Minutes of Franklin Local Board

That the Franklin Local Board acknowledges the passing of Dame Nganeko Minhinnick of Ngāti Te Ata Waiohua from Tahuna Marae in Waiuku and recognises her leadership in environmental and Māori issues.

CARRIED

7 Petitions

There were no petitions.

8 Deputations

8.1	Deputation - New Zealand Mounted Games Association – Lynn Mathieson, Tanjia Notter, Sky Notter, Jan Christensen, and Emma Mathieson
	A PowerPoint presentation and video clip were provided. A copy of the presentation has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. The video clip is available on request.
	Resolution number FR/2017/89 MOVED by Member B Crompton, seconded by Member S Druyven: That the Franklin Local Board thanks Lynn Mathieson, Tanjia Notter, Sky Notter, Jan Christensen, and Emma Mathieson for their attendance on behalf of the New Zealand Mounted Games Association with respect to its grant application for support with hosting the World Team Championships Under 17s horse riding event. CARRIED
	Attachments a Presentation - New Zealand Mounted Games Association (NZMGA)

8.2	Deputation - The Rising Foundation Trust - Donna Rogers and Alex Tarrant
	A PowerPoint presentation was provided. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
	Resolution number FR/2017/90 MOVED by Chairperson A Fulljames, seconded by Member N Kloeten: That the Franklin Local Board thanks Donna Rogers (administrator) and Alex Tarrant (General Manager) for their attendance on behalf of the Rising Foundation Trust with respect to its activities in the Pukekohe community. CARRIED
	Attachments a Presentation - The Rising Foundation Trust

This deputation was heard first.

8.3

Deputation - Coastguard Maraetai - Christine Maslowski and Mike Sommerville

Resolution number FR/2017/91

MOVED by Member M Bell, seconded by Member A Hopkins:

That the Franklin Local Board thanks Christine Maslowski (Funding Officer)and Mike Sommerville (President), from Coastguard Maraetai, for their attendance with respect to its activities on the Franklin east coast and in support of their application to the Franklin Local Board Coastal Sea Rescue Services Fund.

CARRIED

8.4	Deputation - Clevedon Protection Society - Tristan Ilich
	This deputation was not heard due to non-attendance.

Extension of Speaking Time

Resolution number FR/2017/92

MOVED by Chairperson A Fulljames, seconded by Member B Crompton:

That the Franklin Local Board: agree to extend Russell Preston (Counties Manukau Sport) speaking time to five minutes to complete their public forum.

CARRIED

9 Public Forum

9.1

Public forum - Counties Manukau Sport - Russell Preston

Resolution number FR/2017/93

MOVED by Chairperson A Fulljames, seconded by Member B Crompton:

That the Franklin Local Board thanks Russsell Preston for his attendance on behalf of Counties Manukau Sport in support of its application to the Franklin Local Board Grants Round Two 2016-2017.

CARRIED

10 Extraordinary Business

There was no extraordinary business.

11 Notices of Motion

There were no notices of motion.

Precedence of Business

Resolution number FR/2017/94

MOVED by Chairperson A Fulljames, seconded by Member B Crompton:

That the Franklin Local Board agree that Item 16: ‘Franklin Local Grants Round Two 2016-2017 grant applications’ and item 17: ‘Franklin Local Board Coastal Sea Rescue Services Fund 2016-2017 grant applications’ be accorded precedence at this time.

CARRIED

Motion

Resolution number FR/2017/95

MOVED by Chairperson A Fulljames, seconded by Member A Cole:

That the Franklin Local Board considers item 16: ‘Franklin Local Grants Round Two 2016-2017 grant applications’ and item 17: ‘Franklin Local Board Coastal Sea Rescue Services Fund 2016-2017 grant applications’ together.

CARRIED

Deputy Chairperson A Baker joined the meeting at 10.35am.

Project 17: Auckland Council Maintenance Contracts

Resolution number FR/2017/96

MOVED by Chairperson A Fulljames, seconded by Member A Cole:

That the Franklin Local Board:

a) agrees the following local priorities for year one (2017/2018) of new maintenance contracts:

i) community and workforce priorities for this local board area (smart procurement) (Attachment A of the report entitled ‘Project 17: Auckland Council Maintenance Contracts’);

ii) requests that to meet the needs of increasing numbers of visitors and population growth in Franklin, service levels are constantly monitored and adjusted to adequately respond to need, with any consequent increase in service levels funded from regional budgets

iii) requests that the pavers in Pukekohe Town Centre are given particular attention for moss removal which, if not removed, causes them to become slippery during wet weather

iv) requests that once the contracts have been in place for six months, the board is given the opportunity to provide feedback on how the new contracts are progressing, including community feedback and potential revisions necessary to ensure an adequate and consistent level of service is provided.

b) notes that community and workforce (smart procurement) targets may be developed over the next six to twelve months to establish a baseline.

c) notes that Auckland Council will continue to encourage, support and work with volunteer and community groups across the region in alignment to the new maintenance contracts.

