Minutes of Devonport-Takapuna Local Board

a) confirm the ordinary minutes of its meeting, held on Tuesday, 16 May 2017 and the extraordinary minutes of its meeting, held on Tuesday, 6 June 2017, as a true and correct record.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

6.1

Joan Gillon

Resolution number DT/2017/119

MOVED by Member J O'Connor, seconded by Member M Cohen:

That the Devonport-Takapuna Local Board:

a) acknowledges the passing of Devonport resident Joan Ashton Gillon. Our thoughts are with the family and friends at this time.

CARRIED

6.2

Jack Downs – Youth Advisory Panel

Resolution number DT/2017/120

MOVED by Chairperson G Gillon, seconded by Member J McKenzie:

That the Devonport-Takapuna Local Board:

a) congratulates Jack Down on his appointment to the Youth Advisory Panel.

CARRIED

6.3

Graeme Dingle

Resolution number DT/2017/121

MOVED by Chairperson G Gillon, seconded by Member M Cohen:

That the Devonport-Takapuna Local Board:

a) congratulates Graeme Dingle on his appointment as a Knights Companion of the New Zealand Order of Merit for services to youth in the Queen’s Birthday Honours 2017.

CARRIED

6.4

Michael Niko Jones

Resolution number DT/2017/122

MOVED by Chairperson G Gillon, seconded by Member M Cohen:

That the Devonport-Takapuna Local Board:

a) congratulates Michael Niko Jones on his appointment as a Knights Companion of the New Zealand Order of Merit for services to the Pacific community and youth in the Queen’s Birthday Honours 2017.

CARRIED

6.5

Peter Kerry (Kerry) Clark

Resolution number DT/2017/123

MOVED by Chairperson G Gillon, seconded by Member M Cohen:

That the Devonport-Takapuna Local Board:

a) congratulates Kerry Clark on his appointment as a Companion of the New Zealand Order of Merit for services to bowls in the Queen’s Birthday Honours 2017.

CARRIED

6.6

Allen John McLaughlin

Resolution number DT/2017/124

MOVED by Chairperson G Gillon, seconded by Member M Cohen:

That the Devonport-Takapuna Local Board:

a) congratulates Allen John McLaughlin on his appointment as a member of the New Zealand Order of Merit for services to sports broadcasting in the Queen’s Birthday Honours 2017.

CARRIED

6.7

John Roy-Wojciechowski

Resolution number DT/2017/125

MOVED by Chairperson G Gillon, seconded by Member M Cohen:

That the Devonport-Takapuna Local Board:

a) congratulates John Roy-Wojciechowski on his appointment as a member of the New Zealand Order of Merit for services to the Polish community and philanthropy in the Queen’s Birthday Honours 2017.

CARRIED

6.8

Patrick Nesbit Snedden

Resolution number DT/2017/126

MOVED by Chairperson G Gillon, seconded by Member M Cohen:

That the Devonport-Takapuna Local Board:

a) congratulates Patrick Nesbit Snedden on his appointment as a member of the New Zealand Order of Merit for services to education and Māori in the Queen’s Birthday Honours 2017.

CARRIED

6.9

Timothy Richard (Tim) Bray

Resolution number DT/2017/127

MOVED by Chairperson G Gillon, seconded by Member M Cohen:

That the Devonport-Takapuna Local Board:

a) congratulates Tim Bray on being awarded the Queens Service Medal for services to children and theatre in the Queen’s Birthday Honours 2017.

CARRIED

6.10

Librarian Staff - Devonport Library

Resolution number DT/2017/128

MOVED by Member M Cohen, seconded by Chairperson G Gillon:

That the Devonport-Takapuna Local Board:

a) acknowledges the great work the departing librarians of Devonport Library have done in their community.

