Rodney Local Board Transport, Infrastructure and Environment Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Rodney Local Board Transport, Infrastructure and Environment Committee held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Thursday, 18 May 2017 at 3:38pm.

 

present

 

Chairperson

Cameron Brewer

 

 

 

Deputy Chairperson

Louise Johnston

 

 

 

Members

Brent Bailey

 

 

 

 

Tessa Berger

 

 

 

 

Beth Houlbrooke

 

 

 

 

Phelan Pirrie

 

 

 

 

Allison Roe, MBE

 

 

 

 

Colin Smith

 

 

 

 

Brenda Steele

 

 

 

 

 

ALSO PRESENT

 

Councillor

Greg Sayers

 

 

 

 

 

 

 

 

 

 

 

 


Rodney Local Board Transport, Infrastructure and Environment Committee

18 May 2017

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed all those in attendance.

 

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number RODTP/2017/9

MOVED by Chairperson C Brewer, seconded by Member B Bailey:  

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 16 March 2017, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

8          Deputations

 

8.1

Coastguard proposal to lease council land at Springs Road, Parakai

 

Greg Skinner and Ian Guildford from Coastguard were in attendance to speak on the activities of the Coastguard whose operational area is from Hokianga South Head to Manukau North Head. The representatives sought local board support for landowner approval and a lease for locating a new marine centre at Springs Road, Parakai. Mr Skinner and Mr Guildford gave a PowerPoint presentation, a copy of which has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number RODTP/2017/10

MOVED by Member B Steele, seconded by Member B Houlbrooke:  

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a)      thank Greg Skinner and Ian Guildford of Coastguard for their presentation to the local board regarding a proposal to lease council land at Springs Road, Parakai for the purposes of a new Coastguard operational building for the unit.

CARRIED

 

Attachments

a     Coastguard presentation

 

 

8.2

Warkworth Bridge Club

 

Jenny Robinson and Paul Decker of the Warkworth Bridge Club were in attendance to speak about the proposal for leasing the old Warkworth Library building to the Bridge Club for an extended period. The representatives gave a PowerPoint presentation, a copy of which has been placed on the file copy of the minutes and can be viewed on the Auckland Council website.

 

Resolution number RODTP/2017/11

MOVED by Member B Steele, seconded by Member T Berger:  

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a)      thank the representatives from Warkworth Bridge Club for their presentation on the possibility of a long term lease for the old Warkworth Library at 4 Alnwick Street in Warkworth.

CARRIED

 

Attachments

a     Warkworth Bridge Club

 

9          Public Forum

 

There was no public forum.

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11        Notices of Motion

 

There were no notices of motion.

 

 

12

Grant of landowner approval, an agreement to lease and a community lease to Coastguard Kaipara Incorporated at Springs Road, Parakai

 

Karen Walby (Community Lease Advisor) and Raewyn Sendles (Land Use Advisor) in attendance for this item.

 

Resolution number RODTP/2017/12

MOVED by Member B Steele, seconded by Member B Bailey:  

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a)      grant landowner approval to Coastguard Kaipara Incorporated to construct its purpose built facility on land situated at the end of Springs Road Parakai, comprising 550m² legally described as Section 1 SO 327676 in general accordance with the concept plans prepared by Greg Skinner dated 29 March 2017 and numbered; including cover page, Lo.1 – Lo.5 respectively, as detailed in Attachment A to the agenda report.

b)      grant an agreement to lease to Coastguard Kaipara Incorporated for 550m² of land at the end of Springs Road, Parakai legally described as Section 1 SO 327676 (Attachment B to the agenda report) to enable it to construct its purpose built facility, subject to the following conditions:

i)       term – three years commencing from date of execution of the deed

ii)      Coastguard Kaipara Incorporated securing all necessary funding and letters of intent from suppliers for its project prior to the commencement of its works

iii)     Coastguard Kaipara Incorporated obtaining all necessary regulatory consents for its project prior to the commencement of its works

iv)     Coastguard Kaipara Incorporated adhering to the conditions detailed in the landowner approval throughout its works (Attachment C to the agenda report)

v)      all other terms and conditions would be in accordance with the Reserves Act 1977 and Auckland Council Community Occupancy Guidelines 2012.

c)      grant a community lease to Coastguard Kaipara Incorporated for 550m² of land at the end of Springs Road, Parakai legally described as Section 1 SO 327676 (Attachment B), effective once all of the conditions to the agreement to lease have been met and subject to the following conditions:

i)       term – 10 years with two rights of renewal for a period of 10 years each commencing on date of practical completion and issue of code compliance certificate for its purpose built facility

ii)      rent - $1.00 plus GST per annum if demanded

iii)     the approved Coastguard Kaipara Incorporated Community Outcomes Plan be attached to the lease document

iv)     all other terms and conditions would be in accordance with the Reserves Act 1977 and Auckland Council Community Occupancy Guidelines 2012.

d)      approve the Coastguard Kaipara Incorporated Community Outcomes Plan as attached to the agenda report (Attachment D).

e)      delegate authority to the Chairperson and Deputy Chairperson of the Rodney Local Board’s Transport, Infrastructure and Environment Committee to approve any minor changes to the project.