CARRIED

Auckland Plan refresh 2018: early feedback to inform draft plan

Resolution number FR/2017/97

MOVED by Member M Kay, seconded by Deputy Chairperson A Baker:

That the Franklin Local Board:

a) delegates feedback on the Auckland Plan refresh 2018 to the Chair and Deputy Chair, including any specific feedback on the challenges, opportunities, strategic themes and focus areas.

b) notes that the resolutions of this meeting will be reported back to the Planning Committee when it meets to decide on direction to inform the draft Auckland Plan on 1 August 2017

c) notes that there will be further opportunities to provide feedback on the draft Auckland Plan as council continues through the refresh process during 2017.

CARRIED

Relationship Agreements with Mana Whenua

Resolution number FR/2017/98

MOVED by Deputy Chairperson A Baker, seconded by Member M Bell:

That the Franklin Local Board:

a) supports the intent of the relationship agreement with mana whenua attached to the agenda report as Attachment A of the report entitled ‘Relationship Agreements with Mana Whenua’

b) wishes to explore the further development of existing relationships with mana whenua before moving towards a more formal agreement.

CARRIED

Reallocation of budget in Arts, Community and Events Work Programme 2016/2017 for public safety camera system management in Pukekohe

Resolution number FR/2017/99

MOVED by Member A Cole, seconded by Deputy Chairperson A Baker:

That the Franklin Local Board approves the reallocation of $9,000 Locally Driven Initiatives operational funding from the Heritage and Identity budget (line #2354) of the Arts, Community and Events Work Programme 2016/2017 to be granted to the Pukekohe Business Association Incorporated to cover the costs of the technical and installation requirements to provide access to the public safety camera system into the business association’s office.

CARRIED

Secretarial note: Item 16 – ‘Franklin Local Grants Round Two 2016-2017 grant applications’ was considered prior to item 12 – ‘Project 17: Auckland Council Maintenance Contracts’

Franklin Local Grants Round Two 2016-2017 grant applications

Resolution number FR/2017/100

MOVED by Member N Kloeten, seconded by Member M Kay:

That the Franklin Local Board:

a) agrees to fund, part-fund or decline each application listed in Table One and Table Two.