CARRIED

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9 Public Forum

9.1	Ann Allen - Project 17 - Auckland Council Maintenance Contracts
	Ann Allen, was in attendance to address the board regarding Project 17 – Auckland Council maintenance contracts regarding weed management.
	Resolution number DT/2017/129 MOVED by Member M Cohen, seconded by Member J O'Connor: That the Devonport-Takapuna Local Board: a) thanks Ann Allen for her attendance and presentation regarding Project 17 – Auckland Council maintenance contracts on weed management. A copy of the submission will be attached to these minutes. CARRIED
	Attachments a 20170620 - Ann Allen submission

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Takapuna Beach Holiday Park hearing preparation

Allan Walton – Principal Property Advisor, Land Use Advisory and Julie McKee – Team-leader, Hearings were in attendance to speak to this report.

Resolution number DT/2017/130

MOVED by Chairperson G Gillon, seconded by Member M Cohen:

The chair exercised their casting vote for so the motion was Carried.

a) resolves to appoint one independent commissioner to hear submissions and make a recommendation to the local board on the public notification of the proposed lease for a holiday park on Takapuna Beach Reserve pursuant to Section 54(1)(a) Reserves Act 1977.

b) notes that the local board holds final decision making power over the granting of the lease after the hearings process is completed.

c) notes that a confidential report has been included on this agenda containing information and recommendations to assist the board in making appointments.

d) notes that the board’s expected timeline for completion of the hearings and reporting process is as follows:

Month	Milestone
July (second half)	Hearing
August	Recommendation made by hearings panel
August/September	Decision of local board
October/November	Expressions of interest process (dependant on the decision).

That the Devonport-Takapuna Local Board:

A division was called for, voting on which was as follows:

For

Member M Cohen

Chairperson G Gillon

Member J O'Connor

Against

Member J McKenzie

Member M Sheehy

Deputy Chairperson G Wood

Abstained

The Chairperson exercised his casting vote for so the motion was declared

CARRIED

Project 17: Auckland Council maintenance contracts

Tristan Coulson, Devonport-Takapuna Senior Local Board Advisor spoke to this report.

Resolution number DT/2017/131

MOVED by Chairperson G Gillon, seconded by Member M Sheehy:

That the Devonport-Takapuna Local Board:

a) recommend the following community and workforce priorities for this local board area for year one (2017/2018) of the new maintenance contracts:

i. percentage of workforce under the age of 25.

ii. percentage of workforce under the age of 25 who were not previously in education, employment or training.

iii. percentage of staff on this contract who are earning on or above the living wage ($20.20 per hour).

iv. number of subcontractors and suppliers sourced by contract area and local board area.

v. estimate of subcontractor and supplier spend by contract area and local board area.

vi. local employment: percentage of staff living within contract area and local board area.

b) notes that the contractor will be responsible for any asset repairs to a value of $1,000 and that any asset repairs over $1,000 will be funded through regional budgets.

c) requests that the auditing of Council asset are done at a time most appropriate to the activities of the club.

d) recommend the following site specific issues which are unique to the local board area, and require particular attention over and above standard maintenance service specifications:

Description	ID	Function name
Windsor Reserve	20007	Premier Park
St. Paul’s Cemetery	23738	Cemetery
O’Neill’s Cemetery Park	20319	Cemetery
Mt. Victoria Cemetery	23740	Cemetery
Takapuna Rose Gardens – Potters	21147	Local Park
Milford Beach Front Reserve	21082	Local Park
King Edward Parade Reserve	11129	Local Park
Belmont Rose Gardens	23311	Local Park
Streetscape – Devonport-Takapuna	20098	Streetscape
Toilet-Brick (Gould Res Takapuna Beach)	20831-B001	Public toilet / changing shed
Gould Reserve	20831	Local Park
Takapuna Beach	10963	Local Park
Hurstmere Green	10992	Local Park
ANZAC Carpark Public Toilets	20014-B001	Public toilet / changing shed
Narrow Neck Beach Public Toilets	11143-B001	Public toilet / changing shed
Narrowneck Beach	11143	Local Park
Toilet-Brick (Milford Reserve)	11068-B002	Public toilet / changing shed
Toilet - (Hauraki Rd Takapuna Beach)	20098-B002	Public toilet / changing shed
St Leonards Beach	20347	Esplanade Reserve
Victoria Wharf	23295	Local Park
Toilet-Brick (Windsor Reserve)	20007-B003	Public toilet / changing shed
Toilet-Castor Bay Beach Public Toilets	21160-B001	Public toilet / changing shed
Castor Bay Beach Reserve	20052	Esplanade Reserve
Rahopara Pa (Kennedy Point)	21160	Local Park
JF Kennedy Pk Batt Obsv Post Bld	11066-B002	Community House
Gun Emplacement - North	11066-B006	Works Depot/Utility Building
Gun Emplacement - South	11066-B007	Works Depot/Utility Building
Heritage Engine Room	11066-B005	Works Depot/Utility Building
Searchlight Emplacement – North	11066-B003	Works Depot/Utility Building
Searchlight emplacement - South	11066-B004	Works Depot/Utility Building

