Agenda of Extraordinary Meeting of the Albert-Eden Local Board

1 Welcome

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

5 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

6 Petitions

At the close of the agenda no requests to present petitions had been received.

7 Deputations

Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Albert-Eden Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

8 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

9 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

10 Notices of Motion

There were no notices of motion.

Albert-Eden Local Board

07 June 2017

Adoption of Albert-Eden Local Board Agreement 2017/2018

File No.: CP2017/10364

Purpose

1. This report seeks adoption of local content for the Annual Budget 2017/2018, including a Local Board Agreement 2017/2018, a message from the chair, local board advocacy, local activity budgets and local performance targets, together with adoption of a local fees and charges schedule for 2017/2018.

Executive summary

2. For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area.

3. Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a 10 year period.

4. In February and March this year, the council consulted on proposed changes for the Annual Budget 2017/2018. Local boards then held discussions with the Finance and Performance Committee on regional policy issues, community feedback and key initiatives that local boards are advocating for.

5. Local boards are now considering local content for the Annual Budget 2017/2018 which includes a local board agreement, a message from the chair, local board advocacy, local activity budgets and local performance targets, together with a local fees and charges schedule for 2017/2018.

6. Local board agreements will include the allocation of locally driven initiative (LDI) funding to projects and services.

7. On 29 June 2017, the governing body will meet to adopt Auckland Council’s Annual Budget 2017/2018 including 21 local board agreements and associated performance targets and budgets.

Recommendation/s

That the Albert-Eden Local Board:

a) adopts local content for the Annual Budget 2017/2018 (Attachment A), including:

i. a Local Board Agreement 2017/2018

ii. a message from the Chair

iii. local board advocacy

iv. local activity budgets

v. local performance targets.

b) adopts local fees and charges schedules for 2017/2018 (Attachment B).

c) notes:

i. that the local activity budgets have been updated to reflect final budget decisions made by the governing body on 1 June 2017;

ii. that if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement;

iii. that the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Annual Budget 2017/2018 on 29 June 2017.

d) agrees that the Chair be delegated authority to make any final minor changes to the local content for the Local Board Agreement 2017/2018.

Comments

8. For each financial year, Auckland Council must have a local board agreement between the governing body and the local board, for each local board area.

9. Every three years a local board plan is developed to inform the long-term plan (and associated local board agreements) which outlines priorities, budgets and intended levels of service over a 10 year period.

10. In February and March this year, the council consulted on proposed content for the Annual Budget 2017/2018. Local boards then held discussions with the Finance and Performance Committee on regional policy issues, community feedback and key initiatives that local boards are advocating for.

11. Local boards are now considering local content for the Annual Budget 2017/2018 (Attachment A).

12. Local boards are also considering the adoption of a local fees and charges schedule for 2017/2018 (Attachment B).

Consideration

Local board views and implications

13. This report seeks adoption from the local board on its content for the Annual Budget 2017/2018 and other associated material. Engagement with the community, including consultation, and a number of workshops and meetings have been held by the local board and with the governing body to finalise their local board agreement.

Māori impact statement

14. Many local board decisions are of importance to and impact on Māori. Local board agreements and the annual budget are important tools that enable and can demonstrate council’s responsiveness to Māori. The local board agreement is based on the local board plan and the Annual Budget 2017/2018 which have both been developed through engagement with the community, including Māori. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Implementation

15. The resolutions of this meeting will be reported to the governing body on 29 June 2017, when it meets to adopt the Annual Budget 2017/2018 including 21 local board agreements and associated performance targets and budgets.

16. Decisions on the local board agreement, a message from the chair, local board advocacy, local activity budgets and local performance targets are required in order for staff to finalise local content for the Annual Budget 2017/2018.

17. It is possible that minor changes may need to be made to the attachments before the annual budget is adopted, such as correction of any errors identified and minor wording changes. Staff therefore recommend that the local board delegates authority to the Local Board Chair to make final changes if necessary.

Attachments

No.	Title	Page
a ⇩	Local content to support the Annual Budget 2017/2018: o Local Board Agreement 2017/2018 o Message from the Chair o Local Board Advocacy o Local activity budgets o Local performance targets	11
b ⇩	Local fees and charges schedule 2017/2018	25

Signatories

Author

Emma Reed – Albert-Eden Local Board Advisor

Authorisers

Karen Lyons, General Manager Local Board Services

Christine Watson, Manager Financial Advisory Services Local Boards

Adam Milina, Relationship Manager, Albert-Eden, Ōrākei Local Boards

Albert-Eden Local Board

07 June 2017

Albert-Eden Local Board ACE work programme 2017/2018

File No.: CP2017/05767

Purpose

1. To approve the Arts, Community and Events 2017/2018 Albert-Eden Local Board work programme.

Executive summary

2. This report provides information to support the local board to make decisions required to approve the Arts, Community and Events 2017/2018 work programme.

