard is seeking funding from Coastguard NZ and its major sponsors and to date, has secured letters of intent from Vantage Windows North Shore and Laser Plumbing in Silverdale for hardware towards the build. Coastguard is hopeful that further cost savings can be made if some works are undertaken directly by the unit members themselves (materials only require purchasing) these include;

· carpentry

· plasterboard installation

· painting

Option 1 - Rodney Local Board, Transport Infrastructure and Environment Committee approve the landowner application

23. Staff recommend that the Rodney Local Board, Transport Infrastructure and Environment Committee approve the landowner application by Coastguard Kaipara Incorporated to construct its purpose built facility in general accordance with the concept plans shown as (Attachment A) on Section 1 SO 327676 at Springs Road, Parakai.

24. Staff recommend that the Rodney Local Board, Transport Infrastructure and Environment Committee grant an agreement to lease and a community lease to Coastguard Kaipara Incorporated for Section 1 SO 327676 at Springs Road, Parakai.

Option 2 – Rodney Local Board, Transport Infrastructure and Environment Committee decline the landowner application

25. If the local board does not approve the landowner application or the agreement to lease and community lease, Coastguard Kaipara Incorporated cannot progress with its plans for a new purpose built facility. Consequently, the advantage gained by faster response to emergencies will be lost and Coastguard Kaipara will continue to be limited by its existing base of operations. This option is not recommended.

Consideration

Local board views and implications

26. At its business meeting of 14 December 2015, the Rodney Local Board resolved to support the classification of Section 1 SO 327676 as a local purpose (community buildings) reserve pursuant to section 16(2A) of the Reserves Act 1977, resolution number RD/2015/176 (Attachment H).

27. At its business meeting of 13 June 2016, the Rodney Local Board Parks, Culture and Community Development Committee approved the 2016/2017 community lease work programme resolution number RODPC/2016/36. The proposed new community lease to Coastguard is listed on the community lease work plan 2016/2017.

Māori impact statement

28. On 15 March 2016, the Environmental Manager for Nga Maunga Whakahī o Kaipara Development Trust, the President of Coastguard Kaipara and council staff undertook a site meeting. The Environmental Manager for Nga Maunga Whakahī o Kaipara Development Trust subsequently prepared a Kaitiaki Report in which it endorsed the classification of Section 1 SO 327676 as local purpose (community buildings) reserve and acknowledged Coastguard’s contribution to the South Head Community Outcomes (Attachment I).

29. Nga Maunga Whakahii o Kaipara Development Trust has requested the opportunity to participate at both; the predevelopment site and the official opening of the facility to enable a cultural blessing by Haranui Marae.

Implementation

30. Coastguard Kaipara Incorporated is seeking funding from Coastguard NZ and its major sponsors for the purpose of building a new purpose built facility at Springs Road, Parakai.

31. Council’s land advisory and community leases staff will work with Coastguard to finalise landowner approval documentation and the deeds of agreement to lease and community lease.

Attachments

No.	Title	Page
a ⇩	Coastguard Kaipara Incorporated Drawings	15
b ⇩	GIS aerial view showing lease area to Coastguard Kaipara Incorporated on Section 1 SO 327676 outlined in red	21
c ⇩	Landowner approval conditions to Coastguard Kaipara Incorporated	23
d ⇩	Coastguard Kaipara Incorporated Community Outcomes Plan	25
e ⇩	GIS aerial view showing location of Section 1 SP 327676 outlined in blue in relation to Parakai Domain Recreation Reserve outlined in red	27
f ⇩	Resolution number PAR/2016/81	29
g ⇩	Coastguard Kaipara Incorporated project costings analysis	31
h ⇩	Resolution number RD/2016/176	33
i ⇩	Kaitiaki Report by Nga Maunga Whakahii o Kaipara Development Trust	35

Signatories

Authors

Karen Walby - Lease Advisor

Raewyn Sendles - Land Use Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Relationship Manager

Rodney Local Board Transport, Infrastructure and Environment Committee

18 May 2017

Approval of 2017/2018 Rodney local environment work programme

File No.: CP2017/06127

Purpose

1. To approve the 2017/2018 local environment work programme (totalling $310,000) for the Rodney Local Board and to note the allocation of $26,348 asset based operational budget to the Rodney drainage districts.

Executive summary

2. The Rodney Local Board has identified an aspiration in their local board plan that ‘our environment is healthy, cared for and enjoyed and that river and stream water quality will be improving, pest species reduced and waste minimised’.

3. To give effect to this aspiration, the local board has committed $310,000 in total to local environment projects in their locally driven initiatives (LDI) budget for 2017/2018. This funding includes:

· $290,000 for the Rodney Healthy Harbours Riparian Restoration Fund; and

· $20,000 for the Mahurangi River Restoration Trust.

4. The local board also has $26,348 of asset based services (ABS) opex budget for the Rodney drainage districts.

5. To deliver on this budget, a draft work programme was discussed at a workshop with the local board on 6 April (Attachment A). This report recommends that the local board approve this environment work programme and associated budgets for 2017/2018 and notes the allocation of $26,348 to the Rodney drainage districts.

Recommendations

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a) approve the 2017/2018 work programme for the Infrastructure and Environmental Services directorate as set out in Attachment A to the agenda report; and as summarised below:

Project	Budget
Rodney healthy harbours riparian restoration fund	$290,000
Mahurangi River Restoration Trust	$20,000
Total	$310,000

b) note the work programme includes $26,348 of asset based operational budget allocated for the Rodney drainage districts.

Comments

6. The local board has allocated $310,000 of its 2017/2018 locally driven initiatives budget to support the delivery of a local environment work programme in line with the local board plan outcome that ‘our environment is healthy, cared for and enjoyed and that river and stream water quality will be improving, pest species reduced and waste minimised’.

