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Upper Harbour
Local Board Community Forum
04 May 2017
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ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of
Interest 5
4 Confirmation
of Minutes 5
5 Leave
of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 6
8.1 Hobsonville Community Trust 6
8.2 Upper Harbour Ecology Network 6
8.3 Meadowood House 7
8.4 Soroptimist International South West
Pacific, North Shore 7
8.5 Upper Harbour Youth Caucus 7
9 Public
Forum 8
10 Extraordinary Business 8
11 Notices of Motion 8
12 Consideration
of Extraordinary Items
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
The Auckland Council Code of Conduct for Elected Members (the Code)
requires elected members to fully acquaint themselves with, and strictly adhere
to, the provisions of Auckland Council’s Conflicts of Interest
Policy. The policy covers two classes of conflict of interest:
i)
A financial conflict of interest, which
is one where a decision or act of the local board could reasonably give rise to
an expectation of financial gain or loss to an elected member; and
ii)
A non-financial conflict interest, which
does not have a direct personal financial component. It may arise, for
example, from a personal relationship, or involvement with a non-profit
organisation, or from conduct that indicates prejudice or predetermination.
The Office of the Auditor General has produced guidelines to help
elected members understand the requirements of the Local Authority
(Member’s Interest) Act 1968. The guidelines discuss both types of
conflicts in more detail, and provide elected members with practical examples
and advice around when they may (or may not) have a conflict of interest.
Copies of both the Auckland Council Code of Conduct for Elected
Members and the Office of the Auditor General guidelines are available for
inspection by members upon request.
Any questions relating to the Code or the guidelines may be directed
to the Relationship Manager in the first instance.
4 Confirmation
of Minutes
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That the Upper Harbour Local Board Community Forum:
a)
confirm the ordinary minutes of its meeting,
held on Thursday, 6 April 2017, as a true and correct
record.
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5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
7 Petitions
At the close of the agenda no requests to present petitions had been
received.
8 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Upper Harbour Local Board Community
Forum. This means that details relating to deputations can be included in the
published agenda. Total speaking time per deputation is ten minutes or as
resolved by the meeting.
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8.1 Hobsonville
Community Trust
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Purpose
1. The
purpose of this deputation is to address the Upper Harbour Local Board to
provide a progress report on funding of Hobsonville Community Trust’s
community initiatives.
Executive summary
2. Gavin
Gunston and Jacque Williams of the Hobsonville Community Trust will be in
attendance to give the Upper Harbour Local Board a progress report on funding
provided by the local board for the trust’s community initiatives.
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Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from Gavin Gunston and Jacque Williams of the Hobsonville
Community Trust and thank them for their attendance and presentation.
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8.2 Upper
Harbour Ecology Network
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Purpose
1. The
purpose of this deputation is to address the Upper Harbour Local Board to
provide an update on the activities of the Upper Harbour Ecology Network.
Executive summary
2. Annette
Mitchell of the Upper Harbour Ecology Network will be in attendance to update
the Upper Harbour Local Board on what the board’s funding has enabled
the group to achieve.
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Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from Annette Mitchell of the Upper Harbour Ecology Network and
thank him for his attendance and presentation.
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8.3 Meadowood
House
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Purpose
1. The
purpose of this deputation is to address the Upper Harbour Local Board and
give an update on the activities of Meadowood House.
Executive summary
2. Leona
Page, House Manager, and Lissa Burn, Chairperson, of Meadowood House, will be
in attendance to address the Upper Harbour Local Boards to provide an update
on the activities at the community house.
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Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from Leona Page and Lissa Burn of Meadowood House and thank
them for their attendance and presentation.
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Attachments
a Meadowood
House presentation........................................................... 11
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8.4 Soroptimist
International South West Pacific, North Shore
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Purpose
1. The
purpose of this deputation is to address the Upper Harbour Local Board to
provide an update on the activities of Soroptimist International South West
Pacific, North Shore.
Executive summary
2. Sylvia
Heywood, President of Soroptimist International, will be in attendance to
inform the Upper Harbour Local Board about the type of work they do, locally
and internationally, to improve the lives of women and girls through
education, empowerment and enabling opportunities.
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Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from Sylvia Heywood, President of Soroptimist International
South West Pacific, North Shore, and thank her for her attendance and
presentation.
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Attachments
a Soroptomist
presentation....................................................................... 23
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8.5 Upper
Harbour Youth Caucus
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Purpose
1. The
purpose of this deputation is for the Upper Harbour Youth Caucus to address
the Upper Harbour Local Board to present the results of their youth
engagement survey.
Executive summary
2. Amy
Irvine and Anamitra Nair will be in attendance to talk about the results of
their youth engagement survey with the Upper Harbour Local Board.
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Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from Amy Irvine and Anamitra Nair of the Upper Harbour Youth
Caucus and thank them for their attendance and presentation.
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Attachments
a Upper
Harbour Youth Engagement survey........................................... 39
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9 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been
received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
11 Notices of Motion
There were no
notices of motion.
