I hereby give notice that an ordinary meeting of the Upper Harbour Local Board will be held on:

 

Date:                      

Time:

Meeting Room:

Venue:

 

Thursday, 18 May 2017

9.30am

The Finish Line – Level 2
AUT Millennium
Antares Place

Mairangi Bay

 

Upper Harbour Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Lisa Whyte

 

Deputy Chairperson

Margaret Miles, JP

 

Members

Uzra Casuri  Balouch, JP

 

 

Nicholas Mayne

 

 

John McLean

 

 

Brian Neeson, JP

 

 

(Quorum 3 members)

 

 

 

Cindy Lynch

Democracy Advisor

 

12 May 2017

 

Contact Telephone: (09) 486 8593

Email: Cindy.Lynch@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 

 


Upper Harbour Local Board

18 May 2017

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    6

8.1     New Zealand Transport Agency                                                                         6

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Notices of Motion                                                                                                          7

12        Minutes of the Upper Harbour Local Board meeting held, Thursday 20 April 2017    9

13        Northern Corridor Improvement project lease notification                                    23

14        Auckland Transport monthly update - May 2017                                                     81

15        Upper Harbour Quick Response, Round Four 2016/2017 grant applications    105

16        Albany Tennis Park - Community Facilities Development Funding                    271

17        Upper Harbour Local Board ACE work programme 2017/2018                           275

18        Approval 2017/2018 local environment and development work programme     285

19        Parks, Sport and Recreation draft annual work programme 2017/2018             291

20        Parks Response Fund allocation                                                                             297

21        Auckland Council’s Quarterly Performance Report: Upper Harbour Local Board
For Quarter Three 1 January - 31 March 2017                                                      
311

22        New road name approval for roads and accessways created by a way of residential subdivision at 141 Clark Road, Hobsonville                                                           331

23        Request to rename an existing road (Pheasant Road) at Hobsonville Point     337

24        Governance forward work calendar                                                                        343

25        Record of the Upper Harbour Local Board workshops held on Thursday 13 and 27 April, and Thursday 4 May 2017                                                                                         347

26        Board Members' Reports                                                                                         355  

27        Consideration of Extraordinary Items 

 

 


1          Welcome

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of interest:

 

i)              A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

 

ii)             A non-financial conflict interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

 

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968. The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

 

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request. 

 

Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.

 

4          Confirmation of Minutes

 

That the Upper Harbour Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 20 April 2017, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Upper Harbour Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       New Zealand Transport Agency

Purpose

1.       The purpose of this report is for Mieszko Iwaskow from the New Zealand Transport Agency (NZTA) to address the Upper Harbour Local Board about the Northern Corridor Improvements (NCI) project.

Executive summary

2.       Mieszko Iwaskow, NZTA Project Delivery Manager – Auckland and Northland, will be in attendance to address the Upper Harbour Local Board regarding NZTA’s commitment to ensuring an agreed solution for the relocation of Harbour Hockey prior to the Board of Inquiry hearing in mid-2017. Mr Iwaskow also wishes to reiterate NZTA’s desire to work with community groups to agree suitable outcomes for all those affected by this project.

Recommendation/s

That the Upper Harbour Local Board:

a)      receive the deputation from Mieszko Iwaskow of the New Zealand Transport Agency and thank him for his attendance and presentation.

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

11        Notices of Motion

 

There were no notices of motion.

 


Upper Harbour Local Board

18 May 2017

 

 

Minutes of the Upper Harbour Local Board meeting held, Thursday 20 April 2017

 

File No.: CP2017/06770

 

  

Purpose

The open unconfirmed minutes of the Upper Harbour Local Board ordinary meeting held on Thursday, 20 April 2017, are attached at item 12 of the agenda for the information of the board only.

 

Recommendation

That the Upper Harbour Local Board:

a)      note that the open unconfirmed minutes of the Upper Harbour Local Board meeting held on Thursday, 20 April 2017, are attached at item 12 of the agenda for the information of the board only, and will be confirmed under item 4 of the agenda.

 

Attachments

No.

Title

Page

a

Upper Harbour Local Board minutes - 20 April 2017

11

      

Signatories

Authors

Cindy Lynch - Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

18 May 2017

 

 


 


 


 


 


 


 


 


 


 


 


Upper Harbour Local Board

18 May 2017

 

 

Northern Corridor Improvement project lease notification

 

File No.: CP2017/08335

 

  Preamble

1.       Due to the complexity of the New Zealand Transport Agency’s (NZTA) Northern Corridor Improvements (NCI) project and the decisions sought from the local board, this report is written in two sections.

2.       Section One of the report is in response to the board who resolved at an extraordinary meeting on 9 April 2017 that staff further investigate alternate options for addressing the impact on affected current leaseholders at Rosedale Park.

3.       Section One revisits the three options, and provides a rationale as to why two were rejected, and the preferred option Rosedale West is recommended.

4.       Staff are recommending that the board approve the Rosedale West option.

5.       The majority of the content in Section Two of the report was first presented to the board at an extraordinary business meeting on 6 April 2017. This section of the report seeks approval for council to notify new leases for all lessees affected by the NCI project.

6.       It also addresses questions raised at the local board workshop on 28 April 2017 relating to the requirements and application of the reserve management plan for Rosedale Park and the Reserves Act 1977.

7.       Section Two of the report is dependent on the board approving the recommended option of Rosedale West.

Purpose

Section one

8.       Provide the members of the Upper Harbour Local Board with the information requested at the extraordinary business meeting on 6 April 2017 and the workshop on 28 April 2017.

Resolution number UH/2017/40

‘request officers further investigate alternate options for addressing the impact on affected current leaseholders at Rosedale Park in detail as a consequence of the Northern Corridor Improvements project, and report back to the board as soon as possible.’

9.       Seek endorsement of the process undertaken to investigate and compare the potential sites for the relocation of Harbour Hockey Community Trust (HHCT) from its current site on Constellation Reserve as an affected lessee impacted by the NZTA NCI project.

10.     Seek approval to the site at Rosedale West being the preferred option to accommodate the relocation of the HHCT and the hockey stadium improvements.

11.     Note that if the local board declines to approve Rosedale West as the site for relocation of the HHCT, there is no alternative site that is acceptable to NZTA and HHCT.

12.     Not progressing with the Rosedale West option is therefore problematic for NCI’s upcoming Board of Inquiry (BOI) hearing, and would be expected to result in delays for the NCI project.

Section two

13.     Provide members of the Upper Harbour Local Board with the information requested at the extraordinary business meeting on 6 April 2017 and the workshop on 28 April 2017, in terms of the processes relating to the notification of leases and the review of reserve management plans, in accordance with the terms of the Reserves Act 1977.

14.     Seek approval to publicly notify and consult with iwi, Auckland Council’s intention to grant new community leases to:

·     Harbour Hockey Charitable Trust for Pt Allot 133 Parish of Paremoremo, Pt Allot 653 Parish of Paremoremo and Pt Sect 4 SO 444 7999, Rosedale Park, Albany;

·     North Harbour BMX Association Incorporated for Pt Lot 2 DP 24754 and Pt Lot 1 DP 198079, Hooton Reserve, Oteha Valley Road, Albany;

·     the Tennis Charitable Trust for Pt Lot 2 DP 24754, Oteha Valley Road, Albany; and

·     a new legal entity or entities to be formed to occupy Pt Allot 18 Parish of Paremoremo, Pt Lot 3 Deeds 34, Pt Lot DP 53735, Pt Lots 4, 5, and 6 DP 10508, Wainoni Park, Greenhithe for the purposes of equestrian activities.

Executive summary

15.     NZTA is developing the NCI project, which includes the delivery of a new motorway connection between State Highway 18 (SH18) and State Highway 1 (SH1), and requires the acquisition of part of Constellation Reserve and Rosedale Park South.

16.     HCCT currently holds a lease at Constellation Reserve and Rosedale Park South. Consequently a project group consisting of Auckland Council, NZTA, HCCT, Watercare and Auckland Transport (AT) has been working together to look at various options available to provide a solution to mitigate the effects of the NCI project on HCCT.

17.     Auckland Council has authorised negotiations with NZTA to provide a ‘land for land agreement’ for the loss of open space at Constellation Reserve.

18.     Regular updates on the progress of the NCI project have been provided to the local board via workshops and formal reporting over a two year period since 2015.

19.     The project group’s preferred option to mitigate the effects on HCCT is to relocate HCCT from Constellation Reserve to Rosedale Park West.

20.     Rosedale Pony Club and the North Harbour BMX Association currently hold leases at Rosedale Park West and will be impacted by the proposed relocation of the HCCT facility.

21.     The project group has identified Wainoni Park as an alternative location for Rosedale Pony Club, where facilities can be optimised across equestrian clubs.

22.     Land has been identified at Oteha Valley Road that includes part of Hooton Reserve and a portion of the site occupied by the Tennis Charitable Trust as an alternative location for North Harbour BMX. 

23.     These options were presented to the local board at a workshop on 3 August 2016. A report was considered by the local board at its business meeting on 23 August 2016. The local board resolved:

Resolution number UH/2016/159 a):

‘requested that staff work with affected lessees to find a suitable solution to the impacts and revert to the local board at the earliest opportunity with the outcomes of the discussions.

recommend a land for land agreement with New Zealand Transport Agency be pursued, as compensation for the loss of land required by the New Zealand Transport Agency at Constellation Reserve.’

24.     Staff have been working with affected lessees, all of whom have agreed in principle to continue working with NZTA and Auckland Council to find the most suitable solution to the proposed relocations. All affected lessees provided letters of intent confirming this.

25.     Updated position statements have been received from each of the affected lessees for inclusion in this report.

26.     A subsequent report detailing progress that had been made with affected lessees, as per resolution number UH/2016/159 a), and a request to publicly notify community leases was considered at an extraordinary meeting on 6 April 2017.

27.     The local board rejected the recommendation, voting 3-2 against publicly notifying leases, and resolved:

Resolution number UH/2017/40:

‘request officers further investigate alternate options for addressing the impact on affected current leaseholders at Rosedale Park in detail as a consequence of the Northern Corridor Improvements project, and report back to the board as soon as possible.’

28.     The project team has reconsidered the multi criteria analysis (MCA) of the three options initially presented to the local board at its business meeting on 23 August 2016.

29.     Further consideration by the project team has confirmed that Rosedale West is the only viable option to best meet all stakeholders’ strategic long-term needs.

30.     Staff continue to engage with the affected lessees to understand the full impact of the project and to identify and progress potential mitigation options.

31.     Following the business meeting on 9 April 2017, informal discussions were held between the project team, members of the local board, and affected lessees to explain the process and to identify any gaps in information.

32.     Following these discussions, the project team held a workshop with the local board on
28 April 2016 to confirm:

·    Auckland Council’s needs and long term strategic requirements to accommodate sports and recreation in response to the future growth of Auckland;

·    NZTA’s requirement to progress the NCI; and

·    Watercare’s long-term strategic requirements in response to future growth of Auckland at the Rosedale waste water treatment plant.

33.     The project team confirmed that it would seek a resolution from the local board at its business meeting on 18 May 2017 to support the preferred option of Rosedale West and to notify Auckland Council’s intention to grant new leases to affected lessees.

34.     At the workshop on 28 April 2017, the local board requested staff investigate whether the Pond 2 Watercare site could be included as an option to accommodate Rosedale Pony Club.

35.     A formal response from Watercare has confirmed that it will only support this option provided all leases and any land sales to council are on a full commercial basis. A commercial rental for the area envisaged by such an agreement would be in the order of $2.8 million per annum.

36.     Given the robust process, strategic benefits and the ongoing significant demonstration of goodwill by all partners to find a beneficial solution for all affected lessees, this report therefore reiterates the project team’s support for the Rosedale West proposal.

37.     Section One of this report recommends that the Upper Harbour Local Board approves the preferred option of relocating the HHCT to Rosedale West.

38.     Note that if the local board declines to approve Rosedale West as the site for relocation of the HHCT, there is no alternative site that is acceptable to NZTA and HHCT.

39.     Subject to Rosedale West being confirmed as the preferred option, Section Two of the report recommends that the Upper Harbour Local Board approves the public notification of Auckland Council’s intention to grant new community leases to affected lessees.

 

 

Recommendation/s

That the Upper Harbour Local Board:

Section one:

a)      approve the relocation of the Harbour Hockey Charitable Trust from Constellation Reserve to Rosedale Park West.

Section two:

b)      approve the public notification of Auckland Council’s intention to grant community leases to:

i.      the Harbour Hockey Charitable Trust to occupy Pt Allot 133 Parish of Paremoremo, Part Allot 653 Parish of Paremoremo and Pt Section 4 SO 444 7999 on Rosedale Park, Bush Road, Albany:

a.    proposed term:  10 years commencing from the date of the final approval by the Minister of Conservation (or her delegate) with two rights of renewal for a further 10 years;

b.    rent:  $1.00 plus GST per annum if requested; and

c.    provision in the head lease document to enter into a sub-lease with North Harbour Hockey Association Incorporated that will continue to manage the facility.

ii.      North Harbour BMX Association Incorporated to occupy Pt Lot 2 DP 24754 and Pt Lot 1 DP 198079, Hooton Reserve, Oteha Valley Road, Albany:

a.    proposed term:  10 years commencing from the date of the final approval by the Minister of Conservation (or her delegate) with two rights of renewal for a further 10 years; and

b.    rent:  $1.00 plus GST per annum if requested.

iii.     the Tennis Charitable Trust to occupy Pt Lot 2 DP 24754, Oteha Valley Road, Albany:

a.    proposed term:  10 years commencing from the date of the final approval together with two further rights of renewal for a further 10 years;

b.    rent:  $1.00 plus GST per annum if requested; and

c.    provision in the head lease document to enter into a sub-lease with Tennis Northern Region Incorporated that will continue to manage the facility and further sub-letting or sub-licensing arrangements required to manage and document the activities at the site. All sub-lease/sub‑licence arrangements will require the approval of the Upper Harbour Local Board and accord with the terms of the head lease.

iv.    the entity or entities to be formed that will occupy and use the equestrian facilities at Wainoni Park described as Pt Allot 18 Parish of Paremoremo, Pt Lot 3 Deeds 34, Pt Lot 1 DP 53735, Pt Lots 4, 5 and 6 DP 10508 Wainoni Park, Greenhithe:

a.    proposed term:  10 years commencing from the date of the final approval by the Minister of Conservation (or her delegate) with two rights of renewal for a further 10 years; and

b.    rent:  $1.00 plus GST per annum if requested.

c)      appoint an independent panel to hear the submissions, consider the proposed leases against the statutory framework, and consider and recommend a decision to the Upper Harbour Local Board.

 

Comments

Section one

Growth in Auckland

40.     Auckland has a population of 1.5 million people, with 1.4 million living in urban areas. The urban core is surrounded by extensive rural areas, covering 80 per cent of Auckland’s land mass. The need to provide enough public recreational land is a continuing challenge for Auckland Council. The Upper Harbour area has one of the fastest growing populations in Auckland, due to the extensive and new developments at Hobsonville and Whenuapai. Based on the most recent census data, 53,670 live in the Upper Harbour area, which is roughly a 25.2 per cent increase from the 2006 census figure.

