Agenda of Whau Local Board

I hereby give notice that an ordinary meeting of the Whau Local Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Wednesday, 24 May 2017

6.00pm

Whau Local Board Office
31 Totara Avenue
New Lynn

Whau Local Board

OPEN AGENDA

MEMBERSHIP

Chairperson	Tracy Mulholland
Deputy Chairperson	Susan Zhu
Members	Derek Battersby, QSM, JP
	Catherine Farmer
	Duncan Macdonald, JP
	Te'eva Matafai
	David Whitley

(Quorum 4 members)

Glenn Boyd

(Relationship Manager)

Local Board Services (West)

Riya Seth

Democracy Advisor

18 May 2017

Contact Telephone: (09) 826 5193

Email: riya.seth@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

Whau Local Board

24 May 2017

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 6

5 Leave of Absence 6

6 Acknowledgements 6

7 Ward Councillor’s Update 6

8 Deputations 6

8.1 The Outlook for Someday - David Jacobs 6

9 Public Forum 6

10 Extraordinary Business 6

11 Notices of Motion 7

12 Auckland Transport Report, Whau Local Board, May 2017 9

13 Whau Quick Response, Round Three 2016/2017 grant applications 29

14 Regional Facilities Auckland third quarter report - 31 March 2017 59

15 Parks, sport and recreation draft annual work programme financial year 2017-2018 81

16 Whau Local Board Libraries Work Programme 2017/2018 87

17 Te Auaunga (Oakley Creek) tohu 93

18 Final 2016/17 Community Response Fund allocations 99

19 Governance Forward Work Calendar 101

20 Confirmation of Workshop Records: 26 April 2017 to 10 May 2017 105

21 Consideration of Extraordinary Items

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Whau Local Board.

Board Member	Organisation / Position
Tracy Mulholland	· New Lynn Business Association – Business Associate
Susan Zhu	· Chinese Oral History Foundation – Committee member · The Chinese Garden Steering Committee of Auckland – Board Member
Derek Battersby	· Whau Coastal Walkway Environmental Trust –Trustee · New Lynn Tennis Club – Patron · West Lynn Gardens – Patron · Tag Out Trust – Chairman
Catherine Farmer	· Avondale-Waterview Historical Society – Member · Blockhouse Bay Historical Society – Member · Portage Licensing Trust – Trustee · Blockhouse Bay Bowls – Patron · Avondale RSA Associate – Member · Forest and Bird organisaion - Member
Duncan Macdonald	· Avondale Business Association – Chairman · Avondale Community Society – Chairman · Avondale RSA – Committee Member · Avondale-Waterview Historical Society - Member · Avondale Jockey Club – Member
Te’eva Matafai	· Pacific Events and Entertainment Trust - Co-Founder · Miss Samoa NZ - Director · Miss World Samoa - Director · Malu Measina Samoan Dance Group - Director/Founder · Pasifika Festival ATEED - Samoa Village Coordinator · Aspire Events - Director
David Whitley	· Rosebank Business Association - Member · Pathways to the future - Past trustee · REINZ - Member · Don Oliver Youth Sports Foundation - Past trustee · Chamber of Trade - Mentor · Lopdell House - Trustee

4 Confirmation of Minutes

That the Whau Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 3 May 2017, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Ward Councillor’s Update

An opportunity is provided for the Whau Ward Councillor to update the board on regional issues he has been involved with since the last meeting.

8 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Whau Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 The Outlook for Someday - David Jacobs

Purpose

1. David Jacobs, Director - The Outlook for Someday will be in attendance to present on their projects for this year in the local board area.

Recommendation

That the Whau Local Board:

a) receive the deputation from David Jacobs of the Outlook for Someday and thank him for the presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

There were no notices of motion.

Whau Local Board

24 May 2017

Auckland Transport Report, Whau Local Board, May 2017

File No.: CP2017/09124

Purpose

1. The purpose of this report is to; respond to requests on transport-related matters, provide an update on the current status of Local Board Transport Capital Fund (LBTCF), request approval for new LBTCF projects, provide a summary of consultation material sent to the Board and, provide transport related information on matters of specific application and interest to the Whau Local Board and its community.

