Agenda of Waiheke Local Board

Waiheke Local Board

25 May 2017

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 5

10 Extraordinary Business 5

11 Notices of Motion 6

12 Councillor's Update 7

13 Matiatia Strategic Plan update 9

14 Walking Festival 2017 funding 13

15 Auckland Transport Waiheke Local Board Update - May 2017 15

16 Waiheke Local Board ACE work programme 2017/2018 35

17 Parks, sport and recreation draft annual work programme financial year 2017-2018 43

18 Auckland Council’s Quarterly Performance Report: Waiheke Local Board For Quarter Three, 1 January - 31 March 2017 49

19 Waiheke Local Board Workshop Record of Proceedings 83

20 Governance Forward Work Programme 95

21 List of resource consents 99

22 Consideration of Extraordinary Items

1 Welcome

Kua uru mai a hau kaha, a hau maia, a hau ora, a hau nui,

Ki runga, ki raro, ki roto, ki waho

Rire, rire hau…pai marire

Translation (non-literal) - Rama Ormsby

Let the winds bring us inspiration from beyond,

Invigorate us with determination and courage to achieve our aspirations for abundance and sustainability

Bring the calm, bring all things good, bring peace….good peace.

2 Apologies

An apology from Member B Upchurch has been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Waiheke Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 27 April 2017 and the extraordinary minutes of its meeting, held on Thursday, 4 May 2017, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waiheke Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Waiheke Local Board

25 May 2017

Matiatia Strategic Plan update

File No.: CP2017/09255

Purpose

1. Updating the Waiheke Local Board on progress on the development of the Matiatia Strategic Plan for Matiatia.

Executive summary

2. For a number of years now the Waiheke Local Board has been championing a plan to address the well-known issues at Matiatia. This term the board engaged Direction Matiatia Inc. to run a community led process to assist it in developing a comprehensive plan for the future of public land at Matiatia.

3. This report updates the board on the project and also responds to concerns that little has been happening and that there has been no recent publicity. A number of actions are underway at present as outlined below and it is anticipated a more comprehensive report will come to the board by July or August.

Recommendation

That the Waiheke Local Board:

a) note the Matiatia Strategic Plan update.

Comments

4. The Waiheke Local Board recognises the 2009 Matiatia Directional Plan as the current planning framework for Matiatia. The 2014 and draft 2017 Waiheke Local Board Plans both prioritize achieving solutions to the myriad range of issues at Matiatia by developing a comprehensive community led plan for public land in the bay, in partnership with the community, the council and mana whenua.

5. At its 25 February 2016 meeting the board contracted Direction Matiatia Incorporated (DMI) to lead a comprehensive strategic plan for Matiatia in partnership with the community, the council and mana whenua. The project is overseen by a committee consisting of all five board members plus DMI, Ngati Paoa and Auckland Council representatives.

6. At its 28 April 2016 meeting the board approved DMI’s proposed project outline which would run in six phases. Phase one, a literature review, project scoping and project structure formation and Phase two, a review of plans and documents and key stakeholder consultation were completed and reported to the board’s 24 November 2016 meeting, along with approval for DMI to progress to Phases three to six of the project.

7. Substantive work on Phase three, development of the draft plan, was initially delayed by Christmas and staff absences, and more recently with the realisation that two crucial work streams need to be progressed first.

8. One work stream is an Investment Logic Mapping exercise led by Auckland Transport which is needed if Auckland Transport funding is to be available to deliver outcomes on transport aspects of the project. This is a technical and prescribed process involving problems and solutions being identified, without which funding support from the NZ Transport Agency cannot be obtained. Two workshops are being held in May and outcomes are anticipated in August. Three board members, DMI and Auckland Transport officials attend these sessions.

9. The second works stream is further work on the cultural values assessment prepared for Ngati Paoa by Auckland Council, which outlines the values of importance to Ngati Paoa at Matiatia. This is now being tested via hui with Ngati Paoa members to better understand what this might mean on the ground for Matiatia land which at part of the project. The hui are underway and advice on when a response might be received from Ngati Paoa is awaited.

10. While these work streams are progressing DMI plans to undertake an online user survey to better understand the issues, needs and values of those who pass through Matiatia. The survey will ask if those surveyed are residents, commuters, or visitors, their frequency and mode of travel and a range of questions as to what they see as important about Matiatia. It will be promoted with a flyer handed out on ferries and car windscreens at Matiatia, distributed to various outlets and online. Results should be available in July.

11. Depending on the outcomes of the above processes and subsequent board decisions, the next three phases of the project will follow. Phase three is the development of a draft plan, Phase four will test this with the board, Phase five will be public consultation and Phase six will be development of the final plan.

12. Based on the above process, the plan is likely to be completed in late 2017, in time to inform funding needs through Auckland Council’s Long-term (10 year) Plan process and Auckland Transport’s 2018-2028 Integrated Transport Plan (annual refresh).

13. In the meantime, the board has confirmed that its key advocacy area for funding in the Long-term Plan is Matiatia and it has also allocated $50,000 in the coming 2017/2018 annual budget to advance the project.