7. Options for the allocation of this budget were discussed at a workshop with the local board on 6 April 2017.

8. Based on that discussion, two projects will be delivered by the Infrastructure and Environmental Services directorate (I&ES) as part of the local board’s 2017/2018 local environment work programme.

9. An asset based operational budget of $26,348 is also allocated for the Rodney drainage districts.

10. A process for the management of the asset based operational budget for the Rodney drainage districts was agreed at a workshop held 9 March 2017 with the local board.

11. A brief description of each of these projects is provided below.

Rodney Healthy Harbours Riparian Restoration Fund ($290,000)

12. This project consists of a fund to provide landowners and community groups with financial assistance to protect and restore the riparian margins of waterways. Specific catchments will be selected across the Rodney region based on water quality and community engagement drivers.

13. Letters will be sent to all landowners in selected catchments who have streams, wetlands or overland flow paths flowing through their property. Details of a contact person will be given in the letter to provide assistance.

14. The delivery model requires the use of external contractors who are managed by Healthy Waters to assist with the delivery of the fund. The contractor ensures commitments described in the individual funding agreements are delivered on time and grants are paid. They also assist landowners and community groups with applications for the fund. The cost is approximately $40,000 for the contractor to deliver these works.

15. The outcomes of this project include improved water quality in rivers, streams and harbours in the local board area, improved habitat and biodiversity within riparian margins and the protection of harbours from sediment and contaminants.

Mahurangi River Restoration Trust Grant ($20,000)

16. This grant will support the Mahurangi River Restoration Trust to deliver a community-led project to carry out targeted dredging of the Mahurangi River. The project will allow for navigational access up the river and preserve the Mahurangi River as a viable waterway for recreational and tourism use.

17. The local board has allocated funds in a non-contestable grant for the previous two financial years to support the Mahurangi River Restoration Trust’s targeted dredging project. The 2017/2018 financial year is the final year of funding by the local board to assist the trust.

18. Infrastructure and Environmental Services staff provide technical support to assist the trust and a funding agreement will be created to enable the utilisation of the funds for the community-led project.

19. The Mahurangi River Restoration Trust will provide quarterly updates to the local board on progress of the project. The funding agreement will detail the trust’s requirements in respect of the grant fund.

Rodney Drainage Districts ($26,348)

20. Three drainage districts (Okahukura, Te Arai, and Glorit) exist under legislation within the local board area and an asset based services operational budget of $26,348 is provided for their management.

21. At a workshop held with the local board on 9 March 2017, Healthy Waters staff discussed the history of the drainage districts and in particular noted that post amalgamation the districts (which are provided for in legislation) had continued to exist but the drainage committees or boards set up under the former Rodney District Council did not.

22. As a result staff sought feedback from the local board with a view to agreeing a process for the management of the Okahukura, Te Arai, and Glorit drainage districts (the districts) and the budget allocated to the management of these districts.

23. It was agreed at the workshop that Healthy Waters staff establish stakeholder liaison groups for each district to assist in identifying local concerns and issues within the districts. These issues will then be prioritised and maintenance works implemented by Healthy Waters within the budget available. Where possible local contractors will be used to implement the works whilst maintaining council’s health and safety requirements.

24. The local board will be kept informed of work undertaken within the drainage districts through the quarterly update reports.

Consideration

Local board views and implications

25. The recommended options align to the local board aspirations as detailed in key documents. One of the key initiatives in the local board plan is to ‘support communities to get involved in improving water quality in our rivers and harbours’.

26. Supporting water quality improvements also aligns with the objectives and policies of the National Policy Statement for Freshwater Management, specifically the compulsory values of ecosystem health and human health recreation. Both these values will be improved as water quality is enhanced in this work programme.

27. The draft work programme was discussed and agreed in principle at a local board workshop 6 April 2017.

Māori impact statement

28. It is recognised that environmental management, water quality and land management has integral links with the mauri of the environment and concepts of kaitiakitanga.

29. The table below outlines how projects contribute to Māori outcomes.

Project	Māori impact assessment
Rodney healthy harbours riparian restoration fund	No particular impact on Māori. Mana whenua have raised the issue of water quality through previous council consultations. Opportunities will be explored for ways to work with mana whenua in the delivery of the project.
Mahurangi River Restoration Trust grant	During the process of gaining resource consent the Mahurangi River Restoration Trust worked with the kaitiaki and Chairperson of Ngati Manuhiri. Shell middens were discovered within the works area so further consultation was undertaken and Makaurau Marae made a submission to the resource consent. A meeting with both Ngati Manuhiri and Makaurau Marae representatives resulted in agreement for a way forward with the works in relation to the middens and the resource consent was granted.
Rodney drainage districts	No particular impact on Māori.

Implementation

30. The implementation of the Rodney healthy harbours riparian restoration fund project will be based upon the regional waterway protection fund which has been delivered in the Auckland region since 2012. The project is dependent on a contractor, managed by Healthy Waters, to deliver the works and upon landowners and community groups taking up the fund.

Attachments

No.	Title	Page
a ⇩	I and ES Work Programme 2017/2018	41

Signatories

Authors

Theresa Pearce - Relationship Advisor

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Lesley Jenkins - Relationship Manager

Rodney Local Board Transport, Infrastructure and Environment Committee

18 May 2017

Road Name Approval for a new road name in the SJS Limited subdivision at 37 St James Avenue, Helensville

File No.: CP2017/07533

Purpose

1. To approve a new road name in the SJS Limited subdivision at 37 St James Avenue, Helensville.

Executive summary

2. A condition of the subdivision consent required the applicant to suggest to council, a name for the new right of way within the subdivision.

