2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration
of Interest
Members
are reminded of the need to be vigilant to stand aside from decision making
when a conflict arises between their role as a member and any private or other
external interest they might have.
Specifically
members are asked to identify any new interests they have not previously
disclosed, an interest that might be considered as a conflict of interest with
a matter on the agenda.
The
following are declared interests of the Whau Local Board.
|
Board Member
|
Organisation /
Position
|
|
Tracy Mulholland
|
·
New Lynn Business Association – Business
Associate
|
|
Susan Zhu
|
·
Chinese Oral History Foundation – Committee member
·
The Chinese Garden Steering Committee of Auckland
– Board Member
|
|
Derek Battersby
|
·
Whau Coastal Walkway Environmental Trust –Trustee
·
New Lynn Tennis Club – Patron
·
West Lynn Gardens – Patron
·
Tag Out Trust – Chairman
|
|
Catherine Farmer
|
·
Avondale-Waterview Historical Society – Member
·
Blockhouse Bay Historical Society – Member
·
Portage Licensing Trust – Trustee
·
Blockhouse Bay Bowls – Patron
·
Avondale RSA Associate - Member
|
|
Duncan Macdonald
|
·
Avondale Business Association – Chairman
·
Avondale Community Society – Chairman
·
Avondale RSA – Committee Member
·
Avondale-Waterview Historical Society -
Member
·
Avondale Jockey Club – Member
|
|
Te’eva
Matafai
|
·
Pacific Events and Entertainment Trust - Co-Founder
·
Miss Samoa NZ - Director
·
Miss World Samoa - Director
·
Malu Measina Samoan Dance Group - Director/Founder
·
Pasifika Festival ATEED - Samoa Village
Coordinator
·
Aspire Events - Director
|
|
David Whitley
|
·
Rosebank Business Association - Member
·
Pathways to the future - Past trustee
·
REINZ - Member
·
Don Oliver Youth Sports Foundation - Past trustee
·
Chamber of Trade - Mentor
·
Lopdell House - Trustee
|
4 Confirmation
of Minutes
|
That the Whau Local Board:
a)
confirm the ordinary minutes of its meeting,
held on Wednesday, 26 April 2017, as a true and
correct record.
|
5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
7 Ward Councillor’s Update
An opportunity
is provided for the Whau Ward Councillor to update the board on regional issues
he has been involved with since the last meeting.
8 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Whau Local Board. This means that
details relating to deputations can be included in the published agenda. Total
speaking time per deputation is ten minutes or as resolved by the meeting.
At the close
of the agenda no requests for deputations had been received.
9 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been
received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
11 Notices of Motion
There were no
notices of motion.
|
Whau Local
Board
03 May 2017
|
|
Annual
Budget 2017/2018
File No.: CP2017/07122
Purpose
1. This
report seeks decisions and input from local boards on a range of annual budget
related matters, including locally driven initiatives (LDI), advocacy, regional
financial policy issues and other rate proposals.
Executive
summary
2. This report seeks decisions and input from local boards on a range
of annual budget related matters, including:
a) making
decisions on:
i. final
LDI budgets by project, within funding envelopes
ii. advocacy
b) providing
any feedback on regional issues, including:
i. rates increases
ii. rating
stability (regarding proposals that both businesses and
residential ratepayers receive the same rates increase)
iii. paying for
tourism promotion
iv. paying for housing
infrastructure (proposed changes to the Revenue and Financing policy to allow for the use of targeted rates, alongside existing
growth charges, to fund infrastructure for new houses)
v. paying
council staff a living wage
vi. other changes for
2017/2018 (regarding waste management and charges,
the mass transit network, SkyPath
implementation, collaborations on reducing homelessness and the rural fire
service)
c) making
recommendations to the governing body on other financial matters such as:
i. any
new/amended Business Improvement District (BID) targeted rates
ii. any
new/amended local targeted rate proposals
iii. proposed LDI
capital projects outside local boards’ decision-making responsibility.
iv. proposed LDI opex
to capex conversions
v. release of
local board specific reserve funds
vi. LDI opex projects
for deferral to 2017/2018
3. Local board views on these matters
will be considered in discussions between the local boards and the Finance and
Performance Committee on 9 May; and by the governing body prior to adopting the
Annual Budget 2017/2018.
|
Recommendations
That the Whau Local Board:
a) make
decisions on final 2017/2018 LDI budgets by project,
within funding envelopes.
b) agree
their advocacy initiatives for inclusion in the 2017/2018 Local Board
Agreement.
c) agree one key priority for the organisation to work on (and
potentially a common issue).
d) provide
any views it may have on regional financial policy issues.
e) recommend
any new or amended BID targeted rates.
f) recommend
any new or amended local targeted rate proposals.
g) recommend
any proposed LDI capital projects, which are outside local boards’
decision-making responsibility.
h) recommend any 2016/2017 LDI opex
to be deferred to 2017/2018.
|
Comments
Consultation
4. Consultation
on the Annual Budget 2017/2018 took place from 27 February – 27 March
2017. The results from the consultation have been
analysed and summarised, and provided to local boards to assist with
decision-making (see Attachment A).
Locally
Driven Initiatives (LDI)
5. Local
boards are requested to agree the level of funding by project for each group of
activity. The expected delivery outcomes are further detailed in work
programmes which will be reported against throughout 2017/2018.
6. Local
boards can defer those projects that are funded by the LDI where there was an
agreed scope and cost but have not been delivered. The Local Board may
wish to resolve 2016/2017 projects that meet the criteria for deferral to
2017/2018.
7. Key
information of the funding of each activity is provided in Attachment B
Advocacy
8. This triennium a three year approach is proposed for considering
initiatives that local boards wish to progress that are unable to be funded by
LDI. Such an approach seeks to better utilise the annual budget, Long Term Plan
(LTP) and local board plan processes to progress and advise on a narrower range
of local board initiatives, in a more comprehensive way.
9. The
proposed new approach involves:
· as
part of the Annual Budget 2017/2018 process, local boards begin narrowing their
priorities to predominately one key advocacy initiative, and one initiative
held in common with other local boards, for further research and consideration
· Council
departments provide local boards with information to help inform their position
on these initiatives (in essence, developing a business case for them)
· based
on this information, local boards develop the case for their advocacy further
by testing ideas with the community in the local board plan process and other
engagement
· local
boards discuss priority initiatives with the Finance and Performance Committee
through the annual budget and LTP processes, supported by organisational advice
on the key initiative.
10. Local
boards resolved on their key advocacy initiatives in December 2016 (Attachment
C), for potential inclusion in their Local Board Agreements. Local boards
were requested to further consider and refine these at workshops post
consultation, and look to identify:
· one key initiative, and potentially one initiative held in common
with other local boards, for business case development and to progress through
the annual budget, local board plan and LTP processes
· other advocacy initiatives to be included in the Local Board
Agreements, as key matters of importance to the local board.
11. Local
boards may now wish to agree on these advocacy priorities.
12. Discussions
with the Finance and Performance Committee will take place on 9 May.
Regional issues
13. Regional
issues consulted on as part of the 2017/2018 annual budget process include
rates increases, rating stability, paying for tourism promotion, paying for
housing infrastructure, paying council staff a living wage and other changes
for 2017/2018 (regarding waste management and charges, the mass transit
network, SkyPath implementation, collaborations on reducing homelessness and
the rural fire service).
14. Local
boards may wish to provide feedback on these issues for consideration by the
Finance and Performance Committee.
Local
targeted rate and BID targeted rate proposals
15. Local
boards are required to agree any new BID and local targeted rate proposals
(noting that any new local targeted rates and/or BIDs must have been consulted
on before they can be implemented).
Consideration
Local
board views and implications
16. Local
board decisions and feedback are being sought in this report.
17. Local
boards play an important role in the development of the annual budget, and
provide views and information at key stages as council continues through the
annual budget process.
Māori
impact statement
18. Many local board decisions are of importance to and impact on Māori. Local board agreements and the
annual budget are important tools that enable and can demonstrate
council’s responsiveness to Māori. Local board plans, which were developed in 2014 through
engagement with the community including Māori, form the basis of local priorities.There is a need to continue to build relationships between local boards
and iwi, and where relevant the wider Māori community. Ongoing
conversations will assist local boards and Māori to understand each
other’s priorities and issues. This in turn can influence and encourage
Māori participation in council’s decision-making processes.
Implementation
19. Feedback from the local boards will be provided to the Finance and
Performance Committee and governing body for consideration and adopting the
Annual Budget 2017/2018.
Attachments
|
No.
|
Title
|
Page
|
|
a⇩ 
|
Annual Budget 2017/2018 consultation feedback report
|
11
|
|
b⇩
|
LDI schedule for 2017/2018
|
19
|
|
c⇩ 
|
Advocacy issues
|
21
|
Signatories
|
Author
|
David Rose - Lead Financial Advisor
|
|
Authorisers
|
Christine Watson - Manager Financial Advisory Services
- Local Boards
Karen Lyons - General Manager Local Board Services
Glenn Boyd - Relationship Manager Henderson-Massey,
Waitakere Ranges, Whau
|
