Upper Harbour Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Upper Harbour Local Board held in The Finish Line, Level 2, AUT Millennium, Antares Place, Mairangi Bay, on Thursday, 18 May 2017 at 9.30am.

 

present

 

Chairperson

Lisa Whyte

 

 

 

Deputy Chairperson

Margaret Miles, JP

 

 

 

Members

Uzra Casuri  Balouch, JP

 

 

 

 

Nicholas Mayne

 

 

 

 

John McLean

 

 

 

 

Brian Neeson, JP

 

 

 

 

ABSENT

 

 

 

 

 

 

ALSO PRESENT

 

Councillors

Wayne Walker

 

 

 

John Watson

 

 

 

 

 

 

 

IN ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 


Upper Harbour Local Board

18 May 2017

 

 

 

1          Welcome

 

2          Apologies

 

There were no apologies.

 

3          Declaration of Interest

 

Chairperson L Whyte requested to record in the minutes that her daughter is a member of the Rosedale Pony Club. She has however, received legal advice that this is not considered to be a conflict of interest.

 

4          Confirmation of Minutes

 

Resolution number UH/2017/56

MOVED by Chairperson L Whyte, seconded by Member U Balouch:  

That the Upper Harbour Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 20 April 2017, as a true and correct record.

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

There were no acknowledgements.

 

7          Petitions

 

There were no petitions.

 

8          Deputations

 

8.1

New Zealand Transport Agency

 

Resolution number UH/2017/57

MOVED by Chairperson L Whyte, seconded by Member N Mayne:  

That the Upper Harbour Local Board:

a)      receive the deputation from Mieszko Iwaskow of the New Zealand Transport Agency, and thank him for his attendance and presentation.

CARRIED

 


 

 

 

8.2

Alexandra Stream Resident's Association

 

Eva Knox, representing the Alexandra Stream Resident’s Association, was in attendance to address the board regarding the Northern Corridor Improvements project. A petition containing 452 signatures was tabled, with the following prayer:

‘If Rosedale Pony Club were to no longer occupy the land on the corner of Rosedale and Bush Roads (Rosedale West), I would like a say in what organised sport or other activity this Auckland Council Reserve land is used for.’

A copy of the petition has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number UH/2017/58

MOVED by Chairperson L Whyte, seconded by Member U Balouch:  

That the Upper Harbour Local Board:

a)      receive the deputation from Eva Knox from the Alexandra Stream Resident’s Association, and thank her for her attendance and presentation.

b)      receive the petition from Eva Knox on behalf of the Alexandra Stream Resident’s Association.

CARRIED

 

Attachments

a     Alexander Stream Resident's Association petition

 

9          Public Forum

 

9.1

David Willmott

 

A document was provided, a copy of which has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number UH/2017/59

MOVED by Chairperson L Whyte, seconded by Member B Neeson:  

That the Upper Harbour Local Board:

a)         receive the public forum item from David Willmott, and thank him for his attendance and presentation.

CARRIED

 

Attachments

a     Submission by David Willmott

Secretarial Note:         Member N Mayne voted against recommendation UH/2017/59

 

10        Extraordinary Business

 

There was no extraordinary business.

 

11        Notices of Motion

 

There were no notices of motion.

 

12

Minutes of the Upper Harbour Local Board meeting held, Thursday 20 April 2017

 

That the Upper Harbour Local Board note that the open unconfirmed minutes of the Upper Harbour Local Board meeting held on Thursday, 20 April 2017, are attached at item 12 of the agenda for the information of the board only, and will be confirmed under item 4 of the agenda.

 

 

13

Northern Corridor Improvement project lease notification

 

The General Manager – Parks, Sports and Recreation, the Principal Sports Parks Advisor, the Programme Interface Manager NZTA, and the Community Lease Advisor were in attendance to speak to the report.

Position statements from community groups, received prior to the meeting, were tabled, copies of which have been placed on the official minutes and are available on the Auckland Council website as a minutes attachment.