Recommendation/s

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a) approve the new road name of St Julia Court, for the SJS Limited subdivision at 37 St James Avenue, Helensville, in accordance with section 319(1)(j) of the Local Government Act 1974.

Comments

3. The applicant is SJS Limited, the twenty-one lot residential subdivision is at 37 St James Avenue, Helensville, and council reference is R68059.

4. The access to the sites is via two rights of way. Only one of these requires a road name.

5. Louise Drive is a name put forward by the developer, named after his daughter. As there are several roads named Louise this was not acceptable.

6. The developer then suggested Julia Drive, after his wife’s name, but this was also not acceptable because Julia is already in use. This name was modified to St Julia Court which is unique and acceptable.

7. There was a Catholic Saint around 400AD named St Julia and she was known for her loyalty and faith. This links with St James Church and the adjoining St James Avenue.

8. Ngati Whatua o Kaipara were asked for comment on the road name and they said that they like to promote Te Reo to mark places, but in this instance they support the name St Julia Court given its proximity to St James Avenue and St James Church.

9. The Land Information New Zealand database confirmed the road name is acceptable as it is unused and unique.

10. The proposed name is deemed to meet the council’s road naming guidelines.

Consideration

Local board views and implications

11. A decision is sought from the local board to approve the new road name.

Māori impact statement

12. The applicant has corresponded with local iwi who have agreed with the chosen name.

Implementation

13. If and when the name is approved the developer will be advised and they will be responsible for erecting the new road name signs.

Attachments

No.	Title	Page
a ⇩	St Julia Court Locality Map	45
b ⇩	St Julia Court Scheme Plan	47

Signatories

Authors

Frank Lovering – Land Surveyor/Senior Subdivision Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Lesley Jenkins - Relationship Manager

Rodney Local Board Transport, Infrastructure and Environment Committee

18 May 2017

Road Name Approval for an un-named road off Jordan Road, Makarau

File No.: CP2017/07542

Purpose

1. To approve a new road name for an un-named road off Jordan Road, Makarau.

Executive summary

2. Mrs Margaret Bayly has applied for a postal address for the properties on this legal but unformed road. Local residents have met and selected Ranum Road as the preferred title of the road.

Recommendation/s

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a) approve the new road name of Ranum Road, for the un-named road off Jordan Road, Makarau, in accordance with section 319(1)(j) of the Local Government Act 1974.

Comments

3. The applicant is Mrs Margaret Bayly and she represents the other adjoining land owners.

4. The legal road has never been formed as a road but a driveway has been constructed part of the way along the unformed road to provide access to several houses.

5. This road-naming matter was first raised approximately six year’s ago when council geospatial staff provided road names for unformed roads. This road-naming work was subsequently transferred to Resource Consents and this request was unfortunately mislaid. Mrs Bayly has followed the matter up and it now needs to be completed.

6. Originally, council proposed Jed Road, but said that, if required, the residents could choose their own road name with alternatives. The residents met and voted on three names.

7. Ranum Road was the favoured name followed by Creek Road and then Kaipara Valley Road.

8. Ranum was the name of the first owner of the land in the area and the land remained in that family for three generations. The widow of the last Ranum owner was asked for her consent to use the family name and she was delighted.

9. The alternate name Creek Road could not be used as it is already in use in Warkworth and Helensville. Kaipara Valley Road is acceptable to be used.

10. When this road-naming process was commenced, local iwi were not required to be consulted with in relation to council naming unformed roads so their comments have not been sought.

11. The Land Information New Zealand database has confirmed acceptance of the road name and alternative name as they are unused and unique.

12. The proposed name is deemed to meet the council’s road naming guidelines.

Consideration

Local board views and implications

13. A decision is sought from the local board to approve the new road name.

Māori impact statement

14. When this road-naming process was commenced local iwi was not required to be consulted so their comments have not been sought.

Implementation

15. If and when the name is approved the applicant will be advised and Auckland Transport will be requested to erect the new road name signs.

Attachments

No.	Title	Page
a ⇩	Ranum Road Locality Map	51
b ⇩	Ranum Road Plan	53

Signatories

Authors

Frank Lovering – Land Surveyor/Senior Subdivision Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Lesley Jenkins - Relationship Manager

Rodney Local Board Transport, Infrastructure and Environment Committee

18 May 2017

Road Name Approval for a new road name in the Mantavest Limited and Contour Developments Limited subdivision at 55 Rautawhiri Road, Helensville

File No.: CP2017/07545

Purpose

1. To approve a new road name in the Mantavest Limited and Contour Developments Limited subdivision at 55 Rautawhiri Road, Helensville.

Executive summary

2. A condition of the subdivision consent required the applicant to suggest to council, a name for the new right of way within the subdivision.

Recommendation/s

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a) approve the new road name of Rauta Way, for the Mantavest Limited and Contour Developments Limited subdivision at 55 Rautawhiri Road, Helensville, in accordance with section 319(1)(j) of the Local Government Act 1974.

Comments

3. The applicant is Mantavest Limited and Contour Developments Limited, the fourteen lot residential subdivision is at 55 Rautawhiri Road, Helensville, and council reference is R67725.

4. The access to the sites is via rights of way which presently service nine existing properties.

5. Rauta is a name put forward by the applicants being short for Rautawhiri. Ngati Whatua o Kaipara commented that Rautawhiri is the name of a small native tree and Rauta on its own has no meaning in Maori. They asked whether Kohuhu be considered instead, being another name used for Rautawhiri, however due to duplication with an existing road name (Kohuhu Lane in Westgate) this is not suitable.

6. Convest Close was an alternative name offered by the applicants being a blend of their names Contour Developments Limited and Mantavest Limited. Ngati Whatua o Kaipara understood the rationale of this alternative and was agreeable.