e) recommends that staff confirm that there is no expectation that the local board will provide additional OPEX funding to enhance the service level of the assets outlined in recommendation b).

f) request that staff clarify:

i. whether the Sacred Grove forms part of the Takapuna Beach asset (ID 10963), or whether this needs to be included in the asset list.

ii. whether flower beds and streetscapes, and their existing level of service is incorporated into the Streetscape – Devonport-Takapuna (ID 20098) asset.

g) note that the assets ID 1116 and 11121-B001 are not located in the Devonport-Takapuna Local Board area.

h) note the local board’s current policy to have chemical-free weed spraying in local parks, playgrounds and reserves, and requests inclusion of this approach as part of local weed management under the new Project 17 contract approach without cost to the local board.

i) note that community and workforce (smart procurement) targets may be developed over the next six to twelve months to establish a baseline.

j) note that Auckland Council will continue to encourage, support and work with volunteer and community groups across the region in alignment with the new maintenance contracts.

CARRIED

Devonport-Takapuna Local Grants Round Two and Quick Response Round Five 2016/2017

Marion Davies, Community Grants Manager, was in attendance to speak to this report.

Resolution number DT/2017/132

MOVED by Member J McKenzie, seconded by Member M Sheehy:

That the Devonport-Takapuna Local Board:

a) consider the applications listed in the table below and agree to fund, part-fund or decline each application in this round:

	Application No.	Organisation Name	Project	Amount	Notes
LG1702-201		Harbour Sport Trust	Towards colour coded wristbands for participants and ambulance costs for the “Monster Mud Rush.	$1,500
LG1702-202		Chinese New Settlers Services Trust (CNSST)	Towards promotion, venue hire, tutor wages and purchase of whiteboard for learning sessions for the Glenfield Art and Cultural Project and Exhibition between 19 August to 16 December 2017.	$639
LG1702-203		Age Concern North Shore	Age Concern North Shore operating costs including overheads, rent, power, phone, webpage, information technology costs, postage, stationary, printing, property expenses.	$2,625
LG1702-204		Milford Village Business Association	Towards the stage, decoration, security, rubbish and toilet services for “Christmas by the Lake”	$15,000
LG1702-208		The Depot Music and Artspace	Curation of the exhibitions including research, and installation of the work for “What Makes Us Who We Are: Mapping Devonport/Takapuna's Cultural Vernacular” ‍	$3,000
LG1702-209		Aotearoa Football Media Limited	Towards equipment for recording and editing including a camcorder, battery, dual charger, tripod, memory card, card reader, microphone, shoulder bag laptop, mouse, printer and software.	$0	Low priority
LG1702-210		Takapuna Beach Business Association	Towards the costs of family entertainment and activities, decorations including bunting, balloons, the installation of the Christmas Tree, the Santa's Grotto, and Christmas-themed decorations at the Takapuna Beach Christmas Carnival.	$15,000
LG1702-211		The New Zealand (NZ) Body Art Trust	Towards a percentage of costs for the production, development, marketing, and venue hire for “The NZ Body Art Showcase, 'Once Upon A Time'.	$0	Not a local board priority
LG1702-213		Yes Disability Resource Centre	Driving lessons in a mobility vehicle for five young people with disabilities, for the “Yes I Can Drive” programme.	$1,400
LG1702-214		North Shore Women's Centre	Towards wages for the community resource worker and community based social worker for the North Shore Women’s Centre.	$3,000
LG1702-217		Takapuna Lawn Tennis Club Incorporated	Towards replacement of the floodlight poles for the Takapuna Lawn Tennis Club tennis courts	$2,734
LG1702-219		Belmont Park Bowling Club	Towards replacement of the bowling green artificial surface at Belmont Park Bowling Club.	$5,000
LG1702-220		NZ Blue Light Ventures	Towards costs for the life skills course for five young people aged 14 to 17 years attending the NZ Blue Light life skills camp.	$1,000
LG1702-221		Yes Disability Resource Centre Foundation Trust	Towards costs to facilitate four sessions held in Takapuna in conjunction with Younite for the “Shore Junction Pillar Facilitation” project.	$0	Application insufficiently developed
LG1702-224		Devonport U3A	Towards purchase of a sound system for the Devonport U3A meetings.	$1,000
LG1702-225		SeniorNet Bayswater Incorporated.	Towards venue hire of the Bayswater Bowls Club for SeniorNet Bayswater Incorporated.	$1,000
LG1702-226		North Harbour Triathlon Club Inc.	Towards surf lifesaving and event safety provision for the “Club Swim Run” event.	$1,000
LG1702-227		Bays Youth Community Trust	To purchase three office computers for the Bays Youth Community Trust	$0	doesn’t align with priority
LG1702-228		Children's Autism Foundation	Towards community workshops in the Devonport-Takapuna Local Board area for terms three and four 2017.	$3,850
LG1702-230		North Shore Brass	Towards venue hire for the final workshop day and concert and advertising for “Brass Week 2017”.	$1,000
LG1702-231		Devonport Community House Creche	Towards replacement of basins with accessible hand washing trough and water saving taps.	$2,000.
LG1702-232		The Operating Theatre Trust trading as “Tim Bray Productions”	Towards venue hire and costs, ticketing costs, additional lighting hire, costume materials, set materials, prop materials, royalties, mail-out costs and advertising costs for ‘The Great Piratical Rumbustification’ (Season 1 to 22 July) and ‘Mrs Wishy-Washy’ (Season 23 September to 14 October 2017).	$1,000
LG1702-233		PHAB Association Incorporated	Towards wages and volunteer expenses for PHAB to run a youth space in Takapuna and to conduct six social clubs a week, and a three day a week vocational day programme.	$1,400
LG1702-236		North Shore Marathon Limited	Towards traffic management and public notification for the “North Shore Marathon, 10km and 5km kids marathon”.	$3,500
LG1702-237		Raeburn House (North Shore Community Health Network Incorporated)	Towards the costs of updating and publishing the Directory of Support Services 2017-2019 specifically towards information updating, data entry, printing, infrastructure and management, information technology services, graphic design, promotion and distribution.	$2,000
LG1702-238		Devonport Schools Waterwise Society Incorporated	Towards the Devonport Schools Waterwise rescue boat engine replacement for three patrol boats (RIBs).	$3,500
LG1702-239		New Zealand Centre for Gifted Education Limited	A contribution towards a specialist educator salary expenses for “MindPlus North Shore”.	$0	Low priority
LG1708-226		Raeburn House (North Shore Community Health Network Incorporated)	Towards operational expenses and wages for the Norman King Community Hub operated by Raeburn House for 1 January to 31 December 2017.	$0	Funding round over subscribed
LG1702-240		Takapuna Beach Business Association	Towards staging and sound, bands, and other activities and entertainment for the Takapuna Beach Jazz and Blues Festival at Gould Reserve.	$7,178
LG1708-208		Neighbourhood Support North Shore Incorporated	Towards part of wages of part-time employee for “M3: Manage, Maintain, Multiply” from 1 June 2017 to 31 May 2018.	$0	Low priority
LG1702-207		Darryl Walker	Towards the restoration of the frontage of a villa.	$0	Doesn’t align with priorities
			Total	$79,326

b) consider the multi-board applications listed below and agree to fund, part-fund or decline each application:

	Application No.	Organisation Name	Project	Amount Approved	Notes
LG1708-201		North Shore Centre for Mutual Aid (CMA)	Towards operational costs excluding wages for eight centres including Glenfield and Birkenhead CMA centres from 1 July to 31 December 2017.	$500
LG1703-203		Project Litefoot	Towards costs to develop and implement an “Efficiency Action Plan” for Takapuna Rowing Club Waitemata Golf Club, Becroft Tennis Club and Castor Bay Tennis Club.	$1,000
LG1710-210		StarJam Charitable Trust	Towards the cost of the musical workshops "North Dazzling Dance" and Sensational Singing" including venue hire and tutors fees.	$0	Low priority
LG1701-231		Dance Therapy New Zealand	Towards therapist and assistants fees, programme delivery, administration and co-ordination costs for delivery of “STARS North Shore” therapy groups.	$0	Low priority
LG1721-215		Entrust Foundation	To fund the provision of a 10c refund for returned bottles to a bottle depot at events for the “Cash for Containers” project.	$0	Low priority
LG1708-229		Gymnastics Community Trust	Towards gymnastic coach wages for the Glenfield site from May to December 2017.	$2,000
LG1708-236		Harbour Sport Trust	Towards programme delivery costs, coordinator wages and subsidies for participants for the “Learn to Ride” school holiday programme from July 2017 to April 2018.	$0	Low priority
LG1708-237		Badminton North Harbour	Towards upgrading the electronic booking and display system at the Badminton North Harbour complex.	$5,000
LG1708-223		The North Shore Events Centre Trust	Towards costs of upgrading toilets and changing rooms at the North Shore Events Centre.	$0	Low priority
			Total	$8,500

c) consider the quick response round five applications listed below and agree to fund, part-fund or decline each application in this round:

	Application No.	Organisation Name		Project	Amount Approved	Notes
QR1702-502			Takapuna Grammar School Cycling Club	Towards replacement of six windtrainers for the Takapuna Grammar Cycling Club	$800
QR1702-503			The Re-new Mothers Trust	Towards venue hire and payment for course facilitators to deliver the program workshop for the Re-New Mothers Programme.	$1,000
QR1702-505			The Depot Art and Music Space	Towards the exhibition curation and installation; (curation includes research collation, and documentation of artefacts and ephemera and installation for “Gum Sarn: Evolving Notions of Sweet Earth”	$1,000
QR1702-509			Forrest Hill Milford United Football Club Incorporated	Purchase of six goals to be used as part of the skill centre community programme	$1,000
QR1702-510			OUTline New Zealand Incorporated	Towards a contribution to OUTLine's 0800 counselling and support service.	$1,000	Tagged to volunteer expenses
QR1702-511			Milford Bowling Club	Towards a new website to promote the community facility.	$440
QR1702-512			Victim Support New Zealand	Towards volunteer recruitment and mileage expenses.	$1,000
QR1702-513			Lofty Ned	Towards event production including main stage, marquees, sound concert system; and artists for “Devonport Christmas Dance in the Park”.	$0	Deferred to next future funding round
QR1702-514			Takapuna Beach Business Association	Towards the costs for the purchase of the fiberglass owl sculpture for “The Big Hoot”.	$0	Application to come back to future rounds
QR1702-515			Methodist Church of New Zealand Northcote Takapuna Parish: Music Group	Towards artist expenses and advertising costs for the Rata-Tui Trio performance	$0	Low priority
QR1702-516			Rebus Club of Devonport Incorporated	Towards the cost of purchasing a projector.	$800
QR1702-518			Sir Peter Blake Trust	Towards marketing (large banners and print marketing across the city) and technical costs for “The Tara Project”.	$1,000
QR1702-501			Conal Parr	Towards replacement of a street-front fence, including removal of the existing wall and footing for the new wall.	$0	Low priority
				Total	$8,040

d) recommend that the Chairperson and Deputy Chairperson be delegated authority to make any minor edits.

CARRIED

Auckland Transport monthly update - June 2017

Marilyn Nicholls, Elected Member Relationship Manager, was in attendance to speak to this report.