Table One: Franklin Local Grants: Round Two Applications

App ID	Applicant	Project/ activity focus	Project	Requested	Decision
LG1703-204	Auckland Urban Mission	Community	Towards Auckland Urban Mission for office administration and avan coordinator for their mobile street project.	$5,000.00	Decline Central government responsibility
LG1703-214	Waiuku Family Support Network	Community	Towards Waiuku Family Support Network for air conditioning and heat pump units in their venue.	$4,305.00	Grant $4,305.00
LG1703-215	Children's Autism Foundation	Community	Towards Children’s Autism Foundation for the cost of social skills programmes and support for autistic children in Franklin n terms three and four in 2017.	$7,580.00	Decline Wages is low local board priority
LG1703-219	Whitford Playcentre	Community	Towards replenishing the bark in the playground, to meet New Zealand standards, in stage two of our playground improvements.	$2,000.00	Grant $2,000 Note: this is a one-off grant to bring the playground up to standards, ongoing maintenance will be considered as a low priority for funding
LG1703-222	The Ararimu Residents and Ratepayers Association Incorporated	Community	Towards The Ararimu Residents and Ratepayers Association for the purchase of the seating units for community tiered seating project.	$8,260.00	Grant $8,260
LG1703-225	Franklin Tourism Group Incorporated	Community	Towards Franklin Tourism Group Incorporated for the cost of administration, website upgrade and maintenance labour costs.	$5,000.00	Grant $5,000 For website development to assist in the promotion of the whole Franklin Local Board area
LG1703-208	Brian Blake	Environment	Towards the cost of plants on a riparian site on Awhitu Peninsula.	$2,450.00	Decline Ineligible as has applied for the same project twice in the same financial year
LG1703-201	Clevedon Lawn Tennis Club	Events	Towards Clevedon Lawn Tennis Club for the marquee, table, chairs and table cloths hire and cake for the 125th Commemoration of the Clevedon Tennis Club.	$4,690.00	Decline Limited community benefit
LG1703-209	Pukekohe Vegetable Growers Organisation	Events	Towards Pukekohe Vegetable Growers Organisation for venue hire to host the Young Vegetable Grower of the Year event.	$1,900.00	Decline Event has already occurred
LG1703-211	Pukekohe East Church Preservation Society	Historic Heritage	Towards Pukekohe East Church Preservation Society for the cost of a painter and scaffolding to complete the church buildings’ exterior painting project.	$20,000.00	Grant $20,000 For preservation and painting of the exterior
LG1703-224	Clevedon Anglican Parish	Historic Heritage	Towards Clevedon Anglican Parish for the cost of scaffolding for the building.	$6,000.00	Grant $6,000 Subject to the necessary consents being obtained
LG1703-210	Mauku School	Sport and recreation	A contribution towards Mauku School for their Bikes in Schools project.	$5,000.00	Decline Limited community benefit
LG1703-220	Counties-Manukau Sports Foundation	Sport and recreation	Towards Counties-Manukau Sports Foundation for the cost of the events and activities delivered and personnel costs in coordinating the Counties Manukau Sport 2017 to 2018 programmes	$30,500.00	Grant $30,500
LG1703-223	Kokako Lodge Trust	Sport and recreation	Towards Kokako Lodge Trust for the construction of a shelter at the archery area including steps.	$7,800.00	Decline Low local board priority Limited wider community benefit
LG1713-231	New Zealand Mounted Games Association Incorporated.	Sport and recreation	Towards New Zealand Mounted Games Association for the ‘World Team Championships Under 17s 2017 New Zealand’ event.	$46,030.00	Grant $5,165 For portable toilet hire Marquees and other equipment to be provided in kind where possible
			Total:	$156,515.00	$81,230.00

Table Two: Franklin Local Grants: Round Two Multi-board Applications

App ID	Applicant	Project/ activity focus	Project	Requested	Decision
LG1703-216	Life Education Trust Counties	Community	Towards Life Education Trust Counties Manukau for the cost to deliver their “Life Education - learning with Harold” programme (including cost to run mobile classroom, insurances, salary and professional development of the educator, resource development).	$7,000.00	Decline Wages is low local board priority
LG1710-212	Ages Concerns Counties Manukau Incorporated	Community	Towards counselling services for older adults across south Auckland; specifically the cost of salary and travel expenses.	$12,000.00	Decline: Salary and travel cost are low local board priorities
LG1720-207	Dress for Success Incorporated	Community	Towards service delivery: rent, salary and general operating costs	$7,500.00	Decline Salary cost-low local board priority
LG1721-203	Big Buddy Mentoring Trust	Community	Towards Big Buddy Mentoring Trust for the cost of laptops and salary for volunteer coordinators.	$2,578.77	Decline Salary cost-low local board priority
LG1703-203	Project Litefoot Trust	Environment	Towards Project Litefoot Trust for the costs of salaries, materials installed at the club, administration costs, travel and promotion.	$7,089.00	Decline Salary cost-low local board priority Running costs are the responsibility of the organisation
LG1703-213	Pohutukawa Coast Bike Club (PCBC)	Sport and recreation	Towards Pohutukawa Coast Bike Club for the cost of the “PCBC Trail, Building One Up Two Down 2017” project.	$3,000.00	Grant $3,0000
			Total:	$39,167.77	$3,000.00

b) reallocates the remaining $14,000, from a 2009 grant from Manukau City Council and Auckland Regional Council, to the Pohutukawa Coast Community Association, to other planting projects within the Pohutukawa Coast area, including planting, forest restoration and beach restoration.

c) re-allocates the balance of the Community Grants Fund 2016/2017 to the Coastal Sea Rescue Services Fund 2016/2017.

CARRIED

Secretarial note: Item 17 – ‘Franklin Local Board Coastal Sea Rescue Services Fund 2016-2017 grant applications’ was considered prior to item 12 – ‘Project 17: Auckland Council Maintenance Contracts’

Franklin Local Board Coastal Sea Rescue Services Fund 2016-2017 grant applications

Resolution number FR/2017/101

MOVED by Member N Kloeten, seconded by Member M Kay:

That the Franklin Local Board:

a) re-allocates the balance of the Community response fund and Locally Driven Initiatives discretionary fund 2016/2017 to the Coastal Sea Rescue Services Fund 2016/2017.

b) agrees to fund, part-fund or decline each application listed in Table One.