7. Land Information New Zealand has confirmed acceptance of the road names as they are unused and unique.

8. Staff recommend the approval of the name Rauta Way as the initial choice of the applicant. The second choice was derived from the applicant’s company names and is inconsistent with council guidelines which indicate that road names should not generally be commercially based.

Consideration

Local board views and implications

9. A decision is sought from the local board to approve the new road name.

Māori impact statement

10. The applicant has corresponded with local iwi who have commented that the proposed name has no meaning in Maori and offered an alternative which was not acceptable to Land Information New Zealand.

Implementation

11. If and when the name is approved the developer will be advised and they will be responsible for erecting the new road name signs.

Attachments

No.	Title	Page
a ⇩	Rauta Way Locality Map	57
b ⇩	Rauta Way Scheme Plan	59

Signatories

Authors

Frank Lovering – Land Surveyor/Senior Subdivision Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Lesley Jenkins - Relationship Manager

Rodney Local Board Transport, Infrastructure and Environment Committee

18 May 2017

Road Name Approval for a new road name in the SH 16 Limited subdivision at Tahekeroa Road, Tahekeroa

File No.: CP2017/07549

Purpose

1. To approve a new road name in the SH 16 Limited subdivision at Tahekeroa Road, Tahekeroa.

Executive summary

2. A condition of the subdivision consent required the applicant to suggest to council, a name for the new right of way within the subdivision.

Recommendation/s

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a) approve the new road name of Haul Road, for the SH 16 Limited subdivision at Tahekeroa Road, Tahekeroa, in accordance with section 319(1)(j) of the Local Government Act 1974.

Comments

3. The applicant is SH 16 Limited, the six lot rural-residential subdivision is at Tahekeroa Road, Tahekeroa, and council reference is R60753.

4. The access to the sites is via a right of way.

5. Haul Road is a name put forward by the developer, with an alternative name of Skid Site Road.

6. These names are appropriate as they relate to the forestry activity occurring in the vicinity.

7. Land Information New Zealand has confirmed the names are acceptable.

8. Nga Maunga Whakahii o Kaipara were asked for comment on the road name and their response was that they do not oppose the proposed names.

9. The proposed name is deemed to meet the council’s road naming guidelines.

Consideration

Local board views and implications

10. A decision is sought from the local board to approve the new road name.

Māori impact statement

11. The applicant has corresponded with local iwi who do not oppose the proposed names.

Implementation

12. If and when the name is approved the developer will be advised and they will be responsible for erecting the new road name signs.

Attachments

No.	Title	Page
a ⇩	Haul Road Locality Map	63
b ⇩	Haul Road Scheme plan	65

Signatories

Authors

Frank Lovering – Land Surveyor/Senior Subdivision Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Lesley Jenkins - Relationship Manager

Rodney Local Board Transport, Infrastructure and Environment Committee

18 May 2017

Road Name Approval for an un-named road off Parakai Avenue, Parakai

File No.: CP2017/07552

Purpose

1. To approve a new road name for an un-named road off Parakai Avenue, Parakai.

Executive summary

2. The Administration Manager for the Helensville District Health Trust has applied for a postal address for the Te Whare Oranga O Parakai Community Centre.

Recommendation/s

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a) approve the new road name of Rere Place, for the un-named road off Parakai Avenue, Parakai, in accordance with section 319(1)(j) of the Local Government Act 1974.

Comments

3. The applicant is John Issott, Administration Manager for the Helensville District Health Trust.

4. The short road is only one section long and was created in the early 1900’s and intended for extension to future subdivision further north. Further subdivision has not occurred.

5. The Te Whare Oranga O Parakai Community Centre is located at the northern end of this short road.

6. Nga Maunga Whakahii o Kaipara Development Trust was consulted about the naming and suggested a name Patiki Close. Patiki is short for Kaipatiki which is the name Maori recognise for the rohe (area), Kai meaning food and Patiki meaning flounder, a food source from the Kaipara River.

7. Unfortunately, Patiki is already in use and therefore is not appropriate.

8. The applicant has suggested Rere which means to fly, leap, go into action (any gliding movement) and could be where ideas take flight. This relates to a major activity in the Parakai area with airfield flying and parachuting that takes place there and in his spare time the applicant is a flight instructor at Parakai airfield.

9. Land Information New Zealand has confirmed acceptance of the road name as it is unused and unique.

10. The proposed name is deemed to meet the council’s road naming guidelines.

Consideration

Local board views and implications

11. A decision is sought from the local board to approve the new road name.

Māori impact statement

12. The applicant has corresponded with local iwi who have suggested a name but it was already in use so was not acceptable to Land Information New Zealand. Rere is a Te Reo name and in keeping with the local area and Māori identity.

Implementation

13. If and when the name is approved the developer will be advised and they will be responsible for erecting the new road name signs.

Attachments

No.	Title	Page
a ⇩	Rere Place Locality Map	69
b ⇩	Rere Place Scheme Plan	71

Signatories

Authors

Frank Lovering – Land Surveyor/Senior Subdivision Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Lesley Jenkins - Relationship Manager

Rodney Local Board Transport, Infrastructure and Environment Committee

18 May 2017

Road Name Approval for a new road name in the Graham Read Consultants subdivision at 44 Garfield Road, Helensville

File No.: CP2017/07653

Purpose

1. To approve new road names in the Graham Read Consultants subdivision at 44 Garfield Road, Helensville.

Executive summary

2. A condition of the subdivision consent required the applicant to suggest to council, a name for the new road and right of way within the subdivision.