Sport in the Upper Harbour Local Board area

41.     The Upper Harbour area is home to some of the best sporting facilities in New Zealand, which includes the QBE Stadium, the AUT Millennium Institute, Tennis Northern, Harbour Hockey and North Harbour Softball. These facilities regularly host major national and international events.

42.     At a local level, there is a shortage of sports fields and indoor sports facilities, mainly due to the scarcity and price of land. Existing winter field capacity in Albany will meet current winter demand until 2023, and recent estimates indicate that by 2035, there will be a shortfall of 40 hours per week for winter use. The upgrade of sports fields at Caribbean Drive and Rosedale Park North will accommodate the shortfall.

Auckland Council requirements - sport and recreation context

43.     Auckland Sport and Recreation Strategic Action Plan (2014-2024) is a sector-led plan which sets out what council wants to achieve for sport and recreation, the actions to get there and the roles that various organisations play; working towards a shared vision of helping Aucklanders to become more active, more often.

44.     The sport and recreation sector is challenging itself to think critically about its planning, delivery and impact on participation, including:

·        making the best possible use of land, existing facilities and efficient use of resources given the growth pressures of Auckland;

·        promote operational sustainability through careful planning and evidence-based decision-making; and

·        build knowledge, capability and capacity within organisations to plan and deliver quality sport experiences.

45.     Fourteen sporting codes have developed facility plans to date, including tennis, equestrian, bike and hockey. The sector-led Sports Facility Priority Plan is being developed with a view to the Long-term Plan submission deadlines, in order to access potential funding for the future.

Hockey context – Harbour Hockey Trust

46.     The Auckland Regional Hockey Facilities Report (June 2014) recognises that an additional seven hockey turves are required in the region to meet the current demand, and based on the projected demand, an additional 15 turves will be required by 2031.

47.     An immediate priority for HHCT is the development of Rosedale Park as a Tier 1 venue and Hockey New Zealand High Performance Centre. The current four turves already provide for over 200 hours of community hockey each week. A fifth turf previously planned for the site will meet the current recognised turf shortfall at North Harbour of 61 hours per week, and estimated 2031 shortfall of 231 hours per week.

48.     The proposed relocation project gives HHCT the opportunity to add to NZTA funded like‑for‑like replacement, to achieve a facility outcome comparable to that which would have taken place had the NCI project not occurred (Attachment A).

49.     Sport New Zealand has provided $2.5 million capital investment to assist in redevelopment. It is understood that existing and potential funders who support the redevelopment have expressed increasing levels of concern about ongoing slippage of timeframes and HHCT’s ability to deliver the project given external factors.

50.     HHCT has informed council there is a high risk they will lose several million dollars of irreplaceable funding for the planned facility development. This would derail the upgrade project and would have a hugely significant impact on local sport delivery, as well as the delivery of national programmes and international events (Attachment B).

51.     NZTA requires the hockey site by late 2018, leaving just two years for project completion. Hockey have spent many hundreds of staff and volunteer hours exploring site options over the last two years and believe the exploration of all possible alternatives has been exhausted.

Equestrian context

52.     In 2012, the Parks, Recreation and Heritage Forum considered Auckland Council’s role in the provision of equestrian facilities, resolving:

‘Auckland Council plays a facilitating and enabling role in assisting the equestrian sector (pony clubs and Riding for the Disabled) in Auckland to realise their equestrian facility priorities, where appropriate.’

53.     The Auckland Equestrian Facility Plan (2014) identifies what facilities will be needed for sport horse competition and training to guide investment in facility development for the next 10 years. Whilst the equestrian plan does not focus on Riding for the Disabled (RDA) activities, it references them as integral and complementary partners to the delivery of equestrian activities.

Pony clubs and RDA

54.     Rosedale Pony Club has received regular project progress updates from April 2016 and was informed that Rosedale West was being considered as one of the three options in June 2016. An information sheet detailing member and grazing numbers, assets and operational structure was provided by the club in April 2016. A delegation from mana whenua hosted by NZTA visited Rosedale Pony Club, Pond 2 and Rosedale South on 1 July 2016 to give feedback on the three options under consideration.

55.     Formal discussions with Rosedale Pony Club, Greenhithe Pony Club, Greenhithe RDA and Whenuapai Pony Club have been ongoing since August 2016.

56.     A working group consisting of members from each pony club, RDA, and staff from Auckland Council and NZTA was set up to work through two work streams (operational and design) to address the different elements of the proposed equestrian hub at Wainoni Park.

57.     A concept design was developed with representatives from each of the pony clubs and RDA, who then presented in support to their members at a meeting on 19 January 2017 at the Harbour Sport offices (Attachment C).

58.     Each of the pony clubs and RDA has provided a letter of intent that supports ‘in principal’ the proposed relocation and lease notification. Signed copies of these letters, reflecting agreement from all stakeholders, are shown as attachments to this report (Attachment D).

59.     Updated position statements have been received from each of the affected lessees, which will be tabled with this report. 

BMX context

60.     The proposed BMX relocation to Oteha Valley Road has the potential to activate a previously undeveloped portion of the area leased to The Tennis Charitable Trust (TCT) together with the adjacent car park. While there are limited partnership synergies between BMX and TCT, there are opportunities in terms of shared parking, toilets and event management.

61.     A key benefit to the BMX users is to secure the long-term use of Hooton Reserve within a strategically located sports precinct with all the associated opportunities that this would afford.

North Harbour BMX Association

62.     North Harbour BMX Association Incorporated (the association) received regular updates on the project from April 2106 and was informed that Rosedale West was being considered as one of the three options in June 2016. A delegation from mana whenua visited the site on
1 July 2016 as one of the three options that were being considered. Discussions have been ongoing since June 2016 with the association.

63.     An area of unused land currently leased to TCT, along with a car park occasionally utilised by Regional Facilities Auckland (RFA) in Hooton Reserve, has been identified as a suitable site to relocate the association.

64.     Auckland Council has given notice to RFA that it requires the land and of council’s intention to utilise the car park (Attachment E).

65.     A concept design has been developed with the association (Attachment F).

66.     The association has provided a signed letter of intent to support, in principal, the proposed relocation and agrees to the lease notification requirements. A signed copy of this letter is shown in Attachment G of this report. An updated position statement will be tabled with this report.

Tennis context

67.     The Auckland Region Tennis Facility Plan (March 2015) identifies that no additional regional or sub-regional facilities are required on the North Shore, and the priority is maintaining the existing network of tennis facilities and ensuring long term sustainability. The initiation of the NCI project has created an opportunity to address the operational sustainability of the tennis facility on Oteha Valley Road, the site of which is leased to TCT.

Tennis Charitable Trust

68.     The Tennis Charitable Trust (TCT) and Tennis Northern Region Incorporated (TNR), that are responsible for the day-to-day management of the facility, have been working on plans to develop the tennis site into a multi-sport development under the concept of the ‘Community Sport Village’.

69.     TCT has agreed to relinquish part of its leased area (Attachment H).

70.     This is subject to the following three conditions shown in Attachment I:

·     input into the design of the BMX facility, particularly as it relates to the tennis facility;

·     resolution of lease issues to provide for current and potential future sub-tenancies, which provide revenue to support sustainable operations; and

·     a commitment from Auckland Council in terms of an agreement /partnership to develop a concept/development plan for the site, with specified outcomes and timelines.

71.     There is provision in the existing lease to TCT that the undeveloped portion of its lease site may revert to Auckland Council’s control, on the provision of six months formal written notice to the lessee. The Upper Harbour Local Board may invoke this clause at any time.

72.     The change of lease process would act as a catalyst to resolve TCT’s wider sub-leasing and use issues, and would provide additional project benefits.

Land affected by the proposed NCI project

Constellation Reserve

73.     Constellation Reserve is located in the Albany Ward of the Upper Harbour Local Board area. It is strategically positioned between SH1 and SH18.

74.     The legal description of Constellation Reserve is Part Lot 1 DP 98275 (CT 1803/24). It extends to approximately 14.8283 hectares and this title was vested in the legacy Takapuna City Council in 1983 as recreation reserve, subject to the Reserves Act 1977. Classification was confirmed by resolution of legacy North Shore City Council in 1996.

75.     Constellation Reserve was zoned Recreation 4 (organised sports) in the legacy North Shore City Council District Plan (Operative North Shore Section 2002). 

76.     Under the Auckland Unitary Plan (AUP), there are five classifications of open space zones. Constellation Reserve is zoned ‘Open Space – Sport and Active Recreation Zone’. This zoning typically provides for indoor and outdoor organised sport, active recreation, and community activities, as well as their associated buildings and structures. The zone description of ‘Open Space – Sport and Active Recreation Zone’ as per Chapter H7.6.1 of the AUP states:

‘The Open Space – Sport and Active Recreation Zone applies to open spaces used for indoor and outdoor organised sports, active recreation and community activities. It includes facilities such as sports fields, hard-court areas and greens, recreational and multi-sport facilities, and marine-related activities such as ramps, jetties, slipways, hardstand areas. These spaces often include buildings and structures such as grandstands, sport and community clubrooms and toilets and changing facilities associated with these uses. Most of these open spaces are also available for informal recreation activities such as walking, jogging and informal games when not used for sport and active recreation.

Commercial activities accessory to sport and active recreation activities may be undertaken in appropriate locations. These activities can provide economic benefits as well as social benefits, such as providing food or beverage to support recreational use and by adding to safety through passive surveillance. The more intensive use of these open spaces can attract large numbers of people. This can generate high levels of traffic, noise, glare and other adverse effects that need to be managed.’

77.     This has the objective of providing open space for a wide range of organised sport and indoor recreation, and community activities.

78.     This zone also applies to larger areas of open space, which caters for sport fields, golf, and equestrian activities, as well as smaller areas for tennis, netball and bowling greens. The zone is compatible with the recreation classification of the Reserves Act 1977.

79.     There are two designations over the Constellation Reserve. One relates to the treatment plant odour buffer zone from Watercare wastewater treatment activities; the other relates to underground and overhead high voltage power cables.

80.     The NCI project will directly affect one of the existing hockey turves, and a football field that was planned to become a fourth hockey turf in 2018/19 as part of the proposed national hockey centre development.

81.     The NCI project will also impact on land at the eastern end of Constellation Reserve which has been earmarked as a site for future sports field development. 

Rosedale Park

82.     Rosedale Park, covering an area of over 50 hectares, is located in the southern Albany Basin. It is separated into two parts known as Rosedale Park North and Rosedale Park South. The park is adjacent to the Rosedale Wastewater Treatment Plant by the Northern Motorway and is predominantly surrounded by land zoned for Industrial use.

83.     Rosedale Park North is bordered by Rosedale Road to the north, the oxidation ponds to the east, land zoned for business to the south and Bush Road to the west.

84.     The main access into Rosedale Park is gained from two points; access to the northern part of the park is gained via Jack Hinton Drive, while access to the southern part is from Paul Matthews Drive.

85.     The southern access also serves as the main entrance for HHCT and as the main operational access for Watercare.

86.     Under the AUP, there are five classifications of open space zones. Rosedale Park is zoned ‘Open Space – Sport and Active Recreation Zone’. This zoning typically provides for indoor and outdoor organised sport, active recreation and community activities, as well as their associated buildings and structures. The zone description of ‘Open Space – Sport and Active Recreation Zone’ as per Chapter H7.6.1 of the AUP states:

‘The Open Space – Sport and Active Recreation Zone applies to open spaces used for indoor and outdoor organised sports, active recreation and community activities. It includes facilities such as sports fields, hard-court areas and greens, recreational and multi-sport facilities, and marine-related activities such as ramps, jetties, slipways, hardstand areas. These spaces often include buildings and structures such as grandstands, sport and community clubrooms and toilets and changing facilities associated with these uses. Most of these open spaces are also available for informal recreation activities such as walking, jogging and informal games when not used for sport and active recreation.

Commercial activities accessory to sport and active recreation activities may be undertaken in appropriate locations. These activities can provide economic benefits as well as social benefits, such as providing food or beverage to support recreational use and by adding to safety through passive surveillance. The more intensive use of these open spaces can attract large numbers of people. This can generate high levels of traffic, noise, glare and other adverse effects that need to be managed.’

Watercare requirements 

87.     Watercare has been engaged in the NCI project since June 2014. All parties recognise Rosedale Waste Water Treatment Plant (WWTP) is Auckland’s second largest wastewater treatment facility and is a key strategic asset for Auckland’s future

88.     Watercare is working on a number of separate work streams that relate to NCI, including:

·        the Northern Interceptor Project;

·        new water-main connection from Albany reservoir across SH1;

·        East Coast Bays Branch sewer project;

·        new pond link between Ponds 1 and 2; and

·        potential construction of North Harbour 2 water-main.

89.     Watercare, through their submission to the NCI Board of Inquiry and interactions with the project team and the local board, have made it clear they have a number of key criteria which include:

·        ability to operate the Rosedale wastewater treatment plant without interruption;

·        ability to upgrade the Rosedale wastewater treatment plant;

·        no deterioration of water quality from construction activities;

·        security of Rosedale wastewater treatment plant and whole site;

·        maintain access under SH1 motorway via vehicular access;

·        maintaining access to Rosedale wastewater treatment plant from Paul Matthews Road; and 

·        access to HHCT land would benefit future expansion plans.

The Northern Corridor Improvement (NCI) project

90.     NZTA, in collaboration with Auckland Council, has finalised a recommended option for consideration for the NCI project.

91.     The NCI project is part of the accelerated Auckland programme funded by the New Zealand Government, and will be delivered by NZTA. It aims to provide better links and more travel choices for the local community, and provide the final link in the Western Ring Route, Auckland’s new alternative route for regional travel.

92.     The NCI project offers huge benefits for Upper Harbour, the North Shore and neighbouring areas in north and north-west Auckland. The proposed motorway upgrades support the population’s greater traffic and freight volumes, reduce travel times, and decrease local road congestion. It also provides an alternative route for travel and new travel options. The associated busway and walking and cycling upgrades support the Auckland Plan’s encouragement of modal shift.

93.     The NCI project will build a new, direct motorway connection from the Western Ring Route via SH16 and an upgraded Upper Harbour Highway (SH18) to SH1 near the Constellation Drive interchange, heading north.

94.     As part of the project, SH18 will be upgraded to full motorway status, increasing the current 50-80km speed to 100km and requiring the redesign of local road intersections (Paul Matthews Road, Unsworth Drive and Caribbean Drive) along SH18 - separating local traffic and motorway traffic (Attachment J).

95.     More lanes will be added to SH1 between Constellation and Greville interchanges in both directions, and Greville Road interchange will also be upgraded from a part-roundabout to a full intersection.

96.     The project is a true multi-modal project, and includes the extension of the northern busway from Constellation bus station to Albany bus station, an upgrade to Constellation bus station, and a new bus bridge into Albany bus station.