Executive summary

2. This report informs the local board on the following matters:

· Consultations sent to the Board for comment

· Progress on the Board’s transport capital fund projects

Recommendation

That the Whau Local Board:

a) receives the Auckland Transport Report, Whau Local Board, May 2017.

Comments

Transport meetings:

3. Auckland Transport attended a number of workshops and transport briefings in April and May 2017. Officers from Auckland Transport briefed Board members on the following:

· The West Auckland New Network

· New Lynn to Avondale Shared Path Project and Whau Bridge

· Parking enforcement

· Site visit regarding Nikau Street

· Bus layover stops on Puriri and Ward Street

4. Updates on other transport matters were also covered in brief.

Consultation

5. The Whau Local Board’s views are considered during consultation on proposed project schemes. The following project proposals were consulted and feedback sought by the Local Board, April 2017:

· Bus layover spaces in New Lynn

· Minor improvements at the Avondale roundabout

· Proposed Parking Restrictions Margan Avenue, New Lynn

Local Board Capital Projects

· The Whau Local Board has approximately $550,000 per annum of discretionary funding for transport related capital projects.

· This money can be used for projects identified by the Local Board, the principal constraints being that the project:

· Will not compromise transport safety;

· Is transport-related;

· Does not compromise the efficiency of the road network.

· The Local Board’s current Local Board Transport Capital Fund (LBTCF) projects are summarised in the table below:

Project

Description

Status

Projected Cost

Whau Bridge

A footbridge that is 3.5m wide and separated from the rail bridge, as part of the New Lynn to Waterview shared path.

· Detailed design complete

· Building Consent process completed and approved

· Resource Consent still underway – awaiting construction access method approach to be confirmed

· Progressing to issue Tender for Construction

· 76.5m long bridge, 3.5m wide

$2,000,000 (expended from last terms budget)

McWhirter Bridge

A footbridge to link Busby and McWhirter Streets in New Lynn

The connection between Mcwhirter Place and Busby Street, New Lynn, was identified in the Whau Greenways Network Plan as a priority.

· Designer engaged

· Internal discussion about street scape for McWhirter Place underway

$1,191,000

Whau River Bridge

6. Auckland Transport are currently working to obtain Resource Consent for the construction of the bridge. The Resource Consent Application and Assessment of Environmental Effects report (AEE) was lodged with Auckland Council in August 2016. The application is currently being processed by Auckland Council, however is on-hold pending further information including resolving construction access and methodology.

7. Alternate construction access options for the bridge are currently being investigated due to difficulties in obtaining the necessary landowner approvals contained in the original Resource Consent Application. The alternate construction access options being investigated are as follows:

· Arran Street - Railway corridor - involves access from the east end of the cul-de-sac at Arran Street and utilising KiwiRail railway corridor designation. A temporary access track is required to be established within the KiwiRail land north of the North Auckland Rail Line for use by heavy construction vehicles. Establishing this access track is expected to require significant temporary works within KiwiRail land for the duration of the bridge construction. Auckland Transport and AECOM are currently investigating the feasibility of this access through discussions with KiwiRail on access track's challenging terrain and safety considerations while working adjacent to an electrified rail line.

· Access using 49 and 49A Arran Street properties - there remains an opportunity to establish a temporary access track using 49 and 49A Arran St properties as proposed in the original Resource Consent Application. Due to a recent change in ownership Auckland Transport are re-engaging in negotiations for approval to use their property for temporary construction access.

· Access using railway - opportunity to transport some of the larger construction materials/equipment (such as bridge beams) using the rail line is being discussed with KiwiRail.

8. The preferred construction access option(s) will be finalised and any additional consent requirements associated with the preferred construction access option(s) and methodology will be addressed to progress the Resource Consent Application.