Recommendation/s

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a) approve the new road names of Forlong Rise and Lewann Lane, for the Graham Read Consultants subdivision at 44 Garfield Road, Helensville, in accordance with section 319(1)(j) of the Local Government Act 1974.

Comments

3. The applicant is Graham Read Consultants, the eleven residential lot subdivision is at 44 Garfield Road, Helensville, and council reference is R65976.

4. For the short length of legal road the developer has chosen the name Forlong to commemorate the Forlong family who live adjoining the western boundary of the subdivision.

5. The Forlongs have been residents in Helensville for three generations and have contributed enormously to the community over the years. They gratefully accepted this recognition being made.

6. Forlong “Rise” is appropriate as the road ascends to a ridge. This road is proposed to eventually go through to Awaroa Road and will be created as part of further subdivisions.

7. The right of way is proposed to be named Lewann Lane. This name is comprised of parts of the Christian names of the developer and his wife

8. Consultation with Nga Maunga Whakahii o Kaipara was attempted twice and acknowledged, but no reply has been received.

9. Land Information New Zealand has confirmed acceptance of the road names as they are unused and unique.

10. The proposed names are deemed to meet the council’s road naming guidelines.

Consideration

Local board views and implications

11. A decision is sought from the local board to approve the new road names.

Māori impact statement

12. The applicant has corresponded with local iwi who have not replied.

Implementation

13. If and when the name is approved the developer will be advised and they will be responsible for erecting the new road name signs.

Attachments

No.	Title	Page
a ⇩	Forlong Rise Locality Map	75
b ⇩	Forlong Rise Scheme plan	77

Signatories

Authors

Frank Lovering – Land Surveyor/Senior Subdivision Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Lesley Jenkins - Relationship Manager

Rodney Local Board Transport, Infrastructure and Environment Committee

18 May 2017

Delegations to the Chairperson and Deputy Chairperson of the Rodney Local Board Transport, Infrastructure and Environment Committee

File No.: CP2017/08453

Purpose

1. The purpose of this report is for the Transport, Infrastructure and Environment Committee to delegate responsibilities to the Chairperson and Deputy Chairperson of this committee

Executive summary

2. On 15 December 2016 the Rodney Local Board resolved to establish a Transport, Infrastructure and Environment Committee and a Parks and Recreation Committee (RD/2016/176).

3. At the 16 February 2017 meeting, the Rodney Local Board adopted the Terms of Reference of the two committees and acknowledged that the committees would on delegate responsibilities to the Chairperson and the Deputy Chairperson of those committees at the first business meeting of each committee (RD/2017/23).

4. This report seeks approval from the Transport, Infrastructure and Environment Committee to delegate responsibilities to the Chairperson and Deputy Chairperson of this committee.

Recommendation/s

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a) delegate the following responsibilities to the Chairperson and the Deputy Chairperson of the Parks and Recreation Committee:

i) to approve the variance of costs for approved Local Board Capital Transport Fund projects up to 20% of the original funding allocated to the project.

ii) all changes to the work programmes up to a value of $35,000 for existing projects that have already been approved through the annual work programme.

iii) the final approval of any informal feedback relating to matters delegated to this committee.

iv) to grant minor landowner approval for the use of any council owned land managed by a department relevant to this committee, provided that any requests that the chairperson and deputy chairperson consider are more than minor shall be referred to the committee for approval.

v) to grant landlord approval for any minor alterations or additions to council owned property that is leased to third parties, provided that any requests that the chairperson and deputy chairperson consider are more than minor shall be referred to the committee for approval.

Comments

5. On 15 December 2016 the Rodney Local Board resolved to establish a Transport, Infrastructure and Environment Committee and a Parks and Recreation Committee (RD/2016/176).

6. At the local board’s 16 February 2017 meeting, it was resolved that the Transport, Infrastructure and Environment Committee would have authority to deal with the following departments, work programmes and areas: Infrastructure and Environmental Services, Plans and Places, Transport (being Auckland Transport and greenways), Business Improvement District Partnership (being all matters relating to Business Improvement Districts), and Community Facilities (RD/2017/23).

7. It was also resolved that the committee would approve all Local Board Capital Transport Fund projects and have responsibility for the approval of all road name applications in the Rodney Local Board area (RD/2017/23).

8. The local board adopted the Terms of Reference of the two committees and acknowledged that the Transport, Infrastructure and Environment Committee would on delegate the following responsibilities to the Chairperson and the Deputy Chairperson of this committee at its first business meeting (RD/2017/23):

i) to approve the variance of costs for approved Local Board Capital Transport Fund projects up to 20% of the original funding allocated to the project,

ii) all changes to the work programmes up to a value of $35,000 for existing projects that have already been approved through the annual work programme.

iii) the final approval of any informal feedback relating to matters delegated to this committee,

Consideration

Local board views and implications

9. This report seeks the views of the Rodney Local Board Transport, Infrastructure and Environment Committee on the proposed delegations.

Māori impact statement

10. The Rodney Local Board Transport, Infrastructure and Environment Committee will continue to engage with iwi to ensure that effective decision-making takes into account the views of Māori.

Implementation

11. The Chairperson and the Deputy Chairperson of the Rodney Local Board Transport, Infrastructure and Environment Committee will operate under the delegations of the committee once they have been approved and adopted

Attachments

There are no attachments for this report.

Signatories

Authors	Jonathan Hope - Local Board Advisor - Rodney
Authorisers	Lesley Jenkins - Relationship Manager

Rodney Local Board Transport, Infrastructure and Environment Committee

18 May 2017

Appointment of Project Leads for the Rodney Local Board Transport, Infrastructure and Environment Committee

File No.: CP2017/08486

Purpose

1. To approve project leads for the Rodney Local Board Transport, Infrastructure and Environment Committee.

Executive summary

2. On 15 December 2016 the Rodney Local Board approved the “Rodney Local Board Project Leads Framework” which established a project lead structure to empower members to progress local board initiatives.