97.     It also includes significant investment in walking and cycling. A 5km high-quality, shared walking and cycling path (similar to the north-western cycleway) will be built alongside SH1 and SH18, to encourage an increased uptake of active modes and better connect the community with public transport, employment, schools and shopping areas.

98.     The NCI project will assist with improving the efficiency and resilience of the motorway network, even as the population continues to grow in the Albany metropolitan centre and further north.

99.     The local road network will also benefit, with time savings achieved and traffic predicted to reduce by between 10-24 per cent on many surrounding local roads, including Constellation Drive.

Multi criteria analysis (MCA) for hockey relocation options

100.   The project team initially identified nine potential sites. The first stage of the option evaluations process was to apply a ‘coarse sieve’ using two key criteria considered to be fatal flaws if they could not be met, namely:

·        site size / shape; and

·        time frames.


 

101.   The nine sites were considered against these initial two criteria to screen out those that were unsuitable before a more detailed site evaluation was considered. The nine sites identified were:

 

Site

Size and shape

Time frame

1

Existing hockey site – base option

N/A

N/A

2

Pond 2 – Watercare facility

3

Rosedale Park North – existing football and softball fields

X

4

Rosedale Park South – split site

5

Rosedale Park West – BMX and pony club site

6

Albany Domain

X

7

Rosedale landfill

X

X

8

Hooton Reserve – Tennis Northern site

X

9

Greens Road

X

102.   Six of the initial sites were discounted during this process due to having fatal flaws.

103.   The assessment of the remaining three options was considered against the base option, i.e. the hockey facility that would exist if the NCI project was not to proceed. These were:

·     Pond 2 -  Watercare facility;

·     Rosedale South – split site; and

·     Rosedale West.

104.   The proposed layouts of these three sites options sites can be found in Attachment K of this report.

Base option

Existing site

·        Expansion of the existing site to four pitch facility, plus retaining the existing satellite pitch.

·        Requires purchase of commercial land and negotiations to allocate land from Watercare and to access and build infrastructure through Transpower corridor.

Option 1

Pond 2

Watercare Pond 2 – new five pitch facility with land banking for future Auckland Council parks use.

Option 2

Rosedale Park South

Involves the relocation of the existing third artificial turf which requires negotiations with Watercare and Transpower.

Expansion of existing site towards Rosedale Park South, providing two new artificial pitches in Rosedale Park South.

Option 3

Rosedale Park West

Rosedale West – New four pitch facility with clubrooms and car parking.

A bridge is to be constructed across Alexandra Stream to link facility with the existing pitch 5 within Rosedale Park. Will also create linkage between two areas of Rosedale Park.

This scheme requires the relocation of North Harbour BMX and Rosedale Pony Club which currently occupy the site.


 

Multi criteria analysis (MCA) three options

105.   The MCA and preferred option was first presented at a workshop with the Upper Harbour Local Board on 6 August 2106 and was formally presented at a business meeting on 23 August 2016. For the purpose of this report, the inclusion of the MCA is intended primarily for the benefit of members as a reminder of how the preferred option of Rosedale West was reached. The full MCA report can be found in Attachment L.

106.   The three remaining sites, plus the HHCT’s existing site, were included as part of this MCA process, which is described below. Assessment of the three options was considered against the base case, i.e. the facility that would exist if the NCI project was not to proceed.

Criteria and scoring

107.   Each option was considered against 13 criteria developed in consultation by the project team.

108.   The criteria were divided into two categories; strategic and environmental. The strategic criteria relates to the degree to which the options meet the aspirations of Auckland Council and HHCT.

109.   The environmental criteria provide a comparison of how well the options can address the site constraints, which will also contribute to overall cost and risk.

110.   Each site was given a score from one to five for each criterion, where a ‘five’ indicated that a site completely satisfied or exceeded the criteria, and a ‘one’ indicated that a site performed poorly against the criteria.

111.   Individual scores were tallied to recognise the site that scored the highest between strategic and environment categories.

Strategic criteria

Environment and infrastructure risk

Quality of layout

Ease of acquisition

Hockey outcomes

District Plan and Proposed Auckland Unitary Plan (PAUP) zoning

Auckland Council community sport outcomes

Transport network

Auckland Council land bank

Infrastructure services

Catchment position in relation to hockey users

Geotechnical and topography

Contamination

Natural hazard

Risks

Cultural significance

 

Strategic criteria ranking

Pond 2

Rosedale South

Rosedale West

Strategic criteria (score)

1

(22)

3

(12)

2

(20)

Environment/risk criteria (score)

2=

(21)

1

(24)

2=

(21)

Total MCA score (score)

1

(43)

3

(36)

2

(41)

Pond 2 – Watercare site

112.   Pond 2, being the initial preferred option, was developed to a higher level of detail than Rosedale South and Rosedale West.

113.   Pond 2 would have assisted Watercare to cater for population growth via the opportunity to access the HHCT site post relocation. It would also have allowed Auckland Council to meet its future sports field demands, in return for the loss of land at Constellation Reserve.

114.   The key factors for the failure of Pond 2 as the preferred option were:

·     geotechnical instability of the ground from onsite fill for the establishment of turves;

·     the significant amount of onsite fill from a previous Watercare project;

·     associated cost of removing the fill to enable the development of the site (approximately $22 million);

·     traffic issues that would have been generated around Constellation Drive, a major arterial road; and

·     risk associated with having to purchase additional commercial properties in Atlas Place.

Rosedale South

115.   Following completion of the MCA, the project team asked Watercare to consider a disposal of the land required by the HHCT development at Rosedale WWTP. Following these discussions, Watercare advised that the Rosedale South option was not acceptable due to:

‘the additional constraints this option placed on their land and on their future expansion of this critical asset; it dislocates the site with the current expansion plans, particularly with the land that is already being acquired for the stormwater pond and the SH18 off-ramp to Caribbean Drive.’

116.   Consequently, an alternative Rosedale South option was developed by Aurecon, removing any requirement for land within the Rosedale WWTP facility. As part of this option, additional items, including a multi storey car park, covered pedestrian link, and revisions to the entrance road, were considered in an attempt to mitigate some of the strategic shortcomings of the Rosedale South option.

117.   Following meetings between HHCT and the wider project team, feedback received suggested that there would be minimal change to the MCA strategic criteria outcomes and that the operational shortcomings of the Rosedale South option were insurmountable.

Rosedale West (preferred option)

118.   Rosedale West was assessed as having the top score for strategic sports outcomes, providing the opportunity to reconfigure the use of Rosedale Park in line with population growth. In terms of quality layout, it was the only option able to provide HHCT’s minimum requirement of four turves around a central hub.

119.   It also served Watercare’s strategic needs, i.e. allowing for the Rosedale WWTP site expansion plans into the current HHCT facility post relocation.

120.   From Auckland Council’s Parks Sports and Recreation strategic planning perspective, Rosedale West affords an opportunity to plan for future growth. It is the most efficient use of public land and works towards the shared vision of ‘more Aucklanders, more active, more often.’

121.   It is acknowledged that the Rosedale West option is difficult in terms of the impact and significant change on all current lessees. However, the proposed relocation of lessees will give the opportunities, including increased tenure, security and the opportunity to access substantial Crown funding to develop:

·        a national hockey centre at Rosedale Park West;

·        a high-quality sub-regional equestrian hub at Wainoni Park; and

·        an international quality BMX facility at Hooton Reserve.

122.   Facilities such as AUT Millennium and QBE Stadium are already recognised nationally. The mitigation, funding and support offered to all affected lessees by NZTA and Auckland Council will further enhance the Upper Harbour Local Board area’s reputation as a sporting centre of excellence within the Auckland region, New Zealand and further afield.

Options table

123.   The following options table outlines the pros and cons for the ‘Do nothing’, Rosedale South and Rosedale West options:

Option

Pros

Cons

1. Do nothing

 

Not recommended

 

 

·   There are no ‘pros’ associated with a decision to ‘do nothing’

·  HHCT operate with reduced capacity and infrastructure and lose the ability to operate as a national centre of excellence

·  Reduced size of facility would lead reduced membership, leading to dilution of HHCT

·  NZTA and HHCT will work together to try and find an agreeable solution, leading to an indefinite delay in the NCI project

·  Seen as weak decision-making by Auckland Council

2. Rosedale South

Not recommended

 

·  A proposed  HCCT  developed  in a shorter timeline

·  Less expensive option in the interim

·  No impact on other lessees

 

 

·  No opportunity to provide for future population growth and additional sports fields for different codes within Rosedale Park

·  Loss of  the only piece of open space currently not leased to a group within Rosedale Park 

·  Loss of formed paths reduces ‘greenways’ connectivity through Rosedale Park

·  Constrains Watercare’s expansion plans for its treatment plant

·  Does not meet HCCT minimum requirement for four turves around a centralised hub as part of a national facility

·  Proximity between turves and the members’ facilities

·  Requires duplication of assets, such as changing rooms and toilets, leading to additional maintenance, operation and renewal costs for HCCT

·  Requires new road layout within Rosedale Park with different entry and exit onto Paul Matthews Drive

·  Creates safety (CIPTED) issues for players and spectators with Watercare vehicles accessing the plant through the site. 

3. Rosedale West

 

Recommended option

 

 

 

·  Complex decision making but with better long-term strategic outcomes for all stakeholders

·  All affected lessees support the project in principle

·  Allows council to access Crown funding to  build quality facilities within local area

·  Creates opportunity to provide for future population growth and additional sports fields

·  Creates an opportunity to connect Rosedale Park east and west via shared path bridge

·  Meets HCCT minimum requirement for four turves around a centralised hub

·  Opportunity to consolidate equestrian groups into a single entity

·  Creates opportunities for equestrian groups to access larger funding streams

·  Creates the opportunity to use Wainoni equestrian hub as a best practice model for other pony clubs that may be constrained by future demands on public land

·  Creates opportunity for  Greenhithe RDA to improve their current business model

·  Opportunity to raise the profile of  North Harbour BMX and the BMX code as a sport within an established sporting precinct at Hooton Reserve

·  Allows BMX to plan for expansion of membership

·  Allows BMX the opportunity to host regional, national and International events

·  Allows Watercare opportunity to consider future expansion plans for its treatment plant at the existing HHCT site

·  Displacement of current lessees

·  Operational difficulties in consolidating established pony clubs to work together as a single entity

·  Loss of grazing numbers at Wainoni Park is a major obstacle for all clubs

 

Relocation proposal for affected lessees at Rosedale West

124.   Rosedale pony club and the North Harbour BMX Association would be supported to relocate to two other council-owned sites, and be provided with new facilities and business management support.

125.   Rosedale pony club would be supported to partner with other local equestrian groups to form a sub-regional equestrian hub that would assist in supporting a strategic change for equestrian groups.

126.   A key concern of Rosedale pony club has been that relocation on a like-for-like basis (including equivalency in grazing numbers) is not viable at Wainoni Park without significant impact on others, including Greenhithe RDA, Greenhithe pony club and Whenuapai pony club.

127.   NZTA has noted it is willing to discuss further options to recognise the reduction in grazing experienced by the equestrian groups, and make relocation to Wainoni Park more palatable and sustainable for all. The groups have indicated an interest in furthering this discussion.

Non- support of the Rosedale West option

128.   There is recognition that the decision of the local board to support the Rosedale West option is a complex one which affects all lessees, some more than others.

129.   However, NZTA advises that in the absence of support from the local board for the Rosedale West option, the impact is threefold:

i.    NZTA is committed to providing a solution to mitigate the impact on HHCT by the Board of Inquiry (BOI) hearing in mid-2017. Accordingly, not progressing Rosedale West is problematic for the BOI process. The BOI will either:

·         decline the NCI application; or

·         impose a condition requiring a solution for hockey to be confirmed prior to the commencement of the NCI project.

ii.    Auckland Council loses the opportunity to access Crown funding and expertise to develop and enhance sports facilities in the Upper Harbour Local Board area; and

iii.   HHCT may lose several million dollars of irreplaceable funding currently earmarked for the development of the National Hockey Centre.

Section Two - notification of leases

The requirement to notify leases

130.   The proposed leases to HHCT and the new equestrian entity or entities are not explicitly contemplated in the operative reserve management plans for Rosedale Park or Wainoni Reserve. There is no management plan for Hooton Reserve. The leases at these sites must be publicly notified in accordance with Section 119 of the Reserves Act 1977 and Section 4 of the Conservation Act 1987. Any person may make a submission on the proposed lease and, where requested, the local board must give submitters an opportunity to be heard (Section 120 Reserves Act 1977). 

131.   The decision must be made in the context of the statutory framework established by the Reserves Act 1977. The local board must give full consideration to every objection or submission received before deciding to proceed with the proposal (Section 120(1)(d) Reserves Act 1977).

132.   This decision also requires the consent of the Minister of Conservation, which is delegated to Auckland Council officers (Section 54(1) Reserves Act 1977). This means the local board is required to send its recommendation with a summary of all objections and comments received, and a statement as to the extent to which they have been allowed or accepted, or disallowed or not accepted (Section 120(1)(e) Reserves Act 1977).

133.   The Upper Harbour Local Board requested that officers provide advice on how leases could be granted under Section 54 of the Reserves Act 1977, and how this relates to the existing approved management plan for a reserve (Reserve Management Plan (RMP)).

134.   Confirmation was also sought on the notification and public consultation process for granting a lease under Section 54 (as opposed to amending the RMP), and what considerations must be taken into account.

135.   Auckland Council’s solicitor has confirmed that it is appropriate to notify the leases in accordance with the terms of the Reserves Act 1977 and that a review of the RMPs may be undertaken at a later date.

136.   The land that is the subject of the proposed new lease to TCT, and the part of the site required for the new BMX track, is held in fee simple under the terms of the Local Government Act 2002. As the proposed leases will be for a term in excess of six months, they must be notified in accordance with Section 82(a) of the Local Government Act 2002, i.e. on terms similar to the leases proposed above.

137.   Auckland Council staff have recommended that the leases proposed to be granted under the Local Government Act 2002 follow the same notification and hearing process prescribed by the Reserves Act 1977. There is then a separate decision-making framework under the Local Government Act 2002.

The hearing process

138.   The Upper Harbour Local Board has options in terms of how submissions are heard and considered. It may:

·     appoint an independent panel comprising three commissioners to hear the submissions, consider the proposed leases against the statutory framework, and consider and recommend a decision to the Upper Harbour Local Board (Reserves Act 1977 Section 120(1)(c)). The local board would then make the decision whether or not to grant the leases. Schedule 7, Clause 31 of the Local Government Act 2002 allows the appointment of independent commissioners  that may bring ‘skills, attributes, or knowledge that will assist the work of the committee’;

·     appoint an independent commissioner to chair a panel of all or some of the local board, to hear the submissions received following the public notification of the proposed leases and make the decision (Schedule 7, Clause 30 – 31, Local Government Act 2002); or

·     hear any submissions and make the decision by the full Upper Harbour Local Board.

