2 Apologies
At the close of the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
Specifically
members are asked to identify any new interests they have not previously
disclosed, an interest that might be considered as a conflict of interest with
a matter on the agenda.
The following are declared interests of the Waitakere Ranges Local
Board.
|
Board Member
|
Organisation / Position
|
|
Sandra Coney
|
·
Waitemata
District Health Board – Elected Member
· Women’s
Health Action Trust – Patron
· New Zealand Society
of Genealogists – Member
· New Zealand
Military Defence Society – Member
· Cartwright
Collective – Member
· Titirangi RSA
– Member
· Portage Trust
– Member
· West Auckland Trust
Services - Director
|
|
Neil Henderson
|
· Portage Trust
– Elected Member
· West Auckland Trust
Services (WATS) Board – Trustee/Director
· Whau River Catchment
Trust - Employee
|
|
Greg Presland
|
· Lopdell House
Development Trust – Trustee
· Titirangi Residents
& Ratepayers Group – Committee Member
· Whau Coastal
Walkway Environmental Trust – Trustee
· Combined Youth
Services Trust – Trustee
· Glen Eden Bid - Member
|
|
Steve Tollestrup
|
·
Waitakere
Licensing Trust – Elected Member
· Waitakere Task
force on Family Violence – Appointee
|
|
Saffron Toms
|
NIL
|
|
Denise Yates
|
· Friends of Arataki
Incorporated – Committee member
· EcoMatters
Environment Trust – Trustee
|
Member appointments
Board
members are appointed to the following bodies. In these appointments the board
members represent Auckland Council.
|
Board Member
|
Organisation / Position
|
|
Sandra Coney
|
·
Friends
of Arataki Incorporated – Trustee
|
|
Neil Henderson
|
·
Friends
of Arataki Incorporated – Trustee
·
Rural
Advisory Panel - Member
|
|
Steve Tollestrup
|
·
Glen
Eden Business Improvement District
|
|
Greg Presland
|
·
Glen
Eden Business Improvement District (alternate)
|
|
Saffron Toms
|
·
Ark in the Park
|
4 Confirmation
of Minutes
|
That the Waitākere Ranges Local Board:
a)
confirm the ordinary minutes of its meeting, held on Thursday, 4 May 2017, as a true and correct record.
|
5 Leave of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of the agenda no requests for acknowledgements had been
received.
7 Update from Ward Councillors
An opportunity is provided for the Waitakere Ward Councillors to
update the board on regional issues they have been involved with since the last
meeting.
8 Deputations
Standing
Order 3.20 provides for deputations. Those applying for deputations are
required to give seven working days notice of subject matter and applications
are approved by the Chairperson of the Waitākere Ranges Local Board. This
means that details relating to deputations can be included in the published
agenda. Total speaking time per deputation is ten minutes or as resolved by the
meeting.
At the close
of the agenda no requests for deputations had been received.
9 Public Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of the agenda no requests for public forum had been
received.
10 Extraordinary Business
Section 46A(7) of the Local Government Official Information and Meetings
Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
11 Notices of Motion
There were no
notices of motion.
|
Waitākere
Ranges Local Board
11 May 2017
|
|
Panuku
Development Auckland Local Board Six-Monthly Update 1 October 2016 to 31 March
2017
File No.: CP2016/25258
Purpose
1. To
give the Waitākere Ranges Local Board an overview of Panuku Development
Auckland. The report also notes any major issues, projects and activities
within the local board area for the six months 1 October 2016 to 31 March 2017.
Background
2. Panuku
Development Auckland was established in September 2015 as a result of the
merger of two Council Controlled Organisations – Waterfront Auckland and
Auckland Council Property Limited.
3. Panuku
helps to rejuvenate parts of Auckland – from small projects that refresh
a site or building, to major transformations of town centres or neighbourhoods.
4. Comprised
of six Directorates, Panuku manages around $1.5 billion of council’s
property portfolio, which we continuously review to find smart ways to generate
income for the region, grow the portfolio or release land or property that can
be better used by others.
5. Panuku
works with government, iwi, not-for-profit and private organisations. We use
our skills, knowledge and connections to bring land and resources together to
create the best outcome for Aucklanders.
|
Recommendation/s
That the Waitākere Ranges
Local Board:
a) receive the Panuku Development Auckland Local
Board Update 1 October 2016 to 31 March 2017
|
Local
Activities
Portfolio
Management
6. Panuku
manages “non-service” property owned by the council and Auckland
Transport (AT) that are not currently needed for service or infrastructure
purposes. These are properties that are not immediately required for delivery
of a council service or infrastructure development but are being held for use
in a planned future project such as road construction, the expansion of parks
or development of future town centres.
7. The
property portfolio comprises 1437 properties containing 1119 leases as at 31
March 2017. The current portfolio includes vacant land, industrial buildings,
warehouses, retail shops, cafes, offices, medical centres and a large portfolio
of residential rental homes.