3. The proposed ACE work programme provides a defined work programme for the 2017/2018 financial year. The work programme covers the following areas:

· Community Empowerment

· Arts and Culture

· Events

· Community Places.

4. The ACE work programme for the Albert-Eden Local Board aligns with the following 2014-2017 Albert-Eden Local Board Plan priorities:

· proud, connected and secure communities

· our heritage is cherished and protected

· a better and bigger range of recreational experiences

· thriving town centres and a growing local economy.

Recommendation/s

That the Albert-Eden Local Board:

a) approve the 2017/2018 Arts, Community and Events work programme (Attachment A).

Comments

5. The ACE work programme for 2017/2018 aligns to the following 2014-2017 Albert-Eden Local Board Plan priorities:

· proud, connected and secure communities will be supported through activities including local events, community centre programmes and placemaking activities

· our heritage is cherished and protected activities such as the 150^th anniversary of Mt Albert

· thriving town centres and a growing local economy will be supported through capacity building activity with local business associations and migrant businesses.

6. The ACE work programme 2017/2018 for the Albert-Eden Local Board includes the following areas of activity:

· Community Empowerment: These projects and programmes aim to deliver a range of social outcomes for local residents. This includes work to support young people’s voice in the local area, work to increase diverse community participation, and community capacity building work.

· Arts and Culture: This includes a funding agreement with a local arts broker.

· Events: This work programme includes a range of community events such as Anzac Day, citizenship ceremonies, Movies in Parks, events grants and an event at Chamberlain Park.

· Community Places: This includes the provision of community facilities as well as venue hire service delivery.

7. The work programme includes scoped initiatives that align with local board priorities, as well as budget allocation and established timelines.

8. The local board considered the draft work programme at a workshop with ACE staff on 12 April. Staff incorporated the local board’s feedback into the work programme.

9. The local board is requested to approve the ACE work programme for 2017/2018. ACE staff will continue to work with the local board to ensure these projects are delivered.

Consideration

Local board views and implications

10. The local board considered the draft 2017/2018 work programme at a workshop on 12 April 2017. Staff considered the local board’s feedback and incorporated it into the local board work programme (Attachment A).

Māori impact statement

11. Improving Māori outcomes is a priority for the region. One of the Auckland Plan targets is to increase targeted support to Māori community development projects. A key objective of ACE is to deepen and integrate relationships with mana whenua, mataawaka and marae, in our everyday work.

12. The 2017/2018 work programme includes a new line entitled ‘Māori Responsiveness Action Plan’. This item emerged from a review of local board work programmes, which found that overall, local board plans make strong commitments to Māori. However these commitments are not often carried through to detailed action in work programmes (for example benefits to Māori may be included as a by-product of general outcomes, or categorised with ethnic and diverse communities).

13. The benefits of this activity are expected to include:

· collaborating with Māori and forming stronger relationships, decision-making and partnerships

· moving from high level commitments to outcomes

· eliminating the transactional approach to working with Māori

· setting up monitoring through quarterly reporting.

Implementation

14. Once the work programme is approved, ACE staff will monitor and evaluate progress throughout 2017/2018. The ACE work programme will be implemented within the annual plan 2017/2018 budget and updates on progress will be available at the end of each quarter.

Attachments

No.	Title	Page
a ⇩	Albert Eden ACE Work Programme 17_18	31

Signatories

Author

Chinwe Akomah - Advisor - ACE

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

07 June 2017

2017/2018 Parks, Sport and Recreation draft annual work programme

File No.: CP2017/07536

Purpose

1. To present the draft 2017/2018 Parks, Sport and Recreation (PSR) Annual work programme (AWP) for the consideration and approval of the Albert-Eden Local Board.

Executive summary

2. This report presents the draft PSR AWP for the 2017/2018 financial year.

3. The draft work programme includes capital expenditure projects and Locally Driven Initiatives (LDI) works but excludes any works associated with external agency projects.

4. Should unforeseen works arise or work priorities change from those attached and approved, the Parks Sport and Recreation Portfolio managers will report this through the quarterly reports for formal approval by the Board.

Recommendation/s

That the Albert-Eden Local Board:

a) approves the 2017/2018 Parks, Sport and Recreation annual work programme (Attachment A).

Comments

5. This report presents the draft PSR AWP for the 2017/2018 financial year. The draft PSR AWP is sorted by Active Recreation and Parks Services.

6. Staff discussed the scope of the draft 2017/2018 PSR AWP at a workshop with the Board on 12 April 2017.

7. The draft 2017/2018 PSR AWP has been developed with a strategic focus, in that many projects will be delivered over two or more financial years.

8. The draft 2017/2018 PSR AWP, presented as Attachment A, needs to include some flexibility to account for any unforeseen factors beyond PSR’s control that may arise.