139.   In determining which option is most appropriate, the Upper Harbour Local Board may like to consider the following factors:

·     complexity and nature of the decision: there are four leases under consideration by the local board which are interdependent. The local board will need to consider the interplay between the leases which gives rise to a degree of complexity for the decision. For the Reserves Act 1977 decisions, the local board is also required to fully consider all submissions and summarise these in its recommendation to the Minister’s delegate. Given this, and the fact that the majority of the leases are to be granted under the Reserves Act 1977, it may be preferable for the body conducting any hearing to have a strong working knowledge of the Reserves Act 1977 and have experience in hearings, which would ensure a robust and proper process is followed;

·     perceived/actual conflicts of interest: it is understood the decision is highly contentious and that there is strong interest from all affected parties in the community. Accordingly, the need for avoidance of any perception of bias is acute; and

·     time commitment required of local board members: it is understood there is significant public interest in this decision from the affected parties and the surrounding residents. Given this, it is likely that any hearing process would be lengthy and would likely involve three + days of hearings, prior to the decision-making meeting.

140.   Each option for hearing the submissions and making the decision against the above considerations is reviewed in the following table:


 

 

Decision-maker

Upper Harbour Local Board

Local board with independent chairperson

Independent panel

Complexity and nature of the decision

Local board members have good knowledge of, and varying experience with, the Reserves Act 1977

Brings additional knowledge of, and experience with, the Reserves Act 1977 and experience in conducting public hearings

Allows submissions to be heard and recommendations developed by decision-makers with high knowledge of, and experience with, the Reserves Act 1977 and hearings

Perceived/actual conflict of interest

Risk of perception/ actual conflict of interest

Risk of perception/ actual conflict of interest

Reduced risk of perception/actual conflict of interest

Time commitment of board members (excluding workshops)

4+ days (hearing and decision-making meeting)

4+ days (hearing and decision-making meeting)

1 day (decision-making meeting to consider the recommendation of the panel)

141.   On the basis of the above analysis, it is recommended that the Upper Harbour Local Board appoints an independent panel to hear the submissions, consider the proposed leases against the statutory framework, and consider and recommend a decision to the Upper Harbour Local Board.

Timeframes for lease notification

142.   The process and timeframes will generally be as follows:

·     local board confirms if leases are to be publicly notified and any special conditions required;

·     iwi who have an identified interest in the area, will be contacted seeking engagement and comment on the proposed lease changes;

·     a public notice is published in the local newspaper(s) circulating in the area in which the leases are situated;

·     a period of one calendar month will be given for submission or questions to be received;

·     council staff will collate and prepare information for consideration by the local board or parties hearing the submissions. It is expected that this will take approximately two to three weeks to be completed;

·     the date of any proposed hearing is confirmed and advertised giving reasonable opportunity to interested parties to attend;

·     full consideration be given to all objections and submissions through the board, a committee; or person(s) as appointed by the board;

·     either the committee or person(s) make a recommendation back to the board for a decision; or the committee or board make the final decision;

·     the decision is referred to the Minister of Conservation (or her delegate) for sign off; and

·     the lease documents are finalised and executed.

Proposed lease term

143.   Details of current lease terms and membership information for all affected lessees is shown in Attachment M.

144.   Auckland Council Community Occupancy Guidelines recommends a lease term of 10 years, with one right of renewal for a further 10 years, where the improvements are owned by the lessee.

145.   It is recommended that the lease term for all lessees affected by the NCI project is 10 years, with two rights of renewal, each for a period of 10 years. This reflects:

·     the level of capital investment required to relocate the groups and develop new facilities;

·     disruption to the lessees; and

·     the time it will take to reach operational capacity after the relocation to the new sites.

Consideration

Local board views and implications

146.   The recommendations within this report fall within the local board’s delegated authority relating to local, recreation, sport and community facilities. This report recommends that the local board grant a new community lease.

147.   The local board have concerns regarding the impact on lessees affected by the NCI project

148.   The local board have been provided with regular project updates and have facilitated various workshops with project members from Auckland Council, NZTA, Watercare and Harbour Hockey. The board have been involved as a major stakeholder since the project planning started in 2015.

149.   Members attended initial project meetings with council staff and have been provided with regular verbal and email updates, portfolio meetings and full board workshops.

150.   Note that if the local board declines to approve Rosedale West as the site for relocation of the HHCT, there is no alternative site recommended that is known to be acceptable to NZTA and HHCT.  

Māori impact statement

151.   Mana whenua have been kept updated on the NCI project as part of NZTA’s iwi liaison.

152.   Engagement with iwi identified as having an interest in sites in the Upper Harbour Local Board geographical area is required regarding the proposal to grant new community leases. Council staff attended the Mana Whenua Forum held at Orewa on 7 December 2016, at which time the proposal was briefly presented to iwi representatives present.

153.   Council staff will undertake further engagement with mana whenua regarding the proposed leases. This will involve email contact containing detailed information of each of the sites and the development proposed, and inviting iwi representatives to hui and/or for a kaitiaki site visit to comment on any spiritual, cultural or environmental impact with respect to the proposal.

Implementation

154.   The implementation issues associated with the NCI project are conditional on:

·        the parties signing formal agreements; and

·        subject to the Upper Harbour Local Board’s consideration of all submissions and any objections to the proposed leases, and whether or not to approve them.

 

Attachments

No.

Title

Page

a

Hockey Charitable Trust proposed facility

43

b

Joint hockey letter

45

c

Proposed Wainoni Park equestrian hub

47

d

Signed letters of intent from affected equestrian groups

49

e

Council correspondence to Regional Facilities Auckland intent to utilise carpark

53

f

BMX proposed concept design

55

g

Signed letter of intent from BMX

57

h

Tennis Charitable Trust current and proposed lease areas

59

i

Signed letter of intent from Tennis Charitable Trust

61

j

Northern Corridor Improvement project preliminary design

63

k

Harbour Hockey Charitable Trust relocation options

65

l

Multi criteria analysis technical note

69

m

Current affected parties lease details

79

     

Signatories

Authors

Maureen Buchanan - Lease Advisor

Grant Jennings – Principal Sports Parks Advisor

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

18 May 2017

 

 

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Auckland Transport monthly update - May 2017

 

File No.: CP2017/08527

 

  

Purpose

1.       The purpose of this report is to:

·     respond to Upper Harbour Local Board resolutions and requests on transport-related matters;

·     provide an update on the current status of the board’s Local Board Transport Capital Fund (LBTCF);

·     request approval for new LBTCF projects;

·     provide a summary of consultation material sent to the board; and

·     provide transport-related information on matters of specific application and interest to the Upper Harbour Local Board and its community.

Executive summary

2.       In particular, this report includes:

·     a progress report on the board’s advocacy initiatives;

·     a progress report on the Board’s transport capital fund projects;

·     consultation documents on proposed safety improvements; and

·     local board requests on transport-related matters.

 

Recommendation/s

That the Upper Harbour Local Board:

a)      receive the Auckland Transport update for May 2017.

 

 

Comments

Strategic alignment

3.       The Upper Harbour Local Board has outlined through its Local Board Plan 2014-17, that it has a strong interest in the role of transport and how it ‘helps to create well-connected and easily accessible public transport networks, improve the road network, access to walkways and cycleways and, to connect Westgate to the North Shore’.

4.       The Upper Harbour Local Board Plan 2014-17 (pages 34-35) has a specific transport outcome in which Auckland Transport (AT) has a key role – ‘a well-connected and accessible Upper Harbour’. This states:

We, the Upper Harbour Local Board, have a well-designed road network with connected bus services, walkways and cycleways across the North Shore. We are well connected to Westgate in the west and our central city, giving us choices as to where we work, study and play.

5.       AT supports the Upper Harbour Local Board initiatives, and is delivering on Statement of Intent themes in the following ways:

·     AT is improving public transport with the implementation of the New Network Public Transport Network, with a revised bus service that is proposed for the area, which will increase bus service provision and offer an enhanced public transport system.

·     AT will be looking to increase timetables to be delivered by operators on the Hobsonville routes.

·     AT has improved the road network and access to walkways and cycleways with the upgrade of Albany Highway, incorporating footpaths and cycleways.

·     AT will work with the Upper Harbour Local Board on public requests for footpath improvements, through footpath renewals and new footpath programmes. If there are any safety issues in relation to existing footpaths, AT will assess them on an individual basis and repair as required.

Local Board Transport Capital Fund (LBTCF) update

6.       The Upper Harbour Local Board’s funding allocation under the LBTCF is currently $355,167 per annum, and will have an adjustment for inflation added in future years. The following table notes previous decisions, progress since the last update, budgets and financial commitments:

Project

Description

Current Status

Gills Road pedestrian bridge

To construct a gravel footpath with a structural timber boardwalk in locations where the berm is too narrow to construct a footpath and a footbridge adjacent to the road bridge

AT (with funding contribution from the Upper Harbour Local Board), is proceeding with the consenting of the new pedestrian facilities and bridge on Gills Road. An update was recently provided to the board at a workshop

 

 

Upcoming projects and activities

West Harbour ferry service update

7.       At this time, there are no plans to offer more West Harbour ferry services between 10am‑4pm. However, AT is currently going through a tender process for all contracted ferry routes. As part of the tender of the West Harbour ferry service, AT will be reviewing the overall provision of this service. Implementing weekend services for West Harbour is being reviewed as part of the overall review of public transport and ferry services for the area.

8.       The total patronage per day is:

·     In March, the morning peak average was 270 passengers across the first five inbound services. The total each day averaged 670 and 80% of patronage on this service is peak time traffic.

Bushlands Park Drive exit/entry safety issues

9.       The Upper Harbour Local Board has received concerns regarding the safe entry and exit from Bushlands Park Drive onto Bush Road (particularly heading out from Bushlands to the east).  

Update

10.     AT is investigating this request.

Capri Place, Unsworth Heights, safety concerns

11.     The Upper Harbour Local Board has received safety concerns regarding the cul de sac end of Capri Place in Unsworth Heights. 

Update

12.     AT is investigating this request.

Clearwater Cove, West Harbour, parking restriction request

13.     AT Parking Services Team have arranged for a meeting with the Chairperson and a response is expected to be provided after that meeting

Constellation park and ride response

14.     AT does not currently have an approved budget to expand the park and ride at this location.

15.     In order to reduce the number of private vehicles trying to access the busway and rail, AT is investing in frequent feeder bus services. With the new simplified fare zones, transfers between the feeder bus service and the busway service do not incur any additional cost. The price paid is based on the number of zones a traveller traverses, not the number of services used.

Traffic Control Committee (TCC) report

16.     Decisions of the TCC over the month of April 2017 affecting the Upper Harbour Local Board area are shown in the following table:

Elliot Rose Avenue / Kaipiho Lane / Ray Street / Cornerstone Drive

Albany

No stopping at all times (NSAAT), special vehicle lane-bus lane, special vehicle lane-ambulance, special vehicle lane-cycle lane, bus parking, flush median, traffic islands, give-way control, give-way controlled roundabout, traffic signal control, pedestrian signal control

Douglas Alexander Parade / Antares Place / Bond Crescent

Rosedale / Forrest Hill

Bus stops / bus parking

Greenhithe Road - proposed footpath widening

17.     AT has met with several technical issues with the resource consent for this project. AT needed to confirmed specifics around the stability of the electric pole on site and re-confirmation on the planned water works, as to timing and position. The expected additional funding for this footpath widening was not approved for this financial year. However, all technical issues have now been dealt with and the works will happen after June, in the next financial year. In terms of the construction work, it should be noted that this will now run into the winter season, which is not ideally suited to carry out works like this.

Upper Harbour Drive and Albany Highway intersection traffic congestion

18.     The Greenhithe Residents and Ratepayers group have expressed major concerns about the traffic congestion on Upper Harbour Drive, since the cycle lane was introduced. The Upper Harbour Local Board, along with the two ward councillors, requested AT investigate options to reduce the congestion on Upper Harbour Drive.

Update

19.     AT will attend a workshop on 11 May 2017 with the Upper Harbour Local Board to talk through their findings.

Updates on major AT capital works in the Upper Harbour area

20.     Gills to Oteha Valley Connection (estimated value $30 million):

·     currently finalising the business case for design;

·     next step is to seek Local Residential Growth Fund (LRGF) funding; and

·     if approved, project will progress to design.

21.     SH17 / The Avenue project (estimated value $12 million):

·     re-initiate this project;

·     next step is to seek LRGF funding; and

·     if approved, project will progress to business case for design.

22.     Medallion Drive link (estimated value $9 million):

·     currently undertaking production of business case for design;

·     production of tender documents for procurement of design professional services contract; and

·     estimated design completion by December 2017.

23.     New busway station at Rosedale (estimated value $30 million):

·     this project is led by the New Zealand Transport Authority (NZTA) as part of their Northern Corridor Improvements project. AT is currently negotiating a legal agreement with NZTA to confirm cost share and roles/responsibilities.

Longer term major projects in the Upper Harbour area

Major arterial (10 year indicative programme)

Cost

Indicative completion

Albany Highway

$38 million

2017/2018

Northern busway additional stations

$6 million

2020/2021

Brigham Creek Road

$11 million

2022/2023

NorthWest transformation PC14

$23 million

2023/2024

NorthWest transformation PC15 

$45 million

2018/2019

Penihana North

$400,000

2021/2022

Albany park and ride – extension update

24.     AT is working with NZTA to confirm overall site planning. AT was hoping to have works started mid-year but this may be delayed until the end of the year. AT will update the board further once progress is made. 

Consultation documents on proposed safety improvements

25.     Consultation documents for the following proposals have been provided to the Upper Harbour Local Board for feedback. The material below is included for general information purposes only:

·     bus stop changes to bus stop numbers 1956 and 1675 - Waimarie Road, Whenuapai; and

·     Rosedale Road/Hugh Green Road/Apollo Drive roundabout has been identified as an existing congestion hotspot in the Rosedale/Pinehill area.

AT parking proposal for Albany town centre

26.     Albany is expecting significant development in the coming years, including the construction of 800 new residential properties. For the continued growth of the town centre, it is critical that parking demand is managed, and that a parking management regime is in place which is responsive to future needs of the area.

27.     cAT surveys have found that on-street parking is close to capacity. This has resulted in many motorists parking illegally, and poor parking behaviour within the Albany town centre

28.     AT proposes to introduce paid parking without time limits to manage parking demand in this area. This would encourage efficient and productive use of available on-street parking, with increased availability and improved behavior and compliance as a result. In addition, the restrictions will encourage motorists to consider other transport options, such as walking, cycling, using public transport or carpooling.

29.     Public feedback is open until Sunday, 28 May 2017. Feedback can be submitted by phoning (09) 3553553 or by visiting www.AT.govt.nz/haveyoursay. Below is a map of the area affected by this proposal:

a)           
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Brickwork apartments in Hobsonville Point – update on parking restriction process

30.     AT is currently obtaining feedback back from their internal department and all stakeholders.  Once completed, a resolution report will be lodged to make the parking restriction legal, which can take up to three months. AT will update the local board once this is completed.