 

Resolution number UH/2017/60

MOVED by Chairperson L Whyte, seconded by Member B Neeson:   

That the Upper Harbour Local Board:

a)      approve the relocation of the Harbour Hockey Charitable Trust from Constellation Reserve to Rosedale Park West, in principle as the best option investigated, and subject to the satisfactory conclusion of the lease hearing process.

A division was called for, voting on which was as follows:

For

Member N Mayne

Member J McLean

Member B Neeson

Chairperson L Whyte

Against

Member U Balouch

Deputy Chairperson M Miles

Abstained

The motion was declared carried by 4 votes to 2

CARRIED

 

Resolution number UH/2017/61

MOVED by Chairperson L Whyte, seconded by Member B Neeson:  

That the Upper Harbour Local Board:

b)      approve the public notification of Auckland Council’s intention to grant community leases to:

i.      the Harbour Hockey Charitable Trust to occupy Pt Allot 133 Parish of Paremoremo, Pt Allot 653 Parish of Paremoremo and Pt Section 4 SO 444 7999 on Rosedale Park, Bush Road, Albany:

a.        proposed term:  10 years commencing from the date of the final approval by the Minister of Conservation (or her delegate) with two rights of renewal for a further 10 years;

b.        rent:  $1.00 plus GST per annum if requested; and

c.        provision in the head lease document to enter into a sub-lease with North Harbour Hockey Association Incorporated that will continue to manage the facility.

ii.     North Harbour BMX Association Incorporated to occupy Pt Lot 2 DP 24754 and Pt Lot 1 DP 198079, Hooton Reserve, Oteha Valley Road, Albany:

a.        proposed term:  10 years commencing from the date of the final approval by the Minister of Conservation (or her delegate) with two rights of renewal for a further 10 years;

b.        rent:  $1.00 plus GST per annum if requested.

iii.    the Tennis Charitable Trust to occupy Pt Lot 2 DP 24754, Oteha Valley Road, Albany:

a.        proposed term:  10 years commencing from the date of the final approval together with two further rights of renewal for a further 10 years;

b.        rent:  $1.00 plus GST per annum if requested; and

c.        provision in the head lease document to enter into a sub-lease with Tennis Northern Region Incorporated that will continue to manage the facility and further sub-letting or sub-licensing arrangements required to manage and document the activities at the site. All sub-lease/sub‑licence arrangements will require the approval of the Upper Harbour Local Board and accord with the terms of the head lease.

iv.    the entity or entities to be formed that will occupy and use the equestrian facilities at Wainoni Park described as Pt Allot 18 Parish of Paremoremo, Pt Lot 3 Deeds 34, Pt Lot 1 DP 53735, Pt Lots 4, 5 and 6 DP 10508 Wainoni Park, Greenhithe:

a.         proposed term:  10 years commencing from the date of the final approval by the Minister of Conservation (or her delegate) with two rights of renewal for a further 10 years; and

b.         rent:  $1.00 plus GST per annum if requested.

A division was called for, voting on which was as follows:

For

Member J McLean

Member B Neeson

Chairperson L Whyte

Against

Member U Balouch

Member N Mayne

Deputy Chairperson M Miles

Abstained

The motion was declared EQUAL.

The chair exercised their casting vote for so the motion was CARRIED.

CARRIED

 

Resolution number UH/2017/62

MOVED by Chairperson L Whyte, seconded by Member B Neeson:

That the Upper Harbour Local Board:  

c)      note the following:

i.           the board’s intent to appoint an independent hearings panel to hear the submissions;

ii.          that the board will receive further advice regarding the number, appointment and names of individual hearings commissioners in due course; and

iii.        that the panel will consider the proposed leases against the statutory framework and recommend a decision to the Upper Harbour Local Board.

A division was called for, voting on which was as follows:

For

Member J McLean

Member B Neeson

Chairperson L Whyte

Against

Member U Balouch

Member N Mayne

Deputy Chairperson M Miles

Abstained

The motion was declared EQUAL.