3. On 16 February 2017 the Rodney Local Board approved terms of reference for the Transport, Infrastructure and Environment Committee (TIEC). Those terms of reference allow for individual members to be appointed by the committee as project leads to pursue specific priorities or initiatives relevant to the committee.

4. The TIEC Chairperson has received requests to act as project lead from;

a) Member Pirrie, as lead for the: healthy waterways fund (ecological grants);and as lead for discussions on the proposed transport targeted rate as part of the draft Local Board Plan 2017.

b) Member Berger, as lead for the Opahi Bay community’s traffic issues and related concerns.

c) the Deputy Chairperson, Member Johnston, as lead for clean and managed landfills.

5. Additional project leads may be appointed in the future with the approval of the TIEC.

Recommendation/s

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a) approve Member Pirrie as project lead for the following projects:

i) healthy waterways fund (ecological grants) as set out in the project lead appointment form (Attachment A to the agenda report).

ii) transport targeted rate as set out in the project lead attachment form (Attachment B to the agenda report).

b) approve Member Berger as project lead for Opahi Bay traffic and community issues as set out in the project lead appointment form (Attachment C to the agenda report).

c) approve Member Johnston as project lead for clean and managed landfills, as set in the project lead appointment form (Attachment D to the agenda report).

Comments

6. On 15 December 2016 the Rodney Local Board approved the “Rodney Local Board Project Leads Framework” which established a project lead structure to empower members to progress local board initiatives.

7. Being a project lead allows members to pursue particular priorities and initiatives of the local board without the need to require staff or officers to meet with the entire local board in a formal setting. It is anticipated this will speed up projects while ensuring good lines of communication exist between members and that developments are reported back to the local board regularly

8. All project leads must:

a) complete a written application to be a project lead on a particular project and present this to the relevant committee or full local board for approval

b) ensure that any application to become a project lead relates to a project set out in a departmental work programme that has been approved by the Rodney Local Board

c) include the chairperson(s) in all correspondence relating to the project/initiative for which they are the project lead

d) operate under a ‘no surprises’ policy with chairperson(s) and notify them immediately of any issues, conflicts or any other problems with the project

e) report regularly to the full board or committee that appointed them a project lead on their activities in a defined project leads reporting time at workshops

f) involve other local board members where they deem necessary

g) act responsibly at all times.

h) treat all council and agency staff with respect

i) adhere to the terms of their project lead appointment at all times

9. Project leads must not:

a) approve any expenditure

b) imply or promise that the local board or council will commit to any future expenditure

c) make landowner approval for any project to proceed or confirm the details of any final placement or design of any structure

d) sign off on a project as complete

e) change the scope of a project from what was agreed to in the project lead appointment

10. The local board or committee that appoints a project lead may grant the project lead additional powers as it sees fit.

11. On 16 February 2017 the Rodney Local Board approved terms of reference for the Transport, Infrastructure and Environment Committee (TIEC). Those terms of reference allow for individual members to be appointed by the committee as project leads to pursue specific priorities or initiatives relevant to the committee.

Proposed Project Lead

12. The TIEC Chairperson has received two requests to act as project lead from Member Pirrie for the healthy waterways fund (ecological grants) as set out in Attachment A to the agenda report, and the transport targeted rate as set out in Attachment B to the agenda report.

13. Project lead for the healthy waterways fund will involve working with third parties such as Fonterra, the agricultural industry and environmental groups to improve the reach and effectiveness of the fund. It is proposed that the project lead will have the additional authority to meet with staff, members of the public and external agencies, request an officer report to the local board, and provide media comment on the project. The project lead will report back to the board monthly.

14. Project lead for the transport targeted rate will involve working with staff to put together targeted rates options as part of the draft Local Board Plan 2017 consultation. No additional authority is proposed. The project lead will report back to the board monthly.

15. The TIEC Chairperson has received a request to act as project lead from Member Berger, for Opahi Bay traffic and community issues, as set out in Attachment C to the agenda report. This will involve working with the community on clarifying and resolving their concerns and issues with traffic management in Opahi Bay, including parking, speeding and safety concerns as well as beach access and associated issues. It is proposed that the project lead will have the additional authority to meet with staff, members of the public and external agencies. The project lead will report back to the board quarterly.

16. The TIEC Chairperson has received a request to as a project lead from the Deputy Chairperson, Member Johnston, for clean and managed landfills, as set out in Attachment D to the agenda report. This will involve liaising with council, Auckland Transport and New Zealand Transport Agency staff to ensure that funding is allocated to the strategic project looking at where clean and managed fills should be located so as to cause minimum road damage. It is proposed that the project lead will have the additional authority to meet with staff, members of the public and external agencies, request an officer report to the local board, and provide media comment on the project. The project lead will report back to the board monthly

Consideration

Local board views and implications

17. This report seeks the views of the Rodney Local Board Transport, Infrastructure and Environment Committee on the appointment of the proposed project leads.

Māori impact statement

18. The Rodney Local Board Transport, Infrastructure and Environment Committee will continue to engage with iwi to ensure that the project leads takes into account the views of Maori.

Implementation

19. The project leads will operate in accordance with the terms and condition set out in their project lead appointment form once they have been approved and adopted.