 

Upper Harbour Quarterly Report for the period January – March 2017

31.     The following reports are attached to this monthly report:

·     Attachment A – report from AT departments on activities in the Upper Harbour Local Board area and regionally over the last quarter; and

·     Attachment B – report on Travelwise Schools’ activities in the Upper Harbour Local Board area over the last quarter.

Consideration

Local board views and implications

32.     The views of the Upper Harbour Local Board will be incorporated during consultation on any proposed schemes.

Māori impact statement

33.     No specific issues with regard to impacts on Māori are triggered by this report and any engagement with Māori will be carried out on an individual project basis.

Implementation

34.     All proposed schemes are subject to prioritisation, funding and consultation.

 

Attachments

No.

Title

Page

a

AT activity report

87

b

Travelwise schools report

103

     

Signatories

Authors

Owena Schuster – Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon – Manager Elected Member Relationship Unit, Auckland Transport

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

18 May 2017

 

 

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Upper Harbour Local Board

18 May 2017

 

 

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Upper Harbour Local Board

18 May 2017

 

 

Upper Harbour Quick Response, Round Four 2016/2017 grant applications

 

File No.: CP2017/05533

 

  

Purpose

1.       To present applications received for the Upper Harbour Local Board Quick Response Round Four 2016/2017 and Multi-board Round Two 2016/2017. The local board is required to fund, part-fund or decline these applications.

Executive summary

2.       The Upper Harbour Local Board has set a total community grants budget of $118,000 for the 2016/2017 financial year.

3.       A total of $89,080 has been allocated through previous grants rounds, leaving a balance of $28,920 for the remainder of the 2016/2017 financial year. There are no remaining grant rounds for this financial year.

4.       Fourteen applications were received in the Quick Response Round Four 2016/2017, requesting a total of $65,548.

5.       A further 14 multi-board applications were received in Local Grant Round Two 2016/2017, requesting a total of $85,622.

 

Recommendation/s

That the Upper Harbour Local Board:

a)      consider the Quick Response Round Four applications listed in the table below, and agree to fund, part-fund or decline each application in this round:

Application

Organisation Name

Project

Total requested

QR1706-314

Parent to Parent Auckland

Towards the salaries and wages of the facilitator, travel for facilitators, venue hire, catering and the purchase of manuals between July to December 2017

$750

QR1706-322

PHAB Association Incorporated

Towards the costs of volunteer expenses, purchase of resources, venue hire of the Albany Community House and salaries/wages for the youth worker between May to July 2017

$2,000

QR1717-401

Royal New Zealand Plunket Society

Towards purchase of art supplies and towards a Family Farm Day event for the Hobsonville Pipis Plunket Playgroup on 4 December 2017

$796

QR1717-403

NZ Blue light ventures

Towards cost of five young people from the Upper Harbour area attending a Blue Light Life skills camp from 21 to 25 August 2017

$2,500

QR1717-404

Greenhithe Community Trust

Towards part rent of 12 Greenhithe Road for Greenhithe Plunket coffee group from 3 July 2017 to 29 June 2018

$2,000

QR1717-406

Youthline Auckland Charitable Trust

Towards 30 driving lessons for young people from 1 May to 31 December 2017

$1,800

QR1717-408

Whenuapai Ratepayers & Residents Association

Towards replacing the septic system at Whenuapai Hall

$35,000

QR1717-410

Albany CoCo Incorporated

Towards venue hire, moving equipment, marketing and staff to establish ‘Big Teddy Thursday Playgroup’ at Whenuapai Village Hall from 1 July to 8 December 2017

$4,000

QR1717-412

Sustainable Paremoremo Group

Towards installing flood-lighting and an external power point, and towards pruning trees outside Sanders House

$1,930

QR1717-413

OUTLine New Zealand Incorporated

Towards operational expenses, volunteer training and wages for OUTLine New Zealand Inc between 1 June 2017 to 31 May 2018

$1,150

QR1717-415

Hobsonville Hall Society Incorporated

Towards insurance for Hobsonville Hall between 29 April to 1 December 2017

$3,000

QR1717-414

Sir Peter Blake Trust

Towards banners, flags, print material, marketing and technical production for the ‘Tara Project’ from  1 July to 9 July 2017

$2,000

QR1717-402

Facebook Badminton Club

Towards purchase of shuttlecocks, court fees, engraving medals, certificates and prizes for Facebook Badminton Club Open Tournament 2017 held between 7 and 8 October 2017

$3,000

QR1717-411

Aotearoa Football Media Limited

Towards purchase of a hard drive and web hosting provider for 'Aotearoa Football Show, Let the star shine!!!' between 1 July 2017 to 30 June 2018

$5,622

 

 

Total Requested

$65,548

b)      consider the Local Grants Round Two multi-board applications listed in the table below, and agree to fund, part-fund or decline each application in this round:

Application

Organisation Name

Project

Total requested

LG1702-202

Chinese New Settlers Services Trust

Towards promotion, venue hire, tutor wages and purchase of a whiteboard for learning sessions between 19 August to 16 December 2017 for the ‘Moon Festival Art Exhibition’ in September 2017 and the ‘Christmas Art Exhibition’ in December 2017

$1,560

LG1705-240

Kumeu Brass Incorporated

Towards architect fees, consent costs and building of band room extension at 506 Waitakere Road, Kumeu

$15,000

LG1702-203

Age Concern North Shore Incorporated

Towards operating expenses overheads including rent, power, webpage, computer information services, postage, printing, stationery, calendar, newsletters, volunteer costs, and expenses for the Chinese and Korean group between 1 July 2017 to 31 March 2018

$7,183

LG1702-213

Yes Disability Resource Centre

Towards driving lessons for people with a disability from 1 May to 27 October 2017

$1,440

LG1702-214

North Shore Women's Centre

Towards wages for a community resource worker and social worker from 1 June 2017 to 30 May 2018

$2,378

LG1702-237

Raeburn House (North Shore Community Health Network Incorporated)

Towards updating and publishing the Directory of Support Services 2017-2019  online, paper and mobile application from 16 May 2017 to 19 January 2018

$2,000

LG1708-226

Raeburn House (North Shore Community Health Network Incorporated)

Towards operational expenses and wages from 1 January to 31 December 2017

$5,000

LG1710-210

StarJam Charitable Trust

Towards venue hire and tutor fees for weekly 'The Stars are a Treasure' musical workshops for 30 weeks from 3 July 2017 to 29 June 2018

$2,500

LG1716-212

Auckland Youth Performing Arts Centre

Towards hall hire and teacher fees for weekly music lessons from 6 May to 17 December 2017

$2,210

LG1708-236

Harbour Sport Trust

Towards programme delivery costs, coordinator wages and subsidies for participants for the Learn to Ride school holiday programme from July 2017 to April 2018 

$10,821

LG1708-237

Badminton North Harbour

Towards upgrading the electronic booking and display system at the Badminton North Harbour complex 

$29,000

LG1711-249

Be. Institute Charitable Trust

Towards project coordination costs including wages, travel and promotional material for Be. Lite Accessibility

$3,390

LG1721-203

Big Buddy Mentoring Trust

Towards purchase of three laptops and coordinators' salaries from 30 April 2017 to 1 May 2018

$2,406

LG1721-214

The Charitable Trust of the Henderson Rotary Club Incorporated

Towards instructor fees for the Rotary Youth Driver Awareness programme from 1 February 2017 to 29 June 2018

$735

 

 

Total Requested

$85,622

Comments

6.       The Auckland Council Community Grants Policy supports each local board to adopt a grants programme (refer to Attachment A).

7.       The local board grants programme sets out:

·        local board priorities;

·        lower priorities for funding;

·        exclusions;

·        grant types, the number of grant rounds and when these will open and close; and

·        any additional accountability requirements.

8.       The Upper Harbour Local Board will operate one local grants round and three quick response rounds for this financial year. Quick Response Round Four closed on 29 April 2017.

9.       The community grants programme has been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

10.     For the 2016/2017 financial year, the Upper Harbour Local Board set a total community grants budget of $118,000.

11.     A total of $89,080 has been allocated for previous grants, leaving a balance of $28,920.  Quick Response Round Four 2016/2017 is the final grant round for the financial year.  It is recommended that the local board allocates the remainder of its budget for this grant round.

12.     Fourteen applications were received in the Quick Response Round Four 2016/2017, requesting a total of $65,548. 

13.     A further 14 multi-board applications were received in Local Grant Round Two 2016/2017, requesting a total of $85,622.

Consideration

Local board views and implications

14.     Local boards are responsible for the decision-making and allocation of local board community grants. The Upper Harbour Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

15.     The board is requested to note that Section 50 of the Community Grants Policy states that council “will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

16.     A summary of each application is attached (see Attachments B and C).

Māori impact statement

17.     The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, and activities that benefit a wider range of individuals and groups, including Māori. As a guide for decision-making, in the allocation of community grants, the new Community Grants Policy supports the principle of delivering positive outcomes for Māori. There are no individuals applying in this round that have identified as Māori, and six organisations have indicated that their project targets Māori or Māori outcomes.

Implementation

18.     The allocation of grants to community groups is within the adopted Long-term Plan 2015-2025 budgets and local board agreements.

19.     Following the Upper Harbour Local Board allocating funding for Quick Response Round Four, Commercial and Finance staff will notify the applicant of the local board decision.

 

Attachments

No.

Title

Page

a

Upper Harbour Grants Programme 2016/2017

111

b

Upper Harbour Quick Response Round Four 2016/2017 grant applications

169

c

Upper Harbour Local Grants Round Two 2016/2017 multiboard applications

219

     

Signatories

Authors

Caroline Teh - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

18 May 2017

 

 

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Upper Harbour Local Board

18 May 2017

 

 

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Upper Harbour Local Board

18 May 2017

 

 

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Upper Harbour Local Board

18 May 2017

 

 

Albany Tennis Park - Community Facilities Development Funding

 

File No.: CP2017/08193

 

  

Purpose

1.       To seek approval for a revised approach for the $240,000 Community Facility Development Funding allocated to the Tennis Charitable Trust for Albany Tennis Park.

Executive summary

2.       In November 2013, $240,000 was allocated from the Community Facility Development Fund to work with partners of the Tennis Charitable Trust (TCT). These funds were for professional services to plan and develop Albany Tennis Park at 361 Oteha Valley Road as a multi-sport hub called the Community Sport Village (CSV).

3.       In October 2015, the Community Sports Village partners resolved not to proceed with the project due to concerns over the long-term sustainability and viability of raising capital funding.

4.       Following this, the opportunity to reconsider the use of the $240,000 was discussed with local board portfolio holders. It was agreed council staff should continue to work with TCT and explore how the funding could be used to investigate multi-sport opportunities at Albany Tennis Park.

5.       In 2017, TCT and council staff discussed a proposal to form a collaborative partnership focused on developing a sustainable and viable multi-sport business model and master plan for the Albany Tennis Park. The partnership will include collaboration with previous CSV partners and provide an opportunity for council to consider how the wider sport and recreation needs can be included.

6.       The Community Facility Development Fund (CFDF) committee no longer exists. In instances where sub-regional committees are no longer in existence, the practice has been to seek approval for any funding agreement amendments with the local board in which the project is located. This practice has been used for a number of other facility partnerships. The local board can approve variations to a current funding agreement to the same organisation. However, the funding cannot be reallocated to another project or another organisation. If the funding is not uplifted before the end date (30 June 2018), then the funding is absorbed into the general consolidated funds of council.

7.       As there are limited options to use the $240,000 funding and the Albany Tennis Park remains an important facility which needs a clear future plan, the best option is to reconsider using the $240,000 towards exploring a sustainable and viable multi-sport business model and master plan for the Albany Tennis Park. While it is not the same as the original CSV project, the outcome on developing a sustainable multi-sport hub aligns strongly with the original intent of the project and funding.

 

Recommendation/s

That the Upper Harbour Local Board:

a)      approve a variation in the funding agreement with the Tennis Charitable Trust for $240,000 from the legacy Community Facility Development Fund to be used towards investigating a sustainable and viable multi-sport business model and master plan for the Albany Tennis Park at 361 Oteha Valley Road.

 

 


Comments

Albany Tennis Park

8.       Built in 2000, the Albany Tennis Park is a regional tennis facility developed by the TCT and operated by Tennis Northern Region (TNR). The TCT has a lease with council until March 2021, with a further right of renewal until March 2032.

9.       There are 24 North Shore tennis clubs affiliated to Tennis Northern, supporting 4,500 playing members as well as casual users. The Albany Tennis Park and Forrest Hill Tennis Centre (also under TCT lease) are the primary venues for senior and junior interclub competitions that see over 600 teams competing in weekly competition, seven days a week. Albany Tennis Park is also the home of regional and national tournaments, performance training, beginner and fitness classes for the public, national coaching courses and pay-to-play community access.

10.     TCT has acknowledged challenges related to the original design and construction of the Albany Tennis Park, most notably the drainage for the outdoor courts and roof over the indoor centre, with estimated replacement cost at over $2.5 million. These issues are historical facility challenges and not a result of current management decision-making.

Community Sport Village

11.     In an effort to resolve the facility challenges of Albany Tennis Park and meet the growing needs of other sport organisations, a partnership was formed between Tennis Northern, Badminton North Harbour, Squash Auckland and North Harbour Table Tennis on a multi-racquet sports hub called the Community Sports Village (CSV).

12.     In 2012/2013, $118,000 was granted from the Community Facility Development Fund (CFDF) to Badminton North Harbour, on behalf of the CSV project (resolution number DTKUF/2013/5). Funding was granted to specifically develop a concept design and undertake planning for the development of Albany Tennis Park at 361 Oteha Valley Road. This grant was paid out and the outcomes of the funding agreement delivered.

13.     On 29 November 2013, $240,000 was granted from CFDF to TCT, on behalf of the CSV partners (resolution numbers DTKUF/2013/17 and DTKUF 2013/18). Funding was granted specifically for professional services for the CSV at Albany Tennis Park, 361 Oteha Valley Road, Albany. The conditions for the grant release required:

·        proof of full funding to complete the project;

·        evidence of all consents and approvals in place; and

·        evidence of signed contracts for works in place.

14.     The intention of the CSV project was to develop improved multi-sport outcomes at the Albany Tennis Park, with increased sport capacity and improved sustainability. 

15.     On 14 July 2014, a variation to the funding agreement was approved under delegation by the Manager, Recreation, Planning and Programming, to extend the funding period to 30 June 2015 to allow the CSV partners more time to develop the project.

16.     At a meeting with council staff on 20 October 2015, the CSV partners confirmed their decision not to proceed with the project due to concerns over the long-term sustainability and viability of raising the required capital funding. The partners sought to re-scope the project and use the $240,000 to plan for improved multi-sport outcomes at Albany Tennis Park.

