Upper Harbour Local Board
OPEN MINUTES
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Minutes of a meeting of the Upper Harbour Local Board held in The Finish Line, Level 2, AUT Millennium, Antares Place, Mairangi Bay, on Thursday, 18 May 2017 at 9.30am.
Chairperson |
Lisa Whyte |
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Deputy Chairperson |
Margaret Miles, JP |
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Members |
Uzra Casuri Balouch, JP |
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Nicholas Mayne |
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John McLean |
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Brian Neeson, JP |
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ABSENT
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ALSO PRESENT
Councillors |
Wayne Walker |
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John Watson |
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IN ATTENDANCE
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Upper Harbour Local Board 18 May 2017 |
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1 Welcome
2 Apologies
3 Declaration of Interest
Chairperson L Whyte requested to record in the minutes that her daughter is a member of the Rosedale Pony Club. She has however, received legal advice that this is not considered to be a conflict of interest.
4 Confirmation of Minutes
Resolution number UH/2017/56 MOVED by Chairperson L Whyte, seconded by Member U Balouch: That the Upper Harbour Local Board: a) confirm the ordinary minutes of its meeting, held on Thursday, 20 April 2017, as a true and correct record. |
5 Leave of Absence
There were no leaves of absence.
6 Acknowledgements
There were no acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
8.1 |
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Resolution number UH/2017/57 MOVED by Chairperson L Whyte, seconded by Member N Mayne: That the Upper Harbour Local Board: a) receive the deputation from Mieszko Iwaskow of the New Zealand Transport Agency, and thank him for his attendance and presentation. |
8.2 |
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Eva Knox, representing the Alexandra Stream Resident’s Association, was in attendance to address the board regarding the Northern Corridor Improvements project. A petition containing 452 signatures was tabled, with the following prayer: ‘If Rosedale Pony Club were to no longer occupy the land on the corner of Rosedale and Bush Roads (Rosedale West), I would like a say in what organised sport or other activity this Auckland Council Reserve land is used for.’ A copy of the petition has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number UH/2017/58 MOVED by Chairperson L Whyte, seconded by Member U Balouch: That the Upper Harbour Local Board: a) receive the deputation from Eva Knox from the Alexandra Stream Resident’s Association, and thank her for her attendance and presentation. b) receive the petition from Eva Knox on behalf of the Alexandra Stream Resident’s Association. |
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a Alexander Stream Resident's Association petition |
9 Public Forum
9.1 |
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A document was provided, a copy of which has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number UH/2017/59 MOVED by Chairperson L Whyte, seconded by Member B Neeson: That the Upper Harbour Local Board: a) receive the public forum item from David Willmott, and thank him for his attendance and presentation. |
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a Submission by David Willmott |
Secretarial Note: Member N Mayne voted against recommendation UH/2017/59
10 Extraordinary Business
There was no extraordinary business.
11 Notices of Motion
There were no notices of motion.
13 |
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The General Manager – Parks, Sports and Recreation, the Principal Sports Parks Advisor, the Programme Interface Manager NZTA, and the Community Lease Advisor were in attendance to speak to the report. Position statements from community groups, received prior to the meeting, were tabled, copies of which have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment. |
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Resolution number UH/2017/60 MOVED by Chairperson L Whyte, seconded by Member B Neeson: That the Upper Harbour Local Board: a) approve the relocation of the Harbour Hockey Charitable Trust from Constellation Reserve to Rosedale Park West, in principle as the best option investigated, and subject to the satisfactory conclusion of the lease hearing process. A division was called for, voting on which was as follows:
The motion was declared carried by 4 votes to 2 CARRIED |