 

CARRIED

 

 

14

Road Name Approval for a new road name in the SJS Limited subdivision at 37 St James Avenue, Helensville

 

Frank Lovering (Land Surveyor/Senior Subdivision Advisor) in attendance for this item.

 

Resolution number RODTP/2017/13

MOVED by Member P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a)      approve the new road name of St Julia Court, for the SJS Limited subdivision at 37 St James Avenue, Helensville, in accordance with section 319(1)(j) of the Local Government Act 1974.

 

CARRIED

 

 

15

Road Name Approval for an un-named road off Jordan Road, Makarau

 

Frank Lovering (Land Surveyor/Senior Subdivision Advisor) in attendance for this item.

 

Resolution number RODTP/2017/14

MOVED by Member P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a)      approve the new road name of Ranum Road, for the un-named road off Jordan Road, Makarau, in accordance with section 319(1)(j) of the Local Government Act 1974.

 

CARRIED

 

 

16

Road Name Approval for a new road name in the Mantavest Limited and Contour Developments Limited subdivision at 55 Rautawhiri Road, Helensville

 

Frank Lovering (Land Surveyor/Senior Subdivision Advisor) in attendance for this item.

 

Resolution number RODTP/2017/15

MOVED by Member P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a)      approve the new road name of Rauta Way, for the Mantavest Limited and Contour Developments Limited subdivision at 55 Rautawhiri Road, Helensville, in accordance with section 319(1)(j) of the Local Government Act 1974.

 

CARRIED

 

 

 

 

 

17

Road Name Approval for a new road name in the SH 16 Limited subdivision at Tahekeroa Road, Tahekeroa

 

Frank Lovering (Land Surveyor/Senior Subdivision Advisor) in attendance for this item.

 

Resolution number RODTP/2017/16

MOVED by Member P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a)      approve the new road name of Haul Road, for the SH 16 Limited subdivision at Tahekeroa Road, Tahekeroa, in accordance with section 319(1)(j) of the Local Government Act 1974.

 

CARRIED

 

 

18

Road Name Approval for an un-named road off Parakai Avenue, Parakai

 

Frank Lovering (Land Surveyor/Senior Subdivision Advisor) in attendance for this item.

 

Resolution number RODTP/2017/17

MOVED by Member P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a)      approve the new road name of Rere Place, for the un-named road off Parakai Avenue, Parakai, in accordance with section 319(1)(j) of the Local Government Act 1974.

 

CARRIED

 

 

19

Road Name Approval for a new road name in the Graham Read Consultants subdivision at 44 Garfield Road, Helensville

 

Frank Lovering (Land Surveyor/Senior Subdivision Advisor) in attendance for this item.

 

Resolution number RODTP/2017/18

MOVED by Member P Pirrie, seconded by Member B Bailey:  

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a)      approve the new road names of Forlong Rise and Lewann Lane, for the Graham Read Consultants subdivision at 44 Garfield Road, Helensville, in accordance with section 319(1)(j) of the Local Government Act 1974.

 

CARRIED

 

 

4.16pm – 4.35pm Meeting adjournment.      

 

 

 

 

 

 

 

 

 

13

Approval of 2017/2018 Rodney local environment work programme

 

Resolution number RODTP/2017/19

MOVED by Member P Pirrie, seconded by Member B Houlbrooke:  

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a)      approve the 2017/2018 work programme for the Infrastructure and Environmental Services directorate as set out in Attachment A to the agenda report; and as summarised below:

Project

Budget

Rodney healthy harbours riparian restoration fund

$290,000

Mahurangi River Restoration Trust

$20,000

Total

$310,000

b)      note the work programme includes $26,348 of asset based operational budget allocated for the Rodney drainage districts and request that Healthy Waters staff urgently undertake an assessment of the assets within the drainage districts.

 

CARRIED

 

 

20

Delegations to the Chairperson and Deputy Chairperson of the Rodney Local Board Transport, Infrastructure and Environment Committee

 

Resolution number RODTP/2017/20

MOVED by Member B Bailey, seconded by Member B Houlbrooke:  

That the Rodney Local Board Transport, Infrastructure and Environment Committee:

a)      delegate the following responsibilities to the Chairperson and the Deputy Chairperson of the Transport, Infrastructure and Environment Committee:

i)       to approve the variance of costs for approved Local Board Capital Transport Fund projects up to 20% of the original funding allocated to the project.

ii)      all changes to the work programmes up to a value of $35,000 for existing projects that have already been approved through the annual work programme.

iii)     the final approval of any informal feedback relating to matters delegated to this committee.

iv)     to grant minor landowner approval for the use of any council owned land managed by a department relevant to this committee, provided that any requests that the chairperson and deputy chairperson consider are more than minor shall be referred to the committee for approval.

v)      to grant landlord approval for any minor alterations or additions to council owned property that is leased to third parties, provided that any requests that the chairperson and deputy chairperson consider are more than minor shall be referred to the committee for approval.

 

CARRIED

 

 

21

Appointment of Project Leads for the Rodney Local Board Transport, Infrastructure and Environment Committee

 

This item was deferred to a future meeting.

  

 

22        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

 

5.09pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board Transport, Infrastructure and Environment Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................