17.     At the Upper Harbour Local Board portfolio meeting on 31 March 2016, an update was provided on the CSV project and a verbal request made to reconsider the use of the $240,000 towards improved multi-sport outcomes at Albany Tennis Park. It was agreed council staff should continue to support the group moving forward and use the $240,000 to explore multi-sport development opportunities at the Albany Tennis Park.

18.     On 29 June 2016, a variation to the funding agreement was approved under delegation by the Sport and Recreation Manager to extend the funding period to 30 June 2018.

Regional tennis facility planning

19.     In 2015, Tennis Northern and Tennis Auckland completed the Regional Tennis Facility Report to provide a regional plan for the provision of tennis facilities to meet community needs. One of the six priorities in this report is to address the facility issues and long-term sustainability of Albany Tennis Park.

20.     In 2016, a Tennis Regional facilities working group was established comprised of Tennis Auckland, Tennis Northern, Aktive and Auckland Council. The working group have recognised the urgent need to have a clear plan for the use and development of Albany Tennis Park and the associated need for a sustainable business model to support the ongoing operation and asset renewal of the site.

Partnership with Auckland Council

21.     In 2017, to progress the idea, TCT and council staff discussed a proposal to form a collaborative partnership focused on developing a sustainable and viable multi-sport business model and master plan for Albany Tennis Park.

22.     Since 2015 (and the end of CSV project), TCT have undertaken a significant amount of research on best practice facility operations for tennis and multi-sport facilities, both domestically and internationally. TCT remain committed to finding a sustainable multi-sport model for the Albany Tennis Park and would like to work collaboratively with council to achieve this outcome.

23.     The process will seek input from the original CSV stakeholders and will be seen as a site development, rather than tennis development. The master plan also provides the opportunity for council to consider wider sport and recreation facility needs and how these could be included into the use of this site, noting significant growth in the Albany and surrounding areas since the tennis facilities were built 17 years ago.

24.     The proposed partnership is a positive step forward which provides a number of benefits including:

·        addressing the long-term sustainability of an existing sport facility;

·        providing the opportunity to consider how to best use council land in an efficient and effective way; and

·        meeting the demand for other sport and recreation facilities.

Use of the Community Facility Development Funding $240,000

25.     The TCT has proposed using the $240,000 originally allocated for the CSV towards developing a sustainable and viable multi-sport business model and master plan for the Albany Tennis Park. If approved, the funding would be used to engage a dedicated resource to drive, investigate, engage on and develop the business model and master plan. It would also allow consultants to be engaged to carry out specialist work for architecture, engineering, quantity surveying, geotechnical survey or similar purpose.

26.     The Community Facility Development Fund (CFDF) committee no longer exists. In instances where sub-regional committees are no longer in existence, the practice has been to seek approval for any funding agreement amendments with the local board in which the project is located. This practice has been used for a number of other facility partnerships. There are three options for local board consideration in relation to use of CFDF:

·        not to approve a variation for the use of the $240,000. As the funding is from a legacy budget, the funding cannot be reallocated to another project or another organisation.  If the funding is not uplifted by the end date (30 June 2018), it will be absorbed back into the general consolidated funds of council;

·        discuss with TCT an alternative use for the $240,000 within Albany Tennis Park associated with the CSV. It is unlikely there is another use of the funding which would have any long-term, tangible benefits; or

·        approve a variation for the use of the $240,000 towards the development of a sustainable and viable multi-sport business model and master plan for the Albany Tennis Park. The focus on developing a sustainable multi-sport hub aligns strongly with the original intent of the CSV project. This is the preferred option.

27.     The Albany Tennis Park is an important sport facility in the Upper Harbour Local Board.  Without a clear plan going forward to ensure a sustainable and viable facility, there is a risk the asset will deteriorate both in quality and in its operating position, which will undermine the long-term future of the facility.

Consideration

Local board views and implications

28.     The Upper Harbour Local Board has previously received an update on the project. The decision of the local board is sought through this report.

Māori impact statement

29.     According to the survey, Sport and Recreation in the Lives of Auckland Adults 2013-14, 7.5% (or approximately 82,000) of Auckland’s population participate in tennis activity (both formal and informal). In the same report, tennis does not rank in the top 10 sport and recreation activities participated by Māori.

30.     The proposal to undertake site master planning of the Albany Tennis Park will likely see the development of multi-sport facilities such as basketball, which will offer new and more varied participation opportunities and be more appealing to Māori. Within the proposed process, there will be opportunities for Māori engagement through the proposed master planning process.

Implementation

31.     If the recommendation is supported, a variation to the funding agreement will be prepared for TCT which provides clear terms and conditions for use of the $240,000. There will be a requirement to actively involve the original CSV partners in the project.

32.     Council staff will work collaboratively with the TCT to develop a clear project plan to outline the tasks and timeframes for the development of the business model and master plan. This project plan will be shared with the local board.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Neil Coventry - Sport Partnerships Project Manager

Anita Coy-Macken - Team Leader Provision

Authorisers

Sharon Rimmer - Manager Sport and Recreation

Mace Ward - General Manager Parks, Sports and Recreation

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

18 May 2017

 

 

Upper Harbour Local Board ACE work programme 2017/2018

 

File No.: CP2017/05846

 

  

Purpose

1.       To approve the Arts, Community and Events (ACE) 2017/2018 Upper Harbour Local Board work programme.

Executive summary

2.       This report provides information to support the local board to make decisions required to approve the Arts, Community and Events (ACE) 2017/2018 work programme.

3.       The proposed ACE work programme provides a defined work programme for the 2017/2018 financial year. The work programme covers the following areas:

·     Community Empowerment;

·     Events; and

·     Community Places.

4.       The ACE work programme for the Upper Harbour Local Board aligns with the following 2014-2017 Upper Harbour Local Board Plan priorities:

·     a healthy, active community that values its sport and recreation facilities;

·     a well-connected and accessible Upper Harbour; and

·     an attractive built environment.

 

Recommendation/s

That the Upper Harbour Local Board:

a)      approve the 2017/2018 Arts, Community and Events work programme as presented in Attachment A to the agenda report.

 

Comments

5.       The ACE work programme for 2017/2018 aligns to the following 2014-2017 Upper Harbour Local Board Plan priorities:

·        A healthy, active community that values its sport and recreation facilities is supported through a number of activities, including the establishment of the Albany Hub, and funding for community groups through the community grants programme.

·        A well-connected and accessible Upper Harbour is supported by community-led placemaking, through groups including the Albany CoCo Trust and the Greenhithe Community Trust.

·        An attractive built environment is supported through community-led placemaking activity in Whenuapai.

6.       The ACE work programme 2017/2018 for the Upper Harbour Local Board includes the following areas of activity:

·        Community Empowerment: These projects and programmes aim to deliver a range of social outcomes for local residents. This includes developing and implementing a Māori responsiveness plan for the area, as well as applying the Empowered Communities Approach through the strategic broker.

·        Events: This work programme includes a range of community events such as citizenship ceremonies, Anzac Day services and Movies in Parks, as well as local events under the Event Partnership Fund.

·        Community Places: This includes the provision of community facilities such as Meadowood Community House, as well as venue hire services.

7.       The work programme includes scoped initiatives that align with local board priorities, as well as budget allocation and established timelines.

8.       The local board considered the draft work programme at a workshop with ACE staff on 6 April 2017. Staff incorporated the local board’s feedback into the work programme.

9.       The local board is requested to approve the ACE work programme for 2017/2018. ACE staff will continue to work with the local board to ensure these projects are delivered.

Consideration

Local board views and implications

10.     The local board considered the draft 2017/2018 work programme at a workshop on 6 April 2017. Staff considered the local board’s feedback and incorporated it into the local board work programme (Attachment A).

Māori impact statement

11.     A key objective of ACE is to deepen and integrate relationships with mana whenua, mataawaka and marae, in our everyday work.

12.     The 2017/2018 work programme includes a new line entitled ‘Māori Responsiveness Action Plan’.  This item emerged from a review of local board work programmes, which found that overall, local board plans make strong commitments to Māori. However, these commitments are not often carried through to detailed action in work programmes (for example benefits to Māori may be included as a by-product of general outcomes, or categorised with ethnic and diverse communities).

13.     The benefits of this activity are expected to include:

·     collaborating with Māori and forming stronger relationships, decision-making and partnerships;

·     moving from high level commitments to outcomes;

·     eliminating the transactional approach to working with Māori; and

·     setting up monitoring through quarterly reporting.

Implementation

14.     Once the work programme is approved, ACE staff will monitor progress throughout 2017/2018. The ACE work programme will be implemented within the annual plan 2017/2018 budget and updates on progress will be available at the end of each quarter.

Attachments

No.

Title

Page

a

Upper Harbour ACE Work Programme 17_18

279

Signatories

Authors

Sarah Zimmerman - Senior Advisor

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Eric Perry - Relationship Manager



Upper Harbour Local Board

18 May 2017

 

 

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Upper Harbour Local Board

18 May 2017

 

 

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Upper Harbour Local Board

18 May 2017

 

 

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Upper Harbour Local Board

18 May 2017

 

 

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Upper Harbour Local Board

18 May 2017

 

 

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Upper Harbour Local Board

18 May 2017

 

 

Approval 2017/2018 local environment and development work programme

 

File No.: CP2017/06128

 

  

Purpose

1.       To approve the 2017/2018 local environment work programme (totalling $90,000), note the development work programme (totalling $1,171,000), and note the asset based operational work programme (totalling $110,400) for the Upper Harbour Local Board.

Executive summary

2.       The Upper Harbour Local Board has identified an aspiration in their local board plan for ‘a protected natural environment’.

3.       To help advance this aspiration, the board has committed $90,000 in total to local environmental development projects in their locally driven initiatives (LDI) budget for 2017/2018. This funding includes:

·     North-West Wildlink Assistance Programme, $50,000;

·     Industrial Pollution Prevention Programme – waste minimisation, $20,000; and 

·     Sustainable Schools Project – our local streams, $20,000.

4.       The board also has $1,171,000 of asset based services (ABS) capital budget for the Plan Change 14 Hobsonville corridor Rawiri Stream restoration and reserve project.

5.       In addition, the board has $110,400 of asset based services (ABS) operational budget for the septic tank pump-out programme in the Upper Harbour Local Board area.

6.       To deliver on these budgets, a draft work programme was discussed at a workshop with the board on 6 April 2017.  An updated work programme is appended to this report at Attachment A. This report recommends that the board approve this environment and development work programme and associated budgets for 2017/2018.

 

Recommendations

That the Upper Harbour Local Board:

a)      approve the allocation of $90,000 from its 2017/2018 locally driven initiatives (LDI) operational budget for local environmental projects to be delivered by the Infrastructure and Environmental Services directorate in 2017/2018 as detailed in the agenda report and summarised in the following table:

Project

Budget

North-West Wildlink Assistance Programme

$50,000

Industry Pollution Prevention Programme – waste minimisation

$20,000

Sustainable Schools Project – our local streams

$20,000

Total

$90,000

b)      note $1,171,000 of asset based services capital budget for the Plan Change 14 Hobsonville corridor Rawiri Stream restoration and reserve project.

c)      note $110,400 of asset based services operational budget for the septic tank pump‑out programme in the Upper Harbour Local Board area.

 

 

Comments

7.       The board has allocated $90,000 of its 2017/2018 locally driven initiatives (LDI) operational budget to support the delivery of a local environment work programme, in line with the local board plan outcome for ‘a protected natural environment’.

8.       Options for the allocation of this budget were discussed at a workshop on 6 April 2017. Based on that discussion, three projects are proposed to be delivered by the Infrastructure and Environmental Services directorate as part of the board’s 2017/2018 local environment work programme. A brief description of each of these projects is provided below.

North-West Wildlink Assistance Programme ($50,000)

9.       This programme assists community initiatives and landowner contribution to safe, healthy and connected habitat in priority areas across the North-West Wildlink. It provides technical advice, practical support and facilitation to private landowners and community groups to undertake restoration activity to improve biodiversity and native habitat linkages across the local board area.

10.     Feedback from the Upper Harbour Ecology Network and the Upper Harbour Local Board will continue to be used to shape the approach to deliver this assistance programme. The programme will continue to build on community-led restoration activities to engage and encourage more people and groups to take action across the whole local board area.

11.     Outcomes include community and groups being supported and enabled to lead and undertake restoration action to protect their local native biodiversity. This will include:

·    the control of pest animals and weeds to enhance native habitat;

·    planting native trees to provide food for wildlife; and

·    planting native plants to add structure and resilience to coastal native forest.

Industry Pollution Prevention Programme – waste minimisation ($20,000)

12.     This programme is primarily educational and aims to inform urban industry and business about the impacts their activities may be having on the environment, with a focus on waste reduction.

13.     The programme includes a site inspection and discussion with the business owners about how they can reduce the amount of waste that is going to landfill. If changes are recommended, a report is sent to the business.

14.     Outcomes include educating businesses to reduce waste to landfill at source and to build relationships with, and an understanding of, the local industrial sector.

Sustainable Schools Project – our local streams ($20,000)

15.     This project will engage schools in the Upper Harbour Local Board area to adopt one of their local streams to test and monitor the water quality and undertake projects to improve stream health.

16.     The project will identify the current state of and aim to improve the health of waterways, have educational outcomes for the schools and create connections between local schools and their environment.

Plan Change 14 Hobsonville corridor Rawiri Stream restoration and reserve project ($1,171,000)

17.     The board also has $1,171,000 of asset based services capex for the Plan Change 14 Hobsonville corridor Rawiri Stream restoration and reserve project.

18.     This project includes stream restoration, riparian planting and reserve development, and involves the acquisition of land to enable the project to be implemented. It will create a reserve with high amenity values and interconnected open spaces within the Hobsonville corridor.

 

Septic tank pump out programme in the Upper Harbour Local Board area ($110,400)

19.     In addition the board has $110,400 of asset based services operational budget for the septic tank pump‑out programme in the Upper Harbour Local Board area.

20.     The septic tank pump-out programme provides improvements to the environment and public health and safety by reducing the amount of emergency overflows from septic tanks in the local board area.

21.     The community and environment benefits from fewer failing septic tank systems and reduced contamination of streams, lagoons and beaches in the area.

Consideration

Local board views and implications

22.     The recommended options align to the local board aspirations as detailed in key documents.  One of the key initiatives in the operative Upper Harbour Local Board Plan is to ‘keep our land, beaches and waterways clean and safe for all to use’.

23.     Supporting water quality improvements also aligns with the objectives and policies of the National Policy Statement for Freshwater Management, specifically the compulsory values of ecosystem health and human health recreation. Both these values will be improved as water quality is enhanced in this work programme.

24.     The draft work programme was discussed and agreed in principle at a local board workshop on 6 April 2017.

Māori impact statement

25.     It is recognised that environmental management, water quality and land management has integral links with the mauri of the environment and concepts of kaitiakitanga.

26.     The table below outlines how projects contribute to Māori outcomes.

Project

Māori impact assessment

North-West Wildlink Assistance Programme

No particular impact on Māori. Opportunities will be explored for ways to work with mana whenua in the delivery of the project.

