I hereby give notice that an ordinary meeting of the Te Oro Committee of the Maungakiekie-Tāmaki Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Tuesday, 23 May 2017

11:00am

Local Board Office
7-13 Pilkington Road
Panmure

 

Te Oro Committee of the Maungakiekie-Tāmaki Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

 

 

Deputy Chairperson

 

 

Members

Josephine Bartley

 

 

Debbie Burrows

 

 

Ken Kerehoma

Emily Karaka (alternate)

 

Chris Makoare

 

 

Tara Moala

 

 

Georgie Thompson

 

 

(Quorum 3 members)

 

 

 

Philippa Hillman

Democracy Advisor, Maungakiekie-Tāmaki Local Board

 

18 May 2017

 

Contact Telephone: (09) 570 3840/021706137

Email: philippa.hillman@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 

 


Te Oro Committee of the Maungakiekie-Tāmaki Local Board

23 May 2017

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome and Karakia                                                                                                    5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Notices of Motion                                                                                                          6

12        Election of Chairperson                                                                                                7

13        Election of Deputy Chairperson                                                                                  9

14        Adoption of a committee meeting schedule                                                             11  

15        Consideration of Extraordinary Items 

 

 


1          Welcome and Karakia

 

            The representative of the chief executive will chair the meeting until the election of chairperson.

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

4          Confirmation of Minutes

           

            There are no minutes to confirm.

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Te Oro Committee of the Maungakiekie-Tāmaki Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

There were no notices of motion.

 


Te Oro Committee of the Maungakiekie-Tāmaki Local Board

23 May 2017

 

 

Election of Chairperson

 

File No.: CP2017/09349

 

  

 

Purpose

1.       To elect the Chairperson of the Te Oro Committee of the Maungakiekie-Tāmaki Local Board (committee).

Executive summary

2.       The local board has the power to appoint committees and any other subordinate decision making bodies that it considers appropriate. At its business meeting on the 28 February the Maungakiekie-Tāmaki Local Board resolved to re-establish the Te Oro Committee of the Maungakiekie-Tāmaki Local Board to help set and oversee the delivery of Te Oro’s work programme.

3.       The committee must elect a chairperson in accordance with Schedule 7, clause 25 of the Local Government Act 2002 (the Act). The committee will need to determine (by resolution) what method they will apply to elect the chairperson – System A or System B.

Schedule 7, Part 1, Clause 25 of the Local Government Act 2002 states that:

25           Voting systems for certain appointments

(1)        This clause applies to -

(a)       the election or appointment of the chairperson and deputy chairperson of a regional council; and

(b)       the election or appointment of the deputy mayor; and

(c)       the election or appointment of the chairperson and deputy chairperson of a committee; and

(d)       the election or appointment of a representative of a local authority.

(2)       If this clause applies, a local authority or a committee (if the local authority has so directed) must determine by resolution that a person be elected or appointed by using one of the following systems of voting:

(a)        the voting system in subclause (3) (system A):

(b)        the voting system in subclause (4) (system B).

(3)        System A -

(a)       requires that a person is elected or appointed if he or she receives the votes of a majority of the members of the local authority or committee present and voting; and

(b)       has the following characteristics:

(i)      there is a first round of voting for all candidates; and

(ii)      if no candidate is successful in that round there is a   second round of voting from which the candidate with the fewest votes in the first round is excluded; and

(iii)     if no candidate is successful in the second round there is a third, and if necessary subsequent, round of voting from which, each time, the candidate with the fewest votes in the previous round is excluded; and

(iv)    in any round of voting, if 2 or more candidates tie for the lowest number of votes, the person excluded from the next round is resolved by lot.

(4)     System B -

(a)          requires that a person is elected or appointed if he or she receives more votes than any other candidate; and

(b)          has the following characteristics:

(i)      there is only 1 round of voting; and

(ii)      if 2 or more candidates tie for the most votes, the tie is resolved by lot.

 

Recommendation/s

That the Te Oro Committee of the Maungakiekie-Tāmaki Local Board:

a)      agrees to elect a chairperson for the 2016-2019 term, utilising either System A or System B of Schedule 7, Part 1, Clause 25 of the Local Government Act 2002.

 

That the Te Oro Committee of the Maungakiekie-Tāmaki Local Board:

b)      elect (member) as chairperson of the Te Oro Committee of the Maungakiekie-Tāmaki Local Board for the 2016-2019 term.

 

Attachments

There are no attachments for this report.      

Signatories

Authors

Philippa Hillman - Democracy Advisor, Maungakiekie-Tāmaki Local Board

Authorisers

Victoria Villaraza - Relationship Manager

 


Te Oro Committee of the Maungakiekie-Tāmaki Local Board

23 May 2017

 

 

Election of Deputy Chairperson

 

File No.: CP2017/09350

 

  

 

Purpose

1.       To elect the Deputy Chairperson of the Te Oro Committee of the Maungakiekie-Tāmaki Local Board (committee).

Executive summary

2.       The local board has the power to appoint committees and any other subordinate decision making bodies that it considers appropriate. At its business meeting on the 28 February the Maungakiekie-Tāmaki Local Board resolved to re-establish the Te Oro Committee of the Maungakiekie-Tāmaki Local Board to help set and oversee the delivery of Te Oro’s work programme.

3.       The committee must elect a deputy chairperson in accordance with Schedule 7, clause 25 of the Local Government Act 2002 (the Act). The committee will need to determine (by resolution) what method they will apply to elect the deputy chairperson – System A or System B.