The chair exercised their casting vote for so the motion was CARRIED.

CARRIED

 

Attachments

a     Position statement - North Harbour BMX

b     Position statement - Greenhithe Pony Club

c    Position statement - Rosedale Pony Club

d    Position statement - Whenuapai Pony Club

e     Position statement - Tennis Charitable Trust

 

Secretarial Note:         Meeting adjourned at 11.26am

                                    Meeting re-convened at 11.40am

 

14

Auckland Transport monthly update - May 2017

 

The Elected Member Relationship Manager, Auckland Transport, was in attendance to support this item.

 

Resolution number UH/2017/63

MOVED by Chairperson L Whyte, seconded by Member J McLean:  

That the Upper Harbour Local Board:

a)      receive the Auckland Transport update for May 2017.

b)      request that a workshop be arranged to discuss the Auckland Transport Albany Town Centre parking proposal following the public feedback process, noting that this matter be discussed in conjunction with the parking strategy for the Albany Park and Ride, and issues arising in Corinthian Drive in relation to the implementation of the Unitary Plan.

CARRIED

 

 

15

Upper Harbour Quick Response, Round Four 2016/2017 grant applications

 

The Senior Community Grants Advisor was in attendance to support this item.

 

Resolution number UH/2017/64

MOVED by Chairperson L Whyte, seconded by Member B Neeson:  

That the Upper Harbour Local Board:

a)      approve the allocation of the remaining funds from the civic events budget, to the value of $20,172, and the saving from the Movies in the Parks budget, to the value of $5,890, towards the final Upper Harbour Quick Response grant applications for the 2016/2017 financial year. This brings the total to be allocated to $54,982.

b)      agree to fund, part-fund or decline each of the Quick Response Round Four applications listed in the table below:

Application

Organisation Name

Project

Total funded

QR1706-314

Parent to Parent Auckland

Towards the salaries and wages of the facilitator, travel for facilitators, venue hire, catering and the purchase of manuals between July to December 2017

$600

QR1706-322

PHAB Association Incorporated

Towards the costs of volunteer expenses, purchase of resources, venue hire of the Albany Community House and salaries/wages for the youth worker between May to July 2017

$0
*Received funding towards the same costs in Quick Response Round Three

QR1717-401

Royal New Zealand Plunket Society

Towards purchase of art supplies and towards a Family Farm Day event for the Hobsonville Pipis Plunket Playgroup on 4 December 2017

$692

QR1717-403

NZ Blue Light ventures

Towards cost of five young people from the Upper Harbour area attending a Blue Light Life skills camp from 21 to 25 August 2017

$0
*Activity is outside of the local board area

QR1717-404

Greenhithe Community Trust

Towards part rent of 12 Greenhithe Road for Greenhithe Plunket coffee group from 3 July 2017 to 29 June 2018

$2,000

QR1717-406

Youthline Auckland Charitable Trust

Towards 30 driving lessons for young people from 1 May to 31 December 2017

$0
*Lower priority for the local board

QR1717-408

Whenuapai Ratepayers & Residents Association

Towards replacing the septic system at Whenuapai Hall

$17,960

QR1717-410

Albany CoCo Incorporated

Towards venue hire, moving equipment, marketing and staff to establish ‘Big Teddy Thursday Playgroup’ at Whenuapai Village Hall from 1 July to 8 December 2017

$1,500

QR1717-412

Sustainable Paremoremo Group

Towards installing flood-lighting and an external power point, and towards pruning trees outside Sanders House

$1,230

*Organisation must work with the lease advisor for this work

QR1717-413

OUTLine New Zealand Incorporated

Towards operational expenses, volunteer training and wages for OUTLine New Zealand Inc between 1 June 2017 to 31 May 2018

$0
*Not a local community programme

QR1717-415

Hobsonville Hall Society Incorporated

Towards insurance for Hobsonville Hall between 29 April to 1 December 2017

$3,000
*Retrospective funding - the board accepts the mitigating circumstances for this project to occur prior to decision