14. The draft 2017 Waiheke Local Board Plan is being released for public consultation from late May for six weeks, providing a further opportunity for the community to have its say on the Matiatia plan. A final local board plan, post formal consultation will approved in September/October.

15. The Matiatia Strategic Plan will also be a key document in informing land use planning decisions such as the proposed Waiheke Area Plan (likely 2018) and the subsequent process to migrate the Hauraki Gulf Islands District Plan into the Auckland Unitary Plan (no timeline at this point).

Consideration

Local board views and implications

16. The Matiatia Strategic Plan is being led by the board which has budgeted $50,000 for the project in its 2016/2017 and 2017/2018 financial years.

17. While certain aspects of the plan’s implementation will be managed by the board, the status of public land at Matiatia means that decision making responsibility for much of the public land at Matiatia sits with the Auckland Council Governing Body, Auckland Transport, Panuku Development Auckland and Watercare Services.

Māori impact statement

18. Ngati Paoa are fully involved in the Matiatia Strategic Plan development process and through their Cultural Values Assessment are expected to play a central role in likely outcomes.

Attachments

There are no attachments for this report.

Signatories

Author	John Nash - Relationship Manager Great Barrier & Waiheke
Authoriser	Karen Lyons - General Manager Local Board Services

Waiheke Local Board

25 May 2017

Walking Festival 2017 funding

File No.: CP2017/07131

Purpose

1. Seeking the board’s approval to allocate $20,000 to support the Waiheke Walking Festival Trust (the trust) to deliver the Waiheke Walking Festival 2017.

Executive Summary

2. The Waiheke Walking Festival was established by Auckland Council in 2010. The Hauraki Gulf Conservation Trust delivered the festival between 2012 and 2016.

3. The Waiheke Walking Festival Trust will govern the festival from 2017.

4. This is a popular free event offering guided walks over nine days. The festival promotes sustainable tourism and highlights the conservation work that has taken place on the island.

5. The trust has applied to the board for $20,000 to deliver the 2017 event.

6. They note they have not had sufficient time to create sustainable funding and income streams, due to being a newly formed trust. However they are committed to doing this for future years.

7. The board has $20,000 within their Locally Driven Initiatives budget for Walking and Cycling promotion for 2017/2017 and 2017/2018.

Recommendation

That the Waiheke Local Board:

a) approve allocation of $20,000 to the Waiheke Walking Festival Trust from the Locally Driven Initiatives budget 2016/2017 (Walking and Cycling promotion) for the Waiheke Walking Festival in November 2017.

Comments

8. The Waiheke Walking Festival was established by Auckland Council in 2010 and the governance of the event was passed to the Hauraki Gulf Conservation Trust in 2012.

9. The Hauraki Gulf Conservation Trust managed the event from 2012 to 2016, however notified their reluctance to continue to govern the festival as it was outside their scope of practice and there was a risk of the festival not continuing.

10. In 2017 the Waiheke Walking Festival Trust was formed with five volunteer trustees and going forward the festival will be governed by the newly formed charitable trust, including Denise Whitfield who has delivered the festival since 2013.

11. The festival is a vehicle for promoting sustainable tourism by showcasing Waiheke Island as a walking destination in its own right. The festival demonstrates to visitors and community, the conservation work that is taking place on the Island, and grows the active support we have amongst our community to protect and enhance our natural environment.

12. It is a free event offering guided walks over nine days, with walks that encourage families and individuals of all ages and abilities to enjoy the public walkways and private land that are available during the festival each year.

13. Many of the walks involve the Te Ara Hura walkway, Waiheke’s 100km network of trails, beaches and roadways that loop the island. This project has been a key priority for funding from the Waiheke Local Board.

14. In May 2017 the Waiheke Walking Festival Trust presented to the board to introduce the trust. They have applied to the board for $20,000 to deliver the 2017 event.

15. They note they have not had sufficient time to create sustainable funding and income streams, due to being a newly formed trust. However they are committed to doing this for future years.

16. Without the support of the board there is a risk the 2017 event will not go ahead.

17. The 2016 festival had 1500 walkers, 2200 registrations and 50 walks. An investment of $20,000 calculates to $13.30 per attendee or $9 per walk.

18. The board has $20,000 in their Locally Driven Initiatives budget for Walking and Cycling promotion for 2016/2017 and 2017/2018.

19. Should the board choose not to allocate the full amount, other possible alternatives for this budget include brochure or map reprints, marketing or events promoting walking and cycling.

Consideration

Local Board views and implications

20. The Waiheke Local Board has supported the Waiheke Walking Festival since its establishment in 2010.

21. The event aligns with the aspirations of the board to develop walking, cycling and riding networks across the island which promote our natural environment, and encourages social cohesion.

22. The trust met with the board on 11 May 2017 to introduce trust members and discuss the 2017 event.

23. It was noted that $20,000 was a fairly high investment per attendee and would like see consideration of how this could be improved. For example increasing the number of events and/or participants.