Resolution number DT/2017/133

MOVED by Member M Cohen, seconded by Member J O'Connor:

That the Devonport-Takapuna Local Board:

a) receives the Auckland Transport June 2017 monthly update report and thank Marilyn Nicholls, Elected Member Relationship Manager for her presentation and attendance.

b) requests that Auckland Transport informs the Board as to how they plan to future proof against power cuts and other utility malfunctions to their HOP system, given ATs objective to have as many people as possible to register and have a HOP card for those using Auckland public transport.

c) requests that Auckland Transport informs the Board on the Travelwise Programme in our area and how they are addressing the safety problems being identified through the school’s Travelwise Committee.

d) advocates that sufficient funding is being allocated to ensure that those schools in our area participating in the Travelwise Progrmme are having their reasonable safety issues being addressed and that an environment is being created to enable more parents to be more willing to have their children walking, or scootering, or cycling to school and home again.

CARRIED

Member J McKenzie left the meeting at 5.50 pm.

Member J McKenzie returned to the meeting at 5.54 pm.

16	Local Board Services monthly report - June 2017
	Don Campbell, resident of Jutland Road was invited to address the board regarding the formalisation of the access to the road end of Jutland Road, Hauraki. Tristan Coulson, Devonport-Takapuna Senior Local Board Advisor spoke to this report.
	Resolution number DT/2017/134 MOVED by Chairperson G Gillon, seconded by Member M Cohen: That the Devonport-Takapuna Local Board: a) grant land owner consent for a memorial seat at Milford Reserve to commemorate Mr. John Murray. b) grant land owner consent to enable the Takapuna Beach Business Association for light installations at Hurstmere Green. c) recommend that staff undertake further work and prepare a report to determine the feasibility of re-establishing the North Shore Heritage Trust funding scheme for the 2017/2018 financial year. CARRIED
	Resolution number DT/2017/135 MOVED by Chairperson G Gillon, seconded by Deputy Chairperson G Wood: That the Devonport-Takapuna Local Board: d) recommend to Auckland Transport that the application to formalise access of the road end at Jutland Road, Hauraki be declined, as the local board considers these types of land parcels important open space assets that are required to meet projected population growth in the area. CARRIED
	Secretarial note: that Member O’Connor voted against recommendation 16 d).
	Resolution number DT/2017/136 MOVED by Chairperson G Gillon, seconded by Deputy Chairperson G Wood: That the Devonport-Takapuna Local Board: e) opposes deletion of clause (i) (aa) under Clause 7 (controls for election signs) in relation to when election signs can be displayed, and that there needs to be a stronger relationship between the proposed bylaw and Electoral Act 1993 as to the rules around when election signs can be erected and removed. f) expresses concern regarding Auckland Transports ability to make a bylaw regarding election signs bylaw and requests clarification as to Auckland Transports jurisdiction on this matter in relation to the Governing Body. CARRIED

Deputy Chairperson G Wood left the meeting at 6.24 pm.

Deputy Chairperson G Wood returned to the meeting at 6.28 pm.

Governance Forward Work Calendar - June 2017

Tristan Coulson, Devonport-Takapuna Senior Local Board Advisor spoke to this report.

Resolution number DT/2017/137

MOVED by Chairperson G Gillon, seconded by Member J McKenzie:

That the Devonport-Takapuna Local Board:

a) notes the governance forward work calendar included as Attachment A to the agenda report.

CARRIED

Record of Workshop's - May 2017

Resolution number DT/2017/138

MOVED by Chairperson G Gillon, seconded by Member J O'Connor:

That the Devonport-Takapuna Local Board:

a) receive the records of the workshops held during May 2017.

CARRIED

Ward Councillors Update

Resolution number DT/2017/139

MOVED by Member J O'Connor, seconded by Deputy Chairperson G Wood:

That the Devonport-Takapuna Local Board:

a) receive from Cr Chris Darby and Cr Richard Hills a written report on the activities of the governing body.

A copy of the report has been attached to the official minutes.

