Minutes of Extraordinary Meeting of the Albert-Eden Local Board

Albert-Eden Local Board

07 June 2017

1 Welcome

2 Apologies

Resolution number AE/2017/63

MOVED by Member M Watson, seconded by Chairperson P Haynes:

That the Albert-Eden Local Board:

a) Accepts the apologies from Members Lee Corrick and Rachel Langton for absence.

CARRIED

3 Declaration of Interest

There were no declarations of interest.

4 Leave of Absence

There were no leaves of absence.

5 Acknowledgements

There were no acknowledgements.

6 Petitions

There were no petitions.

7 Deputations

There were no deputations.

8 Public Forum

There was no public forum.

9 Extraordinary Business

There was no extraordinary business.

10 Notices of Motion

There were no notices of motion.

11	Adoption of Albert-Eden Local Board Agreement 2017/2018
	Emma Reed, Local Board Advisor, was in attendance to speak to this report.
	A document was tabled in support of this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number AE/2017/64 MOVED by Member G Easte, seconded by Deputy Chairperson G Fryer: That the Albert-Eden Local Board: a) Adopts the local content for the Annual Budget 2017/2018 as outlined in the tabled document, including: i. a Local Board Agreement 2017/2018 ii. a message from the Chair iii. local board advocacy iv. local activity budgets v. local performance targets. b) Adopts local fees and charges schedules for 2017/2018 (Attachment B). c) Notes: i. that the local activity budgets have been updated to reflect final budget decisions made by the governing body on 1 June 2017; ii. that if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chair’s message at the front of the local board agreement; iii. that the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Annual Budget 2017/2018 on 29 June 2017. d) Agrees that the Chair be delegated authority to make any final minor changes to the local content for the Local Board Agreement 2017/2018. CARRIED
	Attachments a Item 11 - Tabled document
	Secretarial Note: Under Standing Order 3.15.5 Member Lee voted against resolution a) and requested his dissenting vote be recorded.

Secretarial Note: Member Lee entered the meeting at 4.21pm.

Albert-Eden Local Board ACE work programme 2017/2018

Detlev Jackson, Strategic Broker, was in attendance to speak to this report.

Resolution number AE/2017/65

MOVED by Deputy Chairperson G Fryer, seconded by Member B Lee:

That the Albert-Eden Local Board:

a) Approves the 2017/2018 Arts, Community and Events work programme (Attachment A).

CARRIED

2017/2018 Parks, Sport and Recreation draft annual work programme

Resolution number AE/2017/66

MOVED by Member M Watson, seconded by Deputy Chairperson G Fryer:

That the Albert-Eden Local Board:

a) Approves the 2017/2018 Parks, Sport and Recreation annual work programme (Attachment A).

CARRIED

Approval of 2017/2018 Albert-Eden local environment and development work programme

Resolution number AE/2017/67

MOVED by Member G Easte, seconded by Member J Rose:

That the Albert-Eden Local Board:

a) Approves the allocation of $85,000 for environmental projects to be delivered by the Infrastructure and Environmental Services directorate in 2017/2018 as detailed in this report and summarised in the table below;

Project	Budget
Almorah Rock Forest Restoration – Year Five	$9,135
Bus subsidies for participation in education for sustainability	$3,750
Eco-Neighbourhoods	$30,000
Epsom Rock Forest Landowner Assistance Programme	$5,000
Lower Meola Creek community and school restoration	$20,000
Support for community-led streamside restoration	$13,000
Weedfree Waterview	$4,115
Total	$85,000

b) Approves the allocation of $1,815,348 of asset based services 2017/2018 budget for the Mount Albert town centre transformation.

CARRIED

Albert-Eden Local Board Libraries Work Programme 2017/2018

Resolution number AE/2017/68

MOVED by Deputy Chairperson G Fryer, seconded by Member J Rose:

That the Albert-Eden Local Board:

a) Approves the 2017/2018 Libraries work programme (Attachment A).

CARRIED

16	Albert-Eden Local Board 2017/2018 Community Facilities Work Programme
	Hannah Alleyne, Principal Programmes Specialist, was in attendance to speak to this report.
	Documents were tabled in support of this item. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number AE/2017/69 MOVED by Member B Lee, seconded by Chairperson P Haynes: That the Albert-Eden Local Board: a) Approves the tabled Albert-Eden Local Board 2017/2018 Community Facilities Work Programme, subject to the following changes: i. 1481 – Update the Akarana Dog Club lease line to reflect that the lease will not be renewed but will remain on a month by month lease. ii. 1477 – Delete the Epsom/Remuera Croquet lease line from the programme as a new lease was approved in 2016/2017. iii. 1474. – Update the vacant Haemophilia Foundation of New Zealand lease line in Ferndale House for two vacant rooms which will be finalised following completion of the Expression of Interest (EOI) process. iv. Add New Line – The renewal for the Gribblehirst Community Hub lease which is due in September 2017. b) Approves in principle the Albert-Eden Local Board 2017-2020 Community Facilities Capital Works Programme as detailed in the tabled Attachment B. c) Notes that the 2017/2018 asset-based services capital works funding envelope, identified for the work programme, is indicative to deliver the work and any budget variances will be managed within the total region-wide asset-based services funding envelope. d) Notes that the 2017/2018 Motu Manawa Marine Reserve coastal boardwalk development budget of $5.4 million has been moved out to 2018/2019 and requests the Manager Investigation and Design to expedite the project so it will be completed in 2018/2019, as this project was originally planned to be delivered in 2016/2017 but has been deferred twice already. e) Notes that the 2017/2018 Phyllis Reserve Stage 2 new changing room development budget of $1.21 million has been moved out to 2018/2019 and requests the Manager Investigation and Design to expedite the project so it will be completed in 2018/2019, as this project was originally planned to be delivered in 2017/2018. f) Notes that the Fowlds Park fitness station is two years overdue for renewal and requests the Manager Project Delivery to expedite the project so it will be completed as soon as possible, as this project was originally planned to be delivered in 2015/2016. g) Requests an update from the Manager Project Delivery or the Area Manager Operational Management & Maintenance regarding the timeframe for the replacement of the old grandstand at Windmill Reserve. CARRIED
	Attachments a Albert-Eden Local Board 2017/2018 Community Facilities Work Programme b Attachment B

17 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

5.32 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Albert-Eden Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Peter Haynes
Deputy Chairperson	Glenda Fryer
Members	Graeme Easte
	Ben Lee	Entered the meeting at 4.21pm.
	Jessica Rose
	Margi Watson