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Upper Harbour
Local Board Community Forum
04 May 2017
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Annual
Budget
File No.: CP2017/07052
Purpose
1. This
report seeks decisions and input from local boards on a range of annual budget
related matters, including locally driven initiatives (LDI), advocacy, regional
financial policy issues and other rate proposals.
Executive
summary
2. This report seeks decisions and input from local boards on a range
of annual budget related matters, including:
a)
making decisions on:
i. final
LDI budgets by project, within funding envelopes; and
ii. advocacy.
b)
providing any feedback on regional issues, including:
i. rates increases;
ii. rating stability (regarding proposals that
both businesses and residential ratepayers receive the same rates increase);
iii. paying for tourism promotion;
iv. paying for housing infrastructure
(proposed changes to the Revenue and Financing policy to allow for the use of targeted rates, alongside existing
growth charges, to fund infrastructure for new houses);
v. paying council staff a living wage; and
vi. other changes for 2017/2018 (regarding waste
management and charges, the mass transit network, SkyPath implementation, collaborations on reducing homelessness
and the rural fire service).
c)
making recommendations to the governing body on other financial matters such
as:
i. any
new/amended Business Improvement District (BID) targeted rates;
ii. any
new/amended local targeted rate proposals;
iii. proposed
LDI capital projects outside local boards’ decision-making
responsibility;
iv. proposed LDI
opex to capex conversions;
v. release
of local board specific reserve funds; and
vi. LDI opex
projects for deferral to 2017/2018.
3. Local board views on these matters
will be considered in discussions between local boards and the Finance and
Performance Committee on 9 May; and by the governing body prior to adopting the
Annual Budget 2017/2018.
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Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) make
decisions on final 2017/2018 locally driven
initiative budgets by project, within funding envelopes.
b) agree
their advocacy initiatives for inclusion in the 2017/2018 Local Board
Agreement.
c) agree one key priority for the organisation to work on (and
potentially a common issue).
d) provide
any views it may have on regional financial policy issues.
e) recommend
any new or amended Business Improvement District targeted rates.
f) recommend
any new or amended local targeted rate proposals.
g) recommend
any proposed locally driven initiative capital projects, which are outside
local boards’ decision-making responsibility.
h) recommend $10,000 of 2016/2017 locally
driven initiative operating expenditure to be deferred to 2017/2018.
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Comments
Consultation
4. Consultation
on the Annual Budget 2017/2018 took place from 27 February – 27 March
2017. The results from the consultation have been analysed and
summarised, and provided to local boards to assist with decision-making (see Attachment
A).
Locally
Driven Initiatives (LDI)
5. Local
boards are requested to agree the level of funding by project for each group of
activity. The expected delivery outcomes are further detailed in work
programmes which will be reported against throughout 2017/2018.
6. Local
boards can defer those projects that are funded by their LDI where there was an
agreed scope and cost but where they have not been delivered. The local board
may wish to resolve 2016/2017 projects that meet the criteria for deferral to
2017/2018.
7. Key
information of the funding of each activity and the LDI funded projects that
meet the criteria for deferral is provided in Attachments B and C.
Advocacy
8. This triennium, a three year approach is proposed for considering
initiatives that local boards wish to progress, that are unable to be funded by
LDI. Such an approach seeks to better utilise the annual budget, Long-term Plan
2012-2022 (LTP) and local board plan processes to progress and advise on a
narrower range of local board initiatives, in a more comprehensive way.
9. The
proposed new approach involves:
· as
part of the Annual Budget 2017/2018 process, local boards begin narrowing their
priorities to predominantly one key advocacy initiative, and one initiative
held in common with other local boards, for further research and consideration;
· council
departments provide local boards with information to help inform their position
on these initiatives (in essence, developing a business case for them);
· based
on this information, local boards develop the case for their advocacy further
by testing ideas with the community in the local board plan process and other engagement;
and
· local
boards discuss priority initiatives with the Finance and Performance Committee
through the annual budget and LTP processes, supported by organisational advice
on the key initiative.
10. Local
boards resolved on their key advocacy initiatives in December 2016 (Attachment
D), for potential inclusion in their Local Board Agreements. Local boards
were requested to further consider and refine these at workshops post
consultation, and look to identify:
· one key initiative, and potentially one initiative held in
common with other local boards, for business case development and to progress
through the annual budget, local board plan and LTP processes; and
· other
advocacy initiatives to be included in the Local Board Agreements, as key matters
of importance to the local board.
11. Local
boards may now wish to agree on these advocacy priorities.
12. Discussions
with the Finance and Performance Committee will take place on 9 May.
Regional
issues
13. Regional
issues consulted on as part of the 2017/2018 annual budget process include
rates increases, rating stability, paying for tourism promotion, paying for
housing infrastructure, paying council staff a living wage and other changes
for 2017/2018 (regarding waste management and charges, the mass transit
network, SkyPath implementation, collaborations on reducing homelessness and
the rural fire service).
14. Local
boards may wish to provide feedback on these issues for consideration by the
Finance and Performance Committee.
Local
targeted rate and Business Improvement District (BID) targeted rate proposals
15. Local
boards are required to agree any new Business Improvement District (BID) and
local targeted rate proposals (noting that any new local targeted rates and/or
BIDs must have been consulted on before they can be implemented).
Consideration
Local
board views and implications
16. Local
board decisions and feedback are being sought in this report.
17. Local
boards play an important role in the development of the annual budget, and
provide views and information at key stages as council continues through the
annual budget process.
Māori
impact statement
18. Many local board decisions are of importance to and impact on Māori. Local board agreements and the
annual budget are important tools that enable and can demonstrate
council’s responsiveness to Māori. Local board plans, which were developed in 2014 through
engagement with the community including Māori, form the basis of local priorities.There is a need to continue to build relationships between local boards
and iwi, and where relevant the wider Māori community. Ongoing
conversations will assist local boards and Māori to understand each
other’s priorities and issues. This in turn can influence and encourage
Māori participation in council’s decision-making processes
Implementation
19. Feedback from the local boards will be provided to the Finance and
Performance Committee and governing body for consideration and adopting the
Annual Budget 2017/2018.
Attachments
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No.
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Title
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Page
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a⇩ 
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Local results and analysis of consultation on the
Annual Budget 2017/2018
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9
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b⇩
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LDI operating budget 2017/2018
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17
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c⇩ 
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LDI budgets to be carried forward from 2016/2017
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19
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d⇩
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Advocacy items
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21
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Signatories
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Authors
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Michele Going - Lead Financial Advisor
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Authorisers
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Eric Perry - Relationship Manager
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