Devonport-Takapuna Local Board
OPEN MINUTES
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Minutes of an extraordinary meeting of the Devonport-Takapuna Local Board held in the Devonport-Takapuna Local Board Chamber, Takapuna Service Centre, Level 3, 1 The Strand, Takapuna on Tuesday, 6 June 2017 at 4.00pm.
Chairperson |
Dr Grant Gillon |
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Deputy Chairperson |
George Wood, CNZM |
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Members |
Mike Cohen, QSM, JP |
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Jennifer McKenzie |
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Jan O'Connor |
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Mike Sheehy |
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Devonport-Takapuna Local Board 06 June 2017 |
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1 Welcome
The Chairperson opened the meeting and welcomed those present.
2 Apologies
3 Declaration of Interest
There were no declarations of interest.
4 Leave of Absence
There were no leaves of absence.
5 Acknowledgements
There were no acknowledgements.
6 Petitions
There were no petitions.
7 Deputations
There were no deputations.
8 Public Forum
There was no public forum.
9 Extraordinary Business
There was no extraordinary business.
10 Notices of Motion
There were no notices of motion.
Secretarial note: Item 12 was taken before item 11.
Devonport-Takapuna 2017/2018 Community Facilities Work Programme |
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Resolution number DT/2017/1 MOVED by Chairperson G Gillon, seconded by Member J McKenzie: That the Devonport-Takapuna Local Board: a) approves the Devonport-Takapuna Local Board 2017/2018 Community Facilities work programme as detailed in Attachment A to the agenda report. b) approves in principle the Devonport-Takapuna Local Board 2017-2020 Community Facilities capital works programme as detailed in Attachment B to the agenda report. c) delegates approval to the Chairperson and the Deputy Chairperson any variances to the scope of the projects identified within the 2017/2018 Community Facilities work programme, noting that any changes will be outlined in the subsequent Local Board Services monthly report. d) notes that the 2017/2018 asset-based services capital works funding envelope, identified for the work programme, is indicative to deliver the work, and any budget variances will be managed within the total region-wide asset-based services funding envelope.
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Resolution number DT/2017/54 MOVED by Chairperson G Gillon, seconded by Member J McKenzie: That the Devonport-Takapuna Local Board: e) requests that the repair of the Kennedy Park stairs be included in the 2017/2018 Community Facilities work programme, and request staff to provide an update as soon as practicable on the scope of the repairs, including timeframes and budget implications. |
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Resolution number DT/2017/55 MOVED by Chairperson G Gillon, seconded by Member M Cohen: That the Devonport-Takapuna Local Board: f) seeks confirmation from relevant staff that the Bayswater Seawall on the old Bayswater reclamation is the responsibility of Auckland Transport, and requests an update from relevant officers on the proposed timeline to address its renewal/repair.
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Secretarial note: Under Standing Order 3.15.5 Member O’Connor requested that her vote against item12, clause f) be recorded. |
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Parks, Sport and Recreation draft annual work programme financial year 2017-2018 |
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Resolution number DT/2017/56 MOVED by Member J McKenzie, seconded by Chairperson G Gillon: That the Devonport-Takapuna Local Board: a) approves the Devonport-Takapuna Parks, Sport and Recreation draft annual work programme for the 2017-2018 financial year as detailed in Attachment A to the agenda report. b) delegates authority to the
Chairperson, Deputy Chairperson and the Tahi Parks, Sport and Recreation
Portfolio Manager to make minor changes to the 2017/2018 Parks, Sport and
Recreation work programme up to a value of $10,000, noting that any changes
will be outlined in the subsequent Local Board Services monthly report. c) requests that staff scope and
cost an assessment of road ends and vacant council owned land in the
Devonport-Takapuna Local Board area which are not currently classified as
local parks, to be potentially transferred to the open space portfolio for
the purpose for use as quality open space. d) requests that project numbers 1978 and 1153 be deleted from the Parks, Sport and Recreation draft annual work programme for the 2017-2018 financial year.
e) requests a briefing from relevant staff as soon as practicable regarding council’s approach to developing ‘omnibus’ reserve management plans for local reserves.
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Member J McKenzie left the meeting at 5.26 pm.
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Devonport-Takapuna Local Board Libraries Work Programme 2017/2018 |
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Resolution number DT/2017/57 MOVED by Deputy Chairperson G Wood, seconded by Member M Sheehy: That the Devonport-Takapuna Local Board: a) approves the 2017/2018 Libraries work programme as outlined in Attachment A of the agenda report.
b) delegates approval to the Chairperson and the Deputy Chairperson any variances to the scope of the projects identified within the 2017/2018 Libraries work programme, noting that any changes will be outlined in the subsequent Local Board Services monthly report. |
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Resolution number DT/2017/58 MOVED by Chairperson G Gillon, seconded by Deputy Chairperson G Wood: That the Devonport-Takapuna Local Board: c) notes that the Devonport-Takapuna Local Board received advice that there would be no reduction in services or hours in either the Devonport and Takapuna libraries. |
Member J McKenzie returned to the meeting at 5.30 pm
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Devonport-Takapuna Local Board 2017/2018 Local Economic Development Programme |
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Resolution number DT/2017/59 MOVED by Deputy Chairperson G Wood, seconded by Member M Sheehy: That the Devonport-Takapuna Local Board: a) approves the 2017/2018 Local Economic Development (LED) work programme, as presented in Attachment A of the agenda report.
b) delegates authority to the Chairperson and the Deputy Chairperson to make minor changes to the 2017/2018 Local Economic Development work programme up to a value of $10,000, noting that any changes will be outlined in the subsequent Local Board Services monthly report.
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Adoption of Devonport-Takapuna Local Board Agreement 2017/2018 |
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Resolution number DT/2017/60 MOVED by Chairperson G Gillon, seconded by Deputy Chairperson G Wood: That the Devonport-Takapuna Local Board: a) adopts local content for the Annual Budget 2017/2018 (as outlined in Attachment A of agenda report), including: i. a Local Board Agreement 2017/2018; ii. a message from the Chairperson, subject to inclusion of a minor edit regarding the leasing options for the Takapuna campground; iii. local board advocacy; iv. local activity budgets; and v. local performance targets. b) adopts local fees and charges schedules for 2017/2018 as outlined in Attachment B to the agenda report. c) notes: i. that the local activity budgets have been updated to reflect final budget decisions made by the governing body on 1 June 2017; ii. that if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chairperson’s message at the front of the local board agreement; and iii. that the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Annual Budget 2017/2018 on 29 June 2017. d) delegates authority to the Chairperson to make any final minor changes to the local content for the Local Board Agreement 2017/2018. e) requests that Local Board Services staff work with impacted hirers of the Devonport Library room to potentially provide a discretionary grant for the17/18 financial year to cover costs associated with room hireage. |
16 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
5.49 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Devonport-Takapuna Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................