Māori impact statement

24. The Trust has been working with Ngati Paoa and other local iwi to enrich the quality of the festival with a stronger focus on the cultural history and stories of Waiheke and surrounds.

Attachments

There are no attachments for this report.

Signatories

Author	Janine Geddes - Senior Local Board Advisor
Authoriser	John Nash - Relationship Manager Great Barrier & Waiheke

Waiheke Local Board

25 May 2017

Auckland Transport Waiheke Local Board Update - May 2017

File No.: CP2017/03982

Purpose

1. The purpose of this report is to; respond to resolutions and requests on transport-related matters, provide an update on the current status of Local Board Transport Capital Fund (LBTCF), request approval for new LBTCF projects, provide a summary of consultation material sent to the Board and, provide transport related information on matters of specific application and interest to the Waiheke Local Board and its community.

Executive summary

1. This report covers matters of specific relevance for the Waiheke Local Board and its community; matters of general interest relating to Auckland Transport activities or the transport sector.

2. In particular, this report covers:

· Progress on the Board’s advocacy initiatives

· Reporting back on resolution WHK/2017/36 from March 2017

· Transport Capital Fund Update

· Quarterly Report

Recommendations

That the Waiheke Local Board:

a) note the Auckland Transport Waiheke Local Board Update - May 2017

b) do / do not accept the rough order of cost of $335,621 from the transport capital fund to proceed to firm cost estimate for the 2.5 meter shared path on Ostend Road from Tahi Road to Calais Street.

c) do / do not accept the rough order of cost of $527,261 from the transport capital fund to proceed to firm cost estimate for the 2.5 meter shared path on Causeway road from Shelly Beach Road to the Boat Club.

Comments

3. The bus patronage figure for April is below but this figure comes with the following limitations:

· Fullers monthly pass holders get bus travel included.

· There are a number of tourist passes that include bus travel.

Recorded bus patronage for Waiheke Bus Company – April 2017 = 77,310

Transport capital fund update

4. Prior to the 2016 election, the board requested rough order of cost for two footpath projects.

5. The first project is a 2.5 meter shared path on Ostend Road from Tahi Road to Calais Terrace. This project would provide for both walking and cycling and includes a timber sleeper to separate the path from the road. The rough order of cost for this project is $335,621.

6. The second project is a 2.5 meter shared path along Causeway Road from Shelly Beach Road to the Boat Club. This would also provide separation from the road with timber sleepers. The rough order of cost for this project is $527,261.

7. Both of these projects require a resolution from the board, for Auckland Transport to proceed to firm cost estimate

Financials update

Resolution Report

WHK/2017/36

Request that Auckland Transport provide an issues and options report to address the conflict between freight carriers and pedestrians at Matiatia.

8. Auckland Transport received this resolution from the board’s March 2017 meeting. Auckland Transport understand the intention of the resolution is for a thorough and wide ranging review of the current freight operation at Matiatia be undertaken. This should have no constraints to the scope of this review and that all options should be considered. The board understand that this may include the future removal of vehicle freight handling operations at Matiatia, and the possible centralisation of such operations through another wharf on Waiheke.

9. While Auckland Transport share some of the concerns expressed by the Board with regards to the current management of freight carriers and pedestrians at Matiatia wharf. Auckland Transport understand the current situation is being adequately managed, Auckland Transport are prepared to complete a further review of the management and delivery of freight operations at Matiatia, however this will take a number of months and is therefore expected to be with the board for the August 2017 agenda.

10. Auckland Transport has completed an initial assessment of what primary issues with pedestrian and freight conflicts at the wharf are and have compiled the following suggestions:

a) The movement of small freight vehicles along the outside of the wharf at Matiatia, in an area which is also used by pedestrians.

b) The separation of customers waiting to board or having alighted vessels from any small freight vehicular movements.

c) Additional vehicular movements in the keyhole which need to be managed in conjunction with other vehicle movements.

11. In addition to this list, a further list of options that need to be explored in the report are:

a) Implementation of a revised Standard Operating Procedure to more formally separate freight deliveries and the movement of small freight vehicles on the wharf, away from times of higher customer numbers.

b) Discussion with Fullers around the current freight operation and identification of improvements which may be available.

c) Improved separation of waiting customers from freight vehicle movements.

d) Improved separation of disembarking customers from freight vehicle movements.

e) Creation of a segregated pedestrian walkway along the external area of Matiatia wharf to be considered.

f) Suspension of heavy freight handling at Matiatia wharf.

g) Restriction of freight handling at Matiatia wharf to carry on freight only.

12. Auckland Transport require the board to confirm that addressing the items above would meet their expectations from the resolution. A further update to this report can be expected by the board in the June agenda.

Feasibility report for walking and cycling improvements

13. In 2016 Auckland Transport was asked to consider walking and cycling improvements on Donald Bruce Road and The Causeway. Also, on Surfdale Road, Hamilton Road and Miami Road.

14. The consultant was asked to provide two options for each of the sections. These options included intersection improvements. The board has had a presentation of these options in a workshop at the end of April 2017.

15. As the presentation was just to assess feasibility, the next stage will be to ask the walking and cycling team to provide detailed design and rough order of cost for these options.