8. The
return on the property portfolio for the period ending 31 December 2016 was
above budget with a net surplus to the Auckland Council (AC) and AT
shareholders of $3.9m ahead of budget.
9. The
average monthly tenantable occupancy rate for the 6 month period is more than
98% which is above the SOI target of 95%.
Properties
Managed in the Waitākere Ranges Local Board Area
10. Panuku Development
Auckland currently manages 35 commercial and residential properties within the
Waitākere Ranges Local Board area.
|
Commercial
Properties
|
21
|
|
Residential
Properties
|
14
|
|
Total Properties Managed
|
35
|
Business Interests
11. Panuku also optimises the commercial return from business interests
it manages on council’s behalf. This comprises two forestry enterprises,
two landfills and four quarries.
12. There are currently no managed business interests in the Waitākere
Ranges Local Board area.
Portfolio
Strategy
Optimisation
13. The
2015-2025 Long-Term Plan reflects a desire of council to materially reduce
or slow down expenditure and unlock value from assets no longer required or
which are sub-optimal for service purposes. In response to
this, prior to the establishment of Panuku, Auckland Council Property Limited
(ACPL) developed a new method of dealing with service property, called
optimisation.
14. Asset
optimisation deals with “service property”. It is self-funding, it
maximises efficiencies from service assets, and maintains levels of service
whilst releasing property for sale or development. A key element of
optimisation is that the sale proceeds are locally reinvested to advance
approved projects and activities on a cost neutral basis. It does not
include the Auckland Transport portfolio. Panuku continues to advance this
programme of work. This includes the development of a cross-council project to
coordinate and execute asset sales and optimisation.
Portfolio Review
and Rationalisation
Overview
15. Panuku is required to
undertake ongoing rationalisation of the council’s non-service
assets. This includes identifying properties from within council’s
portfolio that may be suitable for potential sale and development if
appropriate. Panuku has a particular focus on achieving housing and urban
regeneration outcomes. Identifying potential sale properties contributes
to the Auckland Plan focus of accommodating the significant growth projected
for the region over the coming decades, by providing the council with an efficient
use of capital and prioritisation of funds to achieve its activities and
projects.
Performance
16. July 2016 to June 2017
Target
|
UNIT
|
TARGET
|
ACHIEVED
|
COMMENTS
|
|
Portfolio Review
|
$75m disposal
recommendations
|
$42.8 million as at 31 March
2017
|
These recommendations
include $13.25 million of sites that are identified for development projects.
|
17. Panuku works closely with the
council and AT to identify potentially surplus properties to help achieve
disposal targets.
18. July 2017
to June 2018 Target
|
UNIT
|
TARGET
|
COMMENTS
|
|
Portfolio Review
|
To be determined as part of
the statement of intent with Council.
|
The
target will include disposal recommendations and sales for sites that are
identified for housing development and urban regeneration projects
|
Process
19. Once
identified as a potential sale candidate a property is taken through a
multi-stage Rationalisation Process. The agreed process includes engagement
with: the council, Council Controlled Organisations (CCOs), local board and
Mana Whenua. This is followed by Panuku Board approval, engagement with local
ward councillors and the Independent Māori Statutory Board and finally a
governing body decision.
Under
review
20. Properties
currently under review in the Waitākere Ranges Local Board area are listed
below. The list includes any properties that may have recently been approved
for sale or development and sale by the governing body.
|
PROPERTY
|
DETAILS
|
|
315A Glengarry Road, Glen Eden
|
Vacant land that was vested as road reserve upon subdivision of
the original parcel of land in 1926.
The Waitākere Ranges Local Board does not
support the proposed disposal of this site on the basis that it should be
retained for recreational purposes.
At the board's request, Panuku consulted with
Council's Parks Policy team who confirmed that while the local board area was
poorly served with quality open space provision, the subject site was not
assessed as a priority against council's open space acquisition policy, did
not provide linkages to other council reserves and walkways and would have
safety issues due to its profile.
As such, a report will be submitted to the Finance and
Performance Committee’s 11 April 2017 meeting for a final decision on
the proposed disposal.
|
Acquisitions and Disposals
21. Panuku
manages the acquisition and disposal of property on behalf of Auckland Council.
We buy property for development, roads, infrastructure projects and other
service needs. We manage the sale of properties that are surplus to council
requirements. These properties may be sold with or without contractual
requirements for development.
Acquisitions
22. 14
properties have been purchased this financial year for open space purposes
around the region at a value of $23.3m, and 3 properties have been purchased
for storm water purposes at a value of $16.2m.
23. One
property was purchased in the Waitākere Ranges Local
Board area during the reporting period.
24. Panuku undertakes acquisitions for Auckland Council Parks and
Healthy Waters under delegation from Council’s Chief Executive. Panuku
does not unilaterally decide what properties to buy and when but rather follows
a directive to manage the commercial transactions following committee approval
to purchase a particular property. A prerequisite of the committee
resolution is reporting to the Waitākere Ranges Local
Board.
25. All
land acquisition committee resolutions contain a confidentiality clause due to
the commercially sensitive nature of ongoing transactions, and thus cannot be
reported on while in process.