9. Staff may need to adjust priorities as unforeseen complexities in delivering planned projects arise. Any material changes to the 2017/2018 PSR AWP will be reported to the Board for a formal decision.

Budget types contributing to the Parks Sport and Recreation work programme

10. Activities may be funded from one or multiple budget sources which include: Asset Based Services (ABS) capital expenditure or operational expenditure; Locally Driven Initiatives (LDI) capital expenditure or operational expenditure; growth funding; targeted rates; external funding or sponsorship.

11. The LDI programme is part of this draft AWP. PSR activity resulting from external agency partnerships is not included unless they have an element of local board funding attached to them.

12. Some Active Recreation or Park Services activity programmes do not show a budget amount but have been included in the work programme for the Board’s information and future quarterly reporting.

13. Capital development programmes and asset based activities including renewals will be reported separately and led by Community Facilities.

Consideration

Local board views and implications

14. The Albert-Eden Local Board provided feedback on the draft 2017/2018 PSR AWP at a workshop on 12 April 2017. Feedback from this workshop has informed the draft programme (Attachment A).

Māori impact statement

15. Parks and open spaces, as well as leisure, sport and recreation activities contribute significantly to Maori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to Tangata Whenua, appropriate engagement and consultation will follow.

16. Section 81 of the Local Government Act 2002 set out Contributions to decision-making processes by Māori:

“(1) A local authority must—

(a) establish and maintain processes to provide opportunities for Māori to contribute to the decision-making processes of the local authority; and

(b) consider ways in which it may foster the development of Māori capacity to contribute to the decision-making processes of the local authority”.

17. The Auckland Council Māori Language Policy, 2016, provides a practical means for Council to fulfil its commitments and legal obligations to Māori. It notes that Auckland Council aims to:

‘Ensure that everyone who receives or uses Auckland Council’s services or contributes to the democratic process has the choice to do so in Māori or English’.

18. The draft 2017/2018 PSR AWP includes a ‘Creating a Māori Identity’ programme, which will focus on discussing with mana whenua the approach to; review the current state of park and facility naming; identify opportunities for Māori naming (new names, renaming or dual naming) of parks and facilities; engage with Mana Whenua to adopt new Māori place and recreation facility names and enhance Auckland’s Māori identity and Māori heritage.

Implementation

19. Once approved the delivery of activities identified in the 2017/2018 PSR AWP will take place from 1 July 2017.

20. Capital and asset based activities will be delivered and reported on by Community Facilities as they move into investigation and design and/or project delivery phase.

21. The progress of the 2017/2018 PSR AWP projects will be reported to the Board quarterly.

Attachments

No.	Title	Page
a ⇩	Albert-Eden Local Board PSR draft AWP 2017-2018	45

Signatories

Author

Lynda Lucas - Programme Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

07 June 2017

Approval of 2017/2018 Albert-Eden local environment and development work programme

File No.: CP2017/08451

Purpose

1. To approve the 2017/2018 local environment and development work programme (totalling $1,900,348) for the Albert-Eden Local Board.

Executive summary

2. The Albert-Eden Local Board (the board) has identified an aspiration in its local board plan to achieve ‘a community that values its environment’ and ‘thriving town centres and a growing local economy.’

3. To give effect to this aspiration, the board has committed $85,000 in total to local environmental development projects in their locally driven initiatives budget for 2017/2018 (resolution number AE/2017/37). This funding includes:

· $9,135 for Almorah Rock Forest Restoration – Year Five

· $3,750 for Bus subsidies for participation in education for sustainability

· $30,000 for Eco-Neighbourhoods

· $5,000 for Epsom Rock Forest Landowner Assistance Programme

· $20,000 for Lower Meola Creek community and school restoration

· $13,000 for Support for community-led streamside restoration

· $4,115 for Weedfree Waterview

4. The board also has $1,815,348 of asset based services capital expenditure budget for improvements to the Mount Albert Town centre.

5. To deliver on this budget, a draft work programme was discussed at a workshop with the board on 12 April 2017. An updated work programme is appended to this report at Attachment A. This report recommends that the board approve this local environment and development work programme and associated budgets for 2017/2018.

Recommendation/s

That the Albert-Eden Local Board:

a) approve the allocation of $85,000 for environmental projects to be delivered by the Infrastructure and Environmental Services directorate in 2017/2018 as detailed in this report and summarised in the table below;

Project	Budget
Almorah Rock Forest Restoration – Year Five	$9,135
Bus subsidies for participation in education for sustainability	$3,750
Eco-Neighbourhoods	$30,000
Epsom Rock Forest Landowner Assistance Programme	$5,000
Lower Meola Creek community and school restoration	$20,000
Support for community-led streamside restoration	$13,000
Weedfree Waterview	$4,115
Total	$85,000

b) approve the allocation of $1,815,348 of asset based services 2017/2018 budget for the Mount Albert town centre transformation.