9. Start of construction is proposed for summer 2017/18 and it will take one year to construct.

General information items from Auckland Transport relevant to Whau Local Board

Major changes for West Auckland bus service

10. The West Auckland New Network will be implemented on 11 June this year. Everything about West Auckland buses is changing including bus routes, bus numbers, timetables, operators, and branding. Key changes for West Auckland buses:

· A simpler, more frequent and better connected public transport network

· 30% increase in kilometres travelled and hours operated

· Single, all-day high frequency route (to be operated with double-deckers from August) along Great North Rd between New Lynn and the city centre, replacing multiple current routes and improving access to the Zoo and MOTAT for residents and visitors

· All-day service for the first time on the Northwestern Motorway from Westgate to the city centre

· Frequent all-day service between Westgate, Lincoln Rd, Henderson and New Lynn via Great North Rd

· More direct and more frequent all-day service between Henderson, Westgate, Hobsonville and Constellation on the North Shore

· More regular local services feeding the rest of the network at New Lynn, Henderson and Westgate

· Better customer information at bus stops

11. We will be holding a series of information events in Whau, where people can come and pick up a new timetable and get help working out their new journey before the changes are made. These include:

Sun 28 May	0500 – 1300	Avondale Sunday Market	Avondale Racecourse, Ash Street, Avondale, Auckland
Tue 30 May	0630 – 1200	Henderson Interchange	Railside Avenue, Henderson (next to Henderson Interchange station)
Wed 31 May	0630 – 1200	New Lynn Interchange	New Lynn Station, Totara Avenue Entrance
Tue 6 Jun	1200 – 1830	New Lynn Interchange	New Lynn Station, Totara Avenue Entrance
Wed 7 June	1200 – 1830	Henderson Interchange	Railside Avenue, Henderson (next to Henderson Interchange station)

12. For details including maps see our webpages at www.AT.govt.nz/newnetworkwest

Quarterly report

13. Please find attached a list of work that has been delivered regionally and locally by Auckland Transport for the quarter January to March 2017.

Consideration

Local board views and implications

14. The Board’s views will be incorporated during consultation on any proposed schemes.

Māori impact statement

15. No specific issues with regard to impacts on Maori are triggered by this report and any engagement with Maori will be carried out on an individual project basis.

Implementation

16. All proposed schemes are subject to prioritisation, funding and consultation.

Attachments

No.	Title	Page
a ⇩	Auckland Transport Quarterly Report	13
b ⇩	AT School Community Transport	27

Signatories

Author

Felicity Merrington, Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon, Manager, Elected Member Relationship Unit, Auckland Transport

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

24 May 2017

Whau Quick Response, Round Three 2016/2017 grant applications

File No.: CP2017/04169

Purpose

1. This report presents applications received for the Whau Quick Response, Round Three 2016/2017. The local board is required to fund, part-fund or decline these applications.

Executive summary

2. The Whau Local Board set a total community grants budget of $190,000 for the 2016/2017 financial year.

3. A total of $112,131 was allocated under one local grant round and two quick response rounds in 2016/2017. A total of $11,300 was also allocated to Whau Christmas events, leaving a balance of $66,569 for the remainder of the 2016/2017 financial year.

4. Eight applications were received for Quick Response Round Three 2016/2017, with a total request of $14,375.

5. There is one local grant and one quick response round remaining to allocate in the 2016/2017 year.

Recommendation

That the Whau Local Board:

a) consider the applications listed in Table One below for Whau Quick Response, Round Three 2016/2017 and agree to fund, part-fund or decline each application in this round.

Table One: Whau Quick Response, Round Three 2016/2017 applications:

Application Number	Organisation Name	Project	Total Request
QR1721-301	Communicare CMA (Auckland) Inc	Towards venue hire for Avondale and Blockhouse Bay Communicare Friendship Centres 24 July 2017 to 30 June 2018	$2,000
QR1721-304	Odyssey House Trust	Towards the New Zealand Qualifications Authority reporting fee, training material, administration costs and trainee uniforms for Odyssey Cafe Training Programme 1 June 2017 to 31 May 2018	$1,945
QR1721-305	Kelston Girls College	Towards advertising, art equipment, gifts for speakers, food and prizes for Wahine Toa event on 2 June 2018	$1,800
QR1721-306	Waitakere Japanese Supplement School After-school Programme (WJSS)	Towards venue hire for term three of the WJSS After-school Programme, 24 July to 15 October 2017	$1,150
QR1721-307	Glenavon Community Trust	Towards venue hire, food, prizes and gifts for volunteers for the Glenavon Ladies Night on 5 August 2017	$1,560
QR1721-308	Nandan (an Indian Bengali association)	Towards hire of venue, lighting and sound for the Nandan Arts Festival held 29 September to 1 October 2017	$1,950
QR1721-309	Kelston Community Hub	Towards costs of Matariki Month at Kelston Community Hub	$1,970
QR1721-302	Top Class Fitness - Avondale (Umbrella'ed by Avondale Community Society)	Towards venue hire for Zumba classes 1 June 2017 to 27 October 2017	$2,000
		Total amount requested	$14,375

Comments

6. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme (see Attachment A).

7. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

8. The Whau Local Board will operate two local grant and four quick response rounds for this financial year. Whau Quick Response Round Three closed 14 April 2017.

9. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

10. For the 2016/2017 financial year, the Whau Local Board set a total community grants budget of $190,000. The Whau Local Board allocated a total of $112,131 under one local grant and two quick response rounds in 2016/2017.

11. The November 2016 Whau Local Board allocated a further $11,300 as follows:

“a) approve the allocation of $3,000 from the local community grants fund to the Blockhouse Bay Business Association to assist with delivery costs of the Blockhouse Bay Christmas Parade to be held in Blockhouse Bay on 10 December 2016 (WH/2016/102)

b) approve the allocation of $5,000 from the local community grants fund to the Avondale Business Association to assist with delivery costs of Carols by Spiderlight to be held in Avondale on 18 December 2016 (WH/2016/103).

c) approve the allocation of $3,300 from the local community grants fund to the New Lynn Lions Club to assist with delivery costs of the New Lynn Lions Club’s Christmas Parade and Festival, to be held in New Lynn on 3 December (WH/2016/104)”

12. This leaves a balance of $66,569 for the remainder of the 2016/2017 financial year.

13. Eight applications were received for Quick Response Round Three 2016/2017, with a total request of $14,375 (see Attachment B).

14. After the allocation of the Whau Quick Response, Round Three, there is one local grant and one quick response rounds left to allocate for in the 2016/2017 year. Staff recommend that the local board allocate up to $7,000 for this grant round.

Consideration

Local board views and implications

15. Local boards are responsible for the decision-making and allocation of local board community grants. The Whau local board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

16. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

17. A summary of each application for Whau Quick Response, Round Three is attached (see Attachment B).

Māori impact statement

18. The provision of community grants provides opportunities for all Aucklanders to undertake projects, programmes, activities that benefit a wider range of individuals and groups, including Māori. As a guide for decision-making, in the allocation of community grants, the new community grants policy supports the principle of delivering positive outcomes for Māori. No organisations applying in this round has identified as Māori and six organisations have indicated their project targets Māori or Māori outcomes.

Implementation

19. The allocation of grants to community groups is within the adopted Long Term Plan 2015-2025 and local board agreements.

20. Following the Whau Local Board allocating funding for Quick Response Round Three; commercial and finance staff will notify the applicants of the local board decision.

Attachments

No.	Title	Page
a ⇩	Whau Grants Programme 2016/2017	33
b ⇩	Whau Quick Response Round Three 2016/2017 grant applications	37

Signatories

Author

Caroline Teh - Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Jennifer Rose - Operations Support Manager

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

24 May 2017

Parks, sport and recreation draft annual work programme financial year 2017-2018

File No.: CP2017/08218

Purpose

1. The purpose of this report is to present the draft 2017-2018 Parks, Sport and Recreation (PSR) Annual work programme (AWP) for the consideration and approval of the Whau Local Board.

Executive summary

2. This report presents the Parks, Sport and Recreation draft Annual work programme for the 2017-2018 financial year (FY18).

3. The work programme includes the Local Board expenditure and Locally Driven Initiatives (LDI) programme of works but excludes any works associated with external agency projects.

4. Should unforeseen works arise or work priorities change from those attached and approved, the Parks Sport and Recreation, Portfolio manager, will discuss this with the delegated local board members.

Recommendations

That the Whau Local Board:

a) approve the Whau Parks, Sport and Recreation draft Annual work programme 2017-2018 financial year as detailed in Attachment A to this report.

b) delegate the approval for any changes to the Parks, Sport and Recreation Annual work programme 2017-2018 to the appropriate PSR Portfolio Manager and delegated local board members or portfolio holders.