Disposals
26. For
the eight months to March 2017 the Panuku disposals team has achieved $21.5m of
unconditional net sales proceeds from the sale of 13 properties against the
2016/17 disposals target of $20.0m for the year. The disposals target is agreed
with council and is reviewed on an annual basis.
27. No
properties were sold in the Waitākere Ranges Local Board
area.
Housing
for Older People
28. Council owns and operates 1412
units located in 62 villages across Auckland to provide rental housing to older
people in Auckland. The Housing for Older People (HfOP) Project is a council
initiative that involves procuring a third party provider to partner with
council in delivering the rental housing service.
29. Following the approval by the
Panuku Board on 8 December 2015, the Auckland Development Committee noted that HfOP
would be an Unlock project for Panuku and that Panuku would prepare a High
Level Project Plan (HLPP) that provided the foundation for Panuku to develop
and reposition the portfolio to better the needs of older people in Auckland.
30. The HLPP was approved by the
Panuku Board in August 2016.
31. On 21 December 2015, council
announced that The Selwyn Foundation will be its preferred joint venture
partner to manage the HfOP portfolio. Panuku has been negotiating a joint
venture agreement with Selwyn. The Joint Venture Company (JVCo) will
deliver the service and improve the housing portfolio.
32. Community Housing Provider
(CHP) Application was submitted to Ministry Business Innovation Employment
(MBIE) by the JVCo on 20 December 2016.
33. Auckland Council has delegated
Panuku to lead the development programme. A HLPP is being prepared by Panuku to
cover the multi-year redevelopment of the network of village sites.
34. The following HfOP villages are
located within the Waitākere Ranges Local Board area:
|
Village
|
Address
|
Number of units
|
|
Kaurilands Court
|
18 Kaurilands Road, Titirangi
|
22
|
|
Westview Village
|
100 West Coast Road, Glen Eden
|
42
|
West
Auckland Development activities
35. Panuku
is contributing commercial input into approximately 50 region wide
council-driven renewal and housing supply initiatives.
36. Panuku
works with partners and stakeholders over the life of projects. It also
champions best practise project delivery to achieve best value outcomes within
defined cost, time and quality parameters.
37. There
are currently no development activities within the Waitākere Ranges Local Board area. Developments outlined below are located within the
Henderson-Massey Local Board area. Panuku will continue to keep the Waitākere
Ranges Local Board updated due to the local relevance of these
development projects.
38. 21-33
Henderson Valley Road (ex Wilsher Village) – does not currently form
part of the HfOP portfolio, and is considered a standalone project, albeit
associated with provision of housing for older people.
39. Panuku
will redevelop part of this site for housing for older people units, subject to
Public Works Act obligations being worked through the remainder of the site
will then be redeveloped for general housing purposes.
40. Housing for Older People Units
– Panuku has worked with the Councils planning team on the draft Resource
Consent lodged in December. The project was subject to Auckland Urban Design
Panel review in February. The Resource Consent has been refreshed to include
the feedback obtained and will be resubmitted early April 2017.
41. The Resource Consent application seeks
approval to construct 40 housing for older people homes in a four-storey building on part of the Henderson Valley Road site. Upon completion
the 40 Units will be managed by the Auckland Council/Selwyn Foundation Joint
Venture Company – Haumaru Auckland Limited. Preliminary Design has
been completed for the 40 homes and we are working through the detail to ensure
the proposed designs work for the people who will live there. The Detail /
Develop Design work will commence once the Resource Consent has been approved.
We would like to be in a position whereby we obtain Resource Consent by end of
June 2017.
42. Remainder of the Site –
Panuku is working through what, if any legal obligations apply pursuant to the
s40 Public Works Act in respect of the remainder of the site. We anticipate
that the balance land will be held for housing development.
43. Panuku will be looking for a development
partner to sell the balance of the Henderson Valley Road site to, with a clear
requirement in the Development Agreement to deliver housing within an agreed
timeframe. It is important that what is developed on the site enhances the
community and is considerate to the 40 Housing for Older People homes to be developed,
the Development Agreement will specifically address these desired community
outcomes.
44. The
proceeds of sale will be ring-fenced for re-investment into this site to fund
the construction of the 40 HfOP homes. Additional funding has also been outlined
in the council’s Long-Term Plan. Construction of 40 homes is estimated to
start in early 2018 and ready for occupation in early 2019.
Unlock Henderson
45. A
high level update on the Unlock Henderson priority location below. Unlock priority locations are areas where Council is not necessarily the
major land holder and have been identified as requiring Panuku to be the
facilitator by using our relationships to break down barriers and influencing
others including Council family organisations to create
development opportunities.
46. Unlock
Henderson – Henderson was chosen as an Unlock location as the result
of a Council led assessment across the region’s urban centres that had
development potential, including: scale and impact, key land holdings,
commercial viability, partnership opportunities, leveraging off previous
investment and proximity to public transport. The Unlock project area is
generally aligned to the Metropolitan Centre zoning and is bounded to the north
by Tui Glen Reserve, to the west by Waitemata Park, the south by the Film
Studios site and to the east by the Waitakere Mega Centre.