Comments

6. The board has allocated $85,000 of its 2017/2018 locally driven initiatives budget to support the delivery of a local environment work programme in line with the local board plan outcome of ‘A community that values its environment’ and ‘thriving town centres and a growing local economy.’

7. Options for the allocation of this budget were discussed at a workshop on 12 April 2017. Based on that discussion, seven projects will be delivered by the Infrastructure and Environmental Services directorate as part of the board’s 2017/2018 local environment and development work programme. A brief description of each of these projects is provided below.

Mount Albert town centre transformation ($1,815,348 asset based services capital expenditure budget)

8. To achieve the local board plan outcome ‘thriving town centres and a growing local economy,’ the board has the key initiative ‘Mount Albert town centre upgrade including a plaza development and streetscape.’

9. It is recommended that the board allocates $1,815,348 of asset based services capital expenditure budget for Mount Albert town centre transformation in the 2017/2018 local development work programme. The local board funded $3,440,000 towards this project in the 2016/2017 financial year.

10. This project delivers on these aspirations and will revitalise Mt Albert town centre by providing an attractive and safe streetscape that provides a significant increase in pedestrian amenity for the community to enjoy. This project leverages off the recent Mt Albert train station investment and increase in public transport patronage. Public investment in the plaza and wider streetscape improvements through the town centre is expected to provide a catalyst for private investment and generate economic development and urban regeneration, making Mount Albert a destination area.

11. The Mount Albert town centre transformation began on 18 April 2017. The upgrade is being delivered by Auckland Council and Auckland Transport, and will feature more trees and gardens, wider footpaths, better lighting, cycle lanes, more bus shelters, a new pedestrian crossing, easier access to Mount Albert train station, and better management of stormwater runoff. Construction is due for completion by March 2018.

Almorah Rock Forest restoration – year five ($9,135)

12. To achieve the local board plan outcome ‘a community that values its environment’ the board has funded an ongoing project focused on protection and restoration of Almorah Rock Forest, a threatened ecosystem in the Auckland region.

13. It is recommended that the board allocates $9,135 of its locally driven initiatives budget for Almorah Rock Forest in the 2017/2018 local environment work programme. The local board funded $8,000 towards this project in the 2016/2017 financial year.

14. This project resulted from the Almorah Forest Ecological Management Plan that the board funded in 2013/2014. The objective of the project is to enable the forest to self-regenerate by removing pest plants and pest animals over a five year period. This will be year five of the project.

15. The key deliverables for this project in 2017/2018 will see three rounds of pest animal control and two rounds of pest plant control. In year five of the project pest animal and plant work will largely be in a maintenance phase, with a focus on controlling pest plant seed bank (removing seedlings and juveniles) and keeping pest animals at low levels. A summary report will be prepared to review the results of the five year restoration plan and recommend future management requirement for the reserve.

Bus subsidies for participation in education for sustainability ($3,750)

16. Council delivers a number of environmental education programmes through its six experience centres. Experience centres teach schoolchildren practical actions that encourage them to bring sustainable practices into their homes and schools. They also improve their understanding of how to care for our environment.

17. A barrier to accessing the programmes at these experience centres is the cost of providing transport. Local funding of $3,750 will enable a larger number of Albert-Eden schoolchildren to participate in environmental education by covering the costs of bus travel.

18. Regional budgets will continue to fund the management and delivery of environmental education to Auckland schools.

Eco-Neighbourhoods ($30,000)

19. To achieve the key outcome from the board’s plan ‘our community lives in more sustainable ways and reduces its environmental impact,’ the local board has funded the Eco-Neighbourhoods project in its local board area over the last three financial years. This will be year four of the project.

20. It is recommended that the board allocates $30,000 of its locally driven initiatives budget for Eco-Neighbourhoods in the 2017/2018 local environment work programme. The local board funded $29,000 towards this project in the 2016/2017 financial year.

21. An Eco-Neighbourhood comprises of groups of six or more neighbours from different households within the board area, with an objective to adopt sustainable practices and increase resilience within their homes, lifestyles and neighbourhoods.

22. An Eco-Neighbourhood group decides what sustainable living actions they wish to undertake and a project manager supports these groups to take action. The project manager will organise meetings and training sessions, and captures information in order to monitor, evaluate and report progress of the project.

23. Groups receive up to 20 hours of facilitation support from the project manager and can receive up to $1,000 worth of support. This includes incentives, discounts and training to support behavior change. For example, if a group decides to focus on rain water collection, the project manager will organise a water workshop to teach the group how to install rain water barrels. Each group member that takes part in the workshop receives a free rain diverter when they purchase their rain water harvesting kit.

24. Other activities that groups have or will undertake include:

· food resilience

· waste minimisation

· bee keeping

· organic food growing

· home energy and water efficiency.

25. Key deliverables for the 2017/2018 financial year include supporting a total of nine to twelve groups, some of which may be existing groups.

Epsom Rock Forest Landowner Assistance Programme ($5,000)

26. To achieve the local board plan outcome ‘a community that values its environment’ the board will fund a new project focused on protection and restoration of Epsom Rock Forest, a lava rock forest and one of Auckland’s rarest ecosystems which is predominately found in the Epsom area, with approximately 23 hectares remaining.

27. It is recommended that the board allocates $5,000 of its locally driven initiatives budget for Epsom Rock Forest landowner assistance programme in the 2017/2018 local environment work programme. This is the first year the board has funded this project.

28. This project resulted from the board funded ecological restoration of the Almorah Reserve and a desire to protect the local board investment by expanding weed and animal pest control to surrounding private land. The objectives of the project are to:

· create a wider ecological protection buffer for Almorah Reserve, and

· provide a landowner assistance programme which will support community knowledge and pride in the Epsom Rock Forest, which will lead to community action to protect the lava rock forest.

29. The key deliverables for this project in 2017/2018 will see delivery of a landowner assistance programme for private property containing lava rock forest, including provision of advice and support with weed and animal pest control. In year one, staff will visit all properties within the project boundaries and provide advice and management plans where appropriate. Participating properties will be provided with ecological restoration support tools such as composting weed bags and traps. Barriers to landowner participation in ecological restoration will be investigated as part of the project and where suitable weed contractor assistance or a community weed bin will be provided as incentive and enablement tools.

Lower Meola Creek community and school restoration ($20,000)

30. To achieve the local board plan outcome ‘a community that values its environment’ with the key initiative ‘community-led planting and weed control projects in Oakley and Meola creeks’, council’s Healthy Waters and Sustainable Schools teams will collaborate to work with community groups and schools undertaking restoration of the lower Meola Creek. This will continue to generate a functioning riparian environment that reduces bank erosion, creates habitat, provides native green corridor linkages and helps improve water quality.

31. It is recommended that the board allocates $20,000 of its locally driven initiatives budget for Lower Meola Creek community and school restoration in the 2017/2018 local environment work programme. The local board funded $14,000 towards this project in the 2016/2017 financial year.

32. With the development of the Meola Watercourse Management Plan 2009, various community groups and schools have been involved in the restoration of the creek since 2011, with over 15,000 native trees planted so far. The following groups will be involved in the restoration in 2017/2018:

· Rasheed Memorial Trust

· Te Mahurehure Marae with Point Chevalier School

· The Bluegreens Community Group.

33. It is anticipated that from August 2017 to June 2018, an experienced community restoration contractor will be engaged to project manage and deliver a series of planting and weeding events with all groups at all restoration sites. Maintenance (weeding, rubbish collection and water quality monitoring) of already planted areas will occur, with new native plantings to occur in May and June 2018. The project will also implement a community-led pest eradication programme on the Bluegreens community site. Key deliverables for the project will see:

· 1,600 native plants will be planted in 2018

· participation of 360 community members

· two Lower Meola community meetings for networking, sharing stories & up-skilling

Support for community-led streamside restoration ($13,000)

34. To achieve the key initiatives from the board’s plan ‘community-led planting and weed control projects in Oakley and Meola creeks,’ and ‘we will continue to acknowledge and support the hard-working volunteer environmental organisations, such as Friends of Oakley Creek and St Lukes Environmental Protection Society, which care for our two urban streams’, the local board will provide two grants to the following community groups:

· Friends of Oakley Creek ($6,500)

· St Lukes Environmental Protection Society ($6,500)

35. The support the local board provides to these two groups allows for the management and implementation of riparian vegetation enhancement along Oakley Creek and in Roy Clements Treeway (Meola Creek).

36. It is recommended that the board allocates $13,000 of its locally driven initiatives budget for support for community-led streamside restoration in the 2017/2018 local environment work programme. The local board funded $13,000 towards this project in the 2016/2017 financial year.

Weedfree Waterview ($4,115)

37. To achieve the key initiative from the board’s plan “a community that values its environment”, the board requested staff to investigate options for a weed control project for Waterview.

38. The board have expressed interest in allocating $4,115 of its locally driven initiatives budget support for weed free Waterview in the 2017/2018 local environment work programme.

39. This project resulted from consultation with the board at its 12 April 2017 workshop, where members expressed an interest in a community-based project to maximise and leverage the significant weed control and ecological restoration works undertaken by the New Zealand Transport Agency (NZTA) in Waterview as part of their $2.1 billion Western Ring Route motorway project. The board would like to support and grow community awareness and education for weed control on private properties in Waterview to prevent weed species seeding and spreading to public land.

40. Funding for this project in 2017/2018 will support:

· social media and print advertising

· Forest and Bird weed control guide pamphlets disseminated to all Waterview households (appended to this report as Attachment B)

· the placement of two to three weed bins at key sites within the Albert-Eden Local Board area; and

· engagement of local community groups and volunteers to help facilitate the weed amnesty by providing advice and monitoring the weeds being disposed of in bins.

41. If the board chooses not to fund this project, staff recommend that the additional $4,115 of locally driven initiatives opex approved by the board as part of the local environment budget be used to up-scale the existing Eco-Neighbourhoods project, and staff adjust the local environment work programme to suit.

Consideration

Local board views and implications

42. The projects noted above align with the local board plan outcome ‘A community that values its environment’ and ‘thriving town centres and a growing local economy.’

43. The proposed environment work programme was discussed with the board at a workshop on 12 April 2017 and the board indicated its support of the proposed projects.

Māori impact statement

44. It is recognised that environmental management, water quality and land management has integral links with the mauri of the environment and concepts of kaitiakitanga.

45. Table one below outlines how projects contribute to Māori outcomes.

Table One: Māori impact assessment

Project	Māori impact assessment
Mount Albert Town centre transformation	Mana whenua have been involved in the project since 2015. As a result, the design incorporates the following elements: · rongoa: leading native tree selections to bring healing to the whenua (land) and community, and support bird life. · manaakitanga: sounds of manu - what the landscape and bird life used to be, · mataoho: wall design incorporating tapatoru (triangle) form, symbolic of volcanic field; and · holistic approach to re-use stone found in the area by incorporating it back into paving/embedded in footpath, and into water features as a treatment method.
Almorah Rock Forest Restoration – Year Five	No direct engagement or consultation has been made with Māori on this project. However, it is recognised that environmental management has integral links with the mauri of the environments and concepts of kaitiakitanga.
Bus subsidies for participation in education for sustainability	Bus subsidies help to minimise financial barriers to educational access to environmental experience centres for all students including Māori.
Eco-Neighbourhoods	This project does not specifically target sustainable living for Māori. However, it is acknowledged that sustainable living practices have integral links with concepts of kaitiakitanga and the Māori world view, where people are closely connected to the land and nature.
Epsom Rock Forest Landowner Assistance Programme	No direct engagement or consultation has been made with Māori on this project. However, it is recognised that environmental management has integral links with the mauri of the environments and concepts of kaitiakitanga.
Lower Meola Creek community and school restoration	Consultation and engagement with Te Mahurehure Marae is ongoing as the marae includes one of the key long-term restoration sites along the Meola Creek. This site has recently been ‘adopted’ by Pt Chevalier School to establish a relationship with the marae and engage students in stream education and action. The marae also plays an important role as the location for the Meola community meetings, with council, Albert-Eden and Waitemata local board’s and interested community members.
Support for community-led streamside restoration	The restoration work carried out by these groups is expected to contribute to Māori outcomes of improving the mauri of local streams. Mauri is a crucial concept for iwi. It is also recognised that Te Auaunga (Oakley Creek) is a site of cultural significance to Māori. The creek runs through a cultural landscape of diverse sites including mahinga kai, pā taua, papakāinga, wāhi nohoanga and wāhi tapu.
Weedfree Waterview	No direct engagement or consultation has been made with Māori on this project. However, it is recognised that environmental management has integral links with the mauri of the environments and concepts of kaitiakitanga. Plant pest control will contribute to the preservation of natives plants valued by Maori.

Implementation

46. Subject to approval, this work programme will commence in the new financial year (1 July 2017). Regular reporting on project delivery will be through the Infrastructure and Environmental Services’ contribution to the board’s quarterly performance report.

Attachments

No.	Title	Page
a ⇩	2017/2018 Albert-Eden local environment and development work programme	55
b ⇩	Forest and Bird Weed Control Guide	59

Signatories

Author

Candice Ho - Relationship Advisor

Authorisers

Barry Potter - Director Infrastructure and Environmental Services

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

07 June 2017

Albert-Eden Local Board Libraries Work Programme 2017/2018

File No.: CP2017/09630

Purpose

1. This report presents the Libraries 2017/2018 Albert-Eden Local Board work programme for approval.

Executive summary

2. This report provides information to support Albert-Eden Local Board to make decisions required to approve the Libraries 2017/2018 work programme.

3. The proposed Libraries work programme aims to provide a defined work programme for the 2017/2018 financial year.

4. The Libraries work programme for Albert-Eden Local Board aligns with the following 2014-2017 Albert-Eden Local Board Plan priorities:

· A better and bigger range of recreational experiences

· Proud, connected and secure communities

5. The Albert-Eden Local Board is being requested to approve the Libraries work programme for 2017/2018.

Recommendation/s

That the Albert-Eden Local Board:

a) approve the 2017/2018 Libraries work programme (Attachment A)

Comments

6. The libraries work programme for 2017/2018 aligns to the Albert-Eden Local Board plan 2014 – 2017 and Te Kauroa – Auckland Libraries Future Directions 2013-2023.