16. Further workshops and consultation would enable an appropriate design that could then be included in the prioritisation list for walking and cycling across the region, this is reviewed annually. At this point, based on the outcome of the prioritisation, the board could decide to fund part or all of these projects.

Wharf Update May 2017

Sullage

17. Auckland Transport and Fullers are currently in discussion around the future management of pump out facilities at the Downtown Ferry Terminal. During April, AT refurbished redundant sullage facility on Piers 1B and 1C at the Downtown Ferry Terminal (DTFT) which now allows operators greater availability of pump out facilities.

18. Over the next 4 weeks, Auckland Transport will also be reinstating pump out facilities on Pier 2B at DTFT which will result in 5 berths at the Downtown facility being available for sullage pump out activity.

Freight

19. Auckland Transport continues to discuss the management of freight handling at Matiatia Wharf, Waiheke with Fullers. A revised Standard Operating Procedure (SOP) has been drawn up which will be finalised and briefed to operators in coming weeks.

20. We expect to be able to give a more comprehensive report on this to the Local Board as part of the June update.

New winter timetable

21. On 1 May, Fullers introduced a new ferry and bus timetable for Waiheke services. The ferry timetable included an increase in frequency on the traditional winter timetable, and also a couple of minor alterations to the departure times which provides for enhanced resilience in the timetable, and improved turnaround times. This timetable will result in a more robust timetable offering for customers.

Patronage figures for April

22. Final patronage figures for April were:

Waiheke (total) – 251,753 v. 239,028 for April 2016

Waiheke (Matiatia) – 208,272 v. 195,727 for April 2016, an increase of 6.41%

Update on Infrastructure Works

23. During the month of April, a new landing platform was installed on Pier 2B at the Downtown Ferry Terminal. This allows increased use of the berth by Waiheke bound vessels, including the two new vessels – Capricornia Surfer and Korora. As a result, further standardisation of service will be offered in the future and an improved customer experience for all users. These works were completed two days ahead of schedule.

24. Currently, Pier 2C is temporarily out of use as the gangway has been removed for minor maintenance repairs, accessibility improvements, the installation of hydraulic controls for the gangway flap operation and also additional alterations to accommodate the new vessels purchased and leased by Fullers. These works are expected to be completed by the end of May.

25. During the beginning of April, urgent maintenance works were completed on the berth at Orapui, Waiheke. In addition to this, discussion has commenced with 360 Discovery and engineers around potential future improvements to the site to improve resilience during inclement weather.

26. Tenders have been issued for the design of renewal improvements to the seawall at Kennedy Point, Waiheke. These are expected to close by the end of May.

AT Park

27. AT Park allows you to pay for parking directly from your smartphone without having to display a ticket on your dashboard and there are no transaction fees for using this service.

28. You will need to register for AT Park by downloading the mobile app (Apple or Android) or via the AT website. If you already have an AT account such as a registered HOP card, then you can use these details in AT Park.

29. When you want to park in a paid parking zone such as the Matiatia long term car parks, you can start a parking session from the app, website, or by calling the AT Park Contact Centre ( 528 7275). Simply enter the Area ID (201001 for the $6 car park, 201002 for the $3 car park at Matiatia) along with your vehicle registration number and press Start.

30. Please note that currently AT Park only allows you to pay for one day’s parking and if you need to park for more than one day you will need to start another session the next day. AT is looking to update the app to enable this function in future. For example, if you park at 4pm and need to stay until 11am the next day you will need to pay for two days’ parking. Alternatively you can keep using the pay and display machines that allow you to pay for a 24 hour period. However, the parking machines will still be available as an alternative method to pay for parking at Matiatia.

New Road Sealing Projects

31. Auckland Transport has approved $580,000 to deliver new seal to roads on Waiheke; this will be delivered before the end of June 2017. The following roads have been approved for seal; Makora Road, Te Makiri Road, Nelson Ave, Marine View Road and Trigg Hill Road.

Upcoming projects and activities

32. Due to the damage done to the road by the storms in early March and April 2017 Auckland Transport is holding meetings to develop a priority work list for reinstating the roads as soon as possible. Some of these projects may need to be done under emergency works and Auckland Transport is currently working with New Zealand Transport Agency to prioritise and fund these projects. Of key concern is Tawa Road and Trigg Hill Road.

33. Auckland Transport has communications and stakeholder managers assigned to the rebuild to provide a point of contact for residents and stakeholders impacted by these works.

Matiatia update

34. Improving Matiatia is the board’s top priority for this electoral term.

35. Auckland Transport is working with the board and other impacted stakeholders to clearly identify the problems at Matiatia. This will allow Auckland Transport to apply for funding from The Transport Agency to design the solutions.

Quarterly Report

36. Attached is the quarterly report up to March 2017. This is a retrospective look at work completed by Auckland Transport regionally and locally. Of particular interest for Waiheke, an update on road rehabilitations.

Consideration

Local board views and implications

37. The Board’s views will be incorporated during consultation on any proposed schemes.

Māori impact statement

38. No specific issues with regard to impacts on Maori are triggered by this report and any engagement with Maori will be carried out on an individual project basis.