Industry Pollution Prevention Programme – waste minimisation

No particular impact on, or engagement of Māori.

Sustainable Schools Project – our local streams

No particular impact on Māori. Mana whenua have raised the issue of water quality through previous council consultations. Opportunities will be explored for ways to work with mana whenua in the delivery of the project.

Plan Change 14 Hobsonville corridor Rawiri Stream restoration and reserve project

Mana whenua have raised the issue of water quality through previous council consultations. The design for the restoration of the stream will be developed with iwi and mana whenua engagement.

Septic tank pump-out programme in the Upper Harbour Local Board area

No particular impact on Māori. Mana whenua have raised the issue of water quality through previous council consultations.

Implementation

27.     Subject to approval, this work programme will commence in the new financial year (1 July 2017). Regular reporting on project delivery will be through the Infrastructure and Environmental Services’ contribution to the board’s quarterly performance report.

28.     Any significant changes to the work programme will be brought back to the local board for approval.

 

Attachments

No.

Title

Page

a

Upper Harbour Infrastructure and Environmental Services Work Programme 2017/2018

289

     

Signatories

Authors

Theresa Pearce - Relationship Advisor

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

18 May 2017

 

 

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Upper Harbour Local Board

18 May 2017

 

 

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Upper Harbour Local Board

18 May 2017

 

 

Parks, Sport and Recreation draft annual work programme 2017/2018

 

File No.: CP2017/07540

 

  

Purpose

1.      The purpose of this report is to present the draft 2017/2018 Parks, Sport and Recreation (PSR) annual work programme for the consideration and approval of the Upper Harbour Local Board.

Executive summary

2.      This report presents the PSR draft annual work programme for the 2017/2018 financial year (FY18). 

3.      The work programme includes the Upper Harbour Local Board expenditure and locally driven initiatives (LDI) programme of works, but excludes any works associated with external agency projects.

4.      Should unforeseen works arise, or work priorities change from those attached and approved, the PSR Portfolio Managers will discuss this with delegated local board members. 

 

Recommendation/s

That the Upper Harbour Local Board:

a)      approve the Parks, Sport and Recreation draft annual work programme 2017/2018 financial year as detailed in Attachment A of the agenda report.

b)      delegate the approval for any changes to the Parks, Sport and Recreation annual work programme 2017/2018 to the appropriate Parks, Sport and Recreation Portfolio Manager and delegated local board members. 

 

Comments

5.      This report presents the PSR draft annual work programme for the 2017/2018 financial year. The PSR annual work programme is managed by Active Recreation and Parks Services.    

6.      Staff discussed the scope of the PSR draft annual work programme 2017/2018 at a workshop with the Upper Harbour Local Board on 6 April 2017.

7.       The PSR draft annual work programme 2017/2018 has been developed with a strategic focus, in that many projects will be delivered over two or more financial years. 

8.       The PSR draft annual work programme 2017/2018, presented as Attachment A, needs to include some flexibility to account for any unforeseen factors beyond PSR’s control that may arise.

9.       Staff may need to adjust priorities as unforeseen complexities arise in the delivery of planned projects. Any changes to the PSR draft annual work programme 2017/2018 will be consulted with delegated local board member/s for the activity for agreement on the proposed changes, or the matter will be referred for a decision by the local board. 

Budget types contributing to the PSR work programme

10.    Activities may be funded from one or multiple budget sources which include:

·      asset based services (ABS) capital or operational budgets;

·      locally driven initiatives (LDI) capital or operational budgets;

·      growth funding;

·      targeted rates; and

·      external funding or sponsorship. 

11.     The LDI programme is part of this draft annual work programme. PSR activity resulting from external agency partnerships is not included unless they have an element of local board funding attached to them.

12.     Some Active Recreation or Park Services activity programmes do not show a budget amount, but have been included in the work programme for the local board’s information and future quarterly reporting. 

13.    Capital development programmes and asset based activities, including renewals, will be reported separately and led by Community Facilities. 

Consideration

Local board views and implications

14.     The Upper Harbour Local Board provided feedback on the proposed PSR draft annual work programme 2017/2018 at a workshop on 6 April 2017.  Feedback from this workshop has informed the draft programme included as Attachment A.

Māori impact statement

15.     Parks and open spaces, as well as leisure, sport and recreation activities, contribute significantly to Māori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to tangata whenua, appropriate engagement and consultation will follow.

16.     Section 81 of the Local Government Act 2002  set out contributions to decision-making processes by Māori, as follows:

(1) A local authority must-

(a)  establish and maintain processes to provide opportunities for Māori to contribute to the decision-making processes of the local authority; and

(b) consider ways in which it may foster the development of Māori capacity to contribute to the decision-making processes of the local authority. 

17.     The Auckland Council Māori Language Policy 2016 provides a practical means for council to fulfil its commitments and legal obligations to Māori. It notes that Auckland Council aims to:

‘Ensure that everyone who receives or uses Auckland Council’s services or contributes to the democratic process has the choice to do so in Māori or English’.

18.     PSR presented an opportunity for local boards to support ‘Creating a Māori Identity’. This is intended to be a three year programme of activity.  Year one is intended to:

·     discuss the approach with mana whenua;

·     review the current state of park and facility naming;

·     identify opportunities for Māori naming (new names, renaming or dual naming) of parks and facilities; and

·     engage with mana whenua to adopt new Māori place and recreation facility names.

Implementation

19.     Once approved, the delivery of activities identified in the Parks, Sport and Recreation annual work programme 2017-2018 for Upper Harbour will take place from 1 July 2017. 

20.     Capital and asset based activities will be delivered and reported on by Community Facilities as they move into investigation and design, or project delivery phase. 

21.     The progress of the PSR annual work programme 2017/2018 projects will be reported to the local board quarterly.

 

Attachments

No.

Title

Page

a

Upper Harbour Local Board Parks, Sport and Recreation draft annual work programme 2017/2018

295

     

Signatories

Authors

Lynda Lucas - Programme Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Eric Perry - Relationship Manager

 



Upper Harbour Local Board

18 May 2017

 

 

PDF Creator


Upper Harbour Local Board

18 May 2017

 

 

PDF Creator


Upper Harbour Local Board

18 May 2017

 

 

Parks Response Fund allocation

 

File No.: CP2017/08192

 

  

Purpose

1.       The purpose of this report is for the Upper Harbour Local Board to consider allocating the remaining budget from the 2016/17 Parks Response Fund to volunteer activities and ecological programmes in the Upper Harbour area, in particular 2016/17 planting projects.

Executive summary

2.       The Upper Harbour Local Board has approximately $10,480 remaining in the 2016/17 Parks Response Fund.

3.       Several volunteer/community groups in the Upper Harbour area have requested assistance with local park planting projects and associated activities this year, including:

·    planting site preparation;

·    follow up maintenance;

·    planting plans; and

·    supply and delivery of plants to each site. 

4.       The community ranger has obtained quotes from New Zealand Biosecurity to support volunteer/community plantings at several local parks and would like to secure funding for the following Upper Harbour sites:

·    Parkhead Reserve – Albany Highway (school planting with Albany Junior High School);

·    Rosedale Reserve – 320 Rosdale Road, Rosdale (community planting); and

·    Waimarie Beach Reserve – Waimarie Beach, Whenuapai.

5.       Three quotes from New Zealand Biosecurity are attached in this report for consideration. The three quotes come to a total of $10,080.80.

 

Recommendation/s

That the Upper Harbour Local Board:

a)      allocate $10,080.80 from the 2016/17 parks response fund towards three community planting projects in the Upper Harbour area, as outlined in Attachments A, B and C of this agenda.

 

Comments

6.       In the financial year 2016/2017, there is $37,000 locally driven initiatives operating expenditure (LDI opex) allocated for ecological environmental activities in the Upper Harbour area. The requested $10,080.80 is in addition to this funding.

Consideration

Local board views and implications

7.       The local parks volunteer programmes in the Upper harbour area are supported through the Upper Harbour Local Board Plan 2014-2017.

Māori impact statement

The Upper Harbour Local Board Plan recognises and supports local iwi and hapu in their role as kaitiakai. The volunteer work programme aligns with the values of protecting and enhancing mauri of reserves in the Upper Harbour area. There is a commitment to consult and work with mana whenua on all projects to ensure the protection and restoration of sites of significance

.

Attachments

No.

Title

Page

a

Parkhead Reserve

299

b

Rosedale Park

303

c

Waimarie Beach

307

     

Signatories

Authors

Anna Baine – Community Park Ranger

Authorisers

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

18 May 2017

 

 

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18 May 2017

 

 

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18 May 2017

 

 

Auckland Council’s Quarterly Performance Report: Upper Harbour Local Board
For Quarter Three 1 January - 31 March 2017

 

File No.: CP2017/08827

 

  

Purpose

1.       To provide Upper Harbour Local Board members with an integrated quarterly performance report for quarter three 2016/17, against the Local Board Agreement work programme.

Executive Summary

2.       This report provides an integrated view of performance for the Upper Harbour Local Board, including financial performance and progress against local board key performance indicators. The progress against each operating department work programme, key challenges the board should be aware of, and any risks associated with delayed delivery against the Upper Harbour 2016/17 work programme will be reported to the local board in June 2017.

3.       The Upper Harbour Local Board has an approved 2016/17 work programme for the following operating departments:

·     Arts, Community and Events, approved on 14 June 2016;

·     Parks, Sport and Recreation, approved on 14 June 2016;

·     Libraries and Information, approved on 14 June, 2016;

·     Community Facility Renewals, approved on 14 June 2016;

·     Community Leases, approved on 14 June 2016;

·     Local Economic Development, approved on 28 June 2016; and

·     Infrastructure and Environmental Services, approved on 12 July 2016.

4.       Financial operating performance is less than budget year-to-date, with operating revenue greater than anticipated by budget, due to higher uptake than expected in the leisure area. Operating expenditure, although under budget, is tracking 96% to budgeted spend. Some operating expenditure locally driven initiatives (LDI) are forecast not to be fully delivered and the local board is looking to reallocate funds to initiatives that can be completed. Capital expenditure has been delivered ahead of budget year-to-date in asset based services (ABS), and work programmes indicate planned delivery is expected to continue in the last quarter. The financial operating figures are referenced in Attachment B of this report.

5.       The key performance indicators (KPIs) for the Upper Harbour Local Board show a trend of delivery that is meeting the indicators, with the exceptions being the percentage of residents satisfied with the provision of local parks and reserves, the percentage of Aucklanders that feel connected to their neighbourhood and local community, and facility utilisation at off-peak times for council-managed community centres and venues for hire. These are explained in further detail in the report and statistics appear in Attachment C.

6.       The overall snapshot for the Upper Harbour Local Board indicates performance in the Upper Harbour Local Board area is tracking positively (refer Attachment A).

 


 

 

Recommendation/s

That the Upper Harbour Local Board:

a)      receive the performance report for the financial quarter ending 31 December 2016.

 

Comments

Financial performance

7.       Operating expenditure year to date is almost on budget overall. Some locally driven initiative (LDI) projects have been delivered ahead of budget phasing. This has been offset by asset based service (ABS) projects being under budget in parks response and maintenance full facility contracts, and other expenses being less than anticipated due to the delayed opening of the Albany Stadium Pool.

8.       Revenue is tracking ahead of budget and has spiked since the opening of the Albany Stadium Pool.

9.       Capital spend of $14.35 million is $28,000 ahead of delivery to budget. This is a mixture of ABS project delivery ahead of budget (e.g.in land acquisition for the Hobsonville Corridor project) being mitigated by LDI project costs not yet delivered. LDI capital expenditure which is not delivered in the current year will be carried forward to 2017/18. Most ABS projects have no known issues and progress updates are provided for each project in the work programme, which will be presented to the local board in June.

Key performance indicators

10.     The local board agreements include level of service statements and associated performance measures to guide and monitor the delivery of local services. This report provides interim performance results and outlook information for Upper Harbour Local Board’s measures, showing how the board is tracking for the third quarter of the 2017 financial year (FY17).

11.     The year-end outlook is for 40 per cent of measures to not achieve target.

12.     The local environmental management, and local planning and development measures are on track, while there are some measures within local parks, sport and recreation, and local community services, where performance needs to be lifted into order to achieve target.

13.     Measures that are not on track to be achieved include:

·    percentage of residents satisfied with the provision of local parks and reserves. Upper Harbour is experiencing significant growth, particularly in the Albany and Hobsonville areas, and this may put pressure on the open space and increase demand for new activities on parkland;

·    percentage of Aucklanders that feel connected to their neighbourhood and local community. The empowered communities approach being implemented in FY17 aims to increase this; and

·    facility utilisation at off-peak times for council-managed community centres and venues for hire. The digital booking system, which began recording bookings in FY17 quarter one, is expected to improve customer experience and utilisation, along with a marketing campaign in quarter three.

Consideration

Local Board views and implications

14.     This report informs the Upper Harbour Local Board of the performance to date for the period ending 31 March 2017.

Māori impact statement

15.     All Māori within the Upper Harbour Local Board area are able to participate in and have access to all projects and initiatives covered in this report.

Implementation

16.     The Senior Advisor Upper Harbour Local Board will continue to facilitate performance updates to the local board.

 

Attachments

No.

Title

Page

a

Work programme snapshot

315

b

Financial performance

317

c

Performance measure results

325

     

Signatories

Authors

Karen Marais - Senior Local Board Advisor Upper Harbour

Authorisers

Eric Perry - Relationship Manager

 



Upper Harbour Local Board

18 May 2017

 

 

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18 May 2017

 

 

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18 May 2017

 

 

New road name approval for roads and accessways created by a way of residential subdivision at 141 Clark Road, Hobsonville

 

File No.: CP2017/07724

 

  

Purpose

1.       The purpose of this report is to seek approval from the Upper Harbour Local Board for new road names for five new roads and four private accessways created by way of a subdivision at 141 Clark Road, Hobsonville.

Executive summary

2.       Auckland Council has road naming guidelines which set out the requirements and criteria of council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming for the Auckland Council.

3.       Following assessment against the road naming criteria, the following road names were determined to meet the road naming policy criteria:

·    Kekeno Street;

·    Tarapunga Road;

·    Warou Road;

·    Haakoakoa Road;

·    Tauhou Road;

·    Tiutiu Lane;

·    Pahirini Lane;

·    Taaringi Lane; and

·    Kuera Lane.

4.       Local iwi groups were consulted on the proposed names and no objections were received.

5.       The proposed road names are recommended for approval to the Upper Harbour Local Board.

 

Recommendation/s

That the Upper Harbour Local Board:

a)      approve the following road names, pursuant to section 319(1)(j) of the Local Government Act 1974, proposed by the applicant for the new roads and private accessways, created by way of subdivision at 141 Clark Road, Hobsonville:

·    Kekeno Street;

·    Tarapunga Road;

·    Warou Road;

·    Haakoakoa Road;

·    Tauhou Road;

·    Tiutiu Lane;

·    Pahirini Lane;

·    Taaringi Lane; and

·    Kuera Lane.