Table One:

App ID	Applicant/ Organisation	Project	Requested	Eligibility
CR1703-101	Coastguard Maraetai Incorporated	Towards the running cost of “Coastguard Maraetai - Saving Lives At Sea” programme (including rent, training expenses, fuel, administrative expenses, equipment maintenance and replacement and community boating education.	$40,000.00	Grant $40,000.00
CR1703-102	Pohutukawa Coast Helping Hand Trust	Towards Pohutukawa Coast Helping Hand Trust for their open water safety programme.	$7,483.35	Grant $7,483.35
CR1703-103	Pohutukawa Coast Helping Hand Trust	Towards Pohutukawa Coast Helping Hand Trust for water safety in their pre-school community programme.	$3,220.00	Decline More information needed
CR1703-104	Waiuku Search and Rescue Association Limited	Towards Waiuku Search and Rescue Association Limited for replacement of night vision equipment.	$10,580.00	Grant $10,580.00
CR1703-105	Surf Life Saving Kariaotahi Incorporated	Towards Surf Life Saving Kariaotahi Incorporated first aid training of 30 volunteer lifeguards.	$2,000.00	Grant $2,000.00
		Total:	$63,283.35	$60,063.35

CARRIED

Approval to name two Private Ways with access off 9A-C Bush Road, Runciman

Resolution number FR/2017/102

MOVED by Deputy Chairperson A Baker, seconded by Member N Kloeten:

That the Franklin Local Board approves the name ‘Suzanna Lane’, proposed for Private Way 1, and ‘Pryor Lane’ for Private Way 2 of a subdivision off Bush Road, Runciman.

CARRIED

Approval to name two Roads and One Private Way with access off 9D Bush Road, Runciman.

Resolution number FR/2017/103

MOVED by Deputy Chairperson A Baker, seconded by Member N Kloeten:

That the Franklin Local Board approves the name ‘Gordon Francis Drive’ for Road 1: ‘Loxton Lane’ for Road 2 and ‘Donald Gavin Way’ for the Private Way, for a subdivision off 9D Bush Road, Runciman.

CARRIED

Request for locally driven initiatives capital funding towards upgrade works at Waiuku Community Recycling Centre

Resolution number FR/2017/104

MOVED by Member S Druyven, seconded by Member B Crompton:

That the Franklin Local Board:

a) approves the allocation of $40,000 from the Franklin locally driven initiatives capital fund towards the upgrading of the Waiuku Community Recycling Centre;

b) requests regular written updates from officers in Waste Solutions on the progress of the upgrade work and the ongoing development of the Waiuku Community Recycling Centre facilities.

CARRIED

Removal of alternate Franklin Local Board member appointment to the Franklin Localities Leadership Group

Resolution number FR/2017/105

MOVED by Member A Cole, seconded by Member M Bell:

That the Franklin Local Board:

a) alters resolution FR/2017/18 (‘Change of Franklin Local Board member appointment to the Franklin Localities Leadership Group’) decided at the meeting of the Franklin Local Board held on 28 February 2017.

b) removes Angela Fulljames as the alternate Franklin Local Board member to the Franklin Localities Leadership Group.

CARRIED

22 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

23 Procedural motion to exclude the public

Resolution number FR/2017/106

MOVED by Deputy Chairperson A Baker, seconded by Chairperson A Fulljames:

That the Franklin Local Board exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

C1 Acquisition of land for open space - Clarks Beach

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report identifies land the council seeks to acquire for open space purposes.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report identifies land the council seeks to acquire for open space purposes.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

The text of these resolutions forms part of the minutes of the meeting.

CARRIED

11.03am The public was excluded.

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

11.13am The public was re-admitted.

restatementS

It was resolved while the public was excluded:

C1	Acquisition of land for open space - Clarks Beach
	That the Franklin Local Board confirms that there be no restatement of this confidential report, attachments or resolutions for the acquisition of land for public open space in Clarks Beach until settlement of the purchases, and only then is the resolution to be restated.

11.13am The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Franklin Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Angela Fulljames
Deputy Chairperson	Andrew Baker	from 10.31am
Members	Malcolm Bell
	Alan Cole
	Brendon Crompton
	Sharlene Druyven
	Amanda Hopkins
	Murray Kay
	Niko Kloeten