Implementation

39. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

No.	Title	Page
a ⇩	Auckland Transport Quarterly Report Attachment A	21
b ⇩	Auckland Transport School Community Transport Attachment B	33

Signatories

Author	Melanie Dale, Elected Member Relationship Manager, Auckland Transport
Authoriser	Jonathan Anyon, Manager Elected Member Relationship Unit, Auckland Transport

Waiheke Local Board

25 May 2017

Waiheke Local Board ACE work programme 2017/2018

File No.: CP2017/05848

Purpose

1. To approve the Arts, Community and Events 2017/2018 Waiheke Local Board work programme.

Executive summary

2. This report provides information to support the local board to make decisions required to approve the Arts, Community and Events 2017/2018 work programme.

3. The proposed ACE work programme provides a defined work programme for the 2017/2018 financial year. The work programme covers the following areas:

· Community Empowerment

· Arts and Culture

· Events

· Community Places.

4. The ACE work programme for the Waiheke Local Board aligns with the following 2014-2017 Waiheke Local Board Plan priorities:

· thriving, strong and engaged communities

5. vibrant places for people that reflect the character of the island.

Recommendation

That the Waiheke Local Board:

a) approve the 2017/2018 Arts, Community and Events work programme (Attachment A).

Comments

6. The ACE work programme for 2017/2018 aligns to the following 2014-2017 Waiheke Local Board Plan priorities:

· thriving, strong and engaged communities: the ACE work programme consists of community-led projects and programmes that build capacity in communities

· vibrant places for people that reflect the character of the island: this is met through funding for local art facilities to deliver programmes that reflect Waiheke’s communities.

7. The ACE work programme 2017/2018 for the Waiheke Local Board includes the following areas of activity:

· Community Empowerment: these projects and programmes include funding a local organisation to develop, support and mentor Waiheke youth to influence local decision making, and funding community groups to establish a resource recovery centre.

· Arts and Culture: this includes funding agreements with Artworks Theatre and Waiheke Community Art Gallery for operational support.

· Events: this work programme includes a range of community events such as Volunteer Day and Christmas celebrations.

· Community Places: this includes providing and managing venues for hire and developing a network-wide marketing campaign to increase participation in community venues.

8. The work programme includes scoped initiatives that align with local board priorities, as well as budget allocation and established timelines.

9. The local board considered the draft work programme at a workshop with ACE staff on Wednesday 5 April. Staff incorporated the local board’s feedback into the work programme.

10. The local board is requested to approve the ACE work programme for 2017/2018. ACE staff will continue to work with the local board to ensure these projects are delivered.

Consideration

Local board views and implications

11. The local board considered the draft 2017/2018 work programme at a workshop on Wednesday 5 April 2017. Staff considered the local board’s feedback and incorporated it into the local board work programme (Attachment A).

Māori impact statement

12. The 2017/2018 work programme includes a new line entitled ‘Māori Responsiveness Action Plan’. This item emerged from a review of local board work programmes, which found that overall, local board plans make strong commitments to Māori. However these commitments are not often carried through to detailed action in work programmes (for example benefits to Māori may be included as a by-product of general outcomes, or categorised with ethnic and diverse communities).

13. The benefits of this activity are expected to include:

· collaborating with Māori and forming stronger relationships, decision-making and partnerships

· moving from high level commitments to outcomes

· eliminating the transactional approach to working with Māori

· setting up monitoring through quarterly reporting.

14. Improving Māori outcomes is a priority for the region. One of the Auckland Plan targets is to increase targeted support to Māori community development projects. A key objective of ACE is to deepen and integrate relationships with mana whenua, mataawaka and marae, in our everyday work.

Implementation

15. Once the work programme is approved, ACE staff will monitor progress throughout 2017/2018. The ACE work programme will be implemented within the annual plan 2017/2018 budget and updates on progress will be available at the end of each quarter.

Attachments

No.	Title	Page
a ⇩	Waiheke ACE work programme 2017/2018	39

Signatories

Author

Sarah Zimmerman - Senior Advisor

Authorisers

Graham Bodman - General Manager Arts, Community and Events

John Nash - Relationship Manager Great Barrier & Waiheke

Waiheke Local Board

25 May 2017

Parks, sport and recreation draft annual work programme financial year 2017-2018

File No.: CP2017/08286

Purpose

1. The purpose of this report is to present the draft 2017-2018 Parks, Sport and Recreation (PSR) Annual work programme (AWP) for the consideration and approval of the Waiheke Local Board.

Executive summary

2. This report presents the Parks, Sport and Recreation draft Annual work programme for the 2017-2018 financial year (FY18).

3. The work programme includes the Local Board expenditure and Locally Driven Initiatives (LDI) programme of works but excludes any works associated with external agency projects.

4. Should unforeseen works arise or work priorities change from those attached and approved, the Parks Sport and Recreation, Portfolio managers, will discuss this with the delegated local board members.