 

Comments

6.       The Auckland Council Road Naming Guidelines allow that where a new road or private accessway needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity to suggest their preferred new road names for the local board’s approval.

7.       Grande Meadow Development Limited (the applicant) obtained consent on 17 November 2015 for the development on the site at 141 Clark Road, Hobsonville. This consent was granted to create 22 vacant residential lots, 11 super lots for future development, roads, drainage and recreation reserves to be vested to council in four stages.

8.       The applicant also lodged two resource consents for the development of the 11 super lots on 22 December 2016. It is noted that the applications are currently being processed and a decision for both resource consents has not been made.

9.       The applicant has proposed the following names for consideration for the roads and accessways created as part of the development at 141 Clark Road:

Road No

Proposed Names

Meaning

Which road names meet the criteria and which ones do not, and why

Road 1

Kekeno Street

Māori word for New Zealand fur seal

This name meets the criteria and is also accepted by New Zealand Post and Land Information New Zealand (LINZ)

Hea Road

Māori word for hare

This name meets the criteria and is also accepted by New Zealand Post and LINZ

Seal Road

Fur or leopard seal - sea mammal

This name meets the criteria and is also accepted by New Zealand Post and LINZ

Road 7

Tarapunga Road

Māori word for red billed gull

This name meets the criteria and is also accepted by New Zealand Post and LINZ

Skylark Place

Local New Zealand bird

This name has already been used in Auckland. Thus, it does not meet the criteria.

Snapdragon Road

Type of garden flower

This name meets the criteria and is also accepted by New Zealand Post and LINZ

Road 9

Warou  Road

Māori word for welcome swallow

This name meets the criteria and is also accepted by New Zealand Post and LINZ

Warbler Street

Local New Zealand bird

This name meets the criteria and is also accepted by New Zealand Post and LINZ

Rink Street

Large flat hard surface

This name meets the criteria and is also accepted by New Zealand Post and LINZ

Road 10

Haakoakoa Road

Māori word for skua (sea bird)

This name meets the criteria and is also accepted by New Zealand Post and LINZ

Skua Road

New Zealand sea bird

This name meets the criteria and is also accepted by New Zealand Post and LINZ

Gecko Road

New Zealand lizard

This name meets the criteria and is also accepted by New Zealand Post and LINZ

Lane 2

Tiutiu Lane

Local birds - Māori word for song thrush

This name meets the criteria and is also accepted by New Zealand Post and LINZ

Rapeti Lane

Māori word for rabbit

This name meets the criteria and is also accepted by New Zealand Post and LINZ

Magpie Lane

Local New Zealand bird

This name meets the criteria and is also accepted by New Zealand Post and LINZ

Lane 3

Pahirini Lane

Local birds - Māori word for chaffinch

This name meets the criteria and is also accepted by New Zealand Post and LINZ

Chaffinch  Lane

Local New Zealand bird

This name meets the criteria and is also accepted by New Zealand Post and LINZ

Possum Lane

Common small  mammal found in New Zealand

This name meets the criteria and is also accepted by New Zealand Post and LINZ

Lane 4

Taaringi Lane

Local birds - Māori word for starling

This name meets the criteria and is also accepted by New Zealand Post and LINZ

Yellowhammer Lane

Local New Zealand bird

This name meets the criteria and is also accepted by New Zealand Post and LINZ

Kiore Lane

Māori name for a small New Zealand rat

This name meets the criteria and is also accepted by New Zealand Post and LINZ

Lane 5

Kuera Lane

Local birds - Māori word for quail

This name meets the criteria and is also accepted by New Zealand Post and LINZ

Ladybird Lane

Small beetle insect

This name meets the criteria and is also accepted by New Zealand Post and LINZ

Rallina Lane

Local New Zealand bird - red necked crake

This name meets the criteria and is also accepted by New Zealand Post and LINZ

10.     As the applicant’s preferred names meet the criteria, these names are recommended for consideration to approve.

Consideration

Local board views and implications

11.     The decision sought from the Upper Harbour Local Board for this report does not trigger any significant policy, and is not considered to have any immediate impact on the community.

Māori impact statement

12.     The decision sought from the Upper Harbour Local Board on this report is linked to the Auckland Plan outcome, ‘A Māori identity that is Auckland’s point of difference in the world’. The use of Māori names for roads, buildings and other public places is an opportunity to publicly demonstrate Māori identity.

13.     The applicant has put forward the proposed names to local iwi:

·    Ngāti Manuhiri;

·    Te Rūnanga o Ngāti Whātua;

·    Ngāti Whātua o Kaipara;

·    Ngāti Whātua o Ōrākei;

·    Ngāi Tai Ki Tāmaki;

·    Te Kawerau a Maki;

·    Te Akitai Waiohua;

·    Ngāti Te Ata Waiohua;

·    Ngāti Paoa;

·    Ngāti Maru;

·    Ngāti Whanaunga; and

·    Ngāti Tamaterā.

14.     An email was sent to the above local iwi on 16 March 2017 and the following responses were received:

·    Ngāti Whanaunga requested some corrections in spelling of some of the proposed names, which have been incorporated as suggested; and

·    Te Rūnanga o Ngāti Whātua and Ngāti Manuhiri confirmed on 16 March 2017 that they do not need to be involved in the road naming process.

Implementation

15.     The cost of processing the approval of the proposed new road names and any installation of road name signage is recoverable in accordance with Auckland Council’s administrative charging policies.

16.     The decision sought from the Upper Harbour Local Board for this report is not considered to have any legal or legislative implications.

17.     The Resource Consent Project Management team is involved in ensuring that appropriate road name signage will be installed accordingly, once an approval is obtained for the new road names.

Attachments

No.

Title

Page

a

Roading plan for subdivision at 141 Clark Road, Hobsonville

335

     

Signatories

Authors

Jian Chen - Senior Subdivison Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

18 May 2017

 

 

PDF Creator


Upper Harbour Local Board

18 May 2017

 

 

Request to rename an existing road (Pheasant Road) at Hobsonville Point

 

File No.: CP2017/08015

 

  

Purpose

1.       The purpose of this report is to seek approval from the Upper Harbour Local Board to rename an existing road, ‘Pheasant Road’, in the Hobsonville Point development.

Executive summary

2.       Auckland Council has road naming guidelines which set out the guidelines for renaming an existing road and the requirements and criteria of council for proposed road names. In terms of the renaming of an existing road, the guidelines acknowledge that road names are intended to be enduring and the renaming of roads is discouraged unless there are compelling reasons for a change.

3.       The renaming of Pheasant Road is requested by Homes, Land and Community (HLC) (formerly Hobsonville Land Company) for an existing road created by a super lot subdivision within the Catalina Precinct. The renaming of the road is necessary as there is an existing accessway within the Catalina Precinct with the same name.

4.       In 2014, the name ‘Pheasant Road’ was approved for a road that extends north of Wallace Road. At a later date, HLC and development partners considered it more logical for this road to use the existing road name ‘Wallace Road’, and decided to use ‘Pheasant’ for a laneway instead. However, they also used ‘Pheasant’ for a second road, without realising the duplication at the time. As HLC did not fully understand the process of reallocating the name, a series of errors were made. These included duplication of the road name and differences between where HLC and Auckland Council understand the roads names to be located.

5.       A new road name ‘Peihana Road’ is proposed, which will resolve this duplication. The road to be named is off Onekiritea Road and is on the west of the existing Pheasant Road shown on council’s Geomaps system. Following assessment against the road naming criteria, the road name ‘Peihana Road’ (applicant’s preferred road name) was determined to meet the road naming policy criteria.

6.       Consultation with the Hobsonville Point Placemaking Advisory Group for the proposed name has been carried out and no objections were received from the group. The group is made up of representatives of Te Kawerau a Maki, Ngati Whatua o Kaipara, Hobsonville Point Residents Society and Upper Harbour Local Board.

7.       The name ‘Peihana Road’ proposed by HLC is recommended for approval to the Upper Harbour Local Board.

 

Recommendation/s

That the Upper Harbour Local Board:

a)      approve renaming part of the existing road ‘Pheasant Road’ to ‘Peihana Road’, pursuant to section 319(1)(j) of the Local Government Act 1974.

 

Comments

8.       In August 2014, Auckland Council approved an application for a combined land use and subdivision consent to undertake a subdivision creating 19 super-lots, which would enable further residential development at a later stage, along with associated recreation reserves, roading and infrastructure within the Catalina Precinct, Hobsonville Point.

9.       In November 2014, the Upper Harbour Local Board approved 17 new road names to be used for this super lot subdivision (including the name ‘Pheasant’).

10.     As Pheasant Road is an extension of Wallace Road, HLC and development partners considered that it would be more logical to continue to use ‘Wallace Road’ given the location of the road, and subsequently allocated the approved name ‘Pheasant’ to a new private accessway within the Catalina Precinct.

11.     Not understanding the process or implications of reallocating the name, the process to request a change to ‘Wallace Road’ was missed, and road signs in this name were installed on that section of the road. This informed a successful request in September 2016 by Panuku Development Auckland to the Upper Harbour Board to approve a further extension of this road to be named ‘Wallace Road’. As a result, this road is now named ‘Wallace Road’ at the start and end, but also contains a section named ‘Pheasant Road’. The proposed name change would result in this road having one consistent name, ‘Wallace Road’.

12.     In addition, the name ‘Pheasant’ was also mistakenly allocated to a second road, and this duplication was not realised until recently. This road naming did not go through the correct process because, as the name had already been approved, it was assumed this was not a requirement.

13.     HLC recognises ‘Pheasant Road’ as the road running off Onekiritea. However, Auckland Council records show this road remains unnamed. Based on HLC’s understanding that it was called ‘Pheasant Road’, Panuku Development Auckland successfully applied to have a further extension of this road named as ‘Pheasant Road’ (also at the Upper Harbour Local Board meeting in September 2016).  The result of this is a road that has one section unnamed, and another section as ‘Pheasant Road’. The map in Attachment A confirms the location of the roads, the existing names, and proposed road names.

14.     Council records shows that 11 addresses have been allocated to the private accessway named ‘Pheasant Lane’, while no addresses have been allocated off ‘Pheasant Road’. Therefore, it would be more practical to rename the public road. HLC therefore submits a request to rename the existing road instead of the private laneway.

15.     HLC proposes a new road name for a road off ‘Onekiritea Road’ on the west of the existing ‘Pheasant Road’ shown on council’s Geomaps system. The following names are proposed for consideration:

Proposed names

Meaning

Criteria

Peihana Road (preferred)

Te reo for pheasant, in keeping with roads nearby with a bird theme

The road name meets the criteria and is acceptable to Land Information New Zealand (LINZ) and New Zealand Post

Dashway Road  (second preference)

Numerology, this name is in keeping with roads nearby with an aircraft theme

The road name meets the criteria and is acceptable to LINZ and New Zealand Post

Loran Avenue  (third preference)

Hyperbolic grid navigation system, in keeping with roads nearby with an aircraft theme

The road name meets the criteria and is acceptable to LINZ and New Zealand Post

16.     The proposed use of ‘road’ accurately reflects the type of road being named.

17.     As the applicant’s preferred name ‘Peihana’ meets the criteria, it is recommended for approval.

Consideration

Local board views and implications

18.     The decision sought from the Upper Harbour Local Board for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Māori impact statement

19.     The decision sought from the Upper Harbour Local Board on this report is linked to the Auckland Plan outcome ‘A Māori identity that is Auckland’s point of difference in the world’. The use of Māori names for roads, buildings and other public places is an opportunity to publicly demonstrate Māori identity.

20.     The applicant has put forward the proposed names to the Hobsonville Point Placemaking Advisory Group. No objection was raised or alternative names suggested from the group.

Implementation

21.     The cost of processing the approval of the proposed new road name and any installation of road name signage is recoverable in accordance with Auckland Council’s administrative charging policies.

22.     The decision sought from the Upper Harbour Local Board for this report is not considered to have any legal or legislative implications.

23.     The Resource Consent Project Management team is involved in ensuring that appropriate road name signage will be installed accordingly once an approval is obtained for the new road name.

 

Attachments

No.

Title

Page

a

Map showing location of the roads

341

     

Signatories

Authors

Jian Chen - Senior Subdivison Advisor

Authorisers

Ian Smallburn - General Manager Resource Consents

Eric Perry - Relationship Manager

 



Upper Harbour Local Board

18 May 2017

 

 

PDF Creator



Upper Harbour Local Board

18 May 2017

 

 

Governance forward work calendar

 

File No.: CP2017/05660

 

  

Purpose

1.       To present the Upper Harbour Local Board with its updated governance forward work calendar.

Executive Summary

2.       The governance forward work calendar for the Upper Harbour Local Board is in Attachment A. The calendar is updated monthly, reported to business meetings and distributed to council staff.

3.       The governance forward work calendars were introduced in 2016 as part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

·        ensuring advice on meeting agendas is driven by local board priorities;

·        clarifying what advice is expected and when; and

·        clarifying the rationale for reports.

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Recommendation/s

That the Upper Harbour Local Board:

a)      receive the Upper Harbour Local Board governance forward work calendar.

 

 

Attachments

No.

Title

Page

a

Governance forward work calendar - June to August 2017

345

     

Signatories

Authors

Cindy Lynch - Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

18 May 2017

 

 

PDF Creator


Upper Harbour Local Board

18 May 2017

 

 

Record of the Upper Harbour Local Board workshops held on Thursday 13 and 27 April, and Thursday 4 May 2017

 

File No.: CP2017/06772

 

  

Executive summary

1.       The Upper Harbour Local Board workshops were held on Thursday 13 and 27 April, and Thursday 4 May 2017. Copies of the workshop records are attached.

 

Recommendation/s

That the Upper Harbour Local Board:

a)      receive the record of the Upper Harbour Local Board workshops held on Thursday 13 and 27 April, and Thursday 4 May 2017.

 

Attachments

No.

Title

Page

a

Upper Harbour Local Board workshop minutes - 13 April 2017

349

b

Upper Harbour Local Board workshop minutes - 27 April 2017

351

c

Upper Harbour Local Board workshop minutes - 4 May 2017

353

     

Signatories

Authors

Cindy Lynch - Democracy Advisor

Authorisers

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

18 May 2017

 

 

PDF Creator


Upper Harbour Local Board

18 May 2017

 

 

PDF Creator


 

PDF Creator


Upper Harbour Local Board

18 May 2017

 

 

PDF Creator


Upper Harbour Local Board

18 May 2017

 

 

Board Members' Reports

 

File No.: CP2017/06771

 

  

Executive summary

An opportunity is provided for members to update the Upper Harbour Local Board on projects and issues they have been involved with since the last meeting.

[Note: This is an information item and if the board wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda.]

 

Recommendation/s

That the Upper Harbour Local Board:

a)      receive the verbal board members’ reports.

 

Attachments

There are no attachments for this report.    

Signatories

Authors

Cindy Lynch - Democracy Advisor

Authorisers

Eric Perry - Relationship Manager