7. The Libraries work programme aligns to the following 2014-2017 Albert-Eden Local Board Plan priorities:

· A better and bigger range of recreational experiences

· Proud, connected and secure communities

8. The work programme includes library activities that align with the local board priorities and meet the needs of the Albert-Eden community. The cost of running the local libraries largely appears in one activity line – “Library hours of service”. Activities that respond to local community priorities have been included in the work programme but they do not have specific ABS opex budget attached as the cost is included in running the local libraries.

9. A workshop was held with the local board and Libraries staff on Wednesday, 12 April 2017 where the draft work programme was considered.

10. The Albert-Eden Local Board is requested to approve the Libraries work programme for 2017/2018. Libraries’ staff will continue to work with the local board to ensure activities align with the local board priorities and meet the needs of the Albert-Eden community.

Consideration

Local board views and implications

11. The draft 2017/2018 work programme was considered by the local board at a workshop on Wednesday, 12 April 2017.

Māori impact statement

12. Improving Maori outcomes is core to library services and is defined in Te kauhanganui. The libraries work programme supports Maori initiatives in both programme and service delivery at local libraries.

Implementation

13. Libraries staff will continue to meet with the board to provide updates on the work programme and ensure it is progressed. The libraries work programme will be implemented within the annual plan 2017/2018 budget and reported on through the quarterly reporting process.

Attachments

No.	Title	Page
a ⇩	Albert-Eden Libraries Work Programme 17/18	67

Signatories

Author

Kim Taunga - Manager Cust. Experience - South and East Libraries

Authorisers

Mirla Edmundson - General Manager Libraries & Information

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards

Albert-Eden Local Board

07 June 2017

Albert-Eden Local Board 2017/2018 Community Facilities Work Programme

File No.: CP2017/09018

Purpose

1. To approve the 2017/2018 Community Facilities Work Programme for the Albert-Eden Local Board (totaling $7,084,466), including all capital works, leasing and operational maintenance projects delivered by Community Facilities.

2. To approve in principle the 2017-2020 Community Facilities Capital Works Programme for the Albert-Eden Local Board (totaling $20,922,638).

Executive summary

3. The Community Facilities department is responsible for the building, maintaining and renewing all open spaces and community buildings. This includes the community leasing and licensing of council-owned premises.

4. The Albert-Eden Local Board 2017/2018 Community Facilities Work Programme was developed using a combination of local board feedback, staff assessments of assets and key stakeholder input. Once this programme of work is approved, it will efficiently manage the creation and renewal of all Community Facilities assets and community leases.

5. In the 2017/2018 Community Facilities Work Programme, the following budgets have been identified in the 2017/2018 Community Facilities Work Programme:

· $1,995,000 of locally driven initiatives capital discretionary funding

· $120,000 of locally driven initiatives operational discretionary funding, and

· $4,969,466 of asset-based services capital funding

6. The 2017-2020 Community Facilities Capital Works Programme was developed to enable greater visibility, an improved level of project planning, and the ability to integrate projects within a strategically aligned programme. Once this programme is approved in principle, staff will continue to seek local board feedback through regular engagement and this will be adopted into the future years’ programmes.

7. The local board were given the opportunity to discuss the draft work programmes for capital works, leasing and operational maintenance at a workshop on 19 April 2017. Following this feedback, an updated work programme was developed by staff and is provided in Attachment A. This report recommends that the board approves the 2017/2018 Community Facilities Work Programme and associated budget. This report also seeks approval for the 2017-2020 Community Facilities Capital Works Programme.

8. Once approved by the Albert-Eden Local Board, new work will commence from July 2017. Regular updates on the line items will be provided by the Community Facilities Stakeholder Advisors.

Recommendation/s

That the Albert-Eden Local Board:

a) approve the Albert-Eden Local Board 2017/2018 Community Facilities Work Programme as detailed in Attachment A

b) approve in principle the Albert-Eden Local Board 2017-2020 Community Facilities Capital Works Programme as detailed in Attachment B

c) note that the 2017/2018 asset-based services capital works funding envelope, identified for the work programme, is indicative to deliver the work and any budget variances will be managed within the total region-wide asset-based services funding envelope

Comments

9. Community facilities and open spaces provide important community services to the people of Auckland. They contribute to building strong, healthy, and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art, and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.

10. The 2017/2018 Community Facilities Work Programme detailed in Attachment A contains information on all proposed projects to be delivered by Community Facilities, including capital works projects, leasing and operational maintenance. The 2017-2020 Community Facilities Capital Works Programme detailed in Attachment B contains the three year proposed capital works programme for renewals and growth projects.