Recommendations

That the Waiheke Local Board:

a) approve the Waiheke Parks, Sport and Recreation draft Annual work programme 2017-2018 financial year as detailed in Attachment A to this report;

5. delegate the approval for any changes to the Parks, Sport and Recreation Annual work programme 2017-2018 to the appropriate PSR Portfolio Manager and delegated local board members.

Comments

6. This report presents Parks, Sport and Recreations draft AWP for the 2017-2018 financial year. The PSR Annual work programme is sorted by Active Recreation and Parks Services.

7. Staff discussed the scope of the Parks, Sport and Recreation draft Annual work programme 2017-2018 at a workshop with the local board on 5 April and 4 May 2017.

8. The Parks, Sport and Recreation draft Annual work programme 2017-2018 has been developed with a strategic focus, in that many projects will be delivered over two or more financial years.

9. The Parks, Sport and Recreation draft Annual work programme 2017-2018 presented as Attachment A, needs to include some flexibility to account for any unforeseen factors beyond Parks, Sport and Recreations control that may arise.

10. Staff may need to adjust priorities as unforeseen complexities in delivering planned projects arise. Any changes to the Parks, Sport and Recreation draft Annual work programme 2017-2018 will be consulted with the local board delegated member/s for the activity, for agreement on the proposed changes or refer the matter for a decision by the local board.

Budget types contributing to the Parks Sport and Recreation work programme

11. Activities may be funded from one or multiple budget sources which include: Asset Based Services (ABS) CAPEX or OPEX; Locally Driven Initiatives (LDI) CAPEX or OPEX; Growth funding; targeted rates; external funding or sponsorship.

12. The Locally Driven Initiatives (LDI) programme is part of this draft annual work programme. PSR activity resulting from external agency partnerships is not included unless they have an element of local board funding attached to them.

13. Some Active Recreation or Park Services activity programmes do not show a budget amount but have been included in the work programme for the local boards’ information and future quarterly reporting.

14. Capital development programmes and asset based activities including renewals will be reported separately and led by Community Facilities.

Consideration

Local board views and implications

15. The Waiheke local board provided feedback on the proposed Parks, Sport and Recreation draft Annual work programme 2017-2018 at a workshops on 5 April and 4 May 2017. Feedback from this workshop has informed the draft programme included as Attachment A.

Māori impact statement

16. Parks and open spaces, as well as leisure, sport and recreation activities contribute significantly to Maori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua, appropriate engagement and consultation will follow.

17. Section 81 of the Local Government Act 2002 set out Contributions to decision-making processes by Māori:

“(1) A local authority must—

(a) establish and maintain processes to provide opportunities for Māori to contribute to the decision-making processes of the local authority; and

(b) consider ways in which it may foster the development of Māori capacity to contribute to the decision-making processes of the local authority”.

18. The Auckland Council Māori Language Policy, 2016, provides a practical means for Council to fulfil its commitments and legal obligations to Māori. It notes that Auckland Council aims to:

‘Ensure that everyone who receives or uses Auckland Council’s services or contributes to the democratic process has the choice to do so in Māori or English’.

19. Parks Sports and Recreation presented an option for local boards to support ‘Creating a Māori Identity’ which included identifying opportunities for park and facility naming/renaming and engaging with Mana Whenua to develop Māori names and enhance Auckland’s Māori identity and Māori heritage. Waiheke local board chose not to allocate specific funding for this in 2017-2018 however have allocated $15,000 within Maori Outcomes and events budget within Local Community Services budgets.

20. Waiheke local board has not allocated funding for PSR ‘Creating a Māori Identity’ in 2017-2018.

Implementation

21. Once approved the delivery of activities identified in the Waiheke Ranges Parks, Sport and Recreation Annual work programme 2017-2018 will take place from 1 July 2017.

22. Capital and asset based activities will be delivered and reported on by Community Facilities as they move into investigation and design, or project delivery phase.

23. The progress of the Parks, Sport and Recreation Annual work programme 2017-2018 projects will be reported to the local board quarterly.

Attachments

No.	Title	Page
a ⇩	Waiheke Local Board PSR AWP 2017-2018	47

Signatories

Author

Lynda Lucas - Programme Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

John Nash - Relationship Manager Great Barrier & Waiheke

Waiheke Local Board

25 May 2017

Auckland Council’s Quarterly Performance Report: Waiheke Local Board For Quarter Three, 1 January - 31 March 2017

File No.: CP2017/07916

Purpose

1. To provide the Waiheke Local Board members with an integrated quarterly performance report for quarter three 2016/2017, against the Local Board Agreement work programme.

Executive summary

2. This report provides an integrated view of performance for the Waiheke Local Board, including; financial performance, progress against local board key performance indicators, progress against each operating department work programme, key challenges the board should be aware of and any risks associated with delayed delivery against the Waiheke 2016/2017 Work Programme.

