I hereby give notice that an ordinary meeting of the Waitākere Ranges Local Board will be held on:
Date: Time: Meeting Room: Venue:
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Thursday, 4 May 2017 9.30am Waitākere
Ranges Local Board Office |
Waitākere Ranges Local Board
OPEN AGENDA
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MEMBERSHIP
Chairperson |
Greg Presland |
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Deputy Chairperson |
Saffron Toms |
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Members |
Sandra Coney, QSO |
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Neil Henderson |
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Steve Tollestrup |
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Denise Yates, JP |
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(Quorum 3 members)
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Glenn Boyd (Relationship Manager) Local Board Services (West)
Tua Viliamu Democracy Advisor
01 May 2017
Contact Telephone: (09) 813 9478 Email: Tua.Viliamu@aucklandcouncil.govt.nz Website: www.aucklandcouncil.govt.nz
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Waitākere Ranges Local Board 04 May 2017 |
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1 Welcome 5
2 Apologies 5
3 Declaration of Interest 5
4 Confirmation of Minutes 5
5 Leave of Absence 6
6 Acknowledgements 6
7 Ward Councillor’s Update 6
8 Deputations 6
9 Public Forum 6
10 Extraordinary Business 7
11 Notices of Motion 7
12 Annual Budget 2017/2018 9
13 Local Government New Zealand conference and Annual General Meeting 2017 25
14 Consideration of Extraordinary Items
1 Welcome
2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration of Interest
Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.
The following are declared interests of the Waitakere Ranges Local Board.
Board Member |
Organisation / Position |
Sandra Coney |
· Waitemata District Health Board – Elected Member · Women’s Health Action Trust – Patron · New Zealand Society of Genealogists – Member · New Zealand Military Defence Society – Member · Cartwright Collective – Member · Titirangi RSA – Member · Portage Trust – Member · West Auckland Trust Services - Director |
Neil Henderson |
· Portage Trust – Elected Member · West Auckland Trust Services (WATS) Board – Trustee/Director · Whau River Catchment Trust - Employee |
Greg Presland |
· Lopdell House Development Trust – Trustee · Titirangi Residents & Ratepayers Group – Committee Member · Whau Coastal Walkway Environmental Trust – Trustee · Combined Youth Services Trust – Trustee · Glen Eden Bid - Member |
Steve Tollestrup |
· Waitakere Licensing Trust – Elected Member · Waitakere Task force on Family Violence – Appointee |
Saffron Toms |
NIL |
Denise Yates |
· Friends of Arataki Incorporated – Committee member · EcoMatters Environment Trust – Trustee
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Member appointments
Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council.
Board Member |
Organisation / Position |
Sandra Coney |
· Friends of Arataki Incorporated – Trustee |
Neil Henderson |
· Friends of Arataki Incorporated – Trustee · Rural Advisory Panel - Member |
Steve Tollestrup |
· Glen Eden Business Improvement District |
Greg Presland |
· Glen Eden Business Improvement District (alternate) |
Saffron Toms |
· Ark in the Park |
4 Confirmation of Minutes
That the Waitākere Ranges Local Board: a) confirm the ordinary minutes of its meeting, held on Thursday, 27 April 2017, as a true and correct record.
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5 Leave of Absence
At the close of the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been received.
7 Update from Ward Councillors
An opportunity is provided for the Waitakere Ward Councillors to update the board on regional issues they have been involved with since the last meeting.
8 Deputations
Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitākere Ranges Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.
At the close of the agenda no requests for deputations had been received.
9 Public Forum
A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by resolution so decides; and
(b) The presiding member explains at the meeting, at a time when it is open to the public,-
(i) The reason why the item is not on the agenda; and
(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item may be discussed at that meeting if-
(i) That item is a minor matter relating to the general business of the local authority; and
(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but
(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”
11 Notices of Motion
There were no notices of motion.
Waitākere Ranges Local Board 04 May 2017 |
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File No.: CP2017/07055
Purpose
1. This report seeks decisions and input from local boards on a range of annual budget related matters, including locally driven initiatives (LDI), advocacy, regional financial policy issues and other rate proposals.
Executive summary
2. This report seeks decisions and input from local boards on a range of annual budget related matters, including:
a) making decisions on:
i. final LDI budgets by project, within funding envelopes
ii. advocacy
b) providing any feedback on regional issues, including:
i. rates increases
ii. rating stability (regarding proposals that both businesses and residential ratepayers receive the same rates increase)
iii. paying for tourism promotion
iv. paying for housing infrastructure (proposed changes to the Revenue and Financing policy to allow for the use of targeted rates, alongside existing growth charges, to fund infrastructure for new houses)
v. paying council staff a living wage
vi. other changes for 2017/2018 (regarding waste management and charges, the mass transit network, SkyPath implementation, collaborations on reducing homelessness and the rural fire service)
c) making recommendations to the governing body on other financial matters such as:
i. any new/amended Business Improvement District (BID) targeted rates
ii. any new/amended local targeted rate proposals
iii. proposed LDI capital projects outside local boards’ decision-making responsibility.
iv. proposed LDI opex to capex conversions
v. release of local board specific reserve funds
vi. LDI opex projects for deferral to 2017/2018
3. Local board views on these matters will be considered in discussions between the local boards and the Finance and Performance Committee on 9 May; and by the governing body prior to adopting the Annual Budget 2017/2018.
That the Waitākere Ranges Local Board: a) makes decisions on final 2017/2018 LDI budgets by project, within funding envelopes b) agrees their advocacy initiatives for inclusion in the 2017/2018 Local Board Agreement c) agrees one key priority for the organisation to work on (and potentially a common issue) d) provides any views it may have on regional financial policy issues e) recommends any new or amended BID targeted rates f) recommends any new or amended local targeted rate proposals g) recommends any proposed LDI capital projects, which are outside local boards’ decision-making responsibility h) recommends $65,000 of 2016/2017 LDI opex to be deferred to 2017/2018
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Comments
Consultation
4. Consultation on the Annual Budget 2017/2018 took place from 27 February – 27 March 2017. The results from the consultation have been analysed and summarised, and provided to local boards to assist with decision-making (see Attachment A).
Locally Driven Initiatives (LDI)
5. Local boards are requested to agree the level of funding by project for each group of activity. The expected delivery outcomes are further detailed in work programmes which will be reported against throughout 2017/2018.
6. Local boards can defer those projects that are funded by the LDI where there was an agreed scope and cost but have not been delivered. The Local Board may wish to resolve 2016/2017 projects that meet the criteria for deferral to 2017/2018.
7. Key information of the funding of each activity and the LDI funded projects that meet the criteria for deferral is provided in Attachments B and C.
Advocacy
8. This triennium a three year approach is proposed for considering initiatives that local boards wish to progress that are unable to be funded by LDI. Such an approach seeks to better utilise the annual budget, Long Term Plan (LTP) and local board plan processes to progress and advise on a narrower range of local board initiatives, in a more comprehensive way.
9. The proposed new approach involves:
· as part of the Annual Budget 2017/2018 process, local boards begin narrowing their priorities to predominately one key advocacy initiative, and one initiative held in common with other local boards, for further research and consideration
· Council departments provide local boards with information to help inform their position on these initiatives (in essence, developing a business case for them)
· based on this information, local boards develop the case for their advocacy further by testing ideas with the community in the local board plan process and other engagement
· local boards discuss priority initiatives with the Finance and Performance Committee through the annual budget and LTP processes, supported by organisational advice on the key initiative.
10. Local boards resolved on their key advocacy initiatives in December 2016 (Attachment D), for potential inclusion in their Local Board Agreements. Local boards were requested to further consider and refine these at workshops post consultation, and look to identify:
· one key initiative, and potentially one initiative held in common with other local boards, for business case development and to progress through the annual budget, local board plan and LTP processes
· other advocacy initiatives to be included in the Local Board Agreements, as key matters of importance to the local board.
11. Local boards may now wish to agree on these advocacy priorities.
12. Discussions with the Finance and Performance Committee will take place on 9 May.
Regional issues
13. Regional issues consulted on as part of the 2017/2018 annual budget process include rates increases, rating stability, paying for tourism promotion, paying for housing infrastructure, paying council staff a living wage and other changes for 2017/2018 (regarding waste management and charges, the mass transit network, SkyPath implementation, collaborations on reducing homelessness and the rural fire service).
14. Local boards may wish to provide feedback on these issues for consideration by the Finance and Performance Committee.
Local targeted rate and BID targeted rate proposals
15. Local boards are required to agree any new BID and local targeted rate proposals (noting that any new local targeted rates and/or BIDs must have been consulted on before they can be implemented).
Consideration
Local board views and implications
16. Local board decisions and feedback are being sought in this report.
17. Local boards play an important role in the development of the annual budget, and provide views and information at key stages as council continues through the annual budget process.
Māori Impact Statement
18. Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual budget are important tools that enable and can demonstrate council’s responsiveness to Māori. Local board plans, which were developed in 2014 through engagement with the community including Māori, form the basis of local priorities.There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.
Implementation
19. Feedback from the local boards will be provided to the Finance and Performance Committee and governing body for consideration and adopting the Annual Budget 2017/2018.
No. |
Title |
Page |
a⇩ |
WRLB Consultation feedback report |
13 |
b⇩ |
WRLB LDI schedule for 2017/18 |
19 |
c⇩ |
WRLB LDI projects to be carried forward |
21 |
d⇩ |
WRLB Advocacy |
23 |
Signatories
Authors |
David Rose - Lead Financial Advisor |
Authorisers |
Kevin Ramsay - General Manager Corporate Finance and Property Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau |
04 May 2017 |
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· The following is the most recently approved list of advocacy for the Waitākere Ranges local board, adopted in December 2016 as part of the annual plan process.
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Initiative |
Description |
Advocating to |
Waitākere Ranges Heritage Area
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· Governing Body to fund 100k Waitākere Ranges Heritage Area Report 2018, and 5 yearly thereafter · Environment Committee to look at what WRHA actually needs · Council to prioritise financial resources to support the WRHA in the long-term |
Governing Body |
Glen Eden
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· Glen Eden Urban Design Framework and Implementation Plan to be fully funded in the Long Term Plan: $32m, and resourcing to be included |
Governing Body |
04 May 2017 |
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Local Government New Zealand conference and Annual General Meeting 2017
File No.: CP2017/07164
Purpose
1. To inform local boards about the Local Government New Zealand (LGNZ) Annual General Meeting (AGM) and conference in Auckland from Sunday 23 July to Tuesday 25 July 2017 and to invite local boards to nominate representatives to attend.
Executive summary
2. The LGNZ annual conference and AGM takes place at SkyCity from 3pm on Sunday 23 July to 2:15pm on Tuesday 25 July 2017.
3. The AGM takes place on the last day of the conference. Auckland Council is entitled to four official delegates at the AGM, one of whom is the presiding (or voting) delegate. The Governing Body will consider this at its meeting on 23 March 2017. The four official delegates are likely to be the Mayor as a member of the LGNZ National Council (or his nominee), the Deputy Mayor as the Mayor’s alternate for this position, Cr Penny Hulse as the Chair of LGNZ Zone One and a member of LGNZ National Council, and the Chief Executive (or his nominee).
4. In addition to the official delegates, local board members are invited to attend. Historically, given the cost of elected member attendance at the conference it was recommended that one member per local board attend. In 2017, due to the cost savings associated with the conference being held in Auckland, two members per local board can be funded from the elected member development programme budget.
That the Waitākere Ranges Local Board: a) nominate up to two representatives to attend the Local Government New Zealand 2017 Conference and Annual General Meeting from Sunday 23 July to Tuesday 25 July 2017 b) confirm that conference attendance including travel and accommodation will be paid for in accordance with the current Auckland Council Elected Member Expense Policy c) note that any members who wish to attend the AGM must provide their names to the Kura Kāwana project team as soon as possible to ensure that they are registered with LGNZ. |
Comments
5. The 2017 LGNZ Conference and AGM are being held in Auckland. The conference commences with a powhiri and opening ceremony on Sunday 23 July at 3pm and concludes with the LGNZ AGM at 11:15am on Tuesday 25 July (AGM concludes at 2:15pm).
6. The theme of this year’s conference is “Creating pathways to 2050: Liveable spaces and loveable places”. The programme includes:
· Rt Hon Dame Patsy Reddy (Governor-General of New Zealand) will give the opening keynote address on how involving communities in shaping their local places can build a strong sense of local pride, identity and connection.
· Dr David Warburton (Chief Executive, Auckland Transport) and Mayor Lianne Dalziel, (Christchurch City Council) will look at the role of technology in transport and how smart technology can be integrated in councils future plans. Learn about the practical technology trials underway to understand why New Zealand is a world leader in the implementation of Smart City technology.
· Mayor Craig Little (Wairoa District Council) Mayor John Forbes (Opotiki District Council) and Chris Whelan (Chief Executive, Wellington Regional Economic Development Agency) will discuss attracting inward investment to boost local economy. These three councils will share best practice examples of how their approach has opened the door to investment, strengthening the resilience of their local economy.
· Sir Bob Harvey (Champion for Auckland, Auckland Council) Ludo Campbell-Reid (Design Champion and General Manager, Auckland Design Office, Auckland Council) and Viv Heslop (former Sustainability Lead, Panuku Development Auckland) on bringing together policy, practice and research to inform our council leaders on how they can champion change to create and sustain liveable spaces and loveable places.
· A panel discussion on managing community expectations and delivering the Government's objectives for freshwater water quality which is a challenge facing all of New Zealand. Mark Sainsbury will chair this session with Stuart Crosby (Bay of Plenty Regional Councillor) Rahui Papa (Te Arataura Chairman, Waikato Tainui and a representative of the Iwi Chairs Forum) and Ken Taylor (Director, National Science Challenge, Out Land and Water).
· Holly Ransom (futurist and global strategist) will give the closing keynote address presenting views on how and why we must adapt and be future-ready in a period of unprecedented technological, environmental, and demographic change.
Annual General Meeting
7. The AGM takes place on the last day of the conference. Auckland Council is entitled to have four delegates to the AGM, one of whom is the presiding (or voting) delegate. The four official delegates are likely to be the Mayor (or his nominee), the Deputy Mayor, Councillor Cr Penny Hulse (as Chair of Zone One) and the Chief Executive (or his nominee).
8. The Mayor is a member of the LGNZ National Council, the Deputy Mayor is the Mayor’s alternate for this position and Auckland Council’s representative on the Regional Sector Group, Cr Penny Hulse is the Chair of LGNZ Zone One and a member of LGNZ National Council. The Governing Body will consider an item on AGM attendance at its meeting on 23 March 2017.
9. LGNZ requires prior notice of which local board members plan to attend the AGM. Members wishing to attend are asked to register their intention with the Kura Kāwana project as soon as possible so that this information can be collated and provided to LGNZ.
Costs
10. Historically, given the cost of elected member attendance at the conference it was recommended that one member per local board attend. In 2017, due to the cost savings associated with the conference being held in Auckland, two members per local board can be funded from the elected member development programme budget.
11. Conference registration includes attendance at all conference business sessions (Sunday - Tuesday), a satchel and contents, daily catering, the Simpson Grierson welcome reception and the Fulton Hogan conference dinner and EXCELLENCE Awards function.
12. The council hosted tours on Sunday 23 July 2017 are not included in the conference registration. Local board members are welcome to attend these at their own cost.Consideration
Local board views and implications
13. This is a report to the 21 local boards.
Māori impact statement
14. The Local Government NZ conference will better inform local boards and thereby support their decision making for their communities including Maori.
Implementation
15. The Kura Kāwana programme will co-ordinate and book all conference registrations, as well as requests to attend the AGM.
There are no attachments for this report.
Signatories
Authors |
Helen Dodd - Helen Dodd, Kura Kāwana Programme Leader, Local Board Services |
Authorisers |
Lou Lennane, Business Improvements Manager, Local Board Services Karen Lyons, General Manager, Local Board Services Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau |