Devonport-Takapuna Local Board

 

OPEN MINUTES

 

 

 

Minutes of an extraordinary meeting of the Devonport-Takapuna Local Board held in the Devonport-Takapuna Local Board Chamber, Takapuna Service Centre, Level 3, 1 The Strand, Takapuna on Tuesday, 6 June 2017 at 4.00pm.

 

present

 

Chairperson

Dr Grant Gillon

 

Deputy Chairperson

George Wood, CNZM

 

Members

Mike Cohen, QSM, JP

 

 

Jennifer McKenzie

 

 

Jan O'Connor

 

 

Mike Sheehy

 

 

 

 

 

 

 

 


Devonport-Takapuna Local Board

06 June 2017

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed those present.

 

2          Apologies

 

There were no apologies.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Leave of Absence

 

There were no leaves of absence.

 

5          Acknowledgements

 

There were no acknowledgements.

 

6          Petitions

 

There were no petitions.

 

7          Deputations

 

There were no deputations.

 

8          Public Forum

 

There was no public forum.

 

9          Extraordinary Business

 

There was no extraordinary business.

 

10        Notices of Motion

 

There were no notices of motion.


 

Secretarial note:    Item 12 was taken before item 11.

 

12

Devonport-Takapuna 2017/2018 Community Facilities Work Programme

 

 

 

Resolution number DT/2017/153

MOVED by Chairperson G Gillon, seconded by Member J McKenzie:  

That the Devonport-Takapuna Local Board:

a)      approves the Devonport-Takapuna Local Board 2017/2018 Community Facilities work programme as detailed in Attachment A to the agenda report.

b)      approves in principle the Devonport-Takapuna Local Board 2017-2020 Community Facilities capital works programme as detailed in Attachment B to the agenda report.

c)      delegates approval to the Chairperson and the Deputy Chairperson any variances to the scope of the projects identified within the 2017/2018 Community Facilities work programme, noting that any changes will be outlined in the subsequent Local Board Services monthly report.

d)      notes that the 2017/2018 asset-based services capital works funding envelope, identified for the work programme, is indicative to deliver the work, and any budget variances will be managed within the total region-wide asset-based services funding envelope.

 

CARRIED

 

Resolution number DT/2017/54

MOVED by Chairperson G Gillon, seconded by Member J McKenzie:  

That the Devonport-Takapuna Local Board:

e)      requests that the repair of the Kennedy Park stairs be included in the 2017/2018 Community Facilities work programme, and request staff to provide an update as soon as practicable on the scope of the repairs, including timeframes and budget implications.

CARRIED

 

Resolution number DT/2017/55

MOVED by Chairperson G Gillon, seconded by Member M Cohen:  

That the Devonport-Takapuna Local Board:

f)          seeks confirmation from relevant staff that the Bayswater Seawall on the old Bayswater reclamation is the responsibility of Auckland Transport, and requests an update from relevant officers on the proposed timeline to address its renewal/repair.

 

CARRIED

 

 

Secretarial note:         Under Standing Order 3.15.5 Member O’Connor requested that her vote against item12, clause f) be recorded.

 


 

 

11

Parks, Sport and Recreation draft annual work programme financial year 2017-2018

 

Resolution number DT/2017/56

MOVED by Member J McKenzie, seconded by Chairperson G Gillon:  

That the Devonport-Takapuna Local Board:

a)      approves the Devonport-Takapuna Parks, Sport and Recreation draft annual work programme for the 2017-2018 financial year as detailed in Attachment A to the agenda report.

b)      delegates authority to the Chairperson, Deputy Chairperson and the Tahi Parks, Sport and Recreation Portfolio Manager to make minor changes to the 2017/2018 Parks, Sport and Recreation work programme up to a value of $10,000, noting that any changes will be outlined in the subsequent Local Board Services monthly report.

c)      requests that staff scope and cost an assessment of road ends and vacant council owned land in the Devonport-Takapuna Local Board area which are not currently classified as local parks, to be potentially transferred to the open space portfolio for the purpose for use as quality open space.

d)      requests that project numbers 1978 and 1153 be deleted from the Parks, Sport and Recreation draft annual work programme for the 2017-2018 financial year.

 

e)      requests a briefing from relevant staff as soon as practicable regarding council’s approach to developing ‘omnibus’ reserve management plans for local reserves.

 

CARRIED

 

Member J McKenzie left the meeting at 5.26 pm.

 

13

Devonport-Takapuna Local Board Libraries Work Programme 2017/2018

 

Resolution number DT/2017/57

MOVED by Deputy Chairperson G Wood, seconded by Member M Sheehy:  

That the Devonport-Takapuna Local Board:

a)         approves the 2017/2018 Libraries work programme as outlined in Attachment A of the agenda report.

 

b)        delegates approval to the Chairperson and the Deputy Chairperson any variances to the scope of the projects identified within the 2017/2018 Libraries work programme, noting that any changes will be outlined in the subsequent Local Board Services monthly report.

CARRIED

 

Resolution number DT/2017/58

MOVED by Chairperson G Gillon, seconded by Deputy Chairperson G Wood:  

That the Devonport-Takapuna Local Board:

c)      notes that the Devonport-Takapuna Local Board received advice that there would be no reduction in services or hours in either the Devonport and Takapuna libraries. 

CARRIED

Member J McKenzie returned to the meeting at 5.30 pm

 

14

Devonport-Takapuna Local Board 2017/2018 Local Economic Development Programme

 

Resolution number DT/2017/59

MOVED by Deputy Chairperson G Wood, seconded by Member M Sheehy:  

That the Devonport-Takapuna Local Board:

a)            approves the 2017/2018 Local Economic Development (LED) work programme, as presented in Attachment A of the agenda  report.

 

b)            delegates authority to the Chairperson and the Deputy Chairperson to make minor changes to the 2017/2018 Local Economic Development work programme up to a value of $10,000, noting that any changes will be outlined in the subsequent Local Board Services monthly report.

 

CARRIED

 

 

15

Adoption of Devonport-Takapuna Local Board Agreement 2017/2018

 

Resolution number DT/2017/60

MOVED by Chairperson G Gillon, seconded by Deputy Chairperson G Wood:  

That the Devonport-Takapuna Local Board:

a)      adopts local content for the Annual Budget 2017/2018 (as outlined in Attachment A of agenda report), including:

i.          a Local Board Agreement 2017/2018;

ii.         a message from the Chairperson, subject to inclusion of  a minor edit regarding the leasing options for the Takapuna campground;

iii.        local board advocacy;

iv.        local activity budgets; and

v.         local performance targets.

b)      adopts local fees and charges schedules for 2017/2018 as outlined in Attachment B to the agenda report.

c)      notes:

i.        that the local activity budgets have been updated to reflect final budget decisions made by the governing body on 1 June 2017;

ii.       that if there are outstanding (not yet agreed) matters in the local board agreement, the local board should include an explanation of these matters in the Chairperson’s message at the front of the local board agreement; and

iii.      that the resolutions of this meeting will be reported back to the governing body when it meets to adopt the Annual Budget 2017/2018 on 29 June 2017.

d)      delegates authority to the Chairperson to make any final minor changes to the local content for the Local Board Agreement 2017/2018.

e)      requests that Local Board Services staff work with impacted hirers of the Devonport Library room to potentially provide a discretionary grant for the17/18 financial year to cover costs associated with room hireage.

CARRIED

 

 

16        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

5.49 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Devonport-Takapuna Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................