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Waitākere
Ranges Local Board
25 May 2017
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Auckland
Council’s Quarterly Performance Report: Waitākere Ranges Local Board
- For Quarter Three, 1 January – 31 March 2017
File No.: CP2017/09923
Purpose
1. To
provide the Waitākere Ranges Local Board members with an integrated
quarterly performance report for Quarter 3, FY2016/17 against the Local Board Agreement
work programme
Executive summary
2. This
report provides an integrated view of performance for the Waitākere Ranges
Local Board, including financial performance, progress against local board key
performance indicators, progress against each operating department work
programme, key challenges the board should be aware of and any risks associated
with delayed delivery against the Waitākere Ranges 2016/17 Work Programme.
3. The
Waitākere Ranges Local Board has an approved 2016/17 work programme for the
following operating departments:
· Arts,
Community and Events, approved on 9 June 2016
· Parks,
Sport and Recreation, approved on 9 June 2016
· Libraries
and Information, approved on 9 June 2016
· Community
Facility Renewals, approved on 9 June 2016
· Infrastructure
and Environmental Services, approved on 14 July 2016
4. All
operating departments with agreed work programmes have provided a quarterly
update against their work programme delivery, with most items reported as
‘green’ status (on track), and no items with a ‘red’
status (behind delivery, significant risk).
5. Overall,
the financial performance of the board against Quarter 3, FY16/17 is on
track. There are some points for the board to be aware of Operating
expenditure and revenue for the nine months to March 2017 overall is on track
with budget. Capital projects for the period on the other hand are below budget
by (53%) due mainly to delays on parks renewals programmes and Glen Eden town
centre as a result of consent/tendering issues and business case preparation.
6. The
overall dashboard for the Waitākere Ranges Local Board indicates
performance in the Waitākere Ranges Local Board area is tracking
positively (Appendix A).
7. The
capital forecast spend for the year to June is expected to be around 73% of the
total year’s budget (Appendix C).
8. The
Key Performance Indicators for the Waitākere Ranges Local Board shows mixed delivery at this point in the second quarter (Appendix
D).
9. This
report does not yet cover the entirety of the Waitākere Ranges Local
Board’s projects.
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Recommendation/s
That the Waitākere
Ranges Local Board:
a) receive
the performance report for the financial quarter ending 31 March 2017.
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Comments
Key Achievements for Quarter Two
Further to delivery of
activities that can be defined as ‘business as usual,’ progress
during this quarter largely relates to planning and mid-stage delivery of
projects.
Key Project updates from the 2016/17 Work
Programme
10. All
operating departments with an approved 2016/17 Work Programme have provided
performance report updates via SharePoint for Quarter 3 (Appendix B). The
following are progress updates against a number of key projects identified in
the Local Board Plan:
· The Kauri Karnival, to raise awareness of kauri dieback was held on
5 March 2017, with an estimated 2000 people attending during the day.
Movies in Parks was screened at Hoani Waititi Marae on 24 March 2017.
· Waitākere Ranges War on Weeds programme was delivered by EcoMatters.
· The second period of control work on the Climbing Asparagus Weed
Management Project was delivered in February 2017.
Risks identified in the 2016/17 Work
Programme
11. No
significant risks have been identified by operating departments (where the
progress and performance indicator has been set to ‘red’ –
significantly behind budget/time or achievement of outcomes).
Financial Performance
12. The
Financial Quarterly Performance Report is attached as Appendix C.
Key Performance Indicators
13. The
year-end outlook is for 63 per cent of targets to be achieved (Attachment D).
14. The
local environmental management, and local planning and development measures are
on track, while there are some measures within local parks, sport and
recreation, and local community services where performance needs to be lifted
into order to achieve target.
15. Measures that are not on track to be achieved include:
· Percentage of residents satisfied with the provision (quality,
location and distribution) of local parks and reserves. Auckland's growth may
be putting pressure on open space as well as increasing demand for new
activities on parkland.
· Percentage of Aucklanders that feel their local town centre is safe,
during the day and at night. The Glen Eden Safety Hub (the business
association, police and community groups) has a continued presence in the area.
The proposed town square in Glen Eden will provide a space for community
activation and improve perception of safety in the future.
· Facility utilisation at off-peak times for council-managed community
centres and venues for hire. The digital booking system, which began recording
bookings in FY17 Q1, is expected to improve customer experience and
utilisation, along with a marketing campaign in Q3.
Consideration
Local board views and implications
16. This
report informs the Waitākere Ranges Local Board of the performance to date
for the period ending 31 March, 2017.
Māori impact statement
17. The
Community Capacity Building work programme delivered via the Community Waitakere
partnership builds on the capacity building work initiated by Community
Waitākere in 2015/16 with Hoani Waititi Marae and surrounding
communities. It supports the capacity of Hoani Waititi Marae to implement
community-based programmes and activities and connect to the wider community.
Implementation
18. The
Senior Advisor Waitākere Ranges Local Board will continue to facilitate
performance updates to the local board.
Attachments
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No.
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Title
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Page
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a⇩ 
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Waitākere Ranges_Q3_ Work Programme Snapshot
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9
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b⇩
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Waitākere Ranges_Q3 Work Programme Update
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11
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c⇩
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Waitākere Ranges_Q3_Work Programme financials
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29
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d⇩
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Waitakere Ranges_Q3_Waitakere Ranges Performance
Measure Results
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37
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Signatories
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Authors
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Raewyn Curran - Senior Local Board Advisor
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Authorisers
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Glenn Boyd - Relationship Manager Henderson-Massey,
Waitakere Ranges, Whau
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