QR1717-414

Sir Peter Blake Trust

Towards banners, flags, print material, marketing and technical production for the ‘Tara Project’ from  1 July to 9 July 2017

$0
*Insufficient evidence given on benefits specific to the local board

QR1717-402

Facebook Badminton Club

Towards purchase of shuttlecocks, court fees, engraving medals, certificates and prizes for Facebook Badminton Club Open Tournament 2017 held between 7 and 8 October 2017

$0
*Lower priority than the multi-board application

QR1717-411

Aotearoa Football Media Limited

Towards purchase of a hard drive and web hosting provider for 'Aotearoa Football Show, Let the star shine!!!' between 1 July 2017 to 30 June 2018

$0
*Further information needed to support this project in the future

 

 

Total Requested

$26,982

b)      agree to fund, part-fund or decline each of the Local Grants Round Four multi-board applications listed in the table below:

Application

Organisation Name

Project

Total funded

LG1702-202

Chinese New Settlers Services Trust

Towards promotion, venue hire, tutor wages and purchase of a whiteboard for learning sessions between 19 August to 16 December 2017 for the ‘Moon Festival Art Exhibition’ in September 2017 and the ‘Christmas Art Exhibition’ in December 2017

$0
*Activity based outside of the local board area

LG1705-240

Kumeu Brass Incorporated

Towards architect fees, consent costs and building of band room extension at 506 Waitakere Road, Kumeu

$0
*Project is a lower priority for the Upper Harbour Local Board

LG1702-203

Age Concern North Shore Incorporated

Towards operating expenses overheads including rent, power, webpage, computer information services, postage, printing, stationery, calendar, newsletters, volunteer costs, and expenses for the Chinese and Korean group between 1 July 2017 to 31 March 2018

$3,500

LG1702-213

Yes Disability Resource Centre

Towards driving lessons for people with a disability from 1 May to 27 October 2017

$0
*Further evidence needed to demonstrate the outcomes achieved by the project

LG1702-214

North Shore Women's Centre

Towards wages for a community resource worker and social worker from 1 June 2017 to 30 May 2018

$2,000

LG1702-237

Raeburn House (North Shore Community Health Network Incorporated)

Towards updating and publishing the Directory of Support Services 2017-2019  online, paper and mobile application from 16 May 2017 to 19 January 2018

$0
*Project is a lower priority for the Upper Harbour Local Board

LG1708-226

Raeburn House (North Shore Community Health Network Incorporated)

Towards operational expenses and wages from 1 January to 31 December 2017

$0
*Already receives LDI funding from Kaipatiki Local Board

LG1710-210

StarJam Charitable Trust

Towards venue hire and tutor fees for weekly 'The Stars are a Treasure' musical workshops for 30 weeks from 3 July 2017 to 29 June 2018

$2,500

LG1716-212

Auckland Youth Performing Arts Centre

Towards hall hire and teacher fees for weekly music lessons from 6 May to 17 December 2017

$0
*Duplication of services in the area

LG1708-236

Harbour Sport Trust

Towards programme delivery costs, coordinator wages and subsidies for participants for the Learn to Ride school holiday programme from July 2017 to April 2018 

$10,000

LG1708-237

Badminton North Harbour

Towards upgrading the electronic booking and display system at the Badminton North Harbour complex 

$10,000

LG1711-249

Be. Institute Charitable Trust

Towards project coordination costs including wages, travel and promotional material for Be. Lite Accessibility

$0
*Duplication of services in the area

LG1721-203

Big Buddy Mentoring Trust

Towards purchase of three laptops and coordinators' salaries from 30 April 2017 to 1 May 2018

$0

*No evidence provided of the benefits to the local board

LG1721-214

The Charitable Trust of the Henderson Rotary Club Incorporated

Towards instructor fees for the Rotary Youth Driver Awareness programme from 1 February 2017 to 29 June 2018

$0

*Schools involved are not based in local board area

 

 

Total Requested

$28,000

 

CARRIED

 


 

 

 

16

Albany Tennis Park - Community Facilities Development Funding

 

The Sport and Recreation Lead, and Sport and Recreation Lead Team Leader were in attendance to support this item.

 

Resolution number UH/2017/65

MOVED by Chairperson L Whyte, seconded by Member U Balouch:  

That the Upper Harbour Local Board:

a)      approve a variation in the funding agreement with the Tennis Charitable Trust for $240,000 from the legacy Community Facility Development Fund, to be used towards investigating a sustainable and viable multi-sport business model and master plan for the Albany Tennis Park at 361 Oteha Valley Road.

CARRIED

Secretarial note:          Member McLean voted against recommendation UH/2017/65        

17

Upper Harbour Local Board ACE work programme 2017/2018

 

Resolution number UH/2017/66

MOVED by Member U Balouch, seconded by Member B Neeson:  

That the Upper Harbour Local Board:

a)        approve the 2017/2018 Arts, Community and Events work programme as follows:

Locally Driven Initiatives Operational Funding

Project

Budget

Community Services Support

$176,000

Local Board discretionary grants

$155,500

Community led place-making: Greenhithe Community Trust programme

$40,000

Community led place-making: Whenuapai

$8,000

Community-led placemaking and events: Albany CoCo Inc. Programme

$60,000

Community-led placemaking: Hobsonville Point Community Trust programme

$40,000

Increase diverse participation: Age Friendly Upper Harbour

$5,000

Increase diverse participation: Newcomers Network

$15,000

Increase diverse participation: support youth voice and youth initiatives

$25,000

Local Māori Responsiveness Action Plan

$5,000

Anzac Services - Upper Harbour

$10,000

Event Partnership Fund - Upper Harbour

$18,500

Movies in Parks - Upper Harbour

$36,000

Civic events – Opening of the Headquarters Building

$10,000

Total

$604,000

Asset Based Services Operational Funding

 

Project

Budget

Community-led placemaking: management of Albany House

$20,000

Albany Hub Establishment and Management

$51,000

Funding Agreement: Meadowood Community House

$52,657

Citizenship Ceremonies - Upper Harbour

$14,216

Total

$137,873

 

CARRIED

 

 

18

Approval 2017/2018 local environment and development work programme

 

Resolution number UH/2017/67

MOVED by Member N Mayne, seconded by Chairperson L Whyte:  

That the Upper Harbour Local Board:

a)      approve the allocation of $90,000 from its 2017/2018 locally driven initiatives (LDI) operational budget for local environmental projects to be delivered by the Infrastructure and Environmental Services directorate in 2017/2018 as detailed in the agenda report and summarised in the following table:

Project

Budget

North-West Wildlink Assistance Programme

$50,000

Industry Pollution Prevention Programme – waste minimisation

$20,000

Sustainable Schools Project – our local streams

$20,000

Total

$90,000

b)      note $1,171,000 of asset based services capital budget for the Plan Change 14 Hobsonville corridor Rawiri Stream restoration and reserve project.

c)      note $110,400 of asset based services operational budget for the septic tank pump‑out programme in the Upper Harbour Local Board area.

CARRIED

 

 

19

Parks, Sport and Recreation draft annual work programme 2017/2018

 

Resolution number UH/2017/68

MOVED by Member N Mayne, seconded by Member U Balouch:  

That the Upper Harbour Local Board:

a)         approve the Parks, Sport and Recreation draft annual work programme 2017/2018 financial year as detailed below:

Project

Budget

Upper Harbour Feasibility and Options Assessment: Provision of Water Sport Facilities

$20,000

Upper Harbour Feasibility and Options Assessment: Hosking Reserve

$30,000

Upper Harbour Feasibility and Options Assessment: Rosedale Landfill

$30,000

Upper Harbour Feasibility and Options Assessment: Upper Harbour Reserves

$50,000

Ecological volunteers and environmental programme FY17/18

$40,000

Local parks art work maintenance

$8,000

Tennis Northern Annual operational grant

$30,000

Parks maintenance - additional maintenance of reserve planting

$20,000

Total

$228,000

 

b)      delegate the approval for any changes to the Parks, Sport and Recreation annual work programme 2017/2018 to the appropriate Parks, Sport and Recreation Portfolio Manager and delegated local board members. 

CARRIED

 

 

20

Parks Response Fund allocation

 

Resolution number UH/2017/69

MOVED by Member N Mayne, seconded by Chairperson L Whyte:  

That the Upper Harbour Local Board:

a)        allocate $10,080.80 from the 2016/17 parks response fund towards three community planting projects in the Upper Harbour area, as outlined below:

·           Parkhead Reserve – Albany Highway (school planting with Albany Junior High School);

·           Rosedale Reserve – 320 Rosedale Road, Rosedale (community planting); and

·           Waimarie Beach Reserve – Waimarie Beach, Whenuapai.

b)        allocate the remaining $400 from the 2016/17 parks response fund towards consumables for future planting days within Upper Harbour reserves, such as spades, sun screen and the provision of water to volunteers.

CARRIED

 

 

21

Auckland Council’s Quarterly Performance Report: Upper Harbour Local Board
For Quarter Three, 1 January - 31 March 2017

 

Resolution number UH/2017/70

MOVED by Member B Neeson, seconded by Member J McLean:  

That the Upper Harbour Local Board:

a)      receive the performance report for the financial quarter ending 31 March 2017.

CARRIED

 


 

 

 

22

New road name approval for roads and accessways created by a way of residential subdivision at 141 Clark Road, Hobsonville

 

Resolution number UH/2017/71

MOVED by Chairperson L Whyte, seconded by Member U Balouch:  

That the Upper Harbour Local Board:

a)      approve the following road names, pursuant to section 319(1)(j) of the Local Government Act 1974, proposed by the applicant for the new roads and private accessways, created by way of subdivision at 141 Clark Road, Hobsonville:

·                Road 1: Seal Road;

·                Road 7: Hea Road;

·                Road 9: Skua Road;

·                Road 10: Gecko Road;

·                Lane 2: Rāpeti Lane;

·                Lane 3: Possum Lane;

·                Lane 4: Magpie Lane; and

·                Lane 5: Ladybird Lane.

CARRIED

 

 

23

Request to rename an existing road (Pheasant Road) at Hobsonville Point

 

Resolution number UH/2017/72

MOVED by Chairperson L Whyte, seconded by Member B Neeson:  

That the Upper Harbour Local Board:

a)      approve renaming part of the existing road ‘Pheasant Road’ to ‘Peihana Road’, pursuant to section 319(1)(j) of the Local Government Act 1974.

CARRIED

 

 

24

Governance forward work calendar

 

Resolution number UH/2017/73

MOVED by Chairperson L Whyte, seconded by Member B Neeson:  

That the Upper Harbour Local Board:

a)      receive the Upper Harbour Local Board governance forward work calendar.

CARRIED

 

 

25

Record of the Upper Harbour Local Board workshops held on Thursday 13 and 27 April, and Thursday 4 May 2017

 

Resolution number UH/2017/74

MOVED by Chairperson L Whyte, seconded by Deputy Chairperson M Miles:  

That the Upper Harbour Local Board:

a)      receive the record of the Upper Harbour Local Board workshops held on Thursday, 13 and 27 April, and Thursday, 4 May 2017.

CARRIED

 

 

26

Board Members' Reports

 

Resolution number UH/2017/75

MOVED by Chairperson L Whyte, seconded by Deputy Chairperson M Miles:  

That the Upper Harbour Local Board:

a)      receive the verbal board members’ reports.

CARRIED

Member B Neeson left the meeting at 12.56 pm

Member B Neeson returned to the meeting at 12.59 pm.

 

27        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

1.02 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Upper Harbour Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

 

CHAIRPERSON:........................................................