Attachments

No.	Title	Page
a ⇩	Project Lead Appointment Form - Waterways Improvements Fund	85
b ⇩	Project Lead Appointment Form - Targeted Rate for Transport	91
c ⇩	Project Lead Appointment Form - Opahi Bay	97
d ⇩	Project Lead Appointment Form - Clean and Managed Landfills	101

Signatories

Authors	Jonathan Hope - Local Board Advisor - Rodney
Authorisers	Lesley Jenkins - Relationship Manager

Rodney Local Board Transport, Infrastructure and Environment Committee

18 May 2017

The Old Warkworth Town Library Building

- Still a vibrant community venue

The site of Warkworth’s old Town Library building in Alnwick Street, next door to the Warkworth Town Hall, has been occupied for the community’s “passive” use for over 100 years. When library services were moved to a new library some 23 years ago, the old premises became the new home of the Warkworth Bridge Club. The Club has had a large and enthusiastic membership ever since, with the premises regularly filled. The Bridge Club holds a lease for the building from the Auckland Council, but regularly makes the facilities available to a number of other community groups, so the building has become an invaluable venue for many of the Warkworth “passive” facility community user groups. As the Bridge Club’s lease is due to expire in the near future it is important to reinforce its value not only to its own Bridge club members but to members of other community clubs that rely on it. Therefore the need for an extension to the current lease cannot be overstated.

Original Warkworth Town Library building (1913) alongside Warkworth Town Hall (1911)

The Warkworth Community Clubrooms alongside Warkworth Town Hall (2017)

History of the Warkworth Bridge Club

Warkworth Bridge Club is an Incorporated Society founded in 1968, and is about to celebrate its Golden Jubilee (50 years) in July of next year. In its early years it met in a number of different venues, such as the Totara Park Hall, the only available venue at the time. As membership steadily grew the need for a permanent venue became urgent and in 1994, through a joint agreement between Warkworth Bridge Club Inc. and Mahurangi Senior Citizens Club, the vacant ‘Warkworth War Memorial Library’ building, in Alnwick Street, was leased from the Rodney District Council.

The building has served the club extremely well over the last 23 years and with Auckland Council’s consent will continue to do so for long into the future.

A Community Need

User groups of community halls can be divided into 2 categories, passive and active: -

• Passive – recreational activities which require sitting down for guest presentations or discussion groups or sitting at tables for interest groups such as Bridge, Mahjongg or arts and crafts.

• Active – physical activities which require a hard floor surface for indoor sports such as badminton, table-tennis, wrestling, and martial arts, or other physical pursuits such as ballroom dancing classes, Scouts, and performing arts.

As the managers of the Alnwick Street ‘Warkworth War Memorial Library’ building, for the past 23 years, the Warkworth Bridge Club has made this facility available to other community groups as listed below and locally it is frequently referred to, as ‘The Warkworth Community Clubrooms’. The table below shows that the average regular use of the building for “passive” activities is currently 242 people per week.

Very frequent use by “passive” groups, such as bridge club, Senior Citizens and Mahjongg club, require tables to remain set up in place and for the premises to be carpeted. Reliable temperature control so that participants can stay warm in winter or cool in summer would be extremely beneficial to have. The Warkworth Community Clubrooms currently has an average use by two or more local clubs every day of the week and are therefore a very important community facility.

Passive community activities are largely, but not exclusively, the preserve of mature or senior citizens. In Warkworth 23.9% of the local population are aged 65 years and over, compared with only 9.9 % of the total Auckland region population and 14% for all of New Zealand (New Zealand in Profile 2015 – Statistics New Zealand). Statistics New Zealand also report that this 65 year plus population will only continue to increase significantly over the next 40 years. As extensive accommodation for the elderly is currently under construction within the central Warkworth Township itself and much more is planned in and around the town boundaries, this percentage is likely to increase. The mature and elderly demographic therefore needs to be considered carefully in planning for provision of suitable and accessible recreation facilities.

The Warkworth Bridge Club’s membership roll for this 2017 year currently stands at 131 members.

Passive Community Group Occupancy (@ March 2017)

Permanent Passive User Groups

Accommodation support for Town Hall events

After its recent refurbishment, the Warkworth Town Hall is once again a significant venue for concerts and public entertainment events. Whilst the stage and auditorium are a reasonable size for a small town like Warkworth, and its annex is a very useful space, there is already evidence that for some events, additional accommodation is required for green-room facilities. The adjacent ‘Warkworth Community Clubrooms’ has been booked for such green room use in mid-May when there will be two performances of Handel’s Messiah, and is booked to be used again in October when the Auckland Youth Orchestra will be giving a concert in the Town Hall.

Although the need for additional green-room space is infrequent, when it is required it is of great value to the Town Hall as a venue.

Up-coming bookings of The Warkworth Community Clubrooms to provide space for events at the Town Hall:

Saturday 13^th May	Town Hall – ‘Green Room’ for Messiah
Sunday 14^th May	Town Hall – ‘Green Room’ for Messiah
Sunday 8^th October	Town Hall – ‘Green Room’ for Youth Orchestra

Rationale for Lease Extension

Future Urban Land Supply Strategy – (Auckland Council)

Adopted: 12 November 2015

“Warkworth’s current population is around 3,900 and anticipated to eventually grow to a substantial satellite town of 20,000. Warkworth currently has capacity for an additional 1,800 dwellings through live urban zoning. To meet this expected growth, 864 hectares of future urban land has been identified mainly to the north, north east and south of Warkworth.”

To accommodate such a population growth requires considerable investment in community facilities and existing venues will not satisfy future needs. Meanwhile, The Warkworth Community Clubrooms building is very well located, structurally sound and in good condition and can continue to make an extremely valuable contribution to ‘passive recreation’ in the town if long term tenure is ensured. It will also relieve immediate pressure upon the Council for similar facilities.

The Alnwick Street Community Clubrooms are used as a multi-activity centre by at least 240 people every week, as detailed above. As this number of regular users continues to increase it is expected that the facility will eventually be too small to cater for the needs of all of the various community groups that currently use the premises. However, it will continue to be a valuable asset for some, such as the Bridge Club, Mahjongg Club and other groups, for well into the future. In the meantime the Council may need to address an expected deficit in ‘passive’ indoor community recreational space before there is a serious short fall.

The current cost of The Community Clubrooms hire to other passive community groups is only $15.00 per 3 hour usage. Keeping this very reasonable fee so low has only been possible because of the long standing, proven management structure and community co-operation of the Warkworth Bridge Club. To put this user rental charge in perspective, the rental charges for the ‘Shoesmith Domain Hall’, administrated by Auckland Council, for an equivalent occupancy time, was recently quoted at $168:00, a difference of $153.00 per use.

The Alnwick Street Community Clubroom building is in a central location with easy access from all around Warkworth. Parking in Alnwick Street is usually readily available and a large Council off-street car park is within a short walk of the Clubrooms. In addition, the Bridge Club has secured additional daytime and evening parking in the neighbouring Catholic Church car park (next door). This parking concession has been particularly beneficial for elderly club members and those with mobility difficulties.

Desired Alterations

It has been suggested that there would be more passive user group occupancy of the Alnwick Street Community Clubrooms if they were modernised and able to better cater to other user groups. Such desired alterations are only included within this discussion paper for full disclosure of the Warkworth Bridge Club’s enduring interest and commitment in connection with securing a long term lease from the Auckland Council. Naturally, detailed proposals and full structural reports etc. could only reasonably be forthcoming from the Club after it had secured a long lease renewal.

As an expression of the Club’s interest and commitment, the ‘face-lift’ proposals would include –

• External painting (to complement and be compatible with the recently renovated ‘Town Hall’)

• Internal painting (required as routine repairs and maintenance)

• A new kitchen (to allow for refreshment and general catering service)

• Bathrooms up-graded to include access for the disabled

• New carpet (required as a repairs and maintenance item)

• Heating / cooling ventilation installed (to improve ambient conditions for passive user groups)

• Some internal wall alterations to create a more user-friendly open-plan layout.

It is estimated that to fully implement all of the desired alterations the cost would not exceed $200,000.

Costs

The Warkworth Bridge Club has sufficient funds to complete the recommended renovations and would agree to the normal Council lease conditions associated to council-owned buildings. It is understood that works require an application for landlord consent for which, (if all is in order), the local board is requested to give approval. Subject to local board approval, the lessee must use council-approved contractors and that the lessee invests its own funds into any works at its own risk. Moreover it acknowledges that on expiry of the lease term, or surrender of the lease, the lessee must either remove all improvements or that the improvements revert to council as lessor and that there shall be no compensation payable to the lessee by the council as lessor.

Warkworth Bridge Club’s proposal for funding the alterations reflects its desire for security of tenure. It is suggested that the Council would align these costs of the proposed alterations to the facility against a further 25 years lease to the Bridge Club in line with the conditions of the current lease.

Benefits

This proposal will give many local passive community groups a first class facility at both no cost to the council and at minimum user costs.

A Good Fit

The Auckland Plan and the Rodney Local Board Plans clearly state, in the form of a mission statement, that they seek to ensure that :-

“Community facilities are fit for purpose and responsive to local needs and interests.”

The Warkworth Community Clubrooms fit all of the Councils criteria. The building has significant historical values, and effective community ownership and pride in the building have been demonstrated by the current lessee, Warkworth Bridge Club. Under the Bridge Club’s management it has been a self-sustaining community owned premises, that has provided facilities used by young and old and that are fit for purpose of smaller groups.

“Community facilities are fit for purpose and responsive to local needs and interests.”

“Communities are empowered and plan for their futures

Our communities know what they want for their futures. Local people will plan for their own areas and determine what is important.”

“Local halls and libraries meet the needs of local communities.

They are highly valued, welcoming friendly spaces in which local residents take pride and have a sense of ownership.

Community facilities are fit for purpose and responsive to local needs and interests.”

“Community facilities

Throughout history our halls have been the central meeting point for communities. They have hosted weddings, dances, fundraisers, markets, karate classes, and even welcomed people back from war. One thing we did get right was make sure most of our communities had a place to gather. These halls and the people who support them continue to have a central role in community life. As part of this we recognise the role that self-sustaining community owned halls play.

But as we shiver in winter in halls without heating and squeeze into buildings too small for the rising population, we know they need more than ‘a lick of paint’. This goes for our town toilets as well. They looked great when they went in, but we now wonder whether tourists would really detour to use our facilities. They need some love and attention. We all want our community facilities to be fit for purpose and responsive to local needs and interests. Upgrades are under way with the Warkworth Town Hall and Helensville War Memorial Hall. Now is the time to consider what we will need in the future and improve what we have.” (Rodney Local Board Plan – Year 2014).

The spirit of the Council’s and Local Community Board’s ambitions (above) perfectly embraces those of the Warkworth Bridge Club for The Community Clubrooms and is clearly an excellent fit with the Local Board Plan. It is therefore earnestly requested that the Council agrees to a long extension to the lease of the building to support the on-going use of this building for continued community benefit.

Jenny Robinson

President

Warkworth Bridge Club

Chairperson	Cameron Brewer
Deputy Chairperson	Louise Johnston
Members	Brent Bailey
	Tessa Berger
	Beth Houlbrooke
	Phelan Pirrie
	Allison Roe, MBE
	Colin Smith
	Brenda Steele

	Monday	Tuesday	Wednesday	Thursday	Friday	Total
Bridge Club	33	52	46			131
Senior Citizens				6	12	18
Art Group	17			6		23
Brain Fit		7	17			24
Mahjongg			16			16
Celebration Church	15			15		30
	65	59	79	27	12	242