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Strategic
Procurement Committee
10 May 2017
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1 Apologies
2 Declaration
of Interest
There were no
declarations of interest.
3 Confirmation
of Minutes
4 Petitions
There were no
petitions.
5 Public Input
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5.1
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Public Input - Penny Bright - Transparency regarding awarded
contracts
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Penny Bright was in attendance to address
the Strategic Procurement Committee.
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Cr P Hulse
returned to the meeting at 9.35 am.
Cr G Sayers returned to the meeting at
9.35 am.
Deputy
Mayor B Cashmore entered the meeting at 9.35 am.
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Resolution number STR/2017/16
MOVED by Cr P Hulse, seconded by Cr G Sayers:
That the
Strategic Procurement Committee:
a) receive
the presentation from Penny Bright regarding transparency of awarded
contracts and thank her for her attendance.
CARRIED
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Attachments
a 10 May 2017, Strategic Procurement Committee - Item 5.1 - Public
Input - Penny Bright - Transparency regarding awarded contracts, Supporting
Information
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6 Local Board Input
There was no
local board input.
7 Extraordinary Business
There was no
extraordinary business.
8 Notices of Motion
There were no
notices of motion.
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9
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Procurement of refuse collection services - contracts for Auckland
East and Auckland West
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Resolution number STR/2017/17
MOVED
by Chairperson M Lee, seconded by Cr L Cooper:
That the Strategic
Procurement Committee:
a) note the information contained in this report, on procurement of
refuse collection services for the Auckland East and Auckland West contract
areas, enables transparency on the topic due for discussion in the public
excluded part of the meeting.
CARRIED
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11 Consideration
of Extraordinary Items
There was no consideration of extraordinary items.
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12 Procedural
motion to exclude the public
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Resolution number STR/2017/19
MOVED by Chairperson M Lee, seconded by Cr A Filipaina:
That the
Strategic Procurement Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Confidential: Procurement
of refuse collection services - contracts for Auckland East and Auckland West
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
s7(2)(i)
- The withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
In
particular, the report contains detailed information about council's
strategy for procuring refuse collection services. If released, this
information could prejudice council's position in negotiations with
suppliers.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
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10.00am The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
11.01pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Confidential: Procurement of refuse collection services -
contracts for Auckland East and Auckland West
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Resolution number STR/2017/20
MOVED by Cr L Cooper, seconded by Cr P Hulse:
Restatement
e) confirm that the resolution, report and attachments remain confidential
until reasons for confidentiality no longer exist.
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11.02 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Strategic Procurement Committee
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