3. The Waiheke Local Board has an approved 2016/2017 work programme for the following operating departments:

· Arts, Community and Events, approved on 23 June 2016;

· Parks, Sport and Recreation, approved on 23 June 2016;

· Libraries and Information, approved on 23 July 2016;

· Community Facility Renewals, approved on 23 June 2016;

· Infrastructure and Environmental Services, approved on 28 July 2016;

4. For quarter three all projects are reported as ‘green’ status (on track) except for the following which have an ‘amber’ status (issues requiring attention):

a. Te Ara Hura – Pearl Bay to Orapiu Track (growth budget).

b. Scout Association of NZ – Waiheke Sea Scouts lease

5. It is also noted that Onetangi Sports Field lighting project (growth budget) costings are over budget.

6. Further information on the above projects is included within this report.

7. Revenue is tracking to plan. While the overall operating expenditure is $408k below budget it reflects an offset and is in line with work program timings. Capital expenditure is progressing well with community and parks renewal programs running slightly behind the original plan. More specific details of the March year to date results are provided in Attachment C.

8. The Key Performance Indicators for the Waiheke Local Board show a trend of delivery that is meeting the indicators, with the exceptions being; venue utilisation, connectedness to neighbour and community, local events and satisfaction with sports fields. These are explained further in detail in the report.

Recommendation

That the Waiheke Local Board:

a) note the performance report for the financial quarter ending 31 March 2017.

Comments

Key Achievements for Quarter Three

9. The Waiheke Local Board has a number of key achievements to report from the quarter three period, which include:

a. Major storms during March had a major impact on our roads, parks and open spaces. Flooding and road closures affected many residents. The board acknowledges the commitment of the community and council staff to work through resolving the issues that arose. Further work is underway relating to water management / stormwater issues.

b. Meeting held with Doug Hudson, Chief Executive of Fullers, to discuss issues with double decker buses on the island.

c. Kennedy Point Marina submission finalised following community consultation.

d. Local Board Plan 2017 pre-engagement with targeted stakeholders commences.

e. The Waiheke Health Trust housing retro-fitting project commences. This is a board funded study into the quality of social and community housing on the island.

f. Waitangi Day celebration organised by Piritahi Marae supported with $3,000 from Maori Outcomes and Events budget.

g. Collaboration between the Waiheke library and the biennial Headland Sculpture on the Gulf event resulted in six artist workshops with 99 people attending.

h. Ecological restoration programmes on Rangihoua and Te Whau Reserves are largely complete.

i. Volunteer programmes continued over this quarter with two volunteer groups of 20 people assisting with weed control at Te Matuku, and another three groups scheduled for late March / early April.

j. Volunteers are also assisting with planting events at Palm Beach, Newton Reserve, Waikare walkway, Rangihoua Sports Park and Alison Park.

k. The Te Matuku Bay walkway is complete, as is the Matiatia Wharf to Nick Johnson Drive signage and track work.

l. Physical works on the Artworks building reroof project commenced. HVAC services will also be installed as part of this project.

m. Roof work on the Waiheke Golf Club is complete. Installation of water tanks is underway.

Key Project updates from the 2016/2017 Work Programme

10. All operating departments with an approved 2016/2017 Work Programme have provided performance report updates via SharePoint for quarter two (Attachment B). The following are progress updates against key projects identified in the Local Board Plan:

a. The Waiheke Community Art Gallery hosted five exhibitions including a group exhibition ‘How You Hear Me’ curated by Naawie Tutugoro, in conjunction with the Tautai Pacific Arts Trust. The gallery exhibited works by the 38 local artists with open studios that feature on the 2017 Waiheke Art Map.

b. The Artworks Theatre attracted 3,102 visitors. The theatre staged 21 performances during this period including Waiheke Theatre Company’s production of ‘Funnybones’ Dracula x7’ and Hot and Flustered Theatre Company’s production of 'Rocky Horror Shadowcast'

c. As part of the board’s Community Enterprise Development initiative, facilitated consultation sessions and workshops on strategic planning, profile and governance were arranged for the Ostend Market organizers. The learnings from these sessions has assisted with developing strategies for market stallholder growth and variety.

d. The Waiheke Youth Voice carried out the following activities:

· a recruitment drive to attract new members;

· preparing a video submission for the local board plan which involved interacting with local community members to conduct interviews and questionnaires for gathering valuable input and community perspectives on future growth;

· designing the ‘I Am Waiheke’ exhibition, providing opportunities for the group to explore access to funding, exercise their organisational skills, reach out to members in the community, and to plan to bring together a line up for a large arts and entertainment exhibit.

e. Funding for the Tawaipareira concept plan was approved and planning is underway.

f. Library visits to Waiheke Library have decreased by four percent compared to the same quarter last year. This is a higher decrease than the regional trend which has seen a one percent increase.

g. Quality issues are a focus for the arboriculture contract on Waiheke. This included pruning due to the introduction of double decker buses. Planned pruning was put on hold while a review was carried out. The review has found there is no need for further pruning.

h. The impact of storm damage in March flooding is still being worked through on our parks and open spaces.