Community Facilities Department

11. The purpose of the Community Facilities department is to build, renew, and maintain community assets including but not limited to: buildings, furniture and fit-out, structures, land, trees, and green space. Community Facilities is responsible for maintaining and renewing local and sports parks, regional and specialist parks, cemeteries, pools and leisure centres, libraries, community centres, venues for hire, arts facilities, public toilets, holiday parks and council owned community lease assets.

Capital works programme

12. Investment in the capital programme will ensure that council facilities and parks open spaces in Albert-Eden Local Board remain valuable and well-maintained community assets that continue to meet the agreed levels of service. Asset-based services capital works includes both growth and renewals projects.

13. The renewals programme is prioritised against three main drivers: asset condition, level of provision and identified risk. Not undertaking timely renewals will have a negative impact on the customer experience and put asset performance at risk, and ultimately increase the cost to maintain the facility.

14. Growth projects are prioritised to align with parks strategies, community benefit, and the proportion of population growth in the area.

15. At a workshop on the 19 April 2017, Community Facilities staff presented a draft three year forward work programme for elected member feedback. A three-year rolling programme promotes well-developed planning and optimal use of resources. By building a programme that is strategically focused, staff can ensure funding allocation for scoped projects, and therefore maximise chances of project delivery on time and on budget. The work included in each year will be comprised of a sustainable balance between the three delivery components of planning, design, and construction. The three-year rolling programme will be a live agreement between local boards and Community Facilities, and will be aligned with strategic goals. A three-year rolling work programme also ensures that the highest priority works are implemented without delay should a delivery opening emerge within the current year’s programme.

16. The 2017/2018 Community Facilities Work Programme contains the first year of the three year rolling programme and was updated following the workshop on the 19 April 2017.

· Number of projects: 82

· Indicative cost for proposed projects: $7,084,466

17. The 2017-2020 Community Facilities Work Programme contains the following projects:

· Number of projects: 66

· Indicative cost for proposed projects: $20,922,638

Leasing work programme

18. Community leases are a valuable way in which the council provides support to local community organisations to provide the activities and services aligned with recognised local priorities.

19. Attachment A provides a detailed list of the community leases and licences that will expire or are due for renewal over the 2017/2018 financial year, in addition to those from previous years’ work programmes which have yet to be completed.

20. Once the 2017/2018 Community Facilities Work Programme is approved, staff will be able to bundle reporting on routine or non-controversial matters whilst focusing attention on those community leases that are more complex.

Operational maintenance work programme

21. The regular maintenance of all council-owned built and open space assets plays an important part in:

· increasing the long-term durability of Community Facilities assets

· improving the safety of Community Facilities assets

· ensuring the enjoyment of Community Facilities assets by the users

22. Community Facilities will launch ‘Project 17’ in July 2017 which creates new bundled maintenance contracts across the Auckland region for full facility, ecological restoration and arboriculture maintenance contracts. The Finance and Performance Committee approved these contracts on 30 March 2017.

23. In the 2017/2018 Community Facilities Work Programme, there is one line item dedicated to all maintenance in the local board area. This includes all buildings, parks and open space assets, sports fields, tree management and maintenance, ecological restoration, pest management, riparian planting, coastal management and storm damage. Staff will be able to provide regular reporting on maintenance through monthly updates to the local boards and through the quarterly report.

Consideration

Local board views and implications

24. The Community Facilities Work Programme has been created through a combination of local board feedback, asset condition assessments and agreed levels of service.

25. The draft 2017/2018 Community Facilities Work Programme and the 2017-2020 Community Facilities Capital Works Programme were considered by the local board at a workshop on 19 April 2017. The views expressed by local board members during the workshop have been reflected in Attachment A and Attachment B.

26. The Community Facilities work programme supports the achievement of the following 2014-2017 Albert-Eden Local Board Plan priorities:

· Proud, connected and secure communities

· A better and bigger range of recreational experiences

· Thriving town centres and a growing local economy

Māori impact statement

27. The 2017/2018 Community Facilities Work Programme ensures that all facilities and open space assets continue to be well-maintained assets that benefit the local community, including Māori. All community assets contribute significantly to Māori well-being, values, culture and traditions. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to mana whenua then appropriate engagement will be undertaken.

28. Staff are also attending mana whenua fora on a monthly basis to receive feedback on the 2017/2018 Community Facilities Work Programme.

Implementation

29. This work programme will be implemented as part of Community Facilities’ usual business practice.

30. Work programme implementation will be reported regularly by stakeholder advisors and quarterly through the performance report to the local board.

Attachments

No.	Title	Page
a ⇩	Albert-Eden Community Facilities 2017/2018 Work Programme	73
b ⇩	Albert-Eden 2017-2020 Community Facilities Capital Works Programme	81