CARRIED

Attachments

a Councillor's Darby and Hills June 2017 Update

20	Board Members' reports
	Resolution number DT/2017/140 MOVED by Deputy Chairperson G Wood, seconded by Member J McKenzie: That the Devonport-Takapuna Local Board: a) receive and thank Deputy Chairperson Wood for his report. b) Deputy Chairperson Wood requests that the board resolve on an update on the current status of the North Shore Rapid Transit Network’s strategic case and that it be brought to the July business meeting of this board. CARRIED

	Resolution number DT/2017/141 MOVED by Member J McKenzie, seconded by Member M Sheehy: That the Devonport-Takapuna Local Board: c) receive and thank Member McKenzie for her written report. d) request scoping, costing and potential timelines for a new or upgraded skate park for Ngataringa Park. e) request scoping and costings for a dog washing station on Takapuna Beach, either on the southern or northern ends. f) request an update on timings for the audits on open spaces and signage. g) request an update on the engineering report for Kennedy Park stairs and an update from relevant officers as to when the stairs will be opened to the public. h) request an update on pathway lighting on Hurstmere Green. i) request an update on Younite’s funding. j) request an update on the naming of the fallen servicemen and women, who served our country after the Vietnam War to be placed on the Takapuna War Memorial Cenotaph. k) request an update on lighting and safety features along the path to Killarney Street. l) request an update on pedestrian crossing and steps to carpark from Takapuna Primary School to the Bridge Club on Killarney Street. CARRIED
	Resolution number DT/2017/142 MOVED by Member M Sheehy, seconded by Member J McKenzie: That the Devonport-Takapuna Local Board: m) receive and thank Member Sheehy for his tabled report. n) requests that the board investigate: i. the installation of a public toilet in Lake Town Green; ii. the installation of a rubbish bin on the walkway at O’Neil’s Point cemetery; and iii. the installation of locking chains at the entrances of driveways at the Takapuna Boating Club and the corner of Sir Peter Blake Parade, as described in the written report. CARRIED
	Resolution number DT/2017/143 MOVED by Chairperson G Gillon, seconded by Member M Sheehy: That the Devonport-Takapuna Local Board: o) receive and thank Member O’Connor for her tabled report. p) submit to the application by Loxley Hall Development for 53. Apartments at 32 and 34 Tennyson Avenue Takapuna on the following points. i. the landscaped area 10.4 percent being permeable area which is well below the 30 per cent minimum Rule H6.6.12; and ii. the proposal has no visitor/emergency/trade car parking and lacks a shortfall in residents car parking for complex which is over 1km walking distance the nearest supermarket and has no public transport connections. q) delegate responsibility to Member O’Connor and Deputy Chairperson George Wood to speak at any hearing relating to the application by Loxley Hall Development for 53 Apartments at 32 and 34 Tennyson Avenue Takapuna. CARRIED

	Resolution number DT/2017/144 MOVED by Chairperson G Gillon, seconded by Member M Cohen: That the Devonport-Takapuna Local Board: a) receive and thank Member Cohen for his tabled report. CARRIED
	Attachments a Member Sheehy tabled - June 2017 members report b Member O'Connor tabled - June 2017 members report c Member Cohen's tabled - June 2017 members report

Chairperson's report

Resolution number DT/2017/145

MOVED by Chairperson G Gillon, seconded by Deputy Chairperson G Wood:

That the Devonport-Takapuna Local Board:

a) receive the Chairperson’s verbal report.

CARRIED

22 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

23 Procedural motion to exclude the public

Resolution number DT/2017/146

MOVED by Chairperson G Gillon, seconded by Member J O'Connor:

That the Devonport-Takapuna Local Board:

a) exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Takapuna Beach Holiday Park hearing- selection of commissioners

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains information that would breach the privacy of the individuals.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

6.35pm The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

7.05pm The public was re-admitted.

REINSTATEMENTS

It was resolved while the public was excluded:

C1 Takapuna Beach Holiday Park hearing – selection of commissioners.

7.30 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Devonport-Takapuna Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Dr Grant Gillon
Deputy Chairperson	George Wood, CNZM
Members	Mike Cohen, QSM, JP
	Jennifer McKenzie
	Jan O'Connor
	Mike Sheehy