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Resolution number UH/2017/61 MOVED by Chairperson L Whyte, seconded by Member B Neeson: That the Upper Harbour Local Board: b) approve the public notification of Auckland Council’s intention to grant community leases to: i. the Harbour Hockey Charitable Trust to occupy Pt Allot 133 Parish of Paremoremo, Pt Allot 653 Parish of Paremoremo and Pt Section 4 SO 444 7999 on Rosedale Park, Bush Road, Albany: a. proposed term: 10 years commencing from the date of the final approval by the Minister of Conservation (or her delegate) with two rights of renewal for a further 10 years; b. rent: $1.00 plus GST per annum if requested; and c. provision in the head lease document to enter into a sub-lease with North Harbour Hockey Association Incorporated that will continue to manage the facility. ii. North Harbour BMX Association Incorporated to occupy Pt Lot 2 DP 24754 and Pt Lot 1 DP 198079, Hooton Reserve, Oteha Valley Road, Albany: a. proposed term: 10 years commencing from the date of the final approval by the Minister of Conservation (or her delegate) with two rights of renewal for a further 10 years; b. rent: $1.00 plus GST per annum if requested. iii. the Tennis Charitable Trust to occupy Pt Lot 2 DP 24754, Oteha Valley Road, Albany: a. proposed term: 10 years commencing from the date of the final approval together with two further rights of renewal for a further 10 years; b. rent: $1.00 plus GST per annum if requested; and c. provision in the head lease document to enter into a sub-lease with Tennis Northern Region Incorporated that will continue to manage the facility and further sub-letting or sub-licensing arrangements required to manage and document the activities at the site. All sub-lease/sub‑licence arrangements will require the approval of the Upper Harbour Local Board and accord with the terms of the head lease. iv. the entity or entities to be formed that will occupy and use the equestrian facilities at Wainoni Park described as Pt Allot 18 Parish of Paremoremo, Pt Lot 3 Deeds 34, Pt Lot 1 DP 53735, Pt Lots 4, 5 and 6 DP 10508 Wainoni Park, Greenhithe: a. proposed term: 10 years commencing from the date of the final approval by the Minister of Conservation (or her delegate) with two rights of renewal for a further 10 years; and b. rent: $1.00 plus GST per annum if requested. A division was called for, voting on which was as follows:
The motion was declared EQUAL. The chair exercised their casting vote for so the motion was CARRIED. |
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Resolution number UH/2017/62 MOVED by Chairperson L Whyte, seconded by Member B Neeson: That the Upper Harbour Local Board: c) note the following: i. the board’s intent to appoint an independent hearings panel to hear the submissions; ii. that the board will receive further advice regarding the number, appointment and names of individual hearings commissioners in due course; and iii. that the panel will consider the proposed leases against the statutory framework and recommend a decision to the Upper Harbour Local Board. A division was called for, voting on which was as follows:
The motion was declared EQUAL. The chair exercised their casting vote for so the motion was CARRIED. CARRIED |
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a Position statement - North Harbour BMX b Position statement - Greenhithe Pony Club c Position statement - Rosedale Pony Club d Position statement - Whenuapai Pony Club e Position statement - Tennis Charitable Trust |
Secretarial Note: Meeting adjourned at 11.26am
Meeting re-convened at 11.40am
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The Elected Member Relationship Manager, Auckland Transport, was in attendance to support this item. |
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Resolution number UH/2017/63 MOVED by Chairperson L Whyte, seconded by Member J McLean: That the Upper Harbour Local Board: a) receive the Auckland Transport update for May 2017. b) request that a workshop be arranged to discuss the Auckland Transport Albany Town Centre parking proposal following the public feedback process, noting that this matter be discussed in conjunction with the parking strategy for the Albany Park and Ride, and issues arising in Corinthian Drive in relation to the implementation of the Unitary Plan. |
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Upper Harbour Quick Response, Round Four 2016/2017 grant applications |
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The Senior Community Grants Advisor was in attendance to support this item. |
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Resolution number UH/2017/64 MOVED by Chairperson L Whyte, seconded by Member B Neeson: That the Upper Harbour Local Board: a) approve the allocation of the remaining funds from the civic events budget, to the value of $20,172, and the saving from the Movies in the Parks budget, to the value of $5,890, towards the final Upper Harbour Quick Response grant applications for the 2016/2017 financial year. This brings the total to be allocated to $54,982. b) agree to fund, part-fund or decline each of the Quick Response Round Four applications listed in the table below:
b) agree to fund, part-fund or decline each of the Local Grants Round Four multi-board applications listed in the table below:
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Albany Tennis Park - Community Facilities Development Funding |
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The Sport and Recreation Lead, and Sport and Recreation Lead Team Leader were in attendance to support this item. |
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Resolution number UH/2017/65 MOVED by Chairperson L Whyte, seconded by Member U Balouch: That the Upper Harbour Local Board: a) approve a variation in the funding agreement with the Tennis Charitable Trust for $240,000 from the legacy Community Facility Development Fund, to be used towards investigating a sustainable and viable multi-sport business model and master plan for the Albany Tennis Park at 361 Oteha Valley Road. |
Secretarial note: Member McLean voted against recommendation UH/2017/65
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Resolution number UH/2017/66 MOVED by Member U Balouch, seconded by Member B Neeson: That the Upper Harbour Local Board: a) approve the 2017/2018 Arts, Community and Events work programme as follows:
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Approval 2017/2018 local environment and development work programme |
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Resolution number UH/2017/67 MOVED by Member N Mayne, seconded by Chairperson L Whyte: That the Upper Harbour Local Board: a) approve the allocation of $90,000 from its 2017/2018 locally driven initiatives (LDI) operational budget for local environmental projects to be delivered by the Infrastructure and Environmental Services directorate in 2017/2018 as detailed in the agenda report and summarised in the following table:
b) note $1,171,000 of asset based services capital budget for the Plan Change 14 Hobsonville corridor Rawiri Stream restoration and reserve project. c) note $110,400 of asset based services operational budget for the septic tank pump‑out programme in the Upper Harbour Local Board area. |
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Parks, Sport and Recreation draft annual work programme 2017/2018 |
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Resolution number UH/2017/68 MOVED by Member N Mayne, seconded by Member U Balouch: That the Upper Harbour Local Board: a) approve the Parks, Sport and Recreation draft annual work programme 2017/2018 financial year as detailed below:
b) delegate the approval for any changes to the Parks, Sport and Recreation annual work programme 2017/2018 to the appropriate Parks, Sport and Recreation Portfolio Manager and delegated local board members. |
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Resolution number UH/2017/69 MOVED by Member N Mayne, seconded by Chairperson L Whyte: That the Upper Harbour Local Board: a) allocate $10,080.80 from the 2016/17 parks response fund towards three community planting projects in the Upper Harbour area, as outlined below: · Parkhead Reserve – Albany Highway (school planting with Albany Junior High School); · Rosedale Reserve – 320 Rosedale Road, Rosedale (community planting); and · Waimarie Beach Reserve – Waimarie Beach, Whenuapai. b) allocate the remaining $400 from the 2016/17 parks response fund towards consumables for future planting days within Upper Harbour reserves, such as spades, sun screen and the provision of water to volunteers. |
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Auckland Council’s Quarterly Performance Report: Upper
Harbour Local Board |
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Resolution number UH/2017/70 MOVED by Member B Neeson, seconded by Member J McLean: That the Upper Harbour Local Board: a) receive the performance report for the financial quarter ending 31 March 2017. |
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New road name approval for roads and accessways created by a way of residential subdivision at 141 Clark Road, Hobsonville |
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Resolution number UH/2017/71 MOVED by Chairperson L Whyte, seconded by Member U Balouch: That the Upper Harbour Local Board: a) approve the following road names, pursuant to section 319(1)(j) of the Local Government Act 1974, proposed by the applicant for the new roads and private accessways, created by way of subdivision at 141 Clark Road, Hobsonville: · Road 1: Seal Road; · Road 7: Hea Road; · Road 9: Skua Road; · Road 10: Gecko Road; · Lane 2: Rāpeti Lane; · Lane 3: Possum Lane; · Lane 4: Magpie Lane; and · Lane 5: Ladybird Lane. |
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Request to rename an existing road (Pheasant Road) at Hobsonville Point |
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Resolution number UH/2017/72 MOVED by Chairperson L Whyte, seconded by Member B Neeson: That the Upper Harbour Local Board: a) approve renaming part of the existing road ‘Pheasant Road’ to ‘Peihana Road’, pursuant to section 319(1)(j) of the Local Government Act 1974. |
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Resolution number UH/2017/73 MOVED by Chairperson L Whyte, seconded by Member B Neeson: That the Upper Harbour Local Board: a) receive the Upper Harbour Local Board governance forward work calendar. |
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Record of the Upper Harbour Local Board workshops held on Thursday 13 and 27 April, and Thursday 4 May 2017 |
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Resolution number UH/2017/74 MOVED by Chairperson L Whyte, seconded by Deputy Chairperson M Miles: That the Upper Harbour Local Board: a) receive the record of the Upper Harbour Local Board workshops held on Thursday, 13 and 27 April, and Thursday, 4 May 2017. |
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Resolution number UH/2017/75 MOVED by Chairperson L Whyte, seconded by Deputy Chairperson M Miles: That the Upper Harbour Local Board: a) receive the verbal board members’ reports. |
Member B Neeson left the meeting at 12.56 pm
Member B Neeson returned to the meeting at 12.59 pm.
27 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
1.02 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................