Risks identified in the 2016/2017 Work Programme

11. All operating departments with agreed work programmes have provided a quarterly update against their work programme delivery, with projects identified as:

· Red = ‘Benefits unlikely to be achieved as planned due to significant issues’

· Amber = ‘Moderate issues requiring corrective action to achieve benefits’

· Green = ‘On track’

12. There were no projects identified by operating departments where the progress has been set to as ‘red’ status during this quarter, however the following have an ‘amber’ status:

a. Te Ara Hura Pearl Bay to Orapiu Track: This project is on ‘amber’ status due to delays in iwi response to content. There is some risk that the project will not be completed by 30 June. Alternative interpretative priorities may need to be considered and this project deferred until 17/18.

b. The Waiheke Sea Scouts lease on the Putiki Foreshore Reserve: Land classification issues require resolution before the lease can be granted. To be progressed this quarter and into Q4.

Financial Performance

13. The capital programme has continued to make good progress with a cumulative spend of $962k for the year to date. The majority of the spend relates to asset renewals ($561k) for the local parks, sport and recreation activity. The community asset renewal program is behind schedule but expected to be completed early in quarter four.

14. Local improvements projects cumulative spend of $133k related to the Ostend Domain seawall construction.

15. The operating net cost of service is tracking close to budget with total revenue also tracking right in line with budget for the quarter with $3.4m operating expenditure for the year to date.

Key Performance Indicators

16. Key performance indicators for the Local Parks Sports and Recreation department has identified one target that is not on track to achieve end of year targets. The following provides some commentary on this result:

a. Percentage of residents satisfied with the provision (quality, location and distribution) of sports fields (target 75%, result 67%):

· Sports fields in the local board area are mainly soil fields, which in winter provide a lower surface quality than sand carpet, artificial or hybrid. We have a programme of work to address quantity of sports fields, but we are looking at ways to also improve the quality of surfaces and playing conditions.

17. Key performance indicators for the Local Community Services department has identified five targets that are not on track to achieve end of year targets. The following provides some commentary on these results:

a. Percentage of funding/grant applicants satisfied with information, assistance and advice provided (target 76%, result 43%):

· FY16 was the first year of implementing the new community funding policy, which also saw the establishment of a dedicated funding hub. Funding hub members also worked closely with subject matter experts to reach relevant communities. A series of community workshops is planned for FY17 to build community groups’ capacity to submit quality applications and to provide further advice to applicants

b. Percentage of Aucklanders that feel connected to their neighbourhood and local community (target 82%, result 68%):

· People may not be feeling connected for a variety of reasons, including being new to the area, being too busy or preferring not to be connected. To a lesser extent there may also be lack of awareness about how to access activities that could contribute to feeling connected, and language and cultural barriers. A number of our activities such as arts programmes, community facility programmes and events seek to connect Aucklanders to their local communities. The empowered communities approach being implemented across these activities in FY17 aims to increase this.

c. Percentage of attendees satisfied with council delivered and funded local events (target 85%, result 77%):

· This measure aims to survey at least two events annually for each local board area to assess attendees’ views on a sample of events provided or funded by the council. Each year different events are selected to be surveyed, and as this decision has not been made yet, it makes it difficult to establish a forecast. However, if performance remains consistent with the previous year then the target will not be met. Feedback received from the previous year will be used to improve this result, but it will depend on what events are delivered, what events are selected for survey, the weather conditions, turn out and facilitation.

d. Number of visitors to community centres and venues for hire (target 21,000, result 12,000):

· The FY17 Q3 result is based on eight months of actual data and one month of estimates. Visits are down on the same period last year due to improvements in recording attendance.

Consideration

Local board views and implications

18. This report informs the Waiheke Local Board of the performance to date for the period ending 31 March 2017.

Māori impact statement

19. The Matiatia planning project is progressing in partnership with Ngati Paoa representatives. The project aims to prepare a strategic plan for Matiatia which reflects the aspirations of the Waiheke community and also respects the interests and rights of mana whenua for the future use of that land. The Cultural Values Assessment for Matiatia (prepared by Ngati Paoa Iwi Trust for the council) is a key document in this process.

20. Investigation on possible projects for the Maori outcomes and events budget will continue with mana whenua and Piritahi marae during quarter four.

Implementation

21. The Senior Advisor Waiheke Local Board will continue to facilitate performance updates to the local board.

Attachments

No.	Title	Page
a ⇩	Work programme snapshot	55
b ⇩	Approved 2016/2017 Work Programme	57
c ⇩	Financial Performance	69
d ⇩	Performance Measure Results	77

Signatories

Author	Janine Geddes - Senior Local Board Advisor
Authoriser	John Nash - Relationship Manager Great Barrier & Waiheke

Chairperson	Paul Walden
Deputy Chairperson	Cath Handley
Members	Shirin Brown
	John Meeuwsen
	Bob Upchurch

No.	Title	Page
a ⇩	Resource Consent Applications Received 1-7 April 2017	101
b ⇩	Resource Consent Applications Received 8-14 April 2017	103
c ⇩	Resource Consent Applications Received 15-21 April 2017	105
d ⇩	Resource Consent Applications Received 22-29 April 2017	107
e ⇩	Resource Consent Applications Received 30 April - 5 May 2017	109