Schedule 7, Part 1, Clause 25 of the Local Government Act 2002 states that:

25           Voting systems for certain appointments

(1)        This clause applies to -

(a)       the election or appointment of the chairperson and deputy chairperson of a regional council; and

(b)       the election or appointment of the deputy mayor; and

(c)       the election or appointment of the chairperson and deputy chairperson of a committee; and

(d)       the election or appointment of a representative of a local authority.

(2)       If this clause applies, a local authority or a committee (if the local authority has so directed) must determine by resolution that a person be elected or appointed by using one of the following systems of voting:

(a)        the voting system in subclause (3) (system A):

(b)        the voting system in subclause (4) (system B).

(3)        System A -

(a)       requires that a person is elected or appointed if he or she receives the votes of a majority of the members of the local authority or committee present and voting; and

(b)       has the following characteristics:

(i)      there is a first round of voting for all candidates; and

(ii)      if no candidate is successful in that round there is a second round of voting from which the candidate with the fewest votes in the first round is excluded; and

(iii)     if no candidate is successful in the second round there is a third, and if necessary subsequent, round of voting from which, each time, the candidate with the fewest votes in the previous round is excluded; and

(iv)    in any round of voting, if 2 or more candidates tie for the lowest number of votes, the person excluded from the next round is resolved by lot.

(4)     System B -

(a)          requires that a person is elected or appointed if he or she receives more votes than any other candidate; and

(b)          has the following characteristics:

(i)      there is only 1 round of voting; and

(ii)      if 2 or more candidates tie for the most votes, the tie is resolved by lot.

 

Recommendation/s

That the Te Oro Committee of the Maungakiekie-Tāmaki Local Board:

a)      agrees to elect a deputy chairperson for the 2016-2019 term, utilising either System A or System B of Schedule 7, Part 1, Clause 25 of the Local Government Act 2002.

 

That the Te Oro Committee of the Maungakiekie-Tāmaki Local Board:

b)      elect (member) as deputy chairperson of the Te Oro Committee of the Maungakiekie-Tāmaki Local Board for the 2016-2019 term.

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Philippa Hillman - Democracy Advisor, Maungakiekie-Tāmaki Local Board

Authorisers

Victoria Villaraza - Relationship Manager

 


Te Oro Committee of the Maungakiekie-Tāmaki Local Board

23 May 2017

 

 

Adoption of a committee meeting schedule

 

File No.: CP2017/09351

 

  

 

Purpose

1.       To seek the adoption of the Te Oro Committee of the Maungakiekie-Tāmaki Local Board (committee) meeting schedule for the 2016/2019 term.

Executive summary

2.       At its 28 February business meeting the Maungakiekie-Tāmaki  Local Board passed a resolution (MT/2017/14) to re-establish the Te Oro Committee of the Maungakiekie-Tāmaki  Local Board.

3.       A draft meeting schedule for the 2016/2019 term has been drawn up for adoption by the committee.

 

Recommendation/s

That the Te Oro Committee of the Maungakiekie-Tāmaki Local Board:

a)      Adopts the meeting schedule outlined below for the 2016/2019 term.

Year

Date

Time

Venue

2017

23 June

2pm

Te Oro, 98 Line Road, Glen Innes

22 September

2pm

Local Board office, 7-13 Pilkington Road, Panmure

8 December

2pm

Te Oro, 98 Line Road, Glen Innes

2018

23 March

2pm

Te Oro, 98 Line Road, Glen Innes

22 June

2pm

Te Oro, 98 Line Road, Glen Innes

28 September

2pm

Te Oro, 98 Line Road, Glen Innes

7 December

2pm

Te Oro, 98 Line Road, Glen Innes

2019

22 March

2pm

Te Oro, 98 Line Road, Glen Innes

28 June

2pm

Te Oro, 98 Line Road, Glen Innes

6 September

2pm

Te Oro, 98 Line Road, Glen Innes

 

Comments

4.       Setting a meeting schedule helps meet the requirements of:

·        clause 19, Schedule 7 of the LGA on general provisions for meetings, which requires the chief executive to give notice in writing to members of the time and place of meetings.  Such notification may be provided by the adoption of a schedule of meetings.

·        sections 46, 46(A) and 47 in Part 7 of the LGOIMA, which requires that meetings are publicly notified, agendas and reports are available at least two working days before a meeting and are open to the public.

5.       Adopting a business meeting schedule also allows for a planned approach to workloads and ensures that members have clarity about their commitments.

Consideration

Local board views and implications

6.       The local board passed a resolution at its 28 February business meeting re-establishing the Te Oro Committee.  This report sets the meeting schedule for the committee and ensures that legislative responsibility as stated in paragraph 3 is met.

Māori impact statement

7.       There is no anticipated impact of this schedule on maori.  The committee composition includes one mana whenua seat which is filled by Ken Kerehoma (primary) and Emily Karaka (alternate).

Implementation

8.       If there is any need to depart from the resolved dates, Auckland Council will publically notify the updated details. Local Board Services Department and Arts, Community and Events are the two council teams that support the committee meetings.

 

Attachments

There are no attachments for this report.     

Signatories

Authors

Philippa Hillman - Democracy Advisor, Maungakiekie-Tāmaki Local Board

Authorisers

Victoria Villaraza - Relationship Manager