47. Panuku
has been working on a High level Project Plan (HLPP) for Henderson. A HLPP is a project initiation document used to detail the short, medium
and long term goals for the area and seeks to obtain approval for any
additional actions in Henderson. This includes site disposal approval and to
undertake further detailed project planning, design and analysis to give effect
to the HLPP.
48. The
Panuku board approved the Henderson HLPP in March. It is now anticipated that
the project will go straight into implementation phase. Development planning
has already begun for the first two short term projects, which includes the
northern car park of the Council Service Centre. Development associated place
making and public good initiatives are being initiated.
49. There are 8 council properties identified in the Unlock Henderson
HLPP with some development potential, key short and medium sites include:
50. 2-4
Henderson Valley Road (Council Service Centre’s Central one building and
car park) – Due Diligence is underway to better understand the sites
physical constraints. An indicative reference design scheme is to be prepared
to establish what is possible on site for developer partner consideration later
in the year.
51. Falls
and Alderman car parks – These AT managed sites are designated for
parking purposes. A study will be initiated to determine the best approach to
centre wide parking provision and demand management to understand the
development potential present in these two key sites.
52. 6
Henderson Valley Road Council Service Centre – This building
currently houses council and AT staff. AT will vacate the site from October
2017. Once AT have vacated the site the council take the opportunity to
complete some building services and climate control project before
backfilling the building with other council staff. The building will continue
to house council staff uses for the foreseeable 5 year+ future. Unlock
Henderson will support the AT led project on the south car park to deliver a new
train platform and two new rail lines as part of the City Rail Link (CRL)
project. This will allow direct services from Henderson to Otahuhu and Onehunga
when the CRL is planned to be open in 2023.
53. Public
Good Initiatives – The HLPP proposes four supporting initiatives to
support the development projects. These including investigating and planning
the upgrade of Opanuku Park, this will enhance development amenity on 2-4
Henderson Valley Road and potentially plan for a new link to Corban Estate. The
project will investigate options to better connect development sites to
amenities and services, this including planning walking and cycling
infrastructure where development sites adjoin the Twin Streams pathway.
Regional
Activities
54. Good
progress has been made in our priority development areas, with HLPPs being
worked on for Onehunga, Papatoetoe, Avondale and Henderson. In Manukau and
Northcote, leading on from the council’s approval of the HLPP, Framework
Plans (which are more detailed plans on the development of the locations,
including reference plans for each development site) have been developed.
55. Often
it is the smaller projects that can make a huge difference in a community over
a relatively short period – the placemaking activities, the development
of public space, or the optimisation of council properties. Panuku is
identifying these projects, and a key focus will be on delivering more of these
projects within the locations that we work.
Highlights
56. The highlights for the last six
months were:
a) Sir
John Wells ended his term as chairperson in November. Sir John has had a
long association with the Council family, including being chairperson of ACPL
prior to its amalgamation into Panuku. Richard Aitken was appointed chairperson
to replace Sir John.
b) Roger
MacDonald was appointed as the Chief Executive of Panuku, and he started in the
role in November. Roger originates from the United Kingdom, and has
delivered large scale urban redevelopment projects across the world, in Africa,
the Middle East and in the UK.
c) The
Panuku Board agreed that Barrowcliffe Place, Manukau is a “pilot
project” to form a consortium comprising a Community Housing Provider,
with a Mana Whenua partner(s) and other suitable development and funding
partner(s), to develop the site. The aim will be to deliver a mix of market and
affordable housing where sustainable and accessible design components will be
tested.
d) The
first tenants have moved into the Mason Brothers building in the Wynyard
Quarter. The building is part of stage one of Precinct Properties’
programme of developing the commercial sites in the Wynyard Quarter. The
development of 12 Madden Street, which Auckland Toursim, Events and Economic
Development (ATEED) have taken the head lease for the establishment of Grid
AKL, will be completed in July 2017.
e) Stage
Two of the Hobsonville Airfields Development was tendered, and a preferred
tenderer has been selected after a number of tenderers submitted strong
bids. The due diligence process is underway. The 9.9ha site will
see 500 homes of mixed typology constructed.
f) Lot
1, 187 Flat Bush Road was also tendered and a development agreement has been
signed. 30 homes will be constructed on the 1.9 hectare site, with construction
commencing within a year of the sale.
g) The
ASB Waterfront Theatre was opened on 22 September 2016. Panuku (on behalf of
council) provided the site, contributed to the funding and provided design
review and oversight for the project. The theatre is a key component of
the activation of the Wynyard Quarter.
h) The
Water Edge Symposium was held in November, with invited waterfront experts
attending from the USA, Asia, Europe and the Pacific. As well as discussing
international case studies, the symposium workshopped ideas about how to develop
the Onehunga/Manukau harbour water edge, and this thinking is feeding into the
planning for the Onehunga Transform project.
i) The
Silo Park Summer Programme has seen thousands of people visit the waterfront
over the summer period, to enjoy the night markets, catch movies at the Silo
cinema, and enjoy the various forms of entertainment on offer, cementing the
waterfront as the place to be in Auckland over summer.
j) After
an audit of Panuku against ACC’s Workplace Safety Management Practices
external accreditation, Panuku attained Tertiary standard, reflecting its
commitment to continual improvement in health and safety.
