I hereby give notice that an ordinary meeting of the Whau Local Board will be held on:




Meeting Room:



Wednesday, 3 May 2017


Whau Local Board Office
31 Totara Avenue
New Lynn


Whau Local Board









Tracy Mulholland


Deputy Chairperson

Susan Zhu



Derek Battersby, QSM, JP



Catherine Farmer



Duncan Macdonald, JP



Te'eva Matafai



David Whitley



(Quorum 4 members)




Glenn Boyd

(Relationship Manager)

Local Board Services (West)



Riya Seth

Democracy Advisor


27 April 2017


Contact Telephone: (09) 826 5193

Email: riya.seth@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz




Whau Local Board

03 May 2017



ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Ward Councillor’s Update                                                                                            5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  5

10        Extraordinary Business                                                                                                5

11        Notices of Motion                                                                                                          6

12        Annual Budget 2017/2018                                                                                             7  

13        Consideration of Extraordinary Items 



1          Welcome



2          Apologies


At the close of the agenda no apologies had been received.


3          Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Whau Local Board.


Board Member

Organisation / Position

Tracy Mulholland

·                New Lynn Business Association – Business Associate

Susan Zhu

·            Chinese Oral History Foundation – Committee member

·            The Chinese Garden Steering Committee of Auckland – Board Member

Derek Battersby

·            Whau Coastal Walkway Environmental Trust –Trustee

·            New Lynn Tennis Club – Patron

·            West Lynn Gardens – Patron

·            Tag Out Trust – Chairman

Catherine Farmer

·            Avondale-Waterview Historical Society – Member

·            Blockhouse Bay Historical Society – Member

·            Portage Licensing Trust – Trustee

·            Blockhouse Bay Bowls – Patron

·                Avondale RSA Associate - Member

Duncan Macdonald

·            Avondale Business Association – Chairman

·            Avondale Community Society – Chairman

·            Avondale RSA – Committee Member

·            Avondale-Waterview Historical Society - Member

·            Avondale Jockey Club – Member

Te’eva Matafai

·                Pacific Events and Entertainment Trust - Co-Founder

·             Miss Samoa NZ - Director

·             Miss World Samoa - Director

·             Malu Measina Samoan Dance Group - Director/Founder

·             Pasifika Festival ATEED - Samoa Village Coordinator

·                Aspire Events - Director

David Whitley

·               Rosebank Business Association - Member

·               Pathways to the future  - Past trustee

·               REINZ - Member

·               Don Oliver Youth Sports Foundation  - Past trustee

·               Chamber of Trade - Mentor

·               Lopdell House - Trustee


4          Confirmation of Minutes


That the Whau Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 26 April 2017, as a true and correct record.


5          Leave of Absence


At the close of the agenda no requests for leave of absence had been received.


6          Acknowledgements


At the close of the agenda no requests for acknowledgements had been received.


7          Ward Councillor’s Update


An opportunity is provided for the Whau Ward Councillor to update the board on regional issues he has been involved with since the last meeting. 


8          Deputations


Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Whau Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.


At the close of the agenda no requests for deputations had been received.


9          Public Forum


A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.


At the close of the agenda no requests for public forum had been received.


10        Extraordinary Business


Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:


“An item that is not on the agenda for a meeting may be dealt with at that meeting if-


(a)        The local authority by resolution so decides; and


(b)        The presiding member explains at the meeting, at a time when it is open to the public,-


(i)         The reason why the item is not on the agenda; and


(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”


Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:


“Where an item is not on the agenda for a meeting,-


(a)        That item may be discussed at that meeting if-


(i)         That item is a minor matter relating to the general business of the local authority; and


(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but


(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


11        Notices of Motion


There were no notices of motion.


Whau Local Board

03 May 2017



Annual Budget 2017/2018


File No.: CP2017/07122





1.       This report seeks decisions and input from local boards on a range of annual budget related matters, including locally driven initiatives (LDI), advocacy, regional financial policy issues and other rate proposals.  

Executive summary

2.       This report seeks decisions and input from local boards on a range of annual budget related matters, including:

a)         making decisions on:

i.        final LDI budgets by project, within funding envelopes

ii.       advocacy

b)         providing any feedback on regional issues, including:

i.   rates increases

ii.  rating stability (regarding proposals that both businesses and residential ratepayers receive the same rates increase)

iii. paying for tourism promotion

iv. paying for housing infrastructure (proposed changes to the Revenue and Financing policy to allow for the use of targeted rates, alongside existing growth charges, to fund infrastructure for new houses)

v.  paying council staff a living wage

vi. other changes for 2017/2018 (regarding waste management and charges, the mass transit network, SkyPath implementation, collaborations on reducing homelessness and the rural fire service)

c)         making recommendations to the governing body on other financial matters such as:

i.   any new/amended Business Improvement District (BID) targeted rates

ii.  any new/amended local targeted rate proposals

iii. proposed LDI capital projects outside local boards’ decision-making responsibility.

iv. proposed LDI opex to capex conversions

v.  release of local board specific reserve funds

vi. LDI opex projects for deferral to 2017/2018

3.       Local board views on these matters will be considered in discussions between the local boards and the Finance and Performance Committee on 9 May; and by the governing body prior to adopting the Annual Budget 2017/2018.



That the Whau Local Board:

a)      make decisions on final 2017/2018 LDI budgets by project, within funding envelopes.

b)      agree their advocacy initiatives for inclusion in the 2017/2018 Local Board Agreement.

c)      agree one key priority for the organisation to work on (and potentially a common issue).

d)      provide any views it may have on regional financial policy issues. 

e)      recommend any new or amended BID targeted rates.

f)       recommend any new or amended local targeted rate proposals.

g)      recommend any proposed LDI capital projects, which are outside local boards’ decision-making responsibility.

h)      recommend any 2016/2017 LDI opex to be deferred to 2017/2018.




4.       Consultation on the Annual Budget 2017/2018 took place from 27 February – 27 March 2017.  The results from the consultation have been analysed and summarised, and provided to local boards to assist with decision-making (see Attachment A).

Locally Driven Initiatives (LDI)

5.       Local boards are requested to agree the level of funding by project for each group of activity. The expected delivery outcomes are further detailed in work programmes which will be reported against throughout 2017/2018.

6.       Local boards can defer those projects that are funded by the LDI where there was an agreed scope and cost but have not been delivered.  The Local Board may wish to resolve 2016/2017 projects that meet the criteria for deferral to 2017/2018.

7.       Key information of the funding of each activity is provided in Attachment B


8.       This triennium a three year approach is proposed for considering initiatives that local boards wish to progress that are unable to be funded by LDI. Such an approach seeks to better utilise the annual budget, Long Term Plan (LTP) and local board plan processes to progress and advise on a narrower range of local board initiatives, in a more comprehensive way.

9.       The proposed new approach involves:

·      as part of the Annual Budget 2017/2018 process, local boards begin narrowing their priorities to predominately one key advocacy initiative, and one initiative held in common with other local boards, for further research and consideration

·      Council departments provide local boards with information to help inform their position on these initiatives (in essence, developing a business case for them)

·      based on this information, local boards develop the case for their advocacy further by testing ideas with the community in the local board plan process and other engagement

·      local boards discuss priority initiatives with the Finance and Performance Committee through the annual budget and LTP processes, supported by organisational advice on the key initiative.

10.     Local boards resolved on their key advocacy initiatives in December 2016 (Attachment C), for potential inclusion in their Local Board Agreements.  Local boards were requested to further consider and refine these at workshops post consultation, and look to identify:

·        one key initiative, and potentially one initiative held in common with other local boards, for business case development and to progress through the annual budget, local board plan and LTP processes

·        other advocacy initiatives to be included in the Local Board Agreements, as key matters of importance to the local board.

11.     Local boards may now wish to agree on these advocacy priorities.

12.     Discussions with the Finance and Performance Committee will take place on 9 May.

Regional issues

13.     Regional issues consulted on as part of the 2017/2018 annual budget process include rates increases, rating stability, paying for tourism promotion, paying for housing infrastructure, paying council staff a living wage and other changes for 2017/2018 (regarding waste management and charges, the mass transit network, SkyPath implementation, collaborations on reducing homelessness and the rural fire service).

14.     Local boards may wish to provide feedback on these issues for consideration by the Finance and Performance Committee. 

Local targeted rate and BID targeted rate proposals

15.     Local boards are required to agree any new BID and local targeted rate proposals (noting that any new local targeted rates and/or BIDs must have been consulted on before they can be implemented).


Local board views and implications

16.     Local board decisions and feedback are being sought in this report. 

17.     Local boards play an important role in the development of the annual budget, and provide views and information at key stages as council continues through the annual budget process.

Māori impact statement

18.     Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual budget are important tools that enable and can demonstrate council’s responsiveness to Māori. Local board plans, which were developed in 2014 through engagement with the community including Māori, form the basis of local priorities.There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.


19.     Feedback from the local boards will be provided to the Finance and Performance Committee and governing body for consideration and adopting the Annual Budget 2017/2018.







Annual Budget 2017/2018 consultation feedback report



LDI schedule for 2017/2018



Advocacy issues





David Rose - Lead Financial Advisor


Christine Watson - Manager Financial Advisory Services - Local Boards

Karen Lyons - General Manager Local Board Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau


Whau Local Board

03 May 2017



Whau Local Board

03 May 2017




Whau Local Board

03 May 2017