Comments

5. This report presents Parks, Sport and Recreations draft AWP for the 2017-2018 financial year. The PSR Annual work programme is sorted by Active Recreation and Parks Services.

6. Staff discussed the scope of the Parks, Sport and Recreation draft Annual work programme 2017-2018 at a workshop with the local board on 12 April 2017.

7. The Parks, Sport and Recreation draft Annual work programme 2017-2018 has been developed with a strategic focus, in that many projects will be delivered over two or more financial years.

8. The Parks, Sport and Recreation draft Annual work programme 2017-2018 presented as Attachment A, needs to include some flexibility to account for any unforeseen factors beyond Parks, Sport and Recreations control that may arise.

9. Staff may need to adjust priorities as unforeseen complexities in delivering planned projects arise. Any changes to the Parks, Sport and Recreation draft Annual work programme 2017-2018 will be consulted with the local board delegated member/s for the activity, for agreement on the proposed changes or refer the matter for a decision by the local board.

Budget types contributing to the Parks Sport and Recreation work programme

10. Activities may be funded from one or multiple budget sources which include: Asset Based Services (ABS) CAPEX or OPEX; Locally Driven Initiatives (LDI) CAPEX or OPEX; Growth funding; targeted rates; external funding or sponsorship.

11. The Locally Driven Initiatives (LDI) programme is part of this draft annual work programme. PSR activity resulting from external agency partnerships is not included unless they have an element of local board funding attached to them.

12. Some Active Recreation or Park Services activity programmes do not show a budget amount but have been included in the work programme for the local boards’ information and future quarterly reporting.

13. Capital development programmes and asset based activities including renewals will be reported separately and led by Community Facilities.

Consideration

Local board views and implications

14. The Whau local board provided feedback on the proposed Parks, Sport and Recreation draft Annual work programme 2017-2018 at a workshop on 12 April 2017. Feedback from this workshop has informed the draft programme included as Attachment A.

Māori impact statement

15. Parks and open spaces, as well as leisure, sport and recreation activities contribute significantly to Maori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua, appropriate engagement and consultation will follow.

16. Section 81 of the Local Government Act 2002 set out Contributions to decision-making processes by Māori:

“(1) A local authority must—

(a) establish and maintain processes to provide opportunities for Māori to contribute to the decision-making processes of the local authority; and

(b) consider ways in which it may foster the development of Māori capacity to contribute to the decision-making processes of the local authority”.

17. The Auckland Council Māori Language Policy, 2016, provides a practical means for Council to fulfil its commitments and legal obligations to Māori. It notes that Auckland Council aims to:

‘Ensure that everyone who receives or uses Auckland Council’s services or contributes to the democratic process has the choice to do so in Māori or English’.

18. PSR presented an opportunity for local boards to support ‘Creating a Māori Identity’. This is intended to be a three year programme of activity. Year one is intended to: discuss the approach with mana whenua; review the current state of park and facility naming; identify opportunities for Māori naming (new names, renaming or dual naming) of parks and facilities; and engage with Mana Whenua to adopt new Māori place and recreation facility names.

19. Whau Local Board has allocated funding to ‘Creating a Māori Identity’ in 2017-2018.

Implementation

20. Once approved the delivery of activities identified in the Whau Parks, Sport and Recreation Annual work programme 2017-2018 will take place from 1 July 2017.

21. Capital and asset based activities will be delivered and reported on by Community Facilities as they move into investigation and design, or project delivery phase.

22. The progress of the Parks, Sport and Recreation Annual work programme 2017-2018 projects will be reported to the local board quarterly.

Attachments

No.	Title	Page
a ⇩	Whau Local Board PSR draft AWP 2017-2018	85

Signatories

Author

Lynda Lucas - Programme Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

24 May 2017

Whau Local Board Libraries Work Programme 2017/2018

File No.: CP2017/09390

Purpose

1. This report presents the Libraries 2017/2018 Whau Local Board work programme for approval.

Executive summary

2. This report provides information to support Whau Local Board to make decisions required to approve the Libraries 2017/2018 work programme.

3. The proposed Libraries work programme aims to provide a defined work programme for the 2017/2018 financial year.

4. The Libraries work programme for Whau Local Board aligns with the following 2014-2017 Whau Local Board Plan priorities:

· Great local communities across the Whau

· Whau’s heritage, local arts and cultures are cherished

5. The Whau Local Board is being requested to approve the Libraries work programme for FY 2017/2018.

Recommendation

That the Whau Local Board:

a) approve the 2017/2018 Libraries work programme (Attachment A).

Comments

6. The libraries work programme for 2017/2018 aligns to the Whau Local Board plan 2014 – 2017 and Te Kauroa – Auckland Libraries Future Directions 2013-2023.

7. The Libraries work programme aligns to the following 2014-2017 Whau Local Board Plan priorities:

· Great local communities across the Whau

· Whau’s heritage, local arts and cultures are cherished

8. The work programme includes library activities that align with the local board priorities and meet the needs of the Whau community. The cost of running the local libraries largely appears in one activity line – “Library hours of service”. Activities that respond to local community priorities have been included in the work programme but they do not have specific ABS opex budget attached as the cost is included in running the local libraries. The work programme also include an activity line funded with LDI opex; extended hours and addition programmes.

9. A workshop was held with the local board and Libraries staff on Wednesday, 5 April 2017 where the draft work programme was considered.

10. The Whau Local Board is requested to approve the Libraries work programme for 2017/2018. Libraries’ staff will continue to work with the local board to ensure activities align with the local board priorities and meet the needs of the Whau community.

Consideration

Local board views and implications

11. The draft 2017/2018 work programme was considered by the local board at a workshop on Wednesday, 5 April 2017.

Māori impact statement

12. Improving Maori outcomes is core to library services and is defined in Te kauhanganui. The libraries work programme supports Maori initiatives in both programme and service delivery at local libraries.

Implementation

13. Libraries staff will continue to meet with the board to provide updates on the work programme and ensure it is progressed. The libraries work programme will be implemented within the annual plan 2017/2018 budget and reported on through the quarterly reporting process.

Attachments

No.	Title	Page
a ⇩	2017/2018 Libraries Work Programme	89

Signatories

Author

Darryl Soljan - Manager Customer Experience - North & West Libraries

Authorisers

Mirla Edmundson - General Manager Libraries & Information

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

24 May 2017

Te Auaunga (Oakley Creek) tohu

File No.: CP2017/08886

Purpose

1. To seek adoption of the final tohu (symbol) for Te Auaunga (Oakley Creek) and approve its use as a place making and way finding symbol to be included in future projects along the stream.

Executive summary

2. Te Auaunga (Oakley Creek) is a highly significant, but degraded stream within the Auckland isthmus. The catchment runs through the Puketāpapa, Whau and Albert-Eden local board areas. Increasing community awareness and engagement with the awa (stream) has been identified as an important element when considering its restoration.

3. The Puketāpapa Local Board initiated a project to design a recognisable tohu (or symbol) to represent the awa and help to foster local community connection with the catchment.

4. The recommended tohu design is set out on Attachment A to this report. It has been designed following extensive consultation with Mana Whenua, as well as input from elected members of all three local boards.

5. The tohu reflects Mana Whenua connection with the awa, and functions well as a recognisable and repeatable symbol usable across a range of media. All consulted stakeholders are supportive and have endorsed the final version of the tohu.

Recommendations

That the Whau Local Board:

a) adopt the recommended tohu design as indicated on Attachment A to this report as a symbol to be used to promote Te Auaunga (Oakley Creek).

b) endorse the use of the tohu as a design feature to be used in conjunction with the Auckland Council brand in future place-making and way-finding projects along Te Auaunga (Oakley Creek).

Background

6. Te Auaunga (Oakley Creek) is the longest urban stream in Auckland, running for over fifteen kilometers from its origin in Puketāpapa through the Whau and Albert-Eden local board areas before exiting into the Waitemata Harbour.

7. Much of the catchment is now degraded having been extensively modified, channeled and polluted. This negatively impacts the health of the harbour.

8. The Te Auaunga (Oakley Creek) Vision and Restoration Strategy for the Upper Catchment 2016 was published by the Puketāpapa Local Board identifies community recognition and engagement as key to the successful restoration of the awa.

9. To help raise community awareness and give the awa a sense of place, the Puketāpapa Local Board funded the development of a tohu to represent the whole of Te Auaunga (Oakley Creek).

10. This final design of the tohu is intended to be adaptable for use across a range of media including documents, signage, footpaths, furniture and art.

Development of the Tohu

11. An Expression of Interest (EOI) was distributed in 2016 to identify an appropriate artist for design of the tohu. This process was public and the EOI was distributed widely, including all Iwi across Tamaki Makaurau. Whaotapu Design was the successful artist collective and was engaged to develop the tohu design.

12. The tohu went through several iterations, from basic drawings through to a digitized design. Both coloured and black and white versions were developed for use on a variety of media.

13. Following consultation and input from Mana Whenua and the Puketāpapa and Albert-Eden local boards, a finalised version of the tohu was developed (see Attachment A).

14. The circular shape of the design represents the “swirling waters” of the awa, and the arms of mana whenua which symbolise love and protection. In addition, the two manaia supporting each other represent the interconnected nature of the creatures of the water (unaunahi) and the creatures of the land (pungawerewere). This is carried through in the colours (green and blue) and the internal details (fish scales and insect webs).

15. The final tohu design is representative of Te Auaunga and has been endorsed by Mana Whenua. The design reflects the cultural identity of the awa, while also being simple enough for use across a range of media. This is important as the tohu may be used in both outdoor elements (signage, art installations, inlayed into pathways) and also in printed or digital media.

16. The tohu design is bespoke, and represents a recognisable symbol for the awa to help raise its community profile. Endorsement and integration of the tohu along Te Auaunga will raise public awareness of the stream and its significance within the wider catchment.

Consideration

Local board views and implications

17. The Puketāpapa, Albert-Eden and Whau local boards were invited to workshops in August 2016, December 2016, and April 2017 to provide input into development of the tohu. Feedback following these workshops on the shape, content, and colouration of the tohu was incorporated in the final design.

18. Separately to these meetings, a draft version of the tohu was presented to the Whau Local Board on the 22 March 2017 as part of a workshop which focused on Te Auaunga. No issues were raised by board members related to the tohu design.

19. A cluster local board meeting was held on 11 April 2017 with the three local boards that share governance of Te Auaunga. At this workshop it was suggested that all three local boards formally adopt the tohu and approve its use for any ongoing or future projects planned for delivery on Te Auaunga.

20. The adoption of the tohu for Te Auaunga will contribute to the delivery of the Whau Local Board Plan 2014 outcome of ‘great communities across the Whau’, and the Whau Open Space Network Plan 2017 directive of ‘the provision of signage that names the Whau’s streams will raise awareness of waterways and contribute to how they are valued’.

21. Adoption of this tohu reflects the desire of Auckland Council to deliver the vision of the world’s most liveable city, including a Māori identity that is Auckland’s point of difference in the world.

Māori impact statement

22. Mana Whenua were engaged in the development of this tohu. Representatives from Ngāti Whātua Orākei, Te Kawerau a Maki, Ngāi Tai ki Tāmaki, Te Akitai Waiohua, Ngāi Tai ki Tāmaki, and Ngāti Whanaunga helped to weave cultural stories and elements into the final design.

23. All Mana Whenua were consulted on the final design at a Parks Sport and Recreation kaitiaki hui in April 2017. The final tohu as attached to this report was endorsed at this hui by all representatives present.

24. Possible future projects related to the tohu are the development of carvings or art installations along Te Auaunga. Should these projects be initiated and funded, Mana Whenua would be engaged further to provide input.

25. Te Auaunga is of cultural significance to Māori. Its waters weave together a cultural landscape of diverse cultural sites including mahinga kai, pā taua, papakāinga , wāhi nohoanga and wāhi tapu.

26. This design of the tohu represents the cultural significance of the awa and symbolises the importance of Mana Whenua as kaitiaiki (guardians) of the catchment.

Other consultation

27. Parks staff consulted with the chair of the Friends of Oakley Creek volunteer group on the tohu design. This group was supportive of the design. Wider public consultation was not considered necessary and therefore was not carried out for this project.

Implementation

28. Should the tohu be adopted, Parks Services staff will circulate the tohu to all relevant council departments and CCO’s. This will ensure that the tohu is considered for inclusion in ongoing and future projects along Te Auaunga.

29. Adoption and endorsement of the tohu will not require any funding from the Whau Local Board.

Attachments

No.	Title	Page
a ⇩	Final tohu design	97

Signatories

Authors

Pippa Sommerville - PSR Portfolio Manager

Thomas Dixon - Parks & Places Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

24 May 2017

Final 2016/17 Community Response Fund allocations

File No.: CP2017/08977

Purpose

1. This report seeks the Whau Local Board’s allocation of remaining $15,000 balance of the 2016/17 Community Response Fund budget line.

Executive summary

2. The Whau Local Board adopted departmental work programmes including budget allocations for the 2016/17 year in June 2016. Regular quarterly performance reports have provided an opportunity for the Whau Local Board to review progress and respond to changes in activity.

3. The Nine Month Performance Report identified unallocated operational budget in the Community Response Fund.

4. The local board recently allocated $5000 of the $9000 original budget to support Kelston Community Hub providing coordination of flood response activities to affected residents working alongside Auckland Council’s Civil Defence team.

5. The Response Fund budget received an additional $11,000 from a returned grant for the Make Believe project that was able to be funded from another source resulting in a balance of $15,000.

6. In consultation with staff the following is therefore proposed.

Project	Background	Allocation
Whau Coastal Walkway and Environmental Trust operational support	The Te Whau pathway has been progressing over the past three years in developing paths in Council park’s with capital support from the Board. More recently it has been planning for walkways in the coastal margin. The Board endorsed an MOU with the Trust in July 2015 and provided a grant from its contestable grants in September 2016 of $3,300 to support operational activities. This funding will assist the Trust in its administration.	$10,000
Kelston Community Hub’s coordination of residential flooding response	Recent flooding forced the evacuation of 9 households and significant damage to homes and loss of possessions primarily in Kelston but also in Avondale and Green Bay. Civil Defence provided initial support and accommodation transitioning to working closely with Kelston Community Hub to facilitate community and agency support. This grant will enable limited further support as further resources are sought.	$2,500
“New Lynn is open for business” promotion	After the recent flooding and the ongoing road closures there has been a significant effect on business activity in New Lynn. It is understood that there is wide perception that sections of New Lynn are closed. This project will be progressed in conjunction with Healthy Waters. Auckland Transport and New Lynn Business communications.	$2,500

Recommendations

That the Whau Local Board:

a) allocate $10,000 from the 2016/17 Community Response Fund, to support the operations of the Whau Coastal Walkway and Environmental Trust.

b) allocate $2,500 from the 2016/17 Community Response Fund to support the Kelston Community Hub for further planning and coordination of the residential flooding response.

c) allocate $2,500 from the 2016/17 Community Response Fund to support the communication of “New Lynn – open for business” after the recent flooding and road closures.

Attachments

There are no attachments for this report.

Signatories

Author	Mark Allen - Senior Local Board Advisor
Authoriser	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

24 May 2017

Governance Forward Work Calendar

File No.: CP2017/09226

Purpose

1. To present the Whau Local Board with its updated governance forward work calendar.

Executive Summary

2. The governance forward work calendar for the Whau Local Board is in Attachment A. The calendar is updated monthly, reported to business meetings and distributed to council staff.

3. The governance forward work calendars were introduced in 2016 as part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

· ensuring advice on meeting agendas is driven by local board priorities

· clarifying what advice is expected and when

· clarifying the rationale for reports.

4. The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

Recommendation

That the Whau Local Board:

a) note the Whau Local Board Governance Forward Work Calendar – May 2017.

Attachments

No.	Title	Page
a ⇩	Governance Forward Work Calendar - May 2017	103

Signatories

Author	Riya Seth - Democracy Advisor
Authoriser	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

No.	Title	Page
a ⇩	Record of Workshop 26 April 2017	107
b ⇩	Record of Workshop 3 May 2017	109
c ⇩	Record of Workshop 10 May 2017	115