Future outlook
57. Over
the next few months, Panuku will:
k) Formalise
the joint venture between the council and The Selwyn Foundation (JVCo) to
manage the Housing for Older People portfolio and tenants with legal agreements
being negotiated and Community Housing Provider registration being prepared.
JVCo will take over the management of the Housing for Older People portfolio in
July 2017.
l) The
lease of the Panuku office accommodations expires in mid-2017. Options are
being considered, and it is likely that it will be more cost effective for
Panuku to move to a modest-quality building in the Central Business District
rather than remaining in its current building.
m) Tawera
Group is marketing residential apartments to gather pre-sales for the
redevelopment of the Civic Administration Building, which is part of the Civic
Quarter development. This follows on from the signing of the Development
Agreement between Panuku and the Tawera Group.
n) Panuku
is working on a refresh of the Waterfront Strategy, which will frame future
development within the CBD waterfront area. This work will be reported to
the council in March 2017, with draft Framework Plans reported in May 2017.
o) Panuku
has been reviewing how to improve the transparency of its board meetings and
interactions with the media. Panuku will hold as many of its monthly board
meetings in the open as possible. A public-excluded session will be held at
each meeting to discuss confidential matters. Agendas for each meeting will
continue to be posted on the Panuku website (panuku.co.nz) prior to the
meeting. Board papers (with confidential information redacted) will also be
posted online. Members of the public will be invited (via the Panuku website) to
present to the board on issues relevant to Panuku.
All media enquiries will be responded to
in a timely fashion and all information is shared with the media unless it is
of a confidential nature. Major projects are outlined on our website and all
key documents (such as our Annual Report and the project plans for our
development locations) are available online.
Consideration
Local
board views and implications
58. This report
is for the Waitākere Ranges Local Board’s information.
59. Panuku
requests that all feedback and/or queries you have relating to a property in
your local board area be directed in the first instance to localboard@developmentauckland.co.nz
Māori
impact statement
60. Tāmaki
Makaurau has the highest Māori population in the world with one in four
Māori in Aotearoa living here.
61. Māori
make up 12% of the region’s total population who mainly live in Manurewa,
Henderson-Massey, Papakura, Ōtara-Papatoetoe, Māngere-Ōtahuhu
and Franklin. Māori have a youthful demographic with 50% of Māori in
Tāmaki Makaurau under the age of 25 years. 5% of the Māori population
in the region are currently 65 years and
over.
62. There
are 19 Mana Whenua in the region, with 10 having indicated an interest in
Panuku lead activities within the local board area.
63. Māori
make up 11 percent of the local board population, and there is one marae
located within the local board area.
64. Panuku
work collaboratively with Mana Whenua on a range projects including potential
property disposals, development sites in the area and commercial opportunities.
Engagement can be on specific individual properties and projects at an
operational level with kaitiaki representatives, or with the Panuku Mana Whenua
Governance Forum who have a broader mandate.
65. Panuku will
continue to partner with Māori on opportunities which enhance Māori
social and economic wellbeing.
Implementation
66. There are no
implementation issues.
Attachments
There are no attachments for
this report.
Signatories
|
Authors
|
Sven Mol - Stakeholder Relations Coordinator - Panuku
Development Auckland
|
|
Authorisers
|
Toni Giacon - Team Leader Stakeholder and Community
Engagement
Glenn Boyd - Relationship Manager Henderson-Massey,
Waitakere Ranges, Whau
|
|
Waitākere
Ranges Local Board
11 May 2017
|
|
Waitākere Ranges Community Halls Assistance Fund
2016/2017
File No.: CP2017/05742
Purpose
1. To
approve the allocation of grants totaling $42,000 to community organisations
operating community halls in the Waitākere Ranges Local Board area.
Executive summary
2. The
Waitākere Ranges Local Board has a Community Halls Assistance budget of
$42,000 for the 2016/2017 financial year to support community-operated halls
run on a not-for-profit-basis and available for public use.
3. The
ten eligible halls and their associated organisations in the local board area
are:
|
No.
|
Hall
|
Organisation
|
|
1
|
Glen Eden
Community and Recreation Centre War Memorial Hall
|
Glen Eden Community and Recreation
Centre Incorporated
|
|
2
|
Laingholm Village
Hall
|
Laingholm and District Citizens
Association (1998) Incorporated
|
|
3 & 4
|
Oratia Settlers
Hall
Oratia Small Hall
|
Oratia District Ratepayers and
Residents Association Incorporated
|
|
5
|
Waiatarua Hall
|
Waiatarua Ratepayers and Residents
Association Incorporated
|
|
6
|
Waitākere
Domain Hall
|
Waitākere Residents and
Ratepayers Association Incorporated
|
|
7
|
Barnett Hall
|
Piha Community Centre Society
Incorporated
|
|
8
|
Huia Hall
|
Huia Cornwallis Ratepayers and
Residents Association Incorporated
|
|
9
|
Waitākere
Township Hall
|
Waitākere Residents and
Ratepayers Association Incorporated
|
|
10
|
Paturoa Bay Hall
|
Paturoa Bay Ratepayers and Residents
Association
|
4. In
line with funding allocations over the past three years, staff recommend a
weighted distribution of the funds, according to the tenant and owner
responsibilities of maintaining and operating each community hall.
5. Staff
recommend that grants are allocated for a three-year term from 2017/2018 as
this would allow hall operators to plan for the future.
|
Recommendation/s
That the Waitākere
Ranges Local Board:
a) approves
the allocation of $42,000 from the Community Halls Assistance budget to
support the operation of the ten community halls.
b) allocates
the following amounts, through a one-year funding agreement for the 2016/2017
financial year, to the six council-owned and community-run halls and the four
community-owned and operated community halls:
Community
run/council owned halls
|
No.
|
Hall
|
Organisation
|
$ amount
|
|
1
|
Glen Eden
Community and Recreation Centre War Memorial Hall
|
Glen Eden Community and Recreation
Centre Incorporated
|
$3,000
|
|
2
|
Laingholm
Village Hall
|
Laingholm and District Citizens
Association (1998) Incorporated
|
$3,000
|
|
3 &
4
|
Oratia Settlers
Hall
Oratia Small
Hall
|
Oratia District Ratepayers and
Residents Association Incorporated
|
$3,000
$3,000
|
|
5
|
Waiatarua Hall
|
Waiatarua Ratepayers and Residents
Association Incorporated
|
$3,000
|
|
6
|
Waitākere
Domain Hall
|
Waitākere Residents and
Ratepayers Association Incorporated
|
$3,000
|
|
|
|
Sub total
|
$18,000
|
Community-owned
halls
|
No.
|
Hall
|
Organisation
|
$ amount
|
|
7
|
Barnett Hall
|
Piha Community Centre Society
Incorporated
|
$6,000
|
|
8
|
Huia Hall
|
Huia Cornwallis Ratepayers and
Residents Association Incorporated
|
$6,000
|
|
9
|
Waitākere
Township Hall
|
Waitākere Residents and
Ratepayers Association Incorporated
|
$6,000
|
|
10
|
Paturoa Bay Hall
|
Paturoa Bay Ratepayers and
Residents Association
|
$6,000
|
|
|
|
Sub total
|
$24,000
|
c) approves
moving to a three-year funding arrangement with the ten community hall
operators from 2017/2018 onwards.
|
Comments
6. The
purpose of the Community Halls Fund is to support community operated halls in
the Waitākere Ranges Local Board area that are run on a not-for-profit
basis and which are available for public use.
7. Retrospective
payments have been made to community halls at the end of the financial year for
the last three years. Three-year funding terms will enable staff to administer
funding agreements in the first quarter of the 2017/2018 financial year.
8. The
eligibility criteria for the hall fund is as follows:
· the hall must be open to the general public to use and/or hire
· the hall must operate within the Waitākere Ranges Local Board
boundaries
· the hall is run on a not-for-profit basis
· groups must be a locally run and managed
· the hall is not managed by a single-focused group, e.g.
scouts/sports clubs/interest groups.
9. The
ten eligible halls for consideration for a term grant for 2016/2017 in
Waitākere Ranges Local Board area are:
|
No.
|
Hall
|
Organisation
|
|
1
|
Glen Eden Community and Recreation
Centre War Memorial Hall
|
Glen Eden Community and Recreation
Centre Incorporated
|
|
2
|
Laingholm Village Hall
|
Laingholm and District Citizens
Association (1998) Incorporated
|
|
3 & 4
|
Oratia Settlers Hall
Oratia Small Hall
|
Oratia District Ratepayers and
Residents Association Incorporated
|
|
5
|
Waiatarua Hall
|
Waiatarua Ratepayers and Residents
Association Incorporated
|
|
6
|
Waitākere Domain Hall
|
Waitākere Residents and
Ratepayers Association Incorporated
|
|
7
|
Barnett Hall
|
Piha Community Centre Society
Incorporated
|
|
8
|
Huia Hall
|
Huia Cornwallis Ratepayers and
Residents Association Incorporated
|
|
9
|
Waitākere Township Hall
|
Waitākere Residents and
Ratepayers Association Incorporated
|
|
10
|
Paturoa Bay Hall
|
Paturoa Bay Ratepayers and Residents
Association
|
10. The
community halls can be separated into three categories due to their occupancy
and/or owner responsibilities, as follows:
|
No.
|
Council owned
building on council land
|
Group owned
building and land
|
Group owned
building on council/government land
|
|
1
|
Glen
Eden Community and Recreation Centre War Memorial Hall
|
|
|
|
2
|
Laingholm
Village Hall
|
|
3
|
Oratia
Settlers Hall*
|
|
4
|
Oratia
Small Hall*
|
|
5
|
Waiatarua
Hall
|
|
6
|
Waitākere
Domain Hall
|
|
7
|
|
Barnett
Hall
|
|
8
|
Huia
Hall
|
|
9
|
Waitākere
Township Hall
|
|
10
|
|
Paturoa
Bay Hall
|
11. Attachment
A (Profile of the ten community halls) details the operational expenses
associated with the different occupational responsibilities of the hall
operators.
Allocating funding to
community halls for 2016/2017
12. Allocation
is weighted to support community-owned halls with a maximum grant capped at
$6000 for each hall.
Council-owned and
community-operated halls
13. For
the six council-owned and community-operated community halls, staff recommend
the local board allocates:
· a base level grant of $3000 to the operators of each community hall.
Community-owned
and operated halls
For the four
community-owned and operated halls, staff recommend the local board allocates a
total of $6000 for each of the four halls, as follows:
· a base level grant of $3000 to the operators of each community hall
· a supplementary amount of $3000 to recognise the additional costs
incurred in operating and maintaining the halls.
Options for funding
community halls from 2017/2018 onwards
14. At a local board workshop on 24 November 2016, the local board
discussed moving the ten community halls to a three-year term arrangement.
15. The table below details the two options for the future funding of
the halls:
Options for funding
the community halls from 2017/2018 onwards
|
|
Option one – fund community
halls for one year
|
Option two – award community
halls three-year funding agreements
|
|
Community
halls are able to forward plan
|
· Only for one year, provided funds are paid prior to the end of
financial year
|
· Yes, enables groups to plan appropriately for three years
|
|
Provides
community halls with stability
|
· No, as groups are supported for a one year term
|
· Yes, groups are supported over a longer term
|
|
Halls are
maintained to a safe standard, available and open for public use
|
· Yes, but this is limited to one year only
|
· Yes, operators can maintain halls and ensure they are available
for community use for three years
|
|
Effective
management of the fund
|
· No, possible resource costs could apply as these are volunteer
managed groups
|
· Yes, less resource required to administer fund
|
|
Community
hall operators can leverage additional external funding
|
· No, funders less likely to support groups knowing funds are
allocated for one year
|
· Yes, funders are likely to support knowing groups have funding
secured for a longer period of time
|
16. Community
hall operator deliverables
Each grant recipients is
required to provide an annual report on the following:
· the
number of times the hall’s bookable spaces are hired and the capacity of
those booked spaces
· how
the grant is used to support the operation of the community halls
· maintenance
work carried out on the hall and the costs involved
The grant recipient must also provide:
· a
copy of the financial accounts either reviewed or audited in accordance with
rules of their umbrella organisation
· the
constitution if and when it is updated
· an
update of any changes to elected officers.
17. Records
indicate that the recipients of this funding have a good track record of
meeting the accountabilities associated with it.
18. A
three-year term is recommended as it allows for more opportunities for the
halls operators to plan and operate for the future and leverage additional
external funding.
Consideration
Local board views and implications
19. The
local board has indicated support for continuing to provide support to
community halls through its discretionary funding and is the decision maker on
allocating funds.
Māori impact statement
20. Opportunities
for Māori to pursue
social, cultural and environmental activities will continue to be available
through the ten community halls operated by the community groups in
Waitākere Ranges Local Board area.
Implementation
Current
year (2016/2017) and future years (2017/2018 and onwards)
21. Once the local board decides how to allocate funding both the
current year and future years, staff will distribute these funds via a funding
agreement with the operating organisation. If the local board approves moving
to a three-year term grant, staff will administer funding agreements with the
hall operators in the first quarter of the 2017/2018 financial year.
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Profile of the ten community hall providers
|
25
|
Signatories
|
Authors
|
Fua Winterstein - Contracts and Relationships
Advisor
Sarah Zimmerman - Senior Advisor
|
|
Authorisers
|
Graham Bodman - General Manager Arts, Community and
Events
Glenn Boyd - Relationship Manager Henderson-Massey,
Waitakere Ranges, Whau
|
|
Waitākere
Ranges Local Board
11 May 2017
|
|
Renewal and variation of community lease to Waterhole
Swimming Centre Limited, 471-479 West Coast Road, Glen Eden
File No.: CP2017/07428
Purpose
1. To
grant a renewal and variation of community lease to Waterhole Swimming Centre
Limited at Parrs Park, 471-479 West Coast Road, Glen Eden.
Executive
summary
2. Waterhole
Swimming Centre Limited holds a community lease from the legacy Waitemata City
Council for a term of 33 years commencing 1 October
1982. The lease contains one 33-year right of
renewal for the period 1 October 2015 until 30 September 2048.
3. Waterhole
has agreed to a variation of lease to include the Smokefree Policy clause, a
maintenance schedule of works undertaken and proposed, and compliance with
national and international pool water quality and heating standards.
4. This report recommends granting a renewal and variation of community
lease to the waterhole for a term of 33 years commencing 1 October 2015.
|
Recommendation/s
That the Waitākere
Ranges Local Board:
a) grant
a renewal of community lease to Waterhole Swimming Centre Limited for a term
of 33 years commencing 1 October 2015.
b) agree
that the rent on renewal is not to be increased on the basis that the lease
is also varied on renewal to include the following clauses:
i) Auckland Council has adopted a Smokefree Policy to apply on all
Council land, which policy the Lessee is obligated to abide by during the
Term. The Lessee will use its best endeavours to ensure its members,
employees, invitees, contractors and agents abide by the policy;
ii) from
1 June 2017 Waterhole Swimming Centre Limited shall ensure that New Zealand
Recreation Association (NZRA), PoolSafe and NZS5826:2010 Standards and
Federation Internationale De Natation (FINA) water temperature guidelines and
any subsequent industry standards are followed and compliant at all times;
iii) from
21 April 2017 Waterhole Swimming Centre Limited shall submit to Auckland Council,
no later than 21 April each year, its scheduled building maintenance for the
current financial year, which is to be approved by Auckland Council (acting
reasonably). Waterhole Swimming Centre Limited must then
undertake such building maintenance in the current financial year. In the
same report, Waterhole Swimming Centre Limited must also itemise the building
maintenance undertaken over the previous financial year.
c) Approve
all other terms and conditions as contained in the existing community lease
dated 21 January 1983 excluding this present right of renewal.
|
Comments
Waterhole Swimming Centre Limited
5. Waterhole
wishes to exercise its right of renewal for the period 1 October 2015 until 30
September 2048.
6. Waterhole
owns the swim centre located on Parrs Park (Attachment A: aerial photograph
showing location and lease area).
7. Waterhole
is a limited liability company and not an incorporated society or charitable
trust. Despite this, Auckland Council is obligated to renew the community
lease for a further term of 33 years.
8. The
swim centre complex was designed and built for teaching and coaching and
consists of a 10 meter learner’s pool and a 25 meter training pool.
9. While
Waterhole is primarily a swim teaching facility it does have limited space
available for public lane swimming each day. Waterhole offers local
students swimming scholarships with 24 taken up in 2016, reduced rates for
pupils with special needs, reduced rates for local school and preschools.
10. A
Facility Assessment Report was undertaken by Auckland Council in March
2017. The overall condition of the building was assessed as being average
and acceptable for the age of the building. Waterhole employs a
maintenance worker for 30 hours a week to keep the facility in a good state of
cleanliness and repair. Waterhole has agreed to supply the council with a
maintenance schedule of works undertaken and proposed each year. This is
to ensure the facility will continue to be maintained to a standard acceptable
to the council.
11. Located
on council land adjacent to Parrs Park are the Hoani Waititi Marae and Te Kura Kaupapa Maori o Hoani Waititi Marae
(primary school). Waterhole offers year one to six students
40 lessons per year at a reduced rate along with four scholarships, two for
both girls and boys. Waterhole also hosts the year one to six school
swimming sports events.
Parrs Park
12. Waterhole is
located on part of Parrs Park being described as Lot 3 on Deposited Plan
328432. Lot 3 is held in fee simple by Auckland Council as a classified
recreation reserve under the Reserves Act 1977.
13. Waterhole is
contemplated in the Parr’s Park (and Sherrybrooke Esplanade) Reserve
Management Plan adopted 31 August 2010. The management plan states
“…This lease is legal in terms of the Reserves Act 1977 in view
that it was granted by the former Waitemata City Council pursuant to section
54(1)(d) of the Reserves Act 1977 with the prior consent of the then Minister
of Lands...”.
Consideration
Local
board views and implications
14. Council
staff sought input at a local board workshop on 2 March 2017 and no objections
were raised.
15. The
Waitakere Ranges Local Board is the allocated authority to approve the granting
of a renewal and variation of community lease.
Māori impact statement
16. There
are no changes in use or operational activities being conducted on the land.
17. Auckland Council is committed to meeting its responsibilities under
Te Tiriti o Waitangi and its broader legal obligations to Māori.
18. Waterhole
offers Te Kura Kaupapa o
Hoani Waititi Marae (adjacent primary school) reduced rate swimming
lessons to its year one to six students along with four swimming scholarships.
Implementation
19. There is no cost implication associated with the approval of the
renewal and variation of community lease.
Attachments
|
No.
|
Title
|
Page
|
|
a⇩
|
Aerial photograph - Waterhole Swimming Centre Limited,
Parrs Park, 471-479 West Coast Road, Glen Eden
|
31
|
Signatories
|
Authors
|
Donna Cooper - Lease Advisor
|
|
Authorisers
|
Rod Sheridan - General Manager Community Facilities
Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